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>>WHY DON'T WE GO AHEAD AND GET STARTED.

[00:00:03]

TODAY IS MAY 18TH AND THIS IS THE JOINT CITY SCHOOLS SUBCOMMITTEE MEETING.

WE HAVE CHAIR ANDERSON VICE CHAIR NOLAN, COUNCILMAN CHAPMAN AND WE HAVE OUR CITY MANAGER AND SUPERINTENDENT HERE AS WELL.

AND THEN AN ARRAY OF STAFF ON BOTH SIDES.

ALRIGHT.

SO AT THIS POINT WHY DON'T WE.

WHY DON'T WE GO AHEAD AND BEGIN OUR AGENDA ITEM.

[Item 1 Agenda for the May 18, 2020 Joint City Council-School Board Subcommittee Meeting]

OUR SINGULAR AGENDA ITEM IS COVID-19 UPDATES.

I DON'T KNOW HOW WE WANT TO DO THIS.

DO WE WANT TO HAVE SUPERINTENDENT GO FIRST AND THEN CITY MANAGER AND THEN WE'LL GO LIKE THAT.

DOES THAT MAKE SENSE? SUPERINTENDENT'S LOOKING CONCERNED.

DO YOU WANT THE CITY MANAGER TO GO FIRST DR. HUTCHINGS?

>> NO I CAN GO FIRST.

>> GO FOR IT, GO FOR IT.

>> I HAVE THIS ON THE GALLERY SO I WAS LOOKING OVER AT HIM.

>> ALRIGHT, ALRIGHT.

>> YOU WANT TO GO FIRST MARK? I WISH YOU WERE HERE WITH ME MARK.

WELL MAYBE NOT NECESSARILY IN THE HOUSE WITH ME.

>> WE'LL HAVE THE MEETING AT YOUR HOUSE NEXT TIME IF YOU LIKE.

YOU CAN ONLY HAVE TEN OF US THERE.

>> AS LONG AS YOU'RE SIX FEET AWAY.

>> DR. HUTCHINGS , YOU'RE UP.

>> JUST A COUPLE OF UPDATES.

THIS FRIDAY, WE'RE GOING TO BE ISSUING OUR SUMMER LEARNING PLAN FOR THIS SUMMER.

SPECIFICALLY, SOME OF THE KEY AREAS PERTINENT FOR ALL OF OUR FAMILIES IS SET FACT THAT THIS IS GOING TO BE AN OPT OUT OPTION FOR OUR FAMILIES BECAUSE WE KNOW THAT SO MANY OF OUR STUDENTS HAVE BEEN IMPACTE WITH THE SCHOOLS BEING CLOSED AND ACADEMIC LOSS IS REAL.

REGARDLESS OF WHETHER YOU HAVE BEEN IN TUNED OR ENGAGED IN THE ZOOMS AND OTHER THINGS WE HAVE GOING ON DURING THIS PERIOD OF TIME, IT'S STILL NOT A REPLICATION OF FACE-TO-FACE AND OUR CLASSROOMS. IT'S GOING TO BE VERY IMPORTANT THAT WE EXTEND THE SUMMER LEARNING EXPERIENCES WITH OUR FAMILIES.

THERE WILL BE A BETTER PLAN THAT YOU WILL BE ABLE TO SEE AND UNDERSTAND WHAT THAT LOOKS LIKE.

WE'RE NOT TRYING TO REPLICATE WITH SUMMER LEARNING TYPICALLY LOOKS LIKE JUST LIKE WE CAN'T REPLICATE WHAT FACE-TO-FACE LOOKS LIKE AT THIS TIME WITH OUR CONTINUITY OF LEARNING PLAN 2.0.

BUT I THINK IT WILL BE VERY HELPFUL FOR OUR FAMILIES AND IT WILL BE VERY FLEXIBLE ESCAPE LID BEING AT THE SUMMER IS STILL UNPREDICTABLE AND UNCERTAIN SO WE'RE GOING TO KEEP WORKING THROUGH THAT.

ANOTHER POINT I WANT TO MAKE BECAUSE THIS HAS BEEN COMING UP FROM SOME OF OUR COMMUNITY MEMBERS AND WE'VE BEEN SHARING THIS OUT WITH THEM.

WE'RE GOING TO SHARE IN LATE JUNE OUR CONTINGENCY PLANS FOR REOPENING OUR SCHOOLS AND ONE KEY POINT IN THIS PARTICULAR AREA IS THE FACT THAT WE'RE GOING TO HAVE TO HAVE MULTIPLE SCENARIOS FOR OPENING OUR SCHOOLS BECAUSE IT'S STILL UNCERTAIN.

TOMORROW SUN CERTAIN AND SEPTEMBER IS DEFINITELY UNCERTAIN.

WE'RE LOOKING AT FIVE DIFFERENT POSSIBILITIES AND ONE IS JUST A TRADITIONAL OPENING MEANING THE DOORS OPEN LIKE OUR TRADITIONAL OPENING OF SCHOOL WHICH MOST LIKELY WON'T HAPPEN.

TWO BEING SOME KIND OF HYBRID APPROACH WHERE STUDENTS MIGHT COME TO SCHOOL FOR A CERTAIN PERIOD OF TIME AND THEN THEY'RE HOME FOR A CERTAIN PERIOD OF TIME AND THEN THEY MIGHT COME BACK TO SCHOOL AND THEN THEY'RE BACK HOME SHOWING A SCENARIO LIKE THAT AND THEN THE THIRD OPTION IS POTENTIALLY GOING TO A SIMILAR SITUATION THAT WE'RE IN NOW WHERE WE'RE 100% ONLINE AND DISTANCE LEARNING FROM HOME.

AND THEN WE'RE ALSO LOOKING AT A POTENTIAL SITUATION IF WE OPEN AND THEN WE HAVE TO CLOSE AGAIN AND THEN WE'RE ALSO LOOKING AT SOME OTHER HYBRID OF ALL FOUR OF THOSE OPTIONS THAT I JUST MENTIONED JUST SO WE CAN HAVE MULTIPLE SCENARIOS IN HOW TO TACKLE THIS.

I THINK THAT SOME OF OUR SCHOOL DIVISIONS IN THE AREA, THEY ARE POSTING IDEA AND AND THOUGHTS THAT THEY HAVE AROUND WHAT THE FALL MIGHT LOOK LIKE.

THE STATE SUPERINTENDENT HAS REALLY ASKED US NOT TO DO THAT RIGHT NOW BECAUSE IT'S SO UNCERTAIN AND EVEN WHEN YOU LOOK AT THE GOVERNOR'S REOPENING KIND OF PLANS, SCHOOLS ARE NOT PART OF PHASE ONE OR TWO YET.

SO THE STATE SUPERINTENDENT IS JUST ASKING US TO HOLD BACK A LITTLE BIT EVEN THOUGH OUR COMMUNITIES ARE BEGGING AND WANTING TO KNO WHAT'S GOING ON THAT WE NOT JUST JUMP THE GUN TOO QUICKLY BECAUSE THERE IS A TASK FORCE WITH THE VIRGINIA DEPARTMENT OF EDUCATION THAT'S WORKING WITH THE GOVERNORS OFFICE, WORKING WITH OUR HEALTH DEPARTMENTS LIKE THE STATE HEALTH DEPARTMENT TO

[00:05:04]

DETERMINE WHAT ARE GOING TO BE SOME IMPLICATIONS THAT WE'RE GOING TO NEED TO CONSIDER IN THESE GUIDELINES SO THAT EVERYBODY IS CONSISTENT AND EVEN IN THIS REGION, THESE ARE CONVERSATIONS THAT WE'RE HAVING WITH OUR REGION SUPERINTENDENTS THAT WE'RE GOING TO HAVE TO MAKE SURE WE'RE NOT JUST GOING OUT BY OURSELVES WITH THE REOPENING PIECE BECAUSE OUR TEACHERS AND ALL OF OUR REGIONS LIVE IN ALL DIFFERENT CITIES SO THEY CAN ALL BE IMPACTED WITH THE DECISIONS THAT WE MAKE.

SIMILAR TO OUR SNOW DAYS.

WE'RE TRYING TO MAKE SURE THAT WE DON'T HAVE ONE CITY OPENING UP IN AUGUST, ANOTHER IN SEPTEMBER, AND ANOTHER MAYBE IN OCTOBER OR SOMETHING CRAZY LIKE THAT.

WE'RE TRYING TO ALL BE ON THE SAME PAGE BECAUSE OUR DECISIONS IMPACT EACH OTHERS' ORGANIZATIONS.

SO THE FINAL THING BEFORE WE PASS THINGS OVER OR ANSWER YOUR QUESTIONS, WE HAVE PROVIDED OVER 200,000 MEALS FOR OUR STUDENTS WHICH IS SOMETHING THAT IS -- SINCE OUR DOORS CLOSED ON MARCH 13TH AND WE ARE CONTINUING TO PROVIDE ADDITIONAL DISTRIBUTION AND MOBILE SITES AS NEEDED AND OUR ESSENTIAL STAFF THERE IS STILL WORKING IN OUR BUILDINGS DOING REMARKABLE JOBS WITH OUR CLEANING PRACTICES THAT ARE HAPPENING BECAUSE NOW THEY'RE HAVING TO LEARN NEW CLEANING PRACTICES DUE TO COVID-19 AS WELL AS SOME OF THE TEMPERATURE SCREENINGS THAT ARE HAPPENING TO KEEP OUR MEAL DISERY DUCHENNE SITES UP AND RUNNING AND SAFE AND HAPPY.

ALL OF THIS IS HAPPENING WITH OUR ESSENTIAL STAFF MEMBERS AND I WANTED TO GIVE A SHOUTOUT TO THEM AND THANK THEM FOR THEIR HARD WORK BECAUSE THEY HAVE BEEN WORKING THIS HARD SINCE MARCH 16TH AND WE JUST APPRECIATE THEIR EFFORTS.

SO ANY QUESTIONS THAT YOU ALL HAVE, MAY HAVE -- >> THANK YOU, DR. HUTCHINGS .

FIRST OF ALL, THANK YOU FOR THE WAY YOU GUYS HAVE BEEN COMMUNICATING TO THE PUBLIC KENTING TO KEEP FOLKS UPDATED ON THE VARIOUS DIFFERENT OPTIONS THAT ARE DISCUSSED AND WHEN THEY'LL BE DISCUSSED AND I THINK IT'S BEEN -- THEY KNOW THERE'S UNCERTAINTY BUT AT LEAST THEY HAVE A GOOD PICTURE OF WHEN THIS IS SUPPOSED TO HAPPEN.

I ESPECIALLY WANT TO THANK YOU GUYS FOR YOUR COMMITMENT ON THE FOOD EFFORTS.

THAT'S KICKED IN FROM THE BEGINNING AND WE APPRECIATE YOU STICKING WITH IT AND CONTINUING THOSE OPERATIONS AT THIS TIME KNOW A LOT 06 YOUR EMPLOYEES HAVE BEEN A BIG PART OF THAT SO I APPRECIATE THAT.

LET ME ASK A QUICK QUESTION BEFORE WE TURN IT OVER.

SO NORMALLY THIS TIME OF YEAR WE'RE TALKING ABOUT SOME OF THE SUMMER FACILITY WORK THAT YOU GUYS HAVE SCHEDULED AND I KNOW WE HAVE A NORMAL STACK OF PROJECTS' WE'RE DOING IN OUR BUILDINGS OVER THE SUMMER.

CAN YOU TALK TO US A LITTLE BIT ABOUT WHAT WAS ALREADY SCHEDULED THAT'S GOING TO BE HAPPENING BUT THEN ALSO SOME OF THE STUFF THAT MIGHT BE CHANGED AND TWEAKED AS A RESULT AND KIND OF WHAT THAT LOOKS LIKE RIGHT NOW?

>> YES.

AND I'LL ALSO SEND -- I'LL FORWARD TO YOU ALL A BOARD BRIEF THAT WE JUST RECENTLY GAVE TO THE BOARD ASSEN UPDATE.

WE'RE GOING TO BE DOING OUR FACILITIES UPDATE THIS FRIDAY OR WAS IT LAST FRIDAY? .

I CAN'T -- SUSAN, I CAN'T REMEMBER.

WAS IT LAST FRIDAY OR THIS FRIDAY? THE FACILITIES UPDATE?

>> WE HAD A FACILITIES UPDATE BUT WE WILL HAVE A MAINTENANCE UPDATE THIS WEEK.

>> GOT IT.

OKAY.

I THINK YOUR MIC IS -- IS THAT HIM OR ME? SO WE PROVIDED A FACILITIES UPDATE LAST FRIDAY TO THE BOARD AND I WAS SAYING THAT

[00:10:03]

THE TARGET PRIORITY ONE THAT CAME OUT OF OUR TARGETED FACILITIES ASSESSMENT CONDUCT THIRD DEGREE PAST FALL, THEY'RE STILL HAPPENING THIS SUMMER.

WE WANTED TO ENSURE THAT THOSE PRIORITY ONE ITEMS BECAUSE THOSE WERE ITEMS THAT WERE TIME SENSITIVE, THAT COULD LEAD TO FURTHER SAFETY CONCERNS OR ISSUES IN REGARDS TO THE SCHOOL DIVISION.

ALL OF THOSE ARE ON SCHEDULE.

WE ALSO SHARED WITH THE BOARD THAT SOME OF OUR PROJECTS DUE TO DELAYS WITH MATERIALS AND THINGS THAT ARE HAPPENING NOT JUST TO ACPS.

I'M SURE YOU'RE EXPERIENCING SOME OF THAT AS WELL, THAT IS KIND OF CAUSING SOME OF OUR PROJECTS TO TAKE A LITTLE LONGER BUT NOT NECESSARILY AT THIS POINT.

WE'RE NOT SAYING THAT THEY'RE NOT GOING TO -- WE ARE HAVING TO WAIT FOR SOME OF THE MATERIALS TO COME IN DUE TO JUST WITH SHIPPING AND DIFFERENT COMPANIES HAVE BEEN A SHORTAGE OF EMPLOYERS AND WORKERS.

AND THAT HAS AN IMPACT ON US BUT AT THIS TIME WE DON'T HAVE ANY PROJECTS THAT ARE NOT GOING TO HAPPEN ON SCHEDULE AS TO DATE AS OF RIGHT NOW.

THINGS COULD CHANGE IN THE FUTURE BUT RIGHT NOW WE'RE ON SCHEDULE.

WE'RE ALSO WORKING WITH OUR PROCUREMENT DIRECTOR JUST TO ENSURE THAT WE ARE GETTING AHEAD OF A LOT OF THOSE PROCUREMENTSNA NEED TO OCCUR.

WHAT I WILL DO IS FORWARD THE MEMO TO THE CITY MANAGER AND HE CAN SHARE WITH THE TEAM JUST SO THAT YOU ALL CAN SEE FULLY THE LIST OF ALL OF THE PROJECTS

AND THEIR PROGRESS BECAUSE IT IS THAT SPECIFIC IN THE ACTUAL -- >> THAT WOULD BE GREAT.

ANY OTHER QUESTIONS FOR DR. HUTCHINGS AT THIS POINT? LET ME TURN IT OVER AND I KNOW WE HAVE DR. HERRING ON HERE AS WELL SO WE WANT TO -- WE'LL START WITH MR. JENCKS.

>> IT'S BEEN BUSY THE LAST COUPLE OF MONTHS.

WE'VE HAD TO UNDERTAKE THINGS AND SET POLICIES IN AREAS WE NEVER THOUGHT WE WOULD HAVE TO BEFORE.

GOT ENOUGH STUFF COMING IN.

STILL AS DR. HERRING CAN FOLLOW ON LATER, OUR CASE NUMBERS ARE NOT COMING DOWN.

14 DAYS IN A ROW TO MEET THE MAGIC MEASUREMENT OF BEING READY TO GO OUT OF PHASE ZERO ON THE 29TH.

TESTING HAS BEEN INCREASING A NUMBER OF SITES.

DO THAT.

SO A LOT TO DO THIS COMING WEEK.

WE PROBABLY WILL BE ROLLING OUT ANNOUNCEMENT OF CANCELLATIONS FOR THE SUMMER.

CERTAIN PROGRAMS AND THAT'S WHERE WE DON'T KNOW WHAT -- WE DON'T KNOW WHAT'S GOING

[00:15:16]

TO BE IN MID-JULY BUT WE'RE PRETTY SURE KNOW THAT GETTING 30,000 PEOPLE IN THE SAME PLACE IS NOT A GOOD IDEA IN MID-JULY.

SO SOME THINGS ARE PRETTY OBVIOUS.

AND IN SOME CASES WE'RE JUST GOING TO HAVE TO GO MONTH BY MONTH TO DETERMINE WHAT'S GOING TO BE PROVIDED OR WHAT IS NOT.

DR. HERRING, DO YOU WANT TO ADD?

>> YES, THANK YOU.

AS MR. JENCKS SAID, OUR NUMBERS ARE NOT COMING DOWN AS WE'RE NEEDING TO SEE.

WE DO KNOW THAT THIS IS GOING TO BE A LONG AND BUMPY ROAD.

WE'VE BEEN SAYING THAT AND I'LL CONTINUE TO SAY IT.

WHEN YOU LOOK AT MODELS, NUMBERS COULD GO UP BUT THEN THERE'S ALSO INFORMATION OUT ABOUT HOW EVEN AS DIFFERENT COMMUNITIES START TO OPEN THAT A LOT OF PEOPLE DON'T COME OUT WISELY.

ESPECIALLY THOSE WHO ARE AT HIGH RISK.

VERY WISE FOR THEM NOT TO RETURN AND COME BACK OUT TO THE OLD NORMAL.

THERE IS SOME QUESTION AS TO WHETHER WARM WEATHER MIGHT ACTUALLY MOD EWE LATE THE DEGREE OF SPREAD.

WE KNOW WHEN WE'RE LOOKING AT THE NUMBERS, WE'RE ACTUALLY PROBABLY TWO MAYBE THREE AND EVEN AS MANY AS FIVE WEEKS BEHIND IN TERMS OF THE TRANSMISSION.

BECAUSE THERE IS THE ASYMPTOMATIC TRANSMISSION OF PEOPLE WHO DON'T KNOW THEY'RE SICK.

THE LELTH DEPARTMENT HAS BEEN DOING A WHOLE LOT OF THINGS.

MOST RECENTLY WE'RE LOOKING AT NORTHERN VIRGINIA METRICS.

A BIG PART OF SATURDAY WORKING WITH MY COLLEAGUES ACROSS NORTHERN VIRGINIA AS WELL AS THE COMMISSIONER AND DEPUTY COMMISSIONERS TELLING THEM THE METRICS THAT WE'RE NEEDING.

I WOULD LIKE TO THANK ACPS AGAIN FOR THE NURSES THAT THEY HAVE SHARED WITH US.

IT'S NOT AN INSIGNIFICANT NUMBER IN TERMS OF WHAT THEY'RE ABLE TO DO FOR US WITH REGARDS TO CASE INVESTIGATION AND SOME LIMITED CONTACT TRACING.

A QUICK UPDATE ON THE TEAM WELLNESS CENTER.

PREVIOUSLY, WE WERE SEEING MAYBE TWO OR THREE PATIENTS A DAY.

YOUTH AGED 12 TO 19.

THAT'S INCREASED TO ABOUT 8 TO 10 SO THE WORD IS GETTING OUT AND THE YOUTH ARE STILL SEEKING SERVICES THERE.

THAT'S NON-COVID.

WE ARE LOOKING AT A TELL MEDICINE APP FOR THE TEAM WELLNESS CENTER AND TWO OF OUR STAFF FROM THE TEAM WELLNESS CENTER HAVE ACTUALLY BEEN DEPLOYED TO HELP US RESPOND TO THE PANDEMIC.

WE ARE ALSO BRINGING ON A HEALTH EDUCATOR WHO ACTUALLY STARTS WITH US I BELIEVE NEXT WEEK.

AND THEN AS MR. JENCKS SAID, WE'LL BE DOING COMMUNITY TESTING.

IT'S ACTUALLY A CONTRACTOR WHO WILL BE DOING COMMUNITY TESTING AT TWO DIFFERENT SITES NEXT MONDAY ON MEMORIAL DAY AND THERE IS A TEAM AT THE CITY THAT IS CONSIDERING WHERE THESE SITES MIGHT BE.

AND WE APPRECIATE ANY SUPPORT WITH REGARDS TO THAT.

THAT'S PRETTY MUCH MY BRIEF SUMMARY.

>> DR. HERRING, THANK YOU FOR THAT UPDATE.

MR. JENCKS, THANK YOU AS WELL.

LET ME ASK A QUESTION HERE AND MAYBE I'M CALLING ON YOU TO SPECULATE BROADER THAN YOU'RE PREPARED TO DO RIGHT NOW.

DR. HERRING, WE'RE OBVIOUSLY NATIONALLY BURT CERTAINLY IN THE COMMONWEALTH, WE ARE STAFFING UP SIGNIFICANTLY AROUND A CONTRACT TRACING AND LIKE YOU SAID THEY'RE GOING TO NEED SITES TO PUT ALL THOSE FOLKS.

I'M CURIOUS IF IN A VOVID WORLD, WHAT IS THE SFWE GRECIAN OF THAT CONTACT TRACING, THAT SURVEILLANCE EFFORT THAT WE'RE GOING TO NEED TO PUT IN PLACE UNTIL WE HAVE FULL IMMUNITY AMONG THE POPULATION.

[00:20:02]

WHAT IS THAT GOING TO LOOK LIKE IN A SCHOOL ENVIRONMENT.

IS THERE A POSSIBILITY THAT WE'RE GOING TO HAVE A SITUATION WHERE WE'RE GOING TO WANT PERSONNEL IN EVERY SCHOOL BUILDING THAT ARE DOING REGULAR TESTS, WHAT DOES THAT LOOK LIKE FROM YOUR PERSPECTIVE?

>> IT'S KIND OF THE QUESTION GOES IN A COUPLE OF DIFFERENT WAYS.

IN TERMS OF THE CONTACT TRACING, IT'S VERY SIMILAR TO WHAT WE DO FOR MANY COMMUNICABLE DISEASES.

TUBERCULOSIS IS THE CLASSIC.

YOU HAVE THE ONE PERSON WHO IS SICK AND YOU'RE IDENTIFYING EVERYBODY WHO HAS BEEN A CLOSE CONTACT AND DIFFERENT ILLNESSES HAVE DIFFERENT IDENTIFICATIONS OR REQUIREMENTS ACCORDING TO THE VIRUS OR ACCORDING TO THE DISEASE ABOUT WHO GETS NOTIFIED THAT THEY'VE BEEN A CONTACT TO A DISEASE.

SO THAT BEING SAID, PART OF WHAT I'VE BEEN SEEING AND I'M NOT LOOKED CLOSELY TO THE GUIDANCE FOR RETURNING TO SCHOOL BUT I'VE GLANCED AM SOME THINGS.

SOME THINGS THAT THEY'RE ASKING ARE THINGS I KNOW THE SCHOOLS ARE ALREADY CONSIDERING AND THAT IS HOW DO YOU LIMIT THE STUDENTS FROM INTERMINGLING WITH THE WHOLE LARGE STUDENT BODY.

>> WHERE THAT'S ALL GOING TO LAND.

CAN YOU TALK ABOUT WHAT THAT LOOKS LIKE ON BOTH SIDES? SGLUR, ON THE CITY SIDE, FEDERAL CARES FRONT PROVIDED $3.3 BILLION TO STATE.

WE DID NOT GET AN ALLOCATION.

NONE OF THE VIRGINIA COUNIES DID UNTIL LAST TUESDAY.

HOWEVER, WE TOOK THE CHANCE THAT WE WERE GOING TO GET A SIZABLE AMOUNT.

DIDN'T KNOW THE AMOUNT AND SO FOR THE LAST SIX WEEKS, WE'VE BEEN WORKING ON THE FOOD ASSISTANCE, RENT ASSISTANCE, AND SMALL BUSINESS PROGRAMS. SO WE WERE READY TO ROLL WHEN WE WERE TOLD THE AMOUNT.

SO WE GOT $13.9 MILLION.

THAT COVERS THOSE THREE PROGRAMS. WITH ABOUT 4 TO $5 MILLION TO COVER CITY OUT OF POCKET COSTS WE'VE INCURRED SINCE THIS WHOLE EVENT STARTED WHETHER IT WAS SHELTERING HOMELESS AT A HOTEL, BUYING PPE, WE'VE RACKED UP EXPENSES JUST ADDRESSING THIS.

WE'LL BE ABLE TO GET REIMBURSED.

THE STATE ONLY ALLOCATED HALF OF THE AMOUNT AVAILABLE -- SET ASIDE FAIRFAX COUNTY, THEY GOT AN AUTOMATIC 200 MILLION.

[00:25:01]

THE REST OF VIRGINIA WE THOUGHT, THE STATE DIDN'T SAY THAT UNTIL TODAY.

THE SECRETARY OF FINANCE WAS IN FRONT OF ONE OF THE MONEY COMMITTEES IN RICHMOND AND SAID THAT THE LOCAL ALLOCATION HALF WAS PROVIDED AND THE OTHER HALF MY GUESS WOULD BE EARLY FALL.

MAYBE WAIT UNTIL THE SPECIAL SESSION OF THE GENERAL ASSEMBLY TO PROVIDE IT AND HOW IT GETS ALLOCATED WHETHER IT'S BY CASE NUMBERS OR BY SPEND DOWN OF THE FIRST AMOUNT OR PER CAPITA LIKE THE FIRST AMOUNT WAS ALLOCATED.

WE DON'T KNOW YET BUT THE GOOD NEWS IS THERE'S AN -- WE NOW EXPLICITLY HAVE ON THE RECORD THE STATE SAYING THERE'S GOING TO BE AN EQUAL AMOUNT STATEWIDE ANYWAY PROVIDED TO LOCALITIES IN THE FALL.

OUR JOB IS TO IMPLEMENT THE PROGRAMS. THERE'S SOME SKEPTICISM AT THE STATE LEVEL THAT THE LOCALITIES WILL SEDGED THIS DOWN.

CLEARLY, THE FEDERAL GOVERNMENT CAME WITH VERY FEW REGULATIONS.

A LOT OF FAQS THAT COME OUT OF THE TREASURY DEPARTMENT, LOCALITIES HAVE ASKED QUESTIONS, WHAT ABOUT RENT AND FOOD ASSISTANCE AND THE FEDS HAVE SAID AMAZINGLY GREEN LIGHT ANYTHING THAT WAS COVID RELATED.

SO WE'RE ON THE RIGHT PATH.

WE GOT THE PROGRAMS STARTED.

WE'RE HOPING TO SPEND THAT MONEY DOWN AND STAND AND WAIT AND SHOW THE STATE THAT, YES, WE CAN PUT THIS MONEY TO WORK IN THE CITY SO WE CAN DO IT QUICKLY.

>> THANK YOU, MR. JENCKS.

DR. HUTCHINGS , DO YOU WANT TO JUMP IN ON THAT FROM THE FINANCIAL SIDE FROM ACPS?

>> YES.

SO WE ALSO RECEIVED CARES ACT FUNDING AS WELL 234 ACPS SO WE'RE SLATED TO RECEIVE A LITTLE OVER $3.6 MILLION.

AND SPECIFICALLY, WE ARE FOCUSING ON FOUR SPECIFIC AREAS BECAUSE THERE ARE SOME GUIDELINES THAT COME ALONG WITH THE ARE CARES ACT FUNDING.

ONE IN PARTICULAR IS THE FACT THAT IT'S A ONE TIME FUNDING SO IT'S NOT SOMETHING THAT IS GOING TO ALLOW US TO HAVE EACH YEAR.

IT'S THINGS THAT WE WANT SUSTAINABLE WE MAY NOT WANT TO USE FUNDING FOR THIS.

ANOTHER IS IT HAS TO RELATE TO SOME OF THE FUNDING SITUATIONS THAT DEAL WITH AND RELATE TO COVID-19 SO WE'RE LOOKING AT FOUR SPECIFIC AREAS THAT WE HAVE BUDGETED.

AS YOU KNOW, THERE ARE ADDITIONAL TECHNOLOGY REQUIREMENTS AND NEEDS THAT OUR STUDENTS AS WELL AS OUR STAFF ARE HAVING WITH THIS DISTANCE LEARNING.

SO TECH SERVICES IS ONE PARTICULAR AREA THAT WE'RE FOCUSING ON FOR CARES ACT.

THE OTHER DEALS WITH CURRICULUM INSTRUCTION AS WELL AS LEARNING ACTIVITIES, EDUCATIONAL RESOURCES.

THINGS IN ADDITION TO WHAT WE TYPICALLY DO FOR OUR TYPICAL DAY-TO-DAY.

WE DON'T KNOW WHAT TYPICAL IS ANYMORE WITH REGARDS TO SCHOOLING.

MEAL DISTRIBUTION IS ANOTHER AREA OF FOCUS FOR US BECAUSE WE'RE NOT TYPICALLY PROVIDING MEAL STATIONS AND MEALS THE WAY THAT WE ARE NOW WITH PACKING THEM.

HAVING DISTRIBUTION SITES.

MOBILE SITES.

PEOPLE THERE DO TEMPERATURE SCREENINGS.

ALL THOSE THINGS TO KEEP THOSE OPERATIONS WORKING EFFICIENTLY AND EFFECTIVELY THAT WE'RE GOING TO NEED TO MAKE SURE THAT WE'RE ALLOCATING SOME DOLLARS FROM THIS CARES ACT FUNDING TO THAT.

THEN THE OTHER DEALS WEDGE OCCASIONAL FACILITIES.

THERE ARE A NUMBER OF THINGS THAT WE ARE GOING TO HAVE TO DO MOVING FORWARD TO ADDRESS KIND OF OUR NEW NORMAL WITH REGARD TO COVID-19 SO THAT'S ADDITIONAL SOAP DISPENSERS AND ANTIBACTERIAL STATION THROUGHOUT OUR BUILDINGS.

HOW DO WE DO SOCIAL DISTANCING.

WE'RE GOING TO HAVE TO ACCOMMODATE OUR BUILDINGS FOR THOSE THINGS TO BE POSSIBLE AND THOSE COST DOLLARS TO BE ABLE TO DO IN CERTAIN SITUATIONS.

SO WE'RE WORKING THROUGH HOW TO BEST ALLOCATE THOSE FUNDINGS FOR THOSE AREAS.

>> THANK YOU VERY MUCH FOR THAT.

MS. NOLAN, DID YOU HAVE A QUESTION?

>> YES, THANK YOU VERY MUCH, MAYOR WILSON.

THANK YOU SO MUCH FOR EVERYTHING YOU AND YOUR TEAM ARE DOING.

THE PARTNERSHIP BETWEEN CITY AND STAFF HAS BEEN REALLY COMMENDABLE DURING

[00:30:03]

THIS TIME.

IN THAT VEIN, YOU WERE MENTIONING THE RENTAL ASSISTANCE AND OTHER THINGS YOU'LL BE DOING FOR CITIZENS.

I'M ASSUMING THAT WE IN ACPS ARE GOING TO SUPPORT THOSE EFFORTS BY COMMUNICATING THAT OUT TO OUR PARENTS BUT I THOUGHT IT MIGHT BE A GOOD OPPORTUNITY TO LEARN WHAT IS GOING TO BE THE COMMUNICATION PARTNERSHIP SO THAT WE'RE GETTING THE INFORMATION OUT THERE.

THEN MY SECOND QUESTION WAS I WAS CURIOUS ABOUT IS THE FOOD DISTRIBUTION DR. HUTCHINGS GOING TO BE CONTINUING DURING THE SUMMER MONTHS.

SO WE'VE GOT -- IS IT URGENT THAT PEOPLE APPLY TOMORROW, WE'LL MAKE SURE THAT WE GIVE THE SCHOOLS THE INFORMATION THEY NEED.

THAT IS GOING TO BE ADDITIONAL COST, YOU KNOW, IN REGARDS TO THE SCHOOL DIVISION THAT WE'RE GOING TO HAVE TO TAKE ON TO KEEP THESE THINGS GOING WHICH WE WANT TO DO FOR OUR STUDENTS BUT WE ALSO HAVE TO UNDERSTAND THAT THERE ARE FEES THAT COME ALONG WITH THIS BECAUSE TYPICALLY WE HAVE STUDENTS PURCHASING MEALS TO OFFSET OUR MEAL COSTS.

OF COURSE THAT'S NOT HAPPENING RIGHT NOW BECAUSE WE'RE NOT SELLING ANY MEALS TO ANYONE AND WE DON'T PLAN TO SELL ANY MEALS TO ANYONE.

SO WE WILL HAVE TO MAKE SURE THAT WE ARE TAKING ON THOSE COSTS.

>> THANK YOU, DR. HUTCHINGS .

LET ME JUST SAY, YOU KNOW, VICE CHAIR NOLAN'S QUESTION WAS DEAD ON AND I'VE ALREADY HEARD ABOUT A NUMBER OF EXAMPLES WHERE SCHOOL STAFF ARE TEACHERS THEMSELVES, COUNSELORS AND SUPPORT STAFF HAVE BEEN WORKING TO GET FAMILIES IN TOUCH WITH SOME OF THE SERVICES THAT WE HAVE AVAILABLE AND OBVIOUSLY AS WE EXPAND HOW WE'RE GOING TO BE USING THOSE CARES ACT DOLLARS AND TRY TO MAKE SURE THAT WE BENEFIT THE MAXIMUM NUMBER OF FOLKS IN NEED I THINK WE'RE GOING TO NEED THAT PARTNERSHIP EVEN MORE BECAUSE I THINK ONE OF OUR GOALS AND THE COUNCIL TALKED ABOUT THIS AT THE LAST MEETING, YOU KNOW, ONE OF OUR GOALS IS TRYING TO

[00:35:22]

ENSURE THAT A LOT OF OUR FAMILIES THAT HAVE BEEN LEFT OUT OF SOME OF THE DIRECT ASSISTANCE THAT CAME OUT OF THE CARES ACT FOR A VARIETY OF DIFFERENT REASONS, WE WANT TO MAKE SURE THAT THEY BENEFIT FROM THE LOCALLY ADMINISTERED FUNDS THAT WE HAVE.

AND THOSE ARE FAMILIES THAT WE MAY NOT BE AWARE OF THEIR DIRECT NEED BUT THE SCHOOLS ARE PROBABLY MORE EQUIPPED TO KNOW ABOUT THAT NEED SO THAT PARTNERSHIP IS GOING TO BE EVEN MORE IMPORTANT DURING THIS PHASE.

WE'RE GOING TO COUNT ON YOU GUYS TO HELP US BE AWARE OF THAT NEED AND I'VE HAD INFORMAL MESSAGES FROM FOLKS WHOA ARE TEACHING IN DIFFERENT PARTS OF ACPS WHO HAVE LET ME KNOW ABOUT SOME OF THAT NEED BUT I THINK WE NEED TO MAKE SURE WE FORMALIZE THOSE SO WE CAN MAXIMIZE THE BENEFIT OUT TO THE PUBLIC.

I'M GLAD TO HEAR THAT'S ALREADY HAPPENING AND WE HAVE MORE TO GO.

>> I WAS GOING TO SAY A HUGE SHOUTOUT TO -- BECAUSE SHE IS -- SHE STAYS IN THIS THE KNOW AS WELL AS TO RESOURCES THAT BROKE VIED AND WE'RE IN CONSTANT COMMUNICATION WITH OUR TEAMS. AND ALSO OUR STAFF ON BOTH ENDS MEANING THE CITY AND THE SCHOOLS ARE IN CONSTANT COMMUNICATION AROUND THOSE ADDITIONAL RESOURCES THAT ARE OUT THERE FOR OUR FAMILIES.

SO THANK YOU -- THANK KATE AS WELL AS THE CITY FOR ALL THE RESOURCES THAT OUR COMMUNITY REALLY HAS WHICH IS HUGE BECAUSE EVERY CITY CAN'T SAY THEY HAVE THESE ADDITIONAL SERVICES FOR THEIR FAMILIES.

>> OKAY.

MR. CHAPMAN.

>> THANK YOU, MR. MAYOR.

>> QUESTION FOR THE CITY MANAGER.

AND I THINK IT GOES ALONG WITH WHAT THE SUPERINTENDENT WAS JUST TALKING ABOUT.

IN MY RECENT MEMORY, I REMEMBER THAT THE CITY USED TO APPLY FOR SUMMER FOOD GRANTS.

I THINK IT WAS USUALLY FOR OUR MAYBE CAMPS OR ACTIVITIES DURING THE SUMMER.

TWO QUESTIONS FOR THE MANAGER.

DID WE APPLY FOR THAT STUFF FOR THIS SUMMER AND WOULD THOSE GRANT MONEYS BE SOMETHING THAT ACPS COULD USE IN TERMS OF DOING SOME MORE WORK WITH FOOD AND GIVING THE FOOD OUT.

>> THAT'S A GOOD QUESTION.

I BELIEVE THAT WE DID APPLY.

WHAT WE CAN USE THE MONEY FOR NOW, I DON'T HAVE THE ANSWER RIGHT AWAY BUT I'LL MAKE SURE I GET IT TO YOU.

>> OKAY.

ANY OTHER QUESTIONS? VICE CHAIR NOLAN.

>> YES, THANK YOU.

AGAIN, THIS ONE ALSO IS FOR MR. JENCKS.

IT WOULD BE PHENOMENAL AS WE'RE APPROACHING BUDGET SEASON RIGHT NOW YOU KNOW OFTENTIMES WE HEAR AS A SCHOOL BOARD PEOPLE TRYING TO COMPARE THE CITY VERSUS THE SCHOOL STAFF AND SOMETIMES IT'S NOT ALWAYS THE MOST ACCURATE INFORMATION AND SO JUST TO LEARN FROM YOU AS YOU'RE GOING THROUGH YOUR OWN BUDGET PROCESS AS WELL, I'M CURIOUS ABOUT DO YOU HAVE ANY IMPACT TO STAFF SALARIES DURING THIS TIME AND IF NOT, LIKE I'M JUST CURIOUS DID YOU DO ANY BEST PRACTICES BECAUSE THAT'S SOMETHING THAT'S GOING TO JUST BUBBLE UP DURING OUR TIME AND I WONDER IF THERE'S ANY BEST PRACTICES OR SCENARIOS YOU'RE GOING THROUGH THAT WE CAN LEARN FROM OR JUST HAVE AS KNOWLEDGE IN CASE PEOPLE PRESENT US WITH MISINFORMATION AS A SCHOOL BOARD.

>> OKAY.

WELL, TWO WAYS OF I GUESS ANSWERING THE QUESTION FIRST.

DURING THIS CRISIS, WE'RE PAYING OUR EMPLOYEES, THE ONES REQUIRING TO COME TO WORK AT A CITY WORK SITE, PATROL CAR, FIRE STATION, A DESK IN DCHS, WE'RE PAYING THEM AN ADDITIONAL $4 AN HOUR.

OTHER JURISDICTIONS IN THE D.C. AREA GENERALLY AT LEAST THE MAJOR JURISDICTIONS, FAIRFAX SET ASIDE, BUT ARLINGTON, LOWDEN, MONTGOMERY.

NOBODY HAS GONE HIGHER THAN THAT.

THAT WILL PHASE OUT AS WE PHASE OUT OF THE CRISIS.

THAT'S NOT PERMANENT.

THAT'S ONLY FOR PEOPLE WHO GET PAID $70,000 A YEAR OR LESS AS THEIR BASE SALARY.

I THOUGHT MANAGEMENT GOT PAID TO MANAGE AND THEY'RE STILL DOING THAT.

IN REGARDS TO AS OF JULY 1ST, OUR PAY BASICALLY MERITS, THERE WILL BE NO MERIT INCREASES IN FISCAL 21.

AND THE PAY ENHANCEMENTS FOR THE GENERAL PAY SCALE AND THE PUBLIC SAFETY SCALES, THOSE GOT A ZERO OUT OF THE BUDGET.

SO BASICALLY IT'S PROBABLY OTHER THAN A FEW NEEDED RECLASSIFICATIONS WHEN IF WE SEE WE HAVE EXCESSIVE TURNOVER AND WE HAVE TO DO SOMETHING, WE'VE BASICALLY FROZEN SALARIES FOR THE NEXT YEAR.

>> OKAY.

OTHER QUESTIONS? FOR ANYONE? FOR MR. JENCKS.

DR. HUTCHINGS , OR DR. HERRING? ? OR ANY OTHER DOCTORS? ANYBODY WHO WANTS TO BE A DOCTOR.

[00:40:01]

ALL RIGHT.

I THINK -- >> DR. HERRING IS OUR CITY DOCTOR.

>> SPEAKING OF VACANCIES.

PROVIDING.

>> AND I ECHO VICE CHAIR NOLAN'S PRIOR COMMENTS, COOPERATION HAS BEEN GREAT DURING THIS PERIOD AND EVERYONE HAS COME TOGETHER FOR A CRISIS.

NO BARRIERS IN ANY ORGANIZATION IN THIS MODE WHICH IS GREAT AND EVERYBODY IS WORKING TO ACHIEVE THE SAME ENDS WHICH IS VERY GOOD.

WE GOT A LOT OF WORK AHEAD OF US BUT IT'S BEEN REALLY GOOD PARTNERSHIP SO FAR.

ALL RIGHT.

UNLESS WE HAVE ANY OTHER COMMENTS OR CONTRIBUTIONS, WE WILL CALL IT A MONTH.

NOW, WE GO -- WE'RE GOING TO MEET AGAIN IN JUNE, IS THAT RIGHT, AND THEN WE DO NOT MEET AGAIN UNTIL SEPTEMBER.

CORRECT?

>> THAT'S CORRECT.

>> OKAY.

IT'S HARD TO TELL.

DAYS ARE DIFFERENT THESE DAYS.

I DON'T EVEN KNOW HOW WE'LL TELL MONTHS APART SO THE SUMMER I GUESS WILL BE DIFFERENT IN SOME WAY, SHAPE, OR FORM.

THE KIDS ARE OUT OF SCHOOL.

ALL RIGHT.

I THINK THAT'S IT.

THANKS, EVERYONE.

STAY SAFE.

* This transcript was compiled from uncorrected Closed Captioning.