[00:00:01]
WELL, IT'S 632 AND WE'RE MISSING ONE OF OUR BAC MEMBERS, SELINA ALHAJI.
[1. Call to Order]
BUT HOPEFULLY SHE WILL JOIN US SHORTLY.SO I WILL CALL THE MEETING TO ORDER.
THIS IS THE OCTOBER 4TH, 2022 MEETING OF THE ALEXANDRIA SCHOOL BOARD BUDGET ADVISORY COMMITTEE.
THIS IS OUR FIRST MEETING OF THE ACADEMIC YEAR.
WELCOME BACK TO MANY OF YOU AND OF COURSE, MANY THANKS FOR YOUR PARTICIPATION IN THIS COMMITTEE.
SO I'LL START WITH MYSELF AND THEN IF WE CAN JUST GO AROUND.
I AM IN MY THIRD AND LAST TERM ON THE BUDGET ADVISORY COMMITTEE.
I HAVE SERVED AS CHAIR FOR THE PAST TWO YEARS, AND IN THE ABSENCE OF US DOING ELECTIONS FOR OFFICERS QUITE YET, I AM GOING TO RUN THE MEETING FOR TODAY.
AND I HAVE A CHILD AT ALEXANDRIA CITY HIGH SCHOOL.
ROBERT, CAN I TURN TO YOU NEXT? YOU SURE CAN.
YEAH, SURE. HI, I'M KELLY BOO'S.
I'M ON THE ALEXANDRIA SCHOOL BOARD, AND I KNOW ALL OF YOU GUYS FOR SO MANY DIFFERENT WAYS THAT YOU KNOW FROM RYAN FROM DAYCARE PRESCHOOL DAYS.
BRIDGET OBVIOUSLY RUNNING BILL FROM MACARTHUR.
MY KIDS ARE AT MACARTHUR SO AND THEN YEAH, NANCY AND ROBERT.
ROBERT WE GET TO HANG OUT AND TALK BUDGET.
HEY, RYAN. RIGHT NOW I'M IN THE MT.
VERNON KIND OF COMMUNITY SCHOOL AREA.
I'VE GOT A THIRD GRADER AND A FIRST GRADER, AND I'VE BEEN CITY RESIDENT SINCE 2008.
I ALSO DO EDUCATION WORK, BUT NOT SPECIFIC WITH ACTUALLY ANY DIVISIONS IN VIRGINIA.
SO I FIGURED I NEEDED TO DO A LITTLE BIT CLOSER TO HOME SUPPORT.
SO THAT'S WHY I'M HERE SERVING AND THIS IS MY SECOND YEAR IN MY FIRST TERM.
BRIDGET. HI, I'M BRIDGET SHEA WESTFALL, AND I'M A MOM OF TWO BOYS AT NAOMI BROOKS.
MY KIDS ARE IN KINDERGARTEN AND THIRD GRADE, AND THIS IS MY FIRST TERM.
I STARTED LAST SPRING ON THE BUDGET ADVISORY COMMITTEE.
THANKS FOR. THANKS FOR HAVING ME.
SO, BILL PFISTER, I AM, I GUESS, PAST PTA PRESIDENT MACARTHUR AND PAST TECH PRESIDENT.
AND ALSO DID REDISTRICTING WAY BACK IN THE DAY WITH KELLEY BACK IN THE 2015 ERA, BUT HAVE TWO CHILDREN AT MACARTHUR, SO A FIFTH AND A THIRD GRADER. SO HOPEFULLY THE CURRENT THIRD GRADER WILL BE ABLE TO DO FOURTH AND FIFTH GRADE AT AT THE NEW BUILDING.
GREAT. AND I KNOW EVERYBODY KNOWS THIS, BUT JUST FOR THE RECORD, SO BILL'S APPLICATION TO BAC IS PENDING AND WILL BE BEFORE THE SCHOOL BOARD ON THURSDAY NIGHT. IT'S ON THE CONSENT AGENDA, SO LOOKING FORWARD TO HAVING HIM OFFICIALLY A MEMBER OF BAC AND SELENA.
I SEE SELENA IS KIND OF CONNECTING TO AUDIO RIGHT NOW.
I'LL HAVE HER INTRODUCE HERSELF WHEN SHE GETS CONNECTED.
BUT JUST ALSO FOR THE RECORD, SELENA'S APPLICATION RE APPLICATION TO THE BUDGET ADVISORY COMMITTEE IS ALSO PENDING BEFORE THE SCHOOL BOARD ON THURSDAY, ALSO ON THE CONSENT AGENDA.
OH, PLEASE DON'T APOLOGIZE AT ALL.
WE'RE SO GLAD TO HAVE YOU HERE.
AND WOULD YOU MIND JUST QUICKLY INTRODUCING YOURSELF JUST FOR ANYBODY YOU DON'T KNOW ON THE.
I THIS IS I'M TRYING TO START MY SECOND TERM.
I HAVE CHILDREN IN POLK AND IN ALEXANDRIA HIGH.
LET'S SEE, DURING MY DAY JOB, I AM RESPONSIBLE FOR BUDGET AND A LOT OF OPERATIONS AND RESOURCE ALLOCATIONS, A WIDE VARIETY OF THINGS.
[00:05:01]
THAT'S ABOUT IT.TERRIFIC. WELL, SO GLAD TO SEE YOU AND HAVE YOU HERE, SELENA.
AND SO GLAD TO HAVE EVERYBODY HERE.
[3. Approval of Prior Meeting Minutes]
I CIRCULATED THOSE MINUTES PRIOR TO THE MEETING TODAY, SO NOW WOULD BE A GREAT TIME FOR A MOTION AND A SECOND TO APPROVE THE MINUTES.BRIDGET. A MOTION TO APPROVE THE JUNE 20, 22 MINUTES.
GREAT. DO WE HAVE A SECOND? I SECOND IT.
GREAT. AND ALL THOSE IN FAVOR, IF YOU COULD JUST RAISE YOUR HAND AND.
TERRIFIC. THANK YOU ALL VERY MUCH.
I ACTUALLY DON'T EVEN KNOW THIS WHEN I SHOULD.
I DON'T THINK I'M A VOTING MEMBER.
I'M JUST HERE. I THINK YOU ARE NOT A VOTING MEMBER, BUT I HAVE HEARD MY APPROVALS.
I ASSUME I AM NOT OFFICIALLY VOTING YES.
YES, SINCE YOU WERE NOT THERE.
BUT WE GOT WHAT WE NEEDED FROM THE REST OF THE PEOPLE.
ZERO VOTE FOR EXACTLY THAT RECORD.
EVERYTHING IS VERY BY CONSENSUS AND NON CONFRONTATIONAL HERE.
SO I WOULD LIKE TO THEN TRANSITION INTO REPORTS.
I WANTED TO SHARE A COUPLE OF THINGS WITH ALL OF YOU, AND THEN WE'LL TURN TO TO KELLY AND ROBERT FOR UPDATES FROM THEM AND THEN SOME OTHER BUSINESS FOR US TONIGHT.
[4. Reports]
SO IN TERMS OF MY BACK CHAIR REPORT, I WANTED TO JUST SHARE THAT I HAVE HAD A FEW CONVERSATIONS WITH KATHY STENZEL.SHE IS A MEMBER OF THE CITY'S BUDGET AND FISCAL AFFAIRS ADVISORY COMMITTEE.
THEY'RE SORT OF THE PEER GROUP AT THE COUNCIL LEVEL.
KATHY IS ACTUALLY THE SCHOOL BOARD REPRESENTATIVE TO BE FACTS.
SO THE SCHOOL BOARD APPOINTS HER TO BE FACT.
SHE SERVES AS A LIAISON BETWEEN THE SCHOOL BOARD AND B FAC AND ALSO COORDINATES WITH US. AND SO I WILL CHAT WITH HER OCCASIONALLY JUST ABOUT WHAT THEY'RE DOING AND WHAT WE ARE DOING.
WE TYPICALLY HAVE AT LEAST ONE JOINT MEETING THROUGHOUT THE COURSE OF EVERY YEAR TO TALK ABOUT ISSUES OF OVERLAP BETWEEN THE CITY AND THE SCHOOLS, OF WHICH THERE ARE MANY, OF COURSE.
AND TYPICALLY WE WILL DO AT LEAST ONE JOINT MEMO WHERE WE COLLABORATE ON A TOPIC OF MUTUAL INTEREST AND WORK.
AND TYPICALLY THAT MEMO COMES AFTER A JOINT MEETING THAT WE HAVE TOGETHER.
KATHY SHARED WITH ME THAT THE BAC HAS MET ALREADY THIS YEAR AND THEY WOULD LIKE TO PROPOSE THAT OUR JOINT MEMO WITH THEM BE FOCUSED ON LONG TERM CAPITAL EXPENDITURES AND IN PARTICULAR TO TALK ABOUT REVENUE PLANNING TO MEET THE SIGNIFICANT NEEDS REALLY ACROSS THE CITY.
BUT OF COURSE IN PARTICULAR THE REVENUE NEEDS OR THE EXPENDITURE NEEDS WITHIN CPS.
AND I SHARED SOME OF THE SLIDES THAT I'M SURE ROBERT WILL TALK ABOUT LATER.
BUT AS YOU ALL SAW, THE THE EXPENDITURE PROJECTIONS FAR EXCEED REVENUE PROJECTIONS.
SO THERE WILL BE SOME DIFFICULT CHALLENGES AHEAD.
AND SO WHAT BCAC WOULD LIKE TO DO IS, IS JUST SORT OF NAME THOSE CHALLENGES, TALK ABOUT WAYS THE CITY AND THE SCHOOLS CAN WORK COLLABORATIVELY TO PLAN AHEAD FOR THOSE CHALLENGES.
TALK ABOUT COMMUNICATIONS BOTH INTERNALLY BUT WITH THE COMMUNITY ABOUT WHAT THIS MIGHT MEAN FOR MEMBERS OF THE COMMUNITY WITH RESPECT TO THESE COSTS THAT THE CITY WILL HAVE TO ADDRESS TAX IMPLICATIONS AND REALLY JUST TO START A GOOD COMMUNITY CONVERSATION ON THE NEEDS OF OUR SCHOOLS AND HOW WE WILL TRY TO FILL THOSE NEEDS SO THAT THAT IS WHAT THEY PROPOSE.
I SORT OF INITIALLY TOLD HER I THOUGHT THAT THAT WAS WOULD BE A PRODUCTIVE JOINT TOPIC FOR US, BUT WOULD REALLY LOVE TO HEAR YOUR FEEDBACK ON ON THAT. SO THAT'S REALLY MY MY ONLY REPORT.
SO I WOULD LOVE TO HEAR YOUR FEEDBACK JUST ON THAT AND THEN SUBJECT TO YOUR FEEDBACK.
SO THOUGHTS ON THAT TOPIC? JUST A QUICK CLARIFICATION.
YOU SAID THE MEMO WAS ON THE CAPITAL PLANNING AS WELL AS REVENUE PLANNING AS TWO SEPARATE TOPICS.
[00:10:01]
NO, ALL TOGETHER.SO I THINK, ROBERT, REALLY THE IDEA IS WE KNOW THAT WE HAVE A LOT OF CAPITAL AND OPERATE.
I SHOULD I SHOULDN'T HAVE JUST LIMITED TO CAPITAL.
WE HAVE A LOT OF CAPITAL AND OPERATING EXPENSES PROJECTED.
AND HOW ARE WE GOING TO PLAN FOR FOR MEETING THOSE PROJECTED EXPENDITURES? WHAT'S THE ROLE OF REVENUE? HOW DO WE WORK TOGETHER TO FIGURE OUT WHAT THE NEEDS ARE AND HOW WE MEET THOSE NEEDS? SO. THAT'S KELLY.
WHAT DOES THAT SOUND LIKE? SOMETHING THAT WOULD BE VALUABLE? YEAH, ABSOLUTELY.
I THINK THAT THAT THAT IS GOOD.
AND I THINK ANYTHING WE CAN DO WITH B FAC MORE I THINK IS GOOD.
HE BRIDGET, I THINK, WAS FIRST.
WELL, I WAS JUST ASKING IF THIS IS PART OF THAT TASK FORCE FOR THE CAPITAL IMPROVEMENT, THE JOINT AC CITY CAPITAL PLANNING INITIATIVES AND THE IMPLEMENTATION TASK FORCE.
I THINK THAT THE PAGE HASN'T BEEN UPDATED SINCE LAST DECEMBER, BUT I KNOW THAT THEY THE CITY COUNCIL ADOPTED THAT RESOLUTION FOR THE TASK FORCE TO OVERSEE CAPITAL IMPROVEMENTS.
AND SO I WAS JUST WONDERING IF THE MASTER PLAN AND LIKE THESE LONG RANGE EDUCATIONAL FACILITIES PLANS WILL BE PART OF THAT AS WELL AS THIS SEEMS TO BE SOMETHING LIKE WHAT BILL HAD ASKED IN THE QUESTIONS FOR THE EMAIL AFTER THE AGENDA, BUT ABOUT PROJECTIONS FOR STUDENT ENROLLMENT IN DIFFERENT SCHOOLS. SO I DIDN'T KNOW IF THAT'S PART OF THE TASK FORCE THAT WE WOULD BE WORKING ON OR IF IT'S SOMETHING SEPARATE.
YEAH, THAT'S A GREAT THAT'S A GREAT QUESTION.
I'LL JUST SHARE MY THOUGHTS ABOUT IT.
OUR PAST JOINT MEMOS HAVE OFTEN REFERENCED THE WORK OF THAT JOINT TASK FORCE, AS YOU SUGGESTED, BRIDGET, THAT JOINT JOINT TASK FORCE IS REALLY FOCUSED ON PROMOTING PLANNING BETWEEN THE SCHOOLS AND THE CITY AND IN PARTICULAR FOCUSED ON CAPITAL NEEDS.
KELLY YOU PROBABLY ON THE BOARD WHEN ALL THAT WORK HAPPENED THE FIRST TIME AROUND.
AND SO SOME OF WHAT WE'VE DONE IN JOINT MEMOS WITH B FAC IS TO LOOK BACK AT THAT REPORT AND PULL OUT THINGS THAT WERE IN THAT REPORT THAT ARE STILL RELEVANT OR SORT OF REMIND PEOPLE ABOUT GUIDANCE THAT WAS IN THAT JOINT TASK FORCE THAT STILL THAT PEOPLE SHOULD SORT OF KEEP IN MIND.
SO I WOULD EXPECT AND KATHY STENZEL JUST SHE WAS VERY INVOLVED AT THE TIME.
SO SHE TALKS ABOUT THAT JOINT TASK FORCE EFFORT A LOT.
SO I WOULD EXPECT THAT WE WOULD TALK ABOUT THAT AND SOME OF THE RECOMMENDATIONS THERE, AND THAT WOULD BE INCORPORATED WITH IN WHATEVER CONVERSATIONS WE'RE HAVING JUST ABOUT WHAT'S HAPPENING CURRENTLY.
DOES THAT ANSWER YOUR QUESTION? OH, YES. THANK YOU, NANCY.
AND I THINK ON THE ENROLLMENT THING, LIKE, YES, I THINK THE THE ROLE OF ENROLLMENT PROJECTIONS AND HOW THAT FITS INTO THESE PROJECTED EXPENDITURES, I WOULD IMAGINE THAT THAT WOULD ALSO BE SOMETHING THAT WOULD COME UP IN THE CONTEXT OF THAT.
YEAH, BECAUSE I'VE BEEN LOOKING AT THE BUDGET AND WHEN WE TAKE THE CENSUS FOR THE STUDENT COUNT AND IT SEEMS LIKE THERE'S A PERIOD OF TIME WHERE YOU KNOW THAT THERE SEEMS TO BE SOME ADDITIONAL ENROLLMENT THAT IS AT THE SAME TIME THAT THE CENSUS IS DUE.
SO I WAS JUST KIND OF FLAGGING THAT AS SOMETHING THAT I WAS INTERESTED IN TRACKING.
YEAH. NOW, I DON'T KNOW WHO IS NEXT.
RYAN, WERE YOU NEXT? SO I WAS JUST GOING TO.
I WAS GOING TO SUPPORT THE SUGGESTION AND IN PARTICULAR IN THINKING ABOUT.
OBVIOUSLY, WE CAN NEVER GET IN FRONT OF THOSE WINDS, BUT WHETHER IT'S GOING TO BE ANOTHER TWO OR THREE YEARS OF EXPECTED DOWNTURN BASED ON SORT OF WHERE WE ARE LARGE LARGELY WITH THE ECONOMY NATIONALLY, WHAT DOES THAT MEAN THEN FOR THE SORT OF OUTYEARS 5 TO 10 YEARS OUT? HOW FAR IN ADVANCE DO WE NEED TO START THINKING ABOUT SOME OF THOSE INVESTMENTS TO THE EXTENT THAT.
YEAH, REFERENDUMS NEED TO START BEING DISCUSSED AND STUFF LIKE THAT.
HAVING WITNESSED A FEW THAT HAVE NOT GONE SO SUCCESSFULLY.
[00:15:01]
THAT'S NEVER SOMETHING YOU WANT TO BE PART OF.SO I APPRECIATE THE CONVERSATION STARTING NOW AND WOULD BE IN SUPPORTIVE OF THAT.
AND I THINK THAT WAS VERY MUCH THE SPIRIT OF FOX INTEREST IN THIS TO REALLY BE PROACTIVE AND PARTICULARLY AROUND THAT COMMUNICATION POINT THAT WE'RE REALLY TALKING.
YOU KNOW, WE WE ALL KNOW THAT ONLY A SMALL FRACTION OF ALEXANDRIA RESIDENTS HAVE KIDS IN THE SCHOOL SYSTEM TO REALLY SORT OF REALLY TALK ABOUT HOW WE EDUCATE THE COMMUNITY AT LARGE ABOUT THE IMPORTANCE OF INVESTMENT IN THE SCHOOLS, BUT ALSO WHAT THE NEEDS OF THE SCHOOLS ARE.
THANK YOU. SO THE FIRST COMMENT IS, YES, I FULLY SUPPORT THAT THAT SUBJECT AND TOPIC FOR THE MEMO.
ANSWER BRIGITTE, YOUR QUESTION ABOUT ENROLLMENT, IT INFORMS NOT JUST CAPACITY, BUT IT ALSO DOES INFORM REVENUE AND IT ALSO INFORMS EXPENSE, MAYBE MORE ON THE MARGIN AS OPPOSED TO FULLY LIKE THE CAPITAL IS.
A HEY, WE NEED THIS MUCH SPACE FOR THIS MANY STUDENTS.
SO IT ACTUALLY FLOWS INTO EVERYTHING.
AND. AND KELLY, HAVE WE DONE A LONG RANGE WHAT WAS LARGE RFP, LONG RANGE EDUCATIONAL FORECAST PLAN OR WHATEVER? THAT WAS WHERE IT WAS A VERY DETAILED LOOK AT ENROLLMENT.
BUT I DON'T FEEL LIKE WE'VE DONE THAT IN QUITE SOME TIME NOW.
I THINK THAT THAT WAS COMPLETED MAYBE.
I MEAN, NANCY, YOU PROBABLY KNOW, BUT IT WAS 2015, 2014, I'M NOT SURE.
BUT THEN, LIKE WE'VE BEEN USING THAT I THINK IN THE WORLD HAS CHANGED PRETTY SIGNIFICANTLY.
THE OTHER THING THAT I DO WANT TO ACKNOWLEDGE IS I THINK THAT THERE'S A BIT OF A GAP.
I THINK THERE'S AN OPPORTUNITY TO BRING THEM BACK TOGETHER.
SO I'M LOOKING FORWARD TO THAT.
BUT IS THAT SOMETHING THAT WE'LL GO INTO MORE DETAIL A LITTLE BIT LATER? SO I CAN JUST TABLE ALL THAT.
YEAH, I SUSPECT THAT ROBERT WILL.
I SEE ROBERT SMILING, SO I'M SURE ROBERT WILL TALK ABOUT THAT.
YEAH. AND I THINK THAT ONE OF THE REAL THE NICE THINGS ABOUT THE JOINT WORK BETWEEN BACK AND BE IS THAT AS WE WILL MEET TOGETHER AS A BODY BUT THEN THE STAFF ALSO GATHER TOGETHER.
NOW THE STAFF ARE ACCUSTOMED TO DOING THIS.
IT'S NOT LIKE WE'RE THE ONES BRINGING THEM TOGETHER, BUT IT'S NICE.
I THINK FROM MY PERSPECTIVE, I'VE ENJOYED THE OPPORTUNITY TO SORT OF SEE THE STAFF INTERACT AND IT GIVES THEM, I THINK, A NICE OPPORTUNITY TO TALK ABOUT THOSE LONG RANGE ISSUES TOGETHER WHEN SOMETIMES STAFF ARE FOCUSED ON JUST THE PRESSING ISSUES OF THE DAY.
OH, I WAS JUST GOING TO SAY TALKING ABOUT THE LONG RANGE EDUCATIONAL FACILITIES LIKE BILL WAS TALKING ABOUT, I DON'T SEE THAT THAT PLAN HAS BEEN UPDATED SINCE 2017, BUT I KNOW THAT ACP WAS UPDATING THEIR WEBSITE SO IT COULD BE THAT THE WEBSITE JUST ISN'T UPDATED.
I DON'T KNOW, KELLY, IF I'M JUST MISSING WHERE I DON'T THINK IT'S BEEN UPDATED.
I MEAN, SO IT WOULD BE ALSO ON THE CITY WEBSITE TOO, SINCE IT WAS A JOINT PROJECT.
OKAY. WELL, I'LL DEFINITELY FLAG THAT AS A QUESTION.
WE HAVE SOME MEETINGS THAT ARE COMING UP, JOINT MEETINGS THAT ARE COMING UP.
YEAH. IS IT THE I THINK IT'S THE 12TH AND OH, IT'S NEXT WEEK.
IS THAT RIGHT? YEAH, ONE'S ALREADY NEXT WEEK.
IT'S A LITTLE. I'M STILL THINKING IT'S LAID OFF, SO.
YEAH. EXCEPT FOR THE WEATHER OUTSIDE.
YEAH. AND WE CATHY AND I SOMETIMES TALK ABOUT.
I MEAN, OBVIOUSLY WE'RE NOT GOING TO HAVE TIME TO GET ANYTHING OUT BEFORE THE JOINT MEETING NEXT WEEK, BUT SOMETIMES WE'RE ALSO PART OF OUR JOINT WORK TOGETHER WILL BE TO ATTEND THOSE MEETINGS OR VIEW THEM LATER.
JUST TO, TO ALSO MAYBE FOLLOW UP ON SOME OF THE ISSUES THAT CAME UP DURING THOSE CONVERSATIONS AND TO IDENTIFY WHETHER THERE ARE THINGS THAT WE CAN DO AS ADVISORY BODIES TO TO FOLLOW UP ON SOME OF THE TOPICS THAT THAT HAVE COME UP DURING THOSE CONVERSATIONS.
SO I'LL TALK TO CATHY JUST ABOUT THE SEQUENCING OF ALL OF THAT.
GREAT. WELL, I WILL LET HER KNOW THAT THERE WAS ENTHUSIASM ABOUT THE IDEA.
[00:20:05]
AND LIKE I SAID, I'LL FOLLOW UP WITH HER JUST ABOUT LOGISTICS OF HOW WE MOVE THE CONVERSATION FORWARD.THE OTHER THING I JUST WANTED TO MENTION BRIEFLY IS THAT BEEF, I THINK, IS ALSO HOPING TO DO A MEMO FOCUSED ON THE ROLE OF FEDERAL INVESTMENT, THE PANDEMIC RELATED FUNDING AND OTHER FUNDING.
OBVIOUSLY, AKP'S RECEIVED A FAIR AMOUNT OF THAT.
AND AND SO KATHY SAID THAT SHE WOULD BE SURE TO INCORPORATE ANY SORT OF VIEWPOINTS ABOUT THE SCHOOLS AND HOW THE SCHOOLS BENEFITED FROM THAT AS THAT AS THAT MEMO IS DEVELOPED. AND I'M SURE SHE'LL PROVIDE ME WITH MORE DETAIL AS THEY FIGURE OUT WHAT EXACTLY THEY WANT TO SAY OR DO ON THAT AREA.
BUT I JUST WANT TO MENTION THAT.
SO WITH THAT, I'M GOING TO TURN IT OVER TO KELLY TO SEE IF THERE ARE ANY UPDATES THAT I KNOW.
KELLY BUT ANY UPDATES THAT YOU WANTED TO SHARE WITH US? YEAH, I MEAN, WE'VE I MEAN, WE'VE GONE THROUGH OUR BUDGET PRIORITIES AND I USE ALL THAT INFORMATION OUT FROM OUR WORK SESSION AND STUFF LIKE THAT.
SO, YOU KNOW, WE'VE SET THOSE AT LEAST THE BUDGET PRIORITIES FOR THIS NEXT YEAR IN MOTION.
I KNOW THAT THERE WAS A QUESTION.
SO IT HAS NOT BEEN PRESENTED TO SENIOR LEADERSHIP YET, BUT IT SOUNDS LIKE THEY HAVE IT.
THEY'RE GOING THROUGH IT AND IT'S GOING TO BE COMING UP AT A FUTURE BOARD MEETING.
SO I DON'T HAVE ANYTHING THAT I CAN SHARE ON THAT PIECE RIGHT NOW UNLESS MR. EASLEY DOES.
I MEAN, WE'VE ALREADY STARTED THE BUDGET SEASON.
IT'S ALWAYS THE BUDGET, AS I'VE LEARNED.
WE'RE ALWAYS TALKING ABOUT THE BUDGET, WHICH IS WHY YOU GUYS ARE HERE.
BUT WE'RE IT'S GOING TO BE RAMPING UP WITH LOTS OF BUDGET MEETINGS WITH THE CIP STUFF STARTING VERY SOON AND THEN LEADING INTO THE NEXT YEAR WITH THE COMBINED FUNDS BUDGET EARLY JANUARY.
GREAT. I HAVE TWO QUICK QUESTIONS FOR YOU.
THINGS I WOULD LOVE YOUR THOUGHTS ON.
FIRST, WANTED TO GIVE YOU AN OPPORTUNITY TO TALK ABOUT THE BUDGET CALENDAR.
THERE WAS SOME GOOD NEWS WITH THE BUDGET CALENDAR THAT WE OBVIOUSLY TWO YEARS AGO OR YEAH, TWO YEARS AGO WE DID A MEMO ON THE CALENDAR, SO YOU GOT A LITTLE TINY LITTLE BIT OF BREATHING ROOM THAT I JUST WANTED TO HAVE YOU SHARE THAT UPDATE.
THE CITY MANAGER IS PUSHING BACK THE PRESENTATION DATE FOR WHEN HE RELEASES THE CITY CITY BUDGET PROPOSAL, WHICH IS GREAT BECAUSE, YOU KNOW, AND I'VE BEEN SUPPORTIVE OF THIS, THE WORK THAT THIS COMMITTEE HAS DONE HAS REALLY RECOMMENDED THAT THE SCHOOL BOARD AT LEAST FINALIZES AND ADOPTS THEIR FINAL BUDGET BEFORE THE CITY MANAGER PRESENTS HIS BUDGET.
NOW, THAT OBVIOUSLY STILL COULD HAPPEN, BUT AT LEAST LIKE IT'S IT'S A LITTLE BIT BETTER CHAIN OF EVENTS, BUT BY ALLOWING A LITTLE BIT EXTRA TIME, THAT GIVES A LOT MORE WIGGLE ROOM. I WAS KIND OF A SQUEAKY WHEEL MISTER EASILY SO SAY LIKE THE WITH THIS TRUNCATED TIME IT REALLY DOESN'T GIVE BOARD MEMBERS A LOT OF TIME TO GO THROUGH.
LIKE, I UNDERSTAND WHY WE HAVE TO DO IT.
AND IT ALSO DOESN'T GIVE US A LOT OF TIME TO REALLY LIKE DO OUR WHAT I FELT LIKE OUR DUE DILIGENCE IS BOARD MEMBERS TO GO THROUGH WITH THE DOCUMENTATION AND WITH LIKE LOTS OF DIFFERENT DEADLINES THAT ARE POPPING UP AND JUST COGNIZANT OF THE FACT THAT SOME OF US ARE WORKING FULL TIME ON TOP OF THIS JOB.
SO WE I'M IT'S NOT THE PERFECT CALENDAR, BUT IT'S DEFINITELY A LOT BETTER THAN WHAT IT WAS BEFORE.
AND I THINK IT PROVIDES A CHANCE FOR PUBLIC TESTIMONY.
THE PUBLIC HEARING TO HAPPEN BEFORE SCHOOL BOARD QUESTIONS ARE DUE AS WELL BECAUSE BEFORE IT WAS HAPPENING, AS WE WOULD GET DONE WITH ONE WORK SESSION AND THEN QUESTIONS WOULD BE DUE AND THEN YOU WOULD DO THE PUBLIC HEARING AFTER THE FACT.
SO I THINK THAT I THINK WE'RE GETTING I THINK IT'S GETTING IN THE RIGHT BETTER PLACE.
SO SOME GOOD CHANGES ALL AROUND.
GREAT. THANK YOU. AND I JUST WANT TO THANK THE FOLKS ON BACK WHO ARE ON BACK.
SO I THINK IT'S SOMETIMES IT TAKES A WHILE FOR SOME OF THE WORK TO SORT OF COME INTO REALITY.
SO IT WAS A REWARDING TO SEE THAT THAT THAT CONVERSATION HAS BEEN HAPPENING.
SO THANKS. MY SECOND QUESTION, I ACTUALLY KNOW THEY THINK ABOUT IT.
[00:25:02]
MAYBE I'LL TABLE IT, KELLY, BUT I JUST I WATCHED ONE OF THE BOARD MEETINGS.SO. SO MAYBE WE CAN TALK ABOUT THAT A LITTLE BIT.
ROBERT, WHAT DO YOU HAVE FOR US FOR AN UPDATE? THANK YOU. THANK YOU SO MUCH FOR YOUR RECOGNITION OF THE WORK THAT THE STAFF IS DOING.
I WILL SAY WE DO LISTEN TO BACK.
WE ARE WE ARE CONSTANTLY SEARCHING FOR WAYS TO IMPROVE.
SO WE MAY NOT GET EVERYTHING DONE IN A YEAR, BUT JUST KNOW THAT AS WE WORK THROUGH OUR PROCESSES, WE ARE CONSTANTLY TRYING TO INCORPORATE THE RECOMMENDATIONS THAT WE HEAR FROM THAT.
SO IT'S GOOD TO SEE AND HEAR THE RECOGNITION OF THE WORK THAT WE'RE DOING.
UPDATE PERSPECTIVE. I MADE SOME NOTES AND I STARTED MAKING THESE NOTES A WHILE BACK.
WE MUST RECOGNIZE THE THE LEADERSHIP CHANGES.
AND THE LEADERSHIP CHANGES THAT WE'VE ENCOUNTERED.
AND I THINK TO ONE OF THE MAYBE IT WAS BILL, WHEN BILL TALKED ABOUT THE WORKING RELATIONSHIP BETWEEN THE CITY AND THE SCHOOLS, OBVIOUSLY IN THE PAST YEAR, WE HAVE THE TWO TOP ADMINISTRATORS, IF YOU WILL, THE CITY MANAGER, AS WELL AS THE SUPERINTENDENT.
THOSE POSITIONS WERE WHAT CHANGED OUT NOW IN TERMS OF INTERNAL STAFF, LIKE FOR THE MOST PART, OUR STAFF REMAIN INTACT. SO WE HAVE FROM A BUDGET AND FINANCIAL SERVICES PERSPECTIVE, WE HAVE A VERY GOOD WORKING RELATIONSHIP WITH THE STAFF OVER AT THE CITY. SO A LOT OF WHAT WE WILL SEE AND HEAR ABOUT IS KIND OF WHAT WE DO BEHIND THE SCENES.
BUT JUST TO GO BACK TO THE CHANGES, SO OBVIOUSLY DR.
K-Y, BUT ONE OF THE OTHER THINGS THAT WE AS A STAFF ARE, I WOULD SAY, GRAPPLING WITH IS.
WITH DR. KAY WHITE BEING THE INTERIM SUPERINTENDENT THAT'S LEAVING A VOID IN HUMAN RESOURCES.
SO WE HAVE VACANCIES IN HOUSTON IN THE TOP LEADERSHIP, IN HUMAN RESOURCES.
THERE ARE THREE NEW DIRECTORS IN HUMAN RESOURCES THERE.
THEY'VE BEEN HERE LESS THAN A YEAR.
THEY'RE THE CHIEF OF TEACHING, LEARNING AND LEADERSHIP, DR.
GONZALES, WHO WAS ACTUALLY THE EXECUTIVE DIRECTOR OF INSTRUCTIONAL SCHOOL LEADERSHIP.
SHE'S NOW TAKING THAT POSITION.
SO WHO TOOK THAT? CARMEN SANDERS.
CARMEN SANDERS WAS AT THE HIGH SCHOOL WHO WAS A TOP LEADER, IS NOW TAKING THAT POSITION.
SO WE'RE KIND OF DOING THE MUSICAL CHAIRS.
MAN, WHO WAS IN INSTRUCTIONAL SUPPORT.
WE NOW HAVE THE PRINCIPAL WHO WAS AT FRANCIS HAMMON TAKE HIS POSITION.
SO AT FRANCIS HAMMON, WE HAVE INTERIM PRINCIPAL THERE, CHIEF OF STUDENT SERVICES AND EQUITY.
DR. CRAWFORD HAS ANNOUNCED HER RESIGNATION, SO SHE'S MOVING ON.
BUT TEACHING, LEARNING AND LEADERSHIP CHANGES AS WELL AS OUR STUDENT SERVICES CHIEFS.
THOSE ARE THOSE ARE NEW POSITIONS, FACILITIES AND OPERATIONS.
I WAS ON AN INTERVIEW PANEL TODAY TO FILL THE BACKFILL FOR THE DIRECTOR OF CAPITAL PROGRAM PLANNING AND DESIGN, WHICH HELPS FOSTER AND TAKES THE LEAD ON OUR CAPITAL IMPROVEMENT PROGRAM.
SO THERE'S A LEADERSHIP SHIFT THERE.
AND LIKEWISE, OUR DIRECTOR OF PUPIL TRANSPORTATION HAS ALSO ANNOUNCED HIS RESIGNATION.
SO I SAY ALL THAT TO SAY THAT WE'RE IN THE MIDST OF QUITE A BIT OF ADJUSTMENT.
[00:30:04]
EPS. NOT TO SAY THAT IT'S GOING TO BE A DISRUPTION, BUT JUST A RECOGNITION THAT THERE'S AN ADJUSTMENT THAT IS TAKING PLACE.GETS MY BREATH. JUST AS I LOOK THROUGH THIS LIST.
I'M LIKE, WHOA, THAT IS A LOT OF MOVING.
THAT'S KIND OF WHY I HAD TO PAUSE BECAUSE LIKE, OH, WOW, NOW WE'RE IN THE MIDST OF WE JUST STARTED OR STARTING OUR PROCESS FOR FY 24 WHERE WE ONLY THREE MONTHS INTO FY 23.
SO LET'S JUST TAKE A LOOK BACK AT FY 23.
SO. ESSER ONE, WHICH IS THE ORIGINAL CARES ACT, THAT WAS 3.7 MILLION ROUGHLY.
NOW, WHEN WE GOT THAT TWO, MAYBE THREE YEARS AGO NOW.
THAT HAD TO BE EXTENDED AND OBLIGATED BY SEPTEMBER 30TH.
SO LAST WEEK WE DID OBLIGATE AND SPEND THE 3.7 MILLION WE NOW HAVE.
WE'RE UNDERWAY WITH OUR ESSER TWO, WHICH WAS ROUGHLY 15 AND A HALF MILLION, 15.7, I THINK.
OBVIOUSLY, THERE'S NO WAY THAT YOU COULD SPEND $15 MILLION IN ONE YEAR, LET ALONE 35 MILLION OR THREE IN THE AMERICAN RESCUE PLAN MONEY IN ONE YEAR.
AND I WOULD VENTURE TO SAY THAT.
I'LL JUST LOOK AT ESSER TWO AND ESSER THREE.
UNLESS YOU PROPERLY PLAN AND PROPERLY LOOK AT WHERE AND HOW IT'S GOING TO BE BEST USED FOR ACPS.
YOU'RE GOING TO BE THROWING THAT MONEY AWAY.
SO WE ASK, AND WE WOULD LIKE FOR THE COMMUNITY TO AGAIN ALLOW THE TIME AND THE OPPORTUNITY TO PROPERLY PLAN FOR AND TO UTILIZE THE FUNDING THAT IS GOING TO BE MOST BENEFICIAL FOR OUR STUDENTS.
WELL, YOU GUYS HAVE ONLY SPENT 5 MILLION OR $35 MILLION.
WELL, HOLD ON A SECOND. WE HAD $15 MILLION BEFORE THAT.
BEFORE YOU TACK ON THIS NEW MONEY, BECAUSE IT'S GOING TO HAVE A LONGER TIME PERIOD FOR US TO SPEND.
THAT'S KIND OF THE ESSER UPDATE OF WHAT'S THAT'S WHAT'S HAPPENING IN HERE IN FY 23.
AND RYAN, DO YOU HAVE A QUESTION? SO APPRECIATE, ROBERT, THE COMMENTARY ON THE FEDERAL FUNDING.
I'D JUST GIVEN MY THE WORK I DO.
NUMBER TWO, THERE ARE EFFORTS AT THE FEDERAL LEVEL THROUGH SOME OF THE SUPERINTENDENTS ASSOCIATION, SCHOOL BOARDS, ASSOCIATION AND OTHERS FOR QUESTIONS AROUND EXTENDING THE TIMELINE FOR EXPENDITURE.
THAT HASN'T BEEN DIRECTLY ADDRESSED AS OF YET AT THE FEDERAL LEVEL.
BUT I KNOW THOSE CONVERSATIONS ARE HAPPENING BEHIND THE SCENES.
AND YET, HAVING BEEN INVOLVED IN SPIN DOWN OF LARGE FEDERAL INFUSION WHEN I WAS AT STATE AGENCY IN DELAWARE, YOU ARE ABSOLUTELY RIGHT, ROBERT.
IT STOPS BEING WISE INVESTMENT AND IT STARTS BEING, HOW ARE WE JUST CLEARING OUR BOOKS? AND I JUST REALLY, REALLY, REALLY WANT TO EMPHASIZE AND PRIORITIZE THAT.
WE'VE GOT TO BE COMMITTED TO A CLEAR SPENDING PLAN NOW AND NOT.
TRY TO HOLD BACK TOO MUCH IN THE IN THE HOPES THAT THINGS ARE GOING TO MAGICALLY APPEAR FOR US.
[00:35:02]
AND I THINK JUST LOOKING AT SOME OF THE PERFORMANCE DATA, YOU KNOW, I THINK THERE'S A LOT OF DIRECT ACADEMIC SUPPORT THAT NEEDS TO BE INVESTED IN.AND THIS IS OUR OPPORTUNITY TO DO THAT IN A WAY THAT WE HAVEN'T HAD PREVIOUSLY.
SO I KNOW THE CAPITAL SIDE IS VERY IMPORTANT, BUT THE KIDS IN SCHOOL RIGHT NOW THAT MISSED SIGNIFICANT AMOUNT OF LEARNING NEED THOSE DOLLARS.
BUT I'M JUST I'LL CONTINUE TO ADVOCATE THAT THE MORE WE CAN DO FOR A CLEAR ACADEMIC INVESTMENT PLAN, KNOWING THAT THERE'S LOTS OF NEW FOLKS STEPPING IN AND BEGIN TO TO INVEST IN THOSE WAYS IMMEDIATELY, THE BETTER OFF I THINK WE IN THE WHOLE DIVISION WILL BE.
IS THERE SOMEWHERE WHERE I CAN LOOK AT A SUMMARY OF, OKAY, WHAT ARE THE CONSTRAINTS ON IN THE TIMELINES FOR THOSE DOLLARS OR HOW HAVE THEY BEEN CONSIDERED TO BE ALLOCATED? OR LET'S SEE HERE.
I'M NOT SURE WHY IT WAS PLACED THERE.
I WILL CHECK WITH THE STAFF ON WHY WE HAVE IT VARIED ON THE COMPREHENSIVE ANNUAL FINANCIAL REPORTS.
BUT THEN YOU'LL SEE US, YOU'LL SEE A LINK THERE.
IT'S A FEDERAL PANDEMIC GRANT.
THEN YOU'LL SEE THERE'S THE ESSER THREE EMERGENCY RELIEF LINK, WHICH HAS QUITE A BIT OF DOCUMENTATION AND INFORMATION ON THE ACTUAL PLANNING FOR THE ESSER THREE FUNDING.
SO HOPEFULLY THAT HELPS ANSWER THAT QUESTION.
NO, THAT'S EXACTLY WHAT I WAS LOOKING FOR.
I DON'T WANT TO ASK A LOT OF STUPID QUESTIONS.
BUT ONE ONE SIMPLE HIGH LEVEL QUESTION.
DO WE HAVE ANY CONCERN THAT WE WOULD BE ABLE TO UTILIZE THAT FULL REMAINING ROUGHLY 50 MILLION AND AS OUR FUNDING? WE'LL FIND A WAY TO SPEND IT.
THAT'S WHAT I WANT TO MAKE SURE I UNDERSTAND SPENDING IT JUDICIOUSLY AND WISELY.
BUT AT THE SAME TIME, LET'S NOT LOSE IT.
ABSOLUTELY NOT. THANK YOU, BRIDGET.
JUST KNOWING THAT THAT WAS ON THE AGENDA AND I WAS JUST LOOKING IT UP FOR MYSELF.
AND I WORK ON FEDERAL GRANTS FOR THE PANDEMIC RECOVERY FUNDS.
SO IF YOU GUYS HAVE ANY QUESTIONS ABOUT THEM, I HAVE I HAVE A LOT OF ANSWERS.
I DON'T WORK AT THE DEPARTMENT OF ED, BUT I WORK AT ANOTHER FEDERAL AGENCY.
AND THAT'S MY DAY JOB, IS I'M A GRANT OFFICER.
IT DOESN'T LOOK, IT'S NOT AS APPEALING AS SOME WOULD LIKE.
SO THERE ARE WAYS IN WHICH WE CAN MAKE THE INFORMATION MORE APPEALING AND MORE USER FRIENDLY.
SO THERE'S A COMMITMENT TO DO THAT BECAUSE I THINK THAT TOO WAS PART OF THE LAST YEAR'S BACK RECOMMENDATION ON HOW WE PRESENT OUR INFORMATION AND MAKE IT MORE USER FRIENDLY AND THOSE SORTS OF THINGS.
SO ALONGSIDE AND RYAN, I SEE YOU HAVE YOUR HAND UP.
I JUST IT'S JUST ON THAT NOTE, THAT'S THE OTHER THING I FORGOT TO MENTION, WHICH IS.
THERE HAVE BEEN A NUMBER OF OTHER SCHOOL DISTRICTS ACROSS THE COUNTRY THAT HAVE STARTED TO RELEASE THEIR OWN TRACKING SYSTEMS AND PER LAST YEAR'S EMPHASIS ON TRYING TO IDENTIFY GOOD EXAMPLES.
I'M GOING TO PULL SOME EXAMPLES TOGETHER AND I'LL SEND THAT AROUND TO THE GROUP IN CASE IT'S HELPFUL AS THE DIVISION CONTINUES TO THINK ABOUT WAYS TO BEST COMMUNICATE THAT INFORMATION. THANK YOU.
THAT'S TERRIFIC, RYAN. JUST A COUPLE COUPLE MORE THINGS.
524 BUDGET PROCESS ACCORDING TO THE CALENDAR, IT'S JUST KICKED OFF.
WE START WITH WITH THE DEPARTMENTS AND ASKING DEPARTMENTS TO PRESENT THEIR THEIR ESTIMATES FOR NEXT YEAR IN TERMS OF SPENDING PLAN.
OUR ASSUMPTION RIGHT NOW FOR THOSE NON PERSONNEL COSTS ARE TO REMAIN FLAT AS BEST WE CAN.
[00:40:05]
TO THE BEST OF THEIR ABILITY, UTILIZE THE CURRENT LEVEL OF FUNDING FOR NEXT YEAR.START WITH THE SCHOOLS PROBABLY IN THE EARLY.
PRIOR TO US PRESENTING THE SUPERINTENDENT'S PROPOSAL.
AND IN RELATION TO THE SCHOOL BOARD BUDGET PRIORITIES, THOSE HAVE NOT BEEN POSTED FOR THE COMBINED FUNDS JUST YET BECAUSE THERE WERE QUESTIONS THAT DR. K WYATT AS WELL AS JULIA HAVE QUESTIONS REGARDING THE CATEGORIZATION.
SO IT WASN'T SO MUCH A DELAY OR A QUESTION OF THE PRIORITIES AS JUST IN WHICH PARTICULAR GOAL AREA.
SO HOPEFULLY THERE'S A THERE'S A MEETING TOMORROW MORNING.
AND WE WILL HOPEFULLY HAVE THOSE POSTED TOMORROW MORNING FROM THE SCHOOL BOARD.
BUT FOR THE COMBINED FUNDS, THE KIPP.
BUDGET PRIORITIES REMAIN THE SAME.
AND THEN I WILL WRAP UP AND I WOULD HOPEFULLY WANT TO ENGAGE THE BACK WITH THE COMMUNITY BUDGET FORM AND THE IDEAS FOR THE BUDGET FORM FOR OCTOBER 17.
AND I THINK WE WHAT DID WE DO LAST YEAR? WE MADE IT AN INFORMATION SESSION.
YOU DID INFORMATION? YEAH. THE INFORMATION WOULD ONLY FLOW IN ONE WAY.
SO IN TERMS OF TRYING TO CREATE THE, THE MORE FORUM ASPECT OF IT, AT LEAST ME AND MY STAFF, WE WERE THINKING ABOUT ACTUALLY. PROMOTING THE IDEA AND CONCEPT OF SOLICITING QUESTIONS PRIOR TO THE BUDGET FORUM.
POTENTIALLY PRESENTS THAT QUESTIONS AND SOME ANSWERS TO THOSE QUESTIONS TO CREATE A SEMBLANCE OF DIALOG WITH THE COMMUNITY AS WELL AS ENTERTAIN, USING SOME TIME AND OPPORTUNITY TO AT LEAST ENTERTAIN QUESTIONS AND MAYBE ANSWER SOME ON SITE.
AND EVEN IF NOT TO BE ABLE TO TAKE THOSE QUESTIONS, GET THE ANSWERS TO IT, AND POSSIBLY POST THEM OUT AS QUESTIONS POSED IN THE COMMUNITY FORUM. ANY ANY THOUGHTS ON THAT? BECAUSE I DO HAVE LET ME JUST SAY THIS AND THEN I'LL OPEN IT UP.
THEY WOULD REPRESENT THE TEACHERS AND THE CURRICULUM TO DRIVE THE TEACHING OF THE STUDENTS AND POSSIBLY THE CHIEF OF FACILITIES AND OPERATIONS WHO IN LARGE PARTS RUNS THE OPERATIONAL SUPPORT SIDE OF THE HOUSEHOLD.
JUST THE POTENTIAL TO MAYBE INVITE A SPECIAL GUEST AS WE PRESENT THE OVERARCHING BUDGET INFORMATION, I THINK IT COULD BE POTENTIALLY A GOOD IDEA TO HAVE ONE OF THOSE CHIEFS ALSO BE THERE TO PRESENT SOMETHING DIFFERENT OR TO BE ABLE TO EXPRESS HOW THE BUDGET IMPACTS THEIR PARTICULAR AREA.
THE LIST OF IDEAS, THOUGHTS, SUGGESTIONS.
I SEE KELLY AND BILL'S HANDS UP.
I JUST WANT TO ASK ONE CLARIFYING QUESTION FIRST.
IS IS IN PERSON OR IS IT VIRTUAL? OR HAS IT NOT BEEN DECIDED YET? IT HAS NOT BEEN DECIDED.
OKAY. KELLY, THAT'S A THAT'S A THOUGHT.
I MEAN, I WAS THINKING THAT IF IT'S A PERSON THAT DOING A SIMILAR ACTIVITY GALLERY WALK THAT YOU DID WITH THE BOARD ON THE BOARD PRIORITIES, I THINK ACTUALLY WOULD BE REALLY VALUABLE IN HEARING FROM THE COMMUNITY ABOUT WHAT ARE SOME OF THE I MEAN, IT'S ONE THING FOR US TO SET THE PRIORITIES AND YOU KNOW, THAT'S GOING TO GUIDE A LOT OF THE BUDGET, BUT
[00:45:05]
IT WOULD ALSO BE REALLY VALUABLE TO HEAR FROM THE COMMUNITY WHAT ARE THEIR PRIORITIES RATHER THAN JUST QUESTION AND ANSWERS AND STUFF LIKE THAT.AND THEN ALSO KIND OF HAVING ANOTHER ANOTHER CATEGORY OF LIKE AND WHAT ELSE, YOU KNOW.
SO WE GET IT. WE WE WE KNOW WE CAN GET A SENSE OF LIKE WHAT WHAT'S IMPORTANT.
YEAH. BECAUSE THERE'S A LOT OF THINGS THAT ESPECIALLY DURING THE COMBINED FUNDS BUDGET, ALL OF A SUDDEN WE'LL START HEARING ABOUT SOME OTHER THINGS THAT ARE IMPORTANT THAT WE DIDN'T HEAR ABOUT EARLIER ON.
YEAH, LIKE, YOU KNOW, ASL ADDING ASL TO THE HIGH SCHOOLS.
YEAH. FOR EXAMPLE, BILL, I SAW YOUR HAND UP AND THEN CELINA.
GREAT. THANK YOU. SO I THINK ASKING SURVEYING IS GREAT.
I THINK THAT'S A VERY GOOD IDEA.
LOGISTICALLY SPEAKING, 13 DAYS FROM NOW, THIS NEEDS TO BE DONE LIKE YESTERDAY.
SO I THINK THERE ARE LOTS OF MECHANISMS. NANCY, IT WAS A GREAT IDEA THAT YOU ALL HAD IT.
NANCY REACHED OUT TO P-TECH LAST YEAR, AND I THINK THAT WAS A GREAT ENGAGEMENT PROCESS.
BUT ALSO REALIZING PTA AND P-TECH, THEY DON'T HIT BUT A PERCENTAGE OF THE POPULATION.
SO THE MORE WE CAN GET THIS OUT TO EVERYONE AND QUICKLY, I THINK I THINK THAT'S A GREAT IDEA.
THANKS, BILL. SELINA I JUST WANTED TO FOLLOW AND SAY I THINK THAT'S A GREAT IDEA TO INVITE SPECIAL GUESTS IN BECAUSE IT DOES LEAD TO LESS TECHNICAL TALK AND LESS TECHNICAL JARGON.
I MEAN, WITH ALL THESE NUMBERS AND AND ALL THESE TOPICS AND BUDGET LINE ITEMS AND PEOPLE WHO AREN'T REALLY INTO IT CAN GET OVERWHELMED AND THEN THEY THEY WILL CHECK OUT, YOU KNOW.
MY OTHER THOUGHT WAS, SO IN TRYING TO SIMPLIFY EVERYTHING AND GAIN MORE COMMUNITY INVOLVEMENT, WHY NOT INVOLVE LIKE SOME OF OUR SENIOR HIGH SCHOOL STUDENTS MAYBE ON HIGHER ACADEMICS TO HELP REACH OUT COMMUNITY LIKE DIFFERENT COMMUNITY PROSPECTS AROUND? THEY'RE ALWAYS INVOLVED WITH SOCIAL MEDIA AND ALL THAT KIND OF THING, YOU KNOW, JUST REACHING OUT TO THAT.
I THINK IF WE LEVERAGE THAT, IT COULD HELP.
SO THAT MIGHT BE SOMETHING TO LEVERAGE LATER.
I THINK THAT IDEA, KELLY, IS YOUR HAND UP AGAIN.
BUT I HAVE TO HOP OFF TO NANCY TO SAY I HAVE TO HOP OFF.
I'VE A HARD STOP AT 730, BUT PROBABLY NEED TO COME UP SHORTER THAN THAT.
BUT SO WHEN YOU MENTIONED P-TECH, I REALLY THINK IN THIS THIS COULD BE SOMETHING WHERE THE SCHOOL BOARD JUST HAS TO KIND OF WRITE THE DESCRIPTION A LITTLE BIT DIFFERENTLY FOR THE BLACK COMMUNITY. BUT I THINK THAT THERE SHOULD BE SOMEBODY FROM P-TECH THAT'S ALSO LIAISON THAT'S ON THIS COMMITTEE.
IT SHOULD BE FORMALIZED THAT SOMEBODY FROM P-TECH IS THERE.
AND ONE OF THE PLUGS THAT WE ARE WORKING ON IS HOW DO WE MORE ACTIVELY RECRUIT FOR ALL OF THE COMMITTEES AS WELL AND IN ADDITION TO BACK AND JUST MAKE IT MORE APPARENT LIKE HERE ARE SOME WAYS THAT YOU CAN GET INVOLVED ON A MORE REGULAR BASIS VERSUS YOU JUST STUMBLE UPON IT ON A WEBSITE.
AND WHEN YOU SAY COMMUNICATIONS TEAM KELLEY, DO YOU MEAN LIKE AKP'S COMMUNICATION? SO LIKE ON ALL COMMUNICATIONS, NOT JUST ABOUT ADVICE.
I MEAN, LARGELY IT WAS LIKE, HOW DO WE HOW DO WE GET A LITTLE BIT MORE COMMUNICATIONS ABOUT THE WORK OF WHAT THE BOARD IS DOING AND SOME OF THE POLICIES IN THE WORK, BUT JUST IN GENERAL, TOO.
RIGHT. SO CAN I JUST I WANT TO ASK YOUR OPINION ON SOMETHING VERY QUICKLY.
I DIDN'T MEAN LIKE TAKE US OFF TRACK.
[5. New Business: Brainstorm on 2022-2023 Scope of Work]
SO IN TERMS OF OUR SCOPE OF WORK THIS YEAR, ONE OF THE THINGS THAT I WAS WONDERING IS WHETHER INSTEAD OF PICKING A NEW TOPIC, WE SHOULD SORT OF CONTINUE SOME OF THE COMMUNICATIONS WORK, BECAUSE IT DID.[00:50:05]
AND I JUST WANTED YOUR THOUGHTS ABOUT THAT JUST FROM THE BOARD PERSPECTIVE.LIKE, DOES THAT SOUND LIKE SOMETHING THAT WOULD BE VALUABLE? YEAH. AND I SAW ROBERT NODDED HIS HEAD YES.
SO I TAKE MY STOMACH CUES FOR HIM.
BUT YEAH, I THINK THAT IT WOULD BE IT WOULD BE HELPFUL.
LIKE, HOW DO YOU GET IT DONE? AND I REMEMBER ONE OF THE MEETINGS, IT WAS ALSO LIKE, HOW DO YOU GET IT DONE? BUT THEN ALSO WHAT IS IT GOING TO COST TO GET IT DONE? IS IT ANOTHER STAFF PERSON? IS IT? BUT LIKE SO THERE ARE LIKE REALLY, REALLY GOOD IDEAS THAT CAME OUT OF IT.
SOME OF THEM WOULD HAVE BUDGET IMPLICATIONS TO TO IMPLEMENT AND FIGURING OUT HOW HOW WE CAN DO THAT.
I WILL SAY ALSO, YOU KNOW, AGAIN, THE THE SCOPE OF THE WORK FROM THIS COMMITTEE IS A LITTLE DIFFERENT FROM B B FAC RIGHT OR B FAC IS ALSO ADVISING ON THE ON THE BUDGET AND WHAT COMES OUT OF THE BUDGET.
I MEAN, THERE'S A LOT OF WORK THAT THEY'RE DOING.
YEAH, I, I, I TALKED TO CATHY ABOUT THAT A LITTLE BIT.
AND JUST, JUST BY WAY OF BACKGROUND FOR OTHER PEOPLE, BE FACT DOES A MEMO BOTH BEFORE THE BUDGET IS RELEASED AND THEN AFTER THE BUDGET IS RELEASED PROVIDING FEEDBACK TO THE COUNCIL. SO THIS IS WHAT WE WOULD HOPE TO SEE IN THE BUDGET.
AND THEN THIS IS THESE ARE OUR THOUGHTS ON THE BUDGETS THAT'S BEEN PRESENTED.
AND IT'S THAT'S NOT SOMETHING THAT BAC HAS DONE BEFORE.
AND CATHY SAID IT'S JUST IT'S VERY RESOURCE INTENSIVE.
THEY HAVE A MUCH LARGER COMMITTEE.
THEY HAVE EVERY CITY COUNCIL MEMBER APPOINT SOMEONE TO BE FACS.
SO THEY ALSO HAVE THAT RELATIONSHIP.
BUT I THINK THAT COULD BE A SELLING POINT FOR RECRUITMENT.
SO I'M GLAD THAT YOU MENTIONED THAT BECAUSE THAT'S SOMETHING THAT WAS ON MY MIND TOO.
LIKE WHAT ARE SOME STRUCTURAL CHANGES THAT COULD BE CHANGED FOR NEXT YEAR? OKAY, THAT'S GREAT.
WELL, I KNOW YOU HAVE TO GO. SO THANK YOU SO MUCH.
I'M NOT GOING TO BE A PARTING SHOT.
I'M JUST KIDDING. ONE OF THE ONE OF THE THINGS THAT AS WE MOVE TOWARDS AND I SEE THAT THE SCOPE OF WORK IS KIND OF NEXT ON THERE IS THAT AND WE MAKE REFERENCE TO KIND OF MAYBE ENHANCING OR ADDING TO WHAT WAS PRESENTED LAST YEAR.
BECAUSE I WILL TELL YOU AND OBVIOUSLY YOU GUYS HAVE PROBABLY SEEN IT, THE THE MORE WE GO FROM ONE THING TO THE NEXT TO THE NEXT PROVIDES THE STAFF AND THE ORGANIZATION VERY LITTLE TRACTION ON SOME OF THE THINGS THAT WERE MENTIONED BEFORE BECAUSE THEN THE NEXT THING IS COMING UP AND THEN THERE'S QUESTION ABOUT THAT.
SO IF WE CAN KIND OF MAKE GET SOME TRACTION ON SOME THINGS AND AND KEEP IT MOVING, I THINK THAT CAN WORK BETTER FOR US AS OPPOSED TO DOING SOMETHING NEW OR COMING UP WITH SOMETHING DIFFERENT.
YEAH. THANK YOU FOR SAYING THAT, ROBERT.
BUT HERE WE ARE TWO WEEKS AHEAD OF IT.
AGAIN, THAT'S I FEEL LIKE THAT HAPPENS EVERY YEAR.
SO, YOU KNOW, WE CAN DO WHAT WE CAN DO IN TWO WEEKS, BUT THEN REALLY COMMIT TO HAVING A SOLID PLAN FOR NEXT YEAR, YOU KNOW, SO THAT WE WE REALLY DO SORT OF MAXIMIZE THE THINKING THAT WE STARTED WHEN WE DID THEM.
THE MEMO. I JUST THINK THAT EVERYTHING JUST SORT OF CATCHES UP ON US.
SO ANYWAY, SO THANK YOU FOR THAT COMMENT.
SO. I SO WHAT I HEARD FROM PEOPLE IS IT'S REALLY IMPORTANT TO GET SOMETHING OUT ASAP TO PEOPLE.
SOLICITING. TELLING THEM THAT IT'S HAPPENING, BUT ALSO SOLICITING QUESTIONS.
AND I JUST WANT TO AMPLIFY THAT BECAUSE I THINK THAT'S ESSENTIAL.
AND PARENTS SQUARE IS I WOULD THINK IT WOULD BE AN IDEAL TOOL FOR THIS.
[00:55:02]
THANK YOU, KELLY.SO I THINK GETTING SOMETHING ELSE OUT LIKE NOW ISH OR OR SOON ISH WITH A DATE AND THEN SOLICITING QUESTIONS AND THEN YOU CAN DO THOSE REMINDERS AFTERWARDS. I ALSO HEARD FROM PEOPLE THAT HAVING SOME OTHER SPEAKERS, AS MUCH AS WE LOVE YOU AND DOMINIC, HAVING SOME OTHER SPEAKERS MIGHT BE GOOD, I THINK IT WOULD BE REALLY INTERESTING TO HAVE A PRINCIPLE INVOLVED TO TALK ABOUT HOW THEY LIKE WHAT THEIR ROLE IS AND SORT OF IDENTIFYING THE NEEDS THAT THEY HAVE AT THEIR SCHOOL.
NOT TO GO INTO SPECIFICS, BUT JUST SORT OF TO TALK ABOUT THEIR ROLE IN THE BUDGET PROCESS, BECAUSE I THINK FROM A COMMUNITY MEMBER PERSPECTIVE, THEY I THINK THAT PEOPLE WANT TO KNOW THAT THE SCHOOL LEADERS THAT THEY ARE MOST FAMILIAR WITH HAVE SOME KIND OF ROLE.
SO I THINK THAT MIGHT BE INTERESTING.
AND I ALSO LOVED KELLY'S IDEA OF SHARING THE BOARD'S PRIORITIES AND ASKING PEOPLE TO SORT OF COMMENT ON THOSE OR ASK THEM WHAT'S MISSING, THE THINGS THAT AREN'T HERE THAT YOU WOULD PRIORITIZE.
I THINK THAT'S A GREAT JUST DISCUSSION, DISCUSSION POINTS.
SO AND THEN THE LAST THING I'LL JUST SAY IS THAT I THINK THAT PROVIDED THE DATE WORKS AND ALL OF THAT, WE COULD PLAY WE BACK COULD PLAY A ROLE IN HELPING TO FACILITATE SOME OF THOSE CONVERSATIONS.
YOU KNOW, WE COULD BE A MODERATOR FOR LIKE A Q&A OR SOMETHING LIKE THAT.
I JUST WANTED PEOPLE TO WEIGH IN ON THE IN-PERSON VERSUS VIRTUAL MODEL.
AND BILL, I SEE YOUR YOUR HAND UP.
I THINK THAT'S ACTUALLY A MUCH MORE EFFICIENT OR LESS CUMBERSOME ACTIVITY THAN ASKING A BUNCH OF FREE FORM, OPEN ENDED QUESTIONS. SO I THINK YOU ALSO WANT TO SOLICIT THE FREE FORM, OPEN ENDED QUESTIONS.
BUT IF YOU SAY, HEY, HERE ARE OUR PRIORITIES, UPVOTE, DOWNVOTE.
I THINK THAT IS SOMETHING MUCH MORE MANAGEABLE IN THE SHORT AMOUNT OF TIME.
AND AS YOU ENDED THERE, NANCY, ASKING ABOUT VIRTUAL VERSUS IN-PERSON, I KNOW IT IS AN ENORMOUS HEADACHE, BUT I THINK HAVING HYBRID COMBINED IS IDEAL BECAUSE THE AUDIENCE YOU REACH THROUGH VIRTUAL IS ENORMOUS.
I MEAN, WE SAW THAT WITH PTA MEETINGS, WITH LOTS OF MEETINGS, YOU JUST GET THIS GREATER REACH.
IT'S JUST HUGE. SO I THINK IN-PERSON IS GREAT.
BUT I WOULD HATE TO LIMIT YOUR ATTENDANCE BECAUSE SHOWING UP AT 7:00 RIGHT NOW.
WOW, THAT WOULD BE PRETTY TOUGH.
YEAH. AND THE LAST ONE HAD A REALLY SIGNIFICANT ATTENDANCE, LIKE WAY MORE THAN NORMAL.
IF YOU CAN MAKE IT HYBRID, BECAUSE I THINK THAT MAKES IT MORE ACCESSIBLE TO TO ADDITIONAL PEOPLE OR EVEN HAVING IF WE CAN'T HAVE IT, LIKE EVEN HAVING IT AT DIFFERENT SITES, THAT'S MORE LOCALIZED LIKE DIFFERENT SCHOOLS.
ANOTHER OPTION IS TO DO THIS SATELLITE APPROACH SO THAT THAT WAS GOING TO SHARE THAT AS WELL.
BUT I AGAIN WOULD VOTE FOR HYBRID IF POSSIBLE, AND I TOTALLY SUPPORT THE IDEA OF MAKING IT AROUND THE PRIORITIES RATHER THAN JUST SORT OF WIDE OPEN. I WOULD SUGGEST, THOUGH, ROBERT, ONE OF YOUR POINTS I VERY MUCH APPRECIATED, WHICH IS LIKE CREATING AN FAQ THAT WOULD THEN YOU GUYS COULD ACTUALLY RESPOND TO THINGS.
BOTH GIVE YOU TIME TO RESPOND TO THEM IN AN OFFICIAL MANNER AND GIVE SOME RECORDING FOR FOLKS TO BE ABLE TO GO BACK TO AND REFERENCE LATER ON. AND I WOULD SAY THAT THERE'S ONE LAST POINT THAT I JUST LOST.
SO IT WILL COME BACK TO, HOPEFULLY.
SELINA. I JUST WANTED TO PIGGYBACK ON WHAT RYAN WAS SAYING.
[01:00:11]
LIKE YOUTUBE, PINTEREST, ALL THOSE LIKE SHORT LITTLE THINGS WITH SOME COMMENTARY ALONG WITH IT, WHICH IS GIVEN PEOPLE A LOT OF INFORMATION. AND THAT'S SUCH A SHORT TIME.I DON'T KNOW IF THAT'S SOMETHING THAT WE COULD DO.
I KNOW IT WOULD BE A LITTLE COSTLY, BUT I MEAN, FOR A SHORT PRESENTATION, JUST TO KIND OF GIVE A BIG GENERAL LESSON LIKE LESS THAN FIVE MINUTE VIDEO AND JUST LET PEOPLE REVIEW IT AND THEN MAYBE COMMENT LATER ON THESE BIGGER MEETINGS.
I THINK WE DID REACH A LOT OF PEOPLE WITH OUR ITEMS LIKE THAT.
THANKS. RYAN IS DID YOU REMEMBER THAT CAME BACK TO ME.
IT WAS JUST THE POINT AROUND THE TECH OUTREACH.
YEAH. LIKE WE SHOULD JUST HAVE A DRAFT EMAIL THAT CAN PUSH OUT TO ALL OF THE DIFFERENT IDEAS THAT THEY SHOULD BE, INCLUDING IT IN THEIR NEXT EMAIL.
I DON'T KNOW IF EVERYBODY DOES IT.
WE GET OURS ON THURSDAYS, AND I JUST HAVEN'T.
OKAY. YEAH, I THINK THAT THAT WOULD BE GREAT.
AND THAT'S THAT'S WHAT I DID LAST YEAR.
AND THAT I MEAN, THAT'S I KNOW, I KNOW THAT ACPS DID SOME WORK THROUGH THE PHASE CENTER TO ALSO DO OUTREACH, BUT IT WAS I MEAN, THERE WERE LIKE 100 PEOPLE THERE AND USUALLY THEY'RE I THINK THE PRIOR YEAR THERE WERE FIVE.
SO I MEAN, IT WAS A HUGE INCREASE.
YEAH. I THE ONLY THE ONLY OTHER THING I WANTED TO ADD ABOUT THE THE FORMAT IS THAT I AGREE THAT HAVING HYBRID AS IDEAL AS LONG AS THE TECHNOLOGY WORKS BECAUSE I THINK THE WORST THING SOME OF THOSE HYBRID MEETINGS, YOU END UP NOT BEING ABLE TO HEAR THE PEOPLE ONLINE OR VICE VERSA.
LIKE IT JUST IT ACTUALLY IMPEDES, I THINK, CLARITY AND COMMUNICATION.
SO I THINK IF YOU HAVE TO DO IN PERSON VERSUS VIRTUAL, PERSONALLY, I WOULD DO IT VIRTUAL INSTEAD AS OPPOSED TO IN PERSON, BECAUSE I THINK YOU'LL GET MORE PEOPLE TO PARTICIPATE.
BILL, I SEE YOUR HAND. YEAH, THAT'S A PERFECT POINT.
I WAS GOING TO SAY IF I WOULD SEQUENCE PRIORITIZE, SAY VIRTUAL ONLY IF YOU HAVE TO, THEN I WOULD DO HYBRID WITH JUST ONE WAY OUT AS OPPOSED TO PEOPLE CALLING IN. AND THEN MY THIRD CHOICE, IF YOU COULD DO IT.
NICE TO HAVE NOT NEED TO HAVE AS LONG AS YOU CAN GET THE COMMUNICATION OUT THERE.
I THINK THAT'S GREAT. BUT THAT FIRST STEP IS, HEY, IF YOU DO IT FULLY VIRTUAL, THAT WORKS TOO.
RIGHT? SO TO A IS IS PARAMOUNT, I THINK, IN THIS.
ABSOLUTELY. WELL, I KNOW WE GAVE YOU A LOT OF DIFFERENT IDEAS, ROBERT, SO SORRY.
YOU KNOW, WE'RE ALL HAPPY TO HELP MESSAGE THIS IN OUR NETWORKS.
BUT I LOVE THE IDEA OF KIND OF MIXING UP THE AGENDA AND ESPECIALLY AROUND THOSE PRIORITIES.
I THINK THAT'S WHERE WE'D PROBABLY GET SOME REALLY GOOD FEEDBACK FROM PEOPLE.
AND THEN LIKE FOR SURE, AFTER THIS ONE, WE'LL DO A DEBRIEF AND REALLY, I THINK, DO SOME THINKING ABOUT NEXT OCTOBER 2023 AND HOW WE CAN SORT OF LEARN FROM THIS EXPERIENCE THIS TIME.
SO I AM COMMITTED TO GETTING YOU OUT OF HERE BY 8:00.
[01:05:01]
SO WE HAVE TWO OTHER THINGS ON THE AGENDA.ONE IS TO TALK A LITTLE BIT MORE ABOUT OUR SCOPE OF WORK THIS YEAR.
AND I THINK WE'VE ALREADY STARTED THAT DISCUSSION A LITTLE BIT.
AND THEN WE HAVE SOME SOME GOVERNANCE ISSUES THAT I WANT TO MAKE SURE THAT WE THAT WE COVER.
[6. Governance Issues]
SO SO WE ALREADY STARTED TO TALK A LITTLE BIT ABOUT SCOPE OF WORK FOR THIS YEAR AND AND PERHAPS EXTENDING SOME OF THE WORK THAT WE DID ON COMMUNICATIONS LAST YEAR.THAT WILL DEFINITELY TAKE UP SOME OF OUR TIME.
BUT WANTED TO OPEN IT UP TO ROBERT.
IF THERE ARE THINGS THAT THAT WOULD BE HELPFUL FROM YOUR PERSPECTIVE FOR US TO DO OR JUST OTHER THOUGHTS THAT PEOPLE ON BACK HAVE ABOUT POTENTIAL SCOPE OF WORK BEYOND WHAT WE'VE DISCUSSED ALREADY? ABOUT. ONE COMMENT THAT I WILL HAVE IS THAT AS YOU WENT THROUGH OR AS YOU GO BACK AND LOOK AT THE RECOMMENDATIONS, ARE THERE A COUPLE OF KEY THINGS THAT YOU WOULD REALLY LIKE FOR US TO PRIORITIZE AND TO FOCUS ON SO WE CAN PRIORITIZE A FEW THINGS.
THEN THAT WAY WE CAN TARGET THE PATH FOR STAFF AND HOPEFULLY NOT JUST TICK THE BOX, BUT ACTUALLY ACCOMPLISH SOMETHING OTHER THAN JUST GOING IN A BUNCH OF DIFFERENT WAYS AND NOT REALLY GETTING THE FULL IMPACT OF WHAT WE WOULD LIKE.
AND ROBERT, TO THAT POINT, I REMEMBER YOU TELLING US LAST YEAR THAT THE STAFF HAD LOOKED AT THE RECOMMENDATIONS AND CREATED A LIST.
DO YOU HAVE SOMETHING LIKE THAT? BECAUSE THAT MIGHT BE HELPFUL.
WE WANT OUR RESURRECT THAT OR NOT HAVE IT.
YEAH. IF YOU HAVE THAT SOMEWHERE, WE'LL.
WE WON'T SHARE IT WITH THE WORLD.
WE'LL KEEP IT CLOSE, BUT IT WOULD THINK IT WOULD BE HELPFUL.
OKAY. OTHER THOUGHTS FROM BAC MEMBERS ABOUT SCOPE OF WORK FOR THIS YEAR? I JUST I AGREE ON THE CONTINUED FOCUS JUST IN HEARING YOU GUYS BE APPRECIATIVE OF THE FACT THAT THE CALENDAR ULTIMATELY CHANGED AFTER.
SOME OF THE THINGS THAT WE WE KNOW AND WE HAVE TO STILL LOOK FOR THINGS OURSELVES.
AND THE OTHER THING I'LL ADD IS I KNOW WE KEEP SAYING THAT WE WERE TALKING ABOUT COMMUNICATIONS, WHICH IS TRUE, BUT I THINK AS MUCH AS OUR REPORT LAST YEAR WAS ABOUT COMMUNICATIONS, IT WAS REALLY ABOUT COMMUNITY AND PUBLIC ENGAGEMENT.
IT WAS THE COMMUNICATIONS WERE ALL A MEANS TO FACILITATING JUST MORE ENGAGEMENT AND INVOLVEMENT AND BUY IN FROM THE COMMUNITY ON THE BUDGET, WHICH SEEMS TO ME TO BE SORT OF THE CENTRAL MISSION OF BACK.
SO. SO I THINK ALL THE MORE REASON THAT SORT OF RETURNING TO THAT AND IDENTIFYING WAYS THAT WE CAN CONTINUE TO AMPLIFY THOSE ISSUES WOULD BE GREAT. AND ALSO, I KNOW I DID I REFERENCED THIS EARLIER, THE ONE ONE OF THE SCHOOL BOARD MEETINGS.
SEVERAL OF THE SCHOOL BOARD MEMBERS WERE TALKING.
I WILL ASK LOTS OF STUPID QUESTIONS, BUT I HAVE NO SHAME.
SO IF IT'S ALREADY OUT THERE, LET ME KNOW.
IS THERE A PERENNIAL CHANNEL SUCH AS A WEB FORM FOR SUBMITTING BUDGET SUGGESTIONS OTHER THAN
[01:10:02]
ASKS? THERE IS SOMETHING.ROBERT, I THOUGHT THERE WERE SOMETHING ON.
WELL, I THOUGHT THERE WAS SOMETHING ON THE BUDGET OR ON THE FINANCE ADDITIONAL REQUEST FORM, WHICH I DON'T KNOW WHAT I'M ADDITIONALLY REQUESTING FOR FY 23.
YEAH. AND THAT WAS DEFINITELY THAT WAS DEFINITELY A RECOMMENDATION THAT WE HAD, BILL, THAT THERE WOULD BE A CLEAR WAY FOR MEMBERS OF THE PUBLIC TO PROVIDE FEEDBACK, ASK QUESTIONS, ETC.
ON THE BUDGET. AND SO THERE WERE SOME JURISDICTIONS WHERE THEY HAD A LINK LIKE ON EVERY SINGLE PAGE.
IT WAS IT WAS ALMOST LIKE A RUNNING THING ON THE TOP OF THE WEBSITE WHERE IT WAS JUST OBVIOUS IF YOU HAD A QUESTION ANY TIME YOU WERE LOOKING AT ANYTHING BUDGET RELATED, HOW TO SUBMIT THAT. SO.
SO ANYWAY, SO THAT'S A GOOD SUGGESTION AND SOMETHING THAT WE COULD POTENTIALLY FOLLOW UP ON.
DOMINIC'S EMAIL IS ON ON THE PAGE.
YOU COULD SEND AN EMAIL DIRECTLY TO DOMINIC.
BILL, I'M SORRY, WHAT WAS THAT YOU SAID YOU WERE LOOKING AT? IT WAS AN ADDITIONAL.
I JUST HAPPENED TO BE ON WHICH FINANCIAL SERVICES BUDGET.
I THINK WE HAD IN OUR RECOMMENDATIONS LAST YEAR.
I THINK WE HAD SUGGESTED THAT THERE WAS NEED FOR AN ONGOING WAY AND THAT THAT SHOULD BE PROMINENTLY PLACED NOT JUST BUDGET THINGS, BUT JUST IN GENERAL.
SO YEAH, I THINK IT WAS A RESOURCE ISSUE.
I'M SORRY, THIS JUST LOOKS LIKE IT'S MORE OF A.
ADDITIONAL RESOURCES REQUEST FORM.
SO I THINK IT'S AN INTERNAL THING THAT'S ON THE EXTERNAL.
NO, NO. IF I RECALL, THOUGH, WHEN WE BROUGHT THAT UP FOR SOMETHING TO BE LIKE A CENTRALIZED LOCATION WHERE THEY COULD SUBMIT IS THERE WAS NOT THE RESOURCE TO GO THROUGH ALL THOSE INQUIRIES OR OR RESPONDING TO IT.
SO MAYBE I THINK THAT WAS AN ISSUE FOR THAT.
OKAY. AND I ALSO WANT TO THINK THAT WHEN YOU DO THAT, THEY BECOME LIKE FOR YOUR REQUEST.
SO IT'S NOT SO MUCH AN EASY HEY, JUST ASK THIS QUESTION AND SOMEONE WILL RESPOND.
IT BECOMES MORE ALONG THE LINES OF ACTUALLY A FREEDOM OF INFORMATION ACT REQUEST.
THAT SORT OF THING. I CAN DO A FOLLOW UP BECAUSE.
YEAH. BECAUSE IT'S NOT A QUESTION.
YEAH. I MEAN, EVEN IF IT'S NOT A QUESTION, IT'S JUST FEEDBACK.
THAT'S THAT'S PROBABLY SIMPLY NOT A REQUEST FOR INFORMATION.
OR PIGGYBACKING ASK HTTPS BECAUSE THEY'VE ALREADY GOT SOME INFRASTRUCTURE.
BUT EVEN IF IT GOES LIKE ON THE BACK END, IT GOES THROUGH SOMETHING PROMINENT ON THE BUDGET PAGES SO PEOPLE KNOW THAT THAT'S THE WAY TO SUBMIT COMMENTS ABOUT THE BUDGET AS WELL. SO GREAT.
WELL, SO I'M HEARING SOME GENERAL CONSENSUS AROUND THIS IDEA OF SORT OF FOLLOWING UP ON THE COMMUNITY ENGAGEMENT COMMUNICATIONS WORK THAT WE DID LAST YEAR, WHICH I THINK IT SOUNDS LIKE WOULD BE REALLY VALUABLE.
SO. SO WHAT I CAN DO IS I AM HAPPY TO TAKE A STAB AT THROWING TOGETHER A SCOPE OF WORK.
AND I CAN CIRCULATE THAT TO PEOPLE TO TAKE A LOOK.
OKAY. SO THE LAST THING I WANT TO TO TURN TO, WHERE ARE SOME GOVERNANCE ISSUES.
SO FIRST, I WANT TO TALK ABOUT OFFICERS FOR THIS YEAR.
BUT WE THE THE OFFICERS THAT WE'VE TYPICALLY HAD IN THE PAST ARE CHAIR, VICE CHAIR AND SECRETARY.
I AM TECHNICALLY TERM LIMITED AS CHAIR.
ROBERT COULD SEND A NOTE TO THE BOARD ASKING THAT I DO IT ONE ADDITIONAL YEAR.
[01:15:01]
SOMEONE ELSE. BUT I'M ALSO OPEN AND OPEN TO DOING IT ONE MORE YEAR, IF THAT WOULD BE HELPFUL TO THE GROUP.SO I'LL JUST PUT THAT OUT THERE.
BUT THINK OF YOUR INTERESTED IN SERVING IN THAT ROLE.
I DO THINK IT WOULD BE HELPFUL TO HAVE A VICE CHAIR, PARTICULARLY IF I DO THAT.
SO I THINK THAT'S ANOTHER POSITION THAT WE HAVE OPEN.
BUT I WOULD LOVE FOR SOMEONE TO BE THE SECRETARY, SO I'M NOT DOING THAT AGAIN THIS YEAR.
SO SO IF YOU COULD ALL JUST THINK ON WHETHER YOU WOULD BE INTERESTED IN PLAYING ONE OF THOSE ROLES.
SO SO I WILL JUST PUT IT OUT NOT TO PRESSURE ANYONE.
I'LL JUST PUT IT OUT THERE FOR YOU TO THINK ABOUT AND LET ME KNOW IF YOU'RE INTERESTED.
WE IT'S GREAT TO HAVE YOU, BILL.
AND WE HAVE ONE OTHER PERSON WHO IS INTERESTED IN JOINING BACK.
SO WE HAVE A COUPLE OF ADDITIONAL PEOPLE, BUT WE REALLY DO NEED TO HAVE MORE MEMBERS, I THINK, JUST TO HELP WITH THESE KIND OF INSTITUTIONAL LONGEVITY ISSUES. BUT ALSO, IF WE WANTED TO TAKE ON MORE WORK, IT'S JUST HELPFUL TO HAVE MORE PEOPLE.
SO I THINK THAT I'LL TALK TO KELLY ABOUT JUST BEING A LITTLE BIT MORE.
WE'VE DEFINITELY SHARED OUR RECRUITMENT NEEDS WITH THE BOARD BEFORE, BUT I THINK JUST DOING ANOTHER SORT OF SELL TO THE BOARD, I THINK A LOT OF I KNOW FOR MYSELF I WAS RECRUITED BY A NEW BOARD MEMBER.
THEY'RE TYPICALLY ENCOURAGED TO RECOMMEND PEOPLE FOR FOR ADVISORY COMMITTEES.
SO I THINK WE CAN WORK WITH KELLY TO DO THAT AGAIN.
BILL CAME TO US THROUGH SOME OUTREACH I DID TO P-TECH, AND THERE'S PROBABLY ROOM TO DO A LITTLE BIT MORE OUTREACH, THOUGH, I'M THINKING, BECAUSE THERE'S SO MANY PEOPLE WHO ARE OBVIOUSLY ENGAGED.
YOU KNOW, I THINK IT'S A IT'S A LIGHTER LIFT THE MORE PEOPLE THAT WE HAVE.
SO JUST THINK ABOUT PEOPLE THAT MIGHT BE INTERESTED.
ANY THOUGHTS ABOUT THE RECRUITMENT? OR IDEAS.
IS THERE A LIKE A NUMBER OF PEOPLE THAT THE COMMITTEE IS LIMITED TO OR.
I WAS GOING TO LOOK THAT UP BEFORE THE MEETING, BUT IT'S IT'S A LARGE NUMBER.
WE ARE WE ARE WHEREVER IT IS, IT'S LIKE 15 OR 11 OR SOMETHING LIKE THAT.
SO I DON'T I DON'T HAVE A CONCERN ABOUT US BEING OVER CAPACITY, BUT I WILL I'LL LET YOU KNOW.
SO. SO WHAT THE THE CUSTOM IS TO ENCOURAGE PEOPLE TO TALK TO THE CHAIR AND TO POTENTIALLY ATTEND A MEETING, JUST LIKE OBSERVE A MEETING BEFORE THEY SUBMIT THEIR APPLICATION.
SO FRANKLY, EITHER WAY, SUSAN NIELSEN, THE BOARD CLERK, WILL REACH OUT TO ME OR WHOEVER'S CHAIR WHEN SOMEBODY APPLIES AND WILL ENCOURAGE THAT TYPE OF COMMUNICATION.
PLEASE PUT HER ON THE AGENDA FOR THE BOARD, AND THEN THE BOARD VOTES ON IT.
SO IT'S PRETTY STRAIGHTFORWARD.
I ACTUALLY APPLIED ONLINE COMMITTEE AND THEN WAS CALLED UP A FEW WEEKS LATER.
YEAH, YEAH, YEAH. SO IT CAN BE.
YEAH, IT CAN BE LIKE VERY QUICK.
SO IT'S IN THE APPLICATION FORM IS JUST ON THE IT'S ON THE WEB PAGE FOR ADVISORY COMMITTEES.
THE BYLAWS SAY THE COMMITTEE IS COMPRISED OF A MINIMUM OF FIVE AND A MAXIMUM OF 17 VOTING MEMBERS.
YEAH, WE WE GOT A FAR WAY TO GO UNTIL WE GET TO 17.
SO THANK YOU SO MUCH FOR LOOKING THAT UP, ROBERT.
[01:20:01]
AND VERY QUICKLY, YOU FOUND THAT SO QUICKLY IT WOULD HAVE TAKEN ME LONGER TO FIND THOSE BYLAWS.HE FOUND IT WAY FASTER THAN I DID, AND I'M LOOKING FOR A LIMIT.
SO THE LAST THING I WANTED TO TALK ABOUT IS MEETING SCHEDULE.
SO WE ARE WE ARE NO LONGER UNDER THE RULES THAT ALLOWED A LIBERAL USE OF VIRTUAL MEETINGS.
SO RIGHT NOW THE CURRENT POLICY IS THAT IS THAT EACH COMMITTEE CAN HAVE TWO VIRTUAL MEETINGS PER CALENDAR YEAR.
SO AND THAT THAT POLICY SORT OF WENT INTO EFFECT IN JUNE.
SO WE HAVE TWO VIRTUAL MEETINGS UNTIL THE END OF 2023 AND THEN IT RESETS, OH, I'M SORRY, THE END OF 2022, AND THEN IT RESETS FOR 2023. SO I WOULD PROPOSE THAT, YOU KNOW, THAT WE WE HAVE ONE OTHER VIRTUAL MEETING EITHER IN NOVEMBER OR DECEMBER, AND THEN THAT OTHER MEETING WE WOULD HAVE IN PERSON.
AND WE CAN WE'VE MET AT DIFFERENT PLACES.
I THINK WE SET A LOCATION BEFORE COVID CLOSED US DOWN.
I THINK WE WERE PLANNING TO MEET AT THE HIGH SCHOOL BECAUSE IT WAS A LITTLE BIT MORE CENTRALLY LOCATED, NOT PERFECT, BUT WE HAD MET BEFORE AT GW.
SO SO I CAN WORK WITH ROBERT ON THE LOCATION, BUT WE WILL HAVE TO HAVE SOME IN-PERSON MEETINGS AND I DON'T I WILL SHARE THERE ARE SOME ADDITIONAL GUIDELINES WITH RESPECT TO THE NUMBER OF MEETINGS THAT EACH MEMBER COULD PARTICIPATE IN VIRTUALLY.
SO EVEN IN THE OLD DAYS WHEN ALL OF THE MEETINGS WERE IN PERSON, YOU WERE PERMITTED THE OPPORTUNITY TO PARTICIPATE BY PHONE BACK THEN, BECAUSE WE WEREN'T REALLY DOING ZOOM A CERTAIN NUMBER OF TIMES.
AND I JUST DON'T HAVE THAT ON THE TIP OF MY FINGER.
SO I'LL SHARE THAT WITH ALL OF YOU.
AND THE OTHER THING THAT'S PROBLEMATIC ABOUT IT, ESPECIALLY WITH A SMALL COMMITTEE LIKE OURS, IS THAT FOR THOSE WHO ARE PARTICIPATING REMOTELY, THEY DIDN'T COUNT TOWARDS THE QUORUM.
SO BUT THAT COULD HAVE CHANGED.
AND THEN AND THEN WE'LL HAVE IN PERSON MEETINGS.
I WOULD SUGGEST THAT WE SCHEDULE.
BUT AS THOSE OF YOU WHO ARE RETURNING KNOW THAT WE DID, WE DIDN'T END UP MEETING EVERY MONTH BECAUSE WE WERE DOING SOME WORK IN BETWEEN MEETINGS ON RESEARCH AND AND THE LIKE.
AND SO I THINK WHAT I WOULD LIKE TO DO IS TO SET A MONTHLY MEETING.
SO I THINK THE ONLY OTHER QUESTION I WOULD HAVE FOR FOLKS IS JUST WHETHER DOES I KNOW IT CAN DEPEND WEEK TO WEEK BUT ARE THERE LIKE DOES THE DOES THIS TUESDAY, YOU KNOW, 630 ISH, DOES THAT GENERALLY WORK FOR PEOPLE? ARE THERE OTHER DAYS OF THE WEEK THAT YOU WOULD PREFER? ARE THERE DAYS THAT WE CAN'T MEET? I'LL TELL YOU THAT THURSDAYS ARE USUALLY DIFFICULT BECAUSE THE BOARD MEETS ON THURSDAYS A LOT.
SO THAT'S USUALLY A DAY OF THE WEEK THAT WE AVOID.
AND I DON'T I'M SURE YOU HAVE BETTER THINGS TO DO ON YOUR FRIDAY NIGHT, SO I AVOID FRIDAYS.
SO I THINK WE'RE REALLY TALKING MONDAY, TUESDAY, WEDNESDAY.
SO DO PEOPLE HAVE THOUGHTS ABOUT THAT? NOT TO PUT YOU ON THE SPOT, BUT.
GO AHEAD. I WAS GOING TO SAY, MY KIDS HAVE SPORTS, LIKE EVERY SINGLE NIGHT.
AND MY HUSBAND AND I BOTH WORK IN D.C., SO, YOU KNOW, IT'S MAINLY JUST LIKE I RUSHED HOME TO GET LIKE HERE ON THE VOICE AND STUFF, BUT I JUST TRY TO ORGANIZE IT WITH HIM AND AROUND MY CARPOOL SCHEDULE.
MONDAYS TEND TO BE A LITTLE BIT OF A CRAZY DAY FOR SOME REASON.
[01:25:01]
I DON'T KNOW IF IT'S BECAUSE IT'S RETURNING BACK FROM THE WEEKEND.AND IS IS 630 DOABLE? I KNOW, ESPECIALLY FOR ROBERT'S SAKE.
LIKE, I DON'T WANT A MEETING AT SEVEN IS TOUGH WHEN ROBERT'S BEEN WORKING ALL DAY.
BUT IT'S JUST LIKE IT'S GOING TO BE EITHER WAY.
WOOD. WOOD. TUESDAY, NOVEMBER I GOT A CHECK WITH SUSAN NIELSEN.
BUT WHAT ABOUT TUESDAY, NOVEMBER 1ST AT 630? THAT'S A MONTH FROM NOW.
BUT DOES ANYONE OBJECT TO THAT? I'M LOOKING TO SEE IF IT DOESN'T LOOK LIKE THERE'S ANYTHING ON THE SCHOOL BOARD.
YOU'RE SAYING THAT ONE IS VIRTUAL? YEAH, THAT WOULD BE VIRTUAL.
OKAY, I'M JUST FOR THE SAKE OF ME.
I WOULD LIKE TO BE ABLE TO JOIN FOR SOME, BUT PROBABLY NOT ALL.
I'LL BE ON AN AIRPLANE FOR SOMEONE.
WOULD. EARLIER BE BETTER FOR YOU? DOES IT NOT MATTER? NOVEMBER IS JUST A NIGHTMARE OF ON THE ROAD EVERY SINGLE WEEK.
SO I MEANT LIKE EARLIER THAN LIKE THE TIME.
LIKE IF WE START AT LIKE SIX, WOULD THAT BE BETTER OR DOES IT NOT MATTER? I WOULD SAY DON'T SCHEDULE AROUND ME BECAUSE PERFECT.
WHO KNOWS IF I GET DELAYED AND NOT TO BE A JERK, BUT I WALK HOME AT 6:00, SO GUYS WANT ME WALKING UP KING STREET ON THE HILL AND YOU CAN SEE I'M OUT OF SHAPE. I AM. OKAY, LET'S DO THIS.
LET'S AIM FOR LET'S AIM FOR NOVEMBER 1ST AT 630.
I WILL CONFIRM THAT WITH SUSAN AND WITH I'LL CHECK WITH KELLY, TOO.
AND THEN AND THEN I'LL MAYBE WHAT I'LL DO IS AT THAT MEETING, I'LL HAVE SORT OF A PROPOSED SCHEDULE FOR THE REST OF THE YEAR AND WE CAN TAKE A LOOK AT IT AND ALL, AND YOU'LL HAVE AN OPPORTUNITY TO PROVIDE FEEDBACK ON WHATEVER WE DECIDE.
BUT ARE YOU LOOKING FOR THE BEGINNING TYPE OF THE MONTH GOING FORWARD? IS THAT WHAT YOU'RE LOOKING AT? I JUST THOUGHT I JUST LOOKED AT NOVEMBER 1ST BECAUSE IT'S A MONTH FROM NOW.
I THINK THAT'S PROBABLY WHAT WE WOULD DO, BUT THAT'S JUST A FUNCTION OF THE DATE TODAY.
SO THERE'S NO RHYME OR REASON TO THAT.
I JUST YEAH, IT WOULD JUST GIVE US AN IDEA OF LIKE, YEAH, SO I DO THINK THAT I MEAN, I DO THINK THAT I WOULD LIKE TO GET INTO A, SO WHEN I PUT SOME DATES TOGETHER I WILL TRY TO BE REGULAR ABOUT IT.
SO LET'S. WE'LL GO WITH NOVEMBER 1ST AT 630.
OK SORRY, THAT'S I THINK ALREADY MENTIONED.
BUT IS THE MEETING AT THE HIGH SCHOOL? YOU SAID SO NOVEMBER.
I WOULD. I'M GOING TO DO VIRTUAL.
LET'S DO VIRTUAL FOR NOVEMBER.
WHEN WE TALK ABOUT THE DATES, WE CAN ALSO TALK ABOUT LOCATION.
SO BUT WE CAN TALK ABOUT LOCATION AND WE COULD ALSO PROBABLY LIKE ROTATE TO IF IT WOULD BE BETTER, BECAUSE I KNOW SELENA, YOU'RE ON THE WEST END, SO MAYBE WE COULD EVEN ROTATE A LITTLE BIT.
SO LET'S TALK ABOUT THAT IN NOVEMBER.
BECAUSE THAT'S OKAY WITH PEOPLE.
WELL, IT'S 801, SO I KEPT YOU ONE MINUTE LONGER THAN I HAD WANTED TO.
REALLY APPRECIATE YOUR TIME IN THE GREAT CONVERSATION.
AND AND ROBERT, JUST LET US KNOW ABOUT THE 17TH.
I KNOW AS MANY OF US WHO CAN WILL ATTEND AND WE HELP AS MUCH AS WE CAN.
THAT IS PRIORITY NUMBER ONE TOMORROW MORNING.
HAVE A GREAT GOOD NIGHT.
* This transcript was compiled from uncorrected Closed Captioning.