[00:00:01]
ALL RIGHT, EVERYONE, WE'RE GOING TO GET STARTED.
[Call the Work Session to Order]
[1. FY 2024 Budget Calendar, Budget Process Resolution and Rules of Engagement]
WELCOME TO THE FY 2024 BUDGET CALENDAR, BUDGET PROCESS RESOLUTION AND RULES ENGAGEMENT WORK SESSION.AND I SEE MR. TURNER HERE. WELCOME, MR. TURNER.
ALL RIGHT. WE'RE GOING TO GET STARTED AND I WILL TURN IT OVER TO DR.
THERE WE GO. GOOD EVENING, EVERYONE.
AT ME. ARE WE GOOD? YEAH. GOOD EVENING, EVERYONE.
IT'S A PLEASURE TO BE HERE TONIGHT.
I'M SORRY. I'M GETTING A LOT OF FEEDBACK HERE.
OH, THANK YOU. IS IT? THIS ONE'S NOT ON.
AND I'M ACTUALLY GOING TO TURN IT OVER TO MR. TURNER TO LEAD US THROUGH THIS PROCESS.
OF COURSE, THEY WILL HAVE SOME TIME FOR QUESTION AND ANSWERS, BUT WE ARE LOOKING FORWARD TO THAT PROCESS GOING THROUGH THIS COLLABORATIVE PROCESS AS WE MOVE THROUGH THIS BUDGET SEASON.
SO THANK YOU, MR. TURNER. MR. TURNER IS LAUGHING.
I'M HAVING MICROPHONE ISSUES OVER HERE, MR. TURNER, SO YOU CAN SAVE ME ANY TIME.
WE. WE CANNOT HEAR MR. TURNER. I WAS NEEDED.
SORRY. CAN YOU HEAR ME NOW? I THINK WHEN THERE'S MORE THAN ONE MIC ON IN THE ROOM, I THINK THAT'S WHAT'S PROVIDING THE FEEDBACK BECAUSE I'M HEARING IT ON MY END AS WELL.
I KNOW WE RECEIVED A FEW QUESTIONS AND A FEW RECOMMENDATIONS FOR THE BUDGET CALENDAR.
HAVEN'T RECEIVED ANYTHING FOR THE PROCESS RESOLUTION OR THE RULES OF ENGAGEMENT.
BUT IF WE WANT TO GO THROUGH THOSE FIRST, IF THERE ARE ANY SUGGESTED CHANGES, PLEASE LET ME KNOW.
WE CAN INCORPORATE THOSE PRIOR TO THE ADOPTION OF THE NEXT SCHOOL BOARD MEETING.
I'LL TOSS IT TO VICE CHAIR GREEN.
THANK YOU, MR. TURNER. YEAH, YOU CAN GO THROUGH QUICKLY.
THE RULES OF ENGAGEMENT AND THE RESOLUTION BEFORE MOVING INTO THE BUDGET CALENDAR.
WE'VE UPDATED THEM FROM LAST YEAR TO BE ABLE TO JUST HAVE THE NEW YEARS IN THERE.
BUT WE HAVE SUBMITTED NO CHANGES TO THE RULES OF ENGAGEMENT OR THE PROCESS RESOLUTION.
SO IT'S EVERYTHING THE SAME FROM THE PREVIOUS YEAR.
OKAY. ANY QUESTIONS ON THOSE? BEFORE WE MOVE INTO THE CALENDAR DISCUSSION.
WAS EVERYBODY GOOD? ALL RIGHT. WE WILL MOVE ON TO THE CALENDAR THEN, MR. TURNER. OKAY.
SO FOR THE BUDGET CALENDAR, TWO OPTIONS WERE PRESENTED IN JUNE PRIOR TO THE END OF FISCAL YEAR 2022.
THOSE CALENDARS, WE HAVE ONE CALENDAR OPTION UP FOR YOU TODAY.
THERE HAVE BEEN QUESTIONS OR SUGGESTIONS FOR NEW DATES.
AND I'LL JUST START WITH ALL OF THESE THINGS ARE POSSIBLE.
BUT WITH EVERYTHING THAT ALWAYS COMES TRADE OFFS.
SO IF WE WANT TO GO THROUGH THEM, WE CAN LIST WHAT THE TRADE OFFS ARE.
AND THEN I'M ALL ABOUT INFORMED CONSENT SO OUR TEAM CAN MAKE ALL OF THIS HAPPEN.
IT'S JUST THAT THERE'S TRADE OFFS WITH ANY OF THOSE THINGS.
SO DO YOU WANT ME TO RUN THROUGH WHAT WAS SUBMITTED OR DO YOU WANT EACH MEMBER TO SAY WHAT THEIR RECOMMENDATIONS WERE? I THINK WE'LL LET EACH MEMBER GO THROUGH THEIR CHANGES.
BUT I WOULD LIKE TO HEAR THE TRADE OFFS FROM YOU, MR. TURNER, AS THEY GO THROUGH THEM.
AND I KNOW DURING A PREVIOUS BOARD MEETING IN JUNE, I HAD, AS WE'RE GOING THROUGH THE CALENDAR, TALKED ABOUT SOME OF THE CHANGES JUST TO MAKE SURE THAT WE'RE NOT HAVING BIG DEADLINES FOR BOARD MEMBERS THE THE DAY AFTER A MEETING THAT WE HAVE ENOUGH TIME TO GO THROUGH THE BOARD BOOK.
[00:05:08]
THIS LAST YEAR WE JUST HAD THE PERFECT STORM WHERE WE LITERALLY HAD A WINTER STORM THAT CLOSED DOWN THE BUILDING.AND SO WE COULDN'T EVEN GET ACCESS TO THE BOARD BOOKS, BUDGET BOOKS.
SO JUST TALKING ABOUT JANUARY TO JANUARY AND FEBRUARY AT THIS POINT.
SO I WAS TRYING TO LOOK AT WAYS THAT WE COULD STILL HONOR FINISHING THE BUDGET BEFORE THE CITY MANAGER PRESENTS HIS BUDGET AND TRYING TO MAKE SURE THAT WE'RE STILL BUILDING IN AS MUCH TIME IN BETWEEN SOME OF THE MEETINGS THAT WE HAVE OR SOME OF THE DUE DATES THAT WE HAVE. SO QUESTIONS ARE DUE ON ONE ON A THURSDAY, THEN IT'S THE FOLLOWING THURSDAY, ONE WEEK THAT WE'RE GIVING STAFF TIME.
SINCE I KNOW ANSWERING QUESTIONS AND SOME AND DEALING WITH ADULTS CAN TAKE A LOT OF TIME.
SO IN THE PROPOSAL THAT I SENT AND I DON'T KNOW IF I CAN SHARE MY SCREEN OR IF YOU WANT TO SHARE THE SCREEN JUST SO FOR THE PUBLIC TO BE ABLE TO SEE TO SORT OF BEING OPEN, IT GIVES GAVE A FEW OPTIONS.
I WOULD LOVE TO HEAR THE TRADE OFFS.
I MEAN, THE ONE OF THE ONE OF THE SITUATIONS THAT WAS REALLY MOVING UP THE THE ONE OF THE WORK SESSIONS AND HAVING TWO WORK SESSIONS IN ONE WEEK, I DON'T KNOW WHAT EXTRA BURDEN THAT PUTS ON STAFF TO HAVE TWO MEETINGS IN A WEEK.
I KNOW THAT. I KNOW BOARD MEMBERS PROBABLY DON'T WANT TO HAVE TWO MEETINGS IN A WEEK.
I ALSO KNOW THAT THIS IS KIND OF THE UNIQUE TIME OF THE YEAR WHEN WE'RE DOING THE BUDGET.
SO WE'RE ALSO LISTENING TO THE COMMUNITY A LITTLE BIT MORE BEFORE WE SUBMIT THOSE QUESTIONS.
SO, YOU KNOW, HAVING A QUICK TURNAROUND DEADLINE DOESN'T GIVE US A LOT OF TIME SOMETIMES TO REALLY DO THE WORK THAT WE NEED TO DO FOR A CRITICAL POSITION THAT WE HAVE AS A BOARD TO BE OVERSEEING THE BUDGET AND BUDGET APPROVAL.
IS IT POSSIBLE TO PUT ON THE SCREEN AS CHANGE? I CAN. I HAVE.
I'VE GOT THE POWER. ARE YOU ASKING ME TO DO THAT OR THE CLERK? I GOT IT. KELLY HAS IT.
SO THIS IS AT LEAST SENDING AROUND JANUARY AND FEBRUARY.
AND AGAIN, YOU KNOW, I'M NOT COMPLETELY WEDDED TO THIS.
AND I UNDERSTAND THAT THERE'S SOME TRADE OFFS AND ALSO GIVES BOARD TIME TO ADEQUATELY REALLY GET THROUGH THE BUDGET WITH WITH TIME TO REVIEW SOME OF THE CHANGES.
SO WHAT YOU'RE SEEING RIGHT HERE, WHAT I TRY TO DO IS SUPERIMPOSE THE CURRENT PROPOSED CALENDAR, WHICH WHERE YOU'LL SEE A COLON, THAT IS A CALENDAR THAT HAS THEIR BUDGET VERSION ONE FOR US TO REVIEW.
RIGHT NOW, THE PARTS IN PINK MAKE THIS BIGGER.
NO. THE PARTS IN PINK ARE THE ONES THAT I WAS SUGGESTING.
SO THERE ARE SOME THAT ARE NOT CHANGES.
BUT FOR EXAMPLE, JANUARY 10TH, THAT WAS ALREADY A SCHEDULED WORK SESSION, NUMBER ONE.
SORRY, THE JANUARY 12TH WAS THE ORIGINAL WORK SESSION, NUMBER ONE SCHEDULED.
SO THEN YOU CAN SEE THE ORIGINAL ORIGINAL PROPOSAL HAD US DOING THE WORK SESSION, PUBLIC HEARING, AND THEN OUR BOARD QUESTIONS WERE DUE IMMEDIATELY AFTER.
JANUARY. AND THEN WHAT I ALSO WANTED TO DO WAS GIVE US A LITTLE BIT OF SPACE FROM WHEN STAFF POSTS THE AD DELETES BECAUSE WE HAVE TO SUBMIT OUR AD, WE HAVE TO SUBMIT OUR AD DELETES.
WE HAVE TO SUBMIT OUR AD DELETES AND STAFF NEEDS TIME TO BE ABLE TO REVIEW THEM.
SO SUBMITTING THE AD DELETES ON FRIDAY OR AND THEN STAFF CAN GIVE US SOME RESPONSE RESPONSES, CO SPONSORSHIP DO AND THEN HAVING A LITTLE BIT OF TIME BEFORE WE GO INTO THAT FINAL WORK SESSION ON AD DELETES TO BE ABLE TO REVIEW WHAT WAS WHAT WAS ACTUALLY POSTED AND WHERE THOSE SPONSORSHIPS ARE DUE BEFORE WE APPROVE THE
[00:10:04]
BUDGET ON THE. SO I WILL STOP.AT LEAST THERE I WILL SAY THAT THE SNIPPY ONE WAS I'M SORRY, THE YEAH, THE CIP ONE WAS A LITTLE BIT MORE CHALLENGING BECAUSE WE BECAUSE OF THAT THANKSGIVING WEEK THAT IT HAS A REALLY TRUNCATES THE TIME TIMING OF IT.
SO I CERTAINLY HAD SOME QUESTIONS OF DO WE NEED TO APPROVE THE CIP BEFORE THE WINTER HOLIDAY BREAK? CAN WE FINISH THE WORK OF THE CFP AND THEN OFFICIALLY APPROVE IT IN 2023, IN JANUARY AS WELL? AND I WOULD SHARE THE CFP CALENDAR, BUT IT IS COMPLETELY WACK A DOODLE ON MY COMPUTER, SO I COULD DO THAT TO PEOPLE RIGHT NOW.
ALL RIGHT, MR. TURNER, IF YOU WANT TO SHARE WHAT MIGHT HAPPEN.
SO CAN DR. REEF ACTUALLY GO? BECAUSE THERE'S SOME OVERLAY BETWEEN THE TWO RECOMMENDATIONS AND THEN I CAN GO AT THE END.
I GUESS LET ME TAKE A STEP BACK HERE.
SO, MR. TURNER, YOU PRESENTED THIS INITIALLY ON JUNE 2ND, AND I KNOW WE TALKED ABOUT SOME OF THESE CHANGES AT THAT TIME.
AND I KIND OF WENT BACK TO REVIEW THE CONVERSATION THAT WE HAD.
AND YOU SUGGESTED, CAN WE COME BACK WITH SOME CONSENSUS IN THE FALL? SO. AND I'LL JUST SAY, LIKE AND SOMEBODY COMMENTED, WE WERE DISCUSSING THIS AT 11:00 AT NIGHT TWO.
AND I'LL SAY THAT WE THAT WASN'T SOMETHING THAT HAPPENED OVER THE SUMMER.
TYPICALLY, WE DON'T DELIBERATE AND REACH A CONSENSUS OFFLINE.
WE HAVE TO DO IT AT THE DAIS AND IT HAS TO BE PUBLIC.
SO SO I YOU KNOW, I JUST WANT TO SAY THAT FROM THE OUTSET.
BUT WHAT I REALIZED JUST LOOKING JUST LOOKING AT THE CALENDAR YOU PRESENTED AND THEN I KNOW MS..
THIS IS REALLY A CHALLENGING A CHALLENGING THING TO DISCUSS BECAUSE, YOU KNOW, TRYING TO KIND OF RECONCILE WHAT PEOPLE ARE SAYING WITH THE DIFFERENT IMAGES IN FRONT OF THEM IS CHALLENGING.
BUT, YOU KNOW, I JUST WANT TO ACKNOWLEDGE THAT.
AND AND I KNOW THAT THAT'S A CRUNCH FOR YOUR TEAM.
AND LIKEWISE, THE SCHOOL BOARD REALLY TAKES OUR FIDUCIARY RESPONSIBILITY VERY SERIOUSLY.
AND I THINK THAT WE WANT TO DO OUR DUE DILIGENCE AS WELL.
THERE'S LIKE SO MANY MOVING PARTS HERE.
SO JUST TO RECAP THE DISCUSSION FROM JUNE, SO I HAD REQUESTED THAT PUBLIC HEARINGS BE HELD PRIOR TO THE SCHOOL BOARD MEMBERS SUBMITTING QUESTIONS AND ADD DELETE SO THAT WE CAN JUST HEAR FROM THE PUBLIC BEFORE WE'RE ACTUALLY SUBMITTING THOSE THINGS.
AND THEN SHE ALSO HAD REQUESTED MORE TIME AFTER THE AD DELETES ARE COMPILED AND PUBLIC POSTED PUBLICLY POSTED TO CONSIDER THEM BEFORE WE GO RIGHT INTO THE ADD DELETE WORK SESSION BECAUSE SOMETIMES THEY WERE POSTED THE NIGHT BEFORE AND YOU MIGHT WANT TO CHECK IN WITH A BOARD MEMBER WHO SUBMITTED AN AD DELETE AND FIND OUT, YOU KNOW, KIND OF MORE ABOUT WHERE THEY WERE COMING FROM ON THAT.
SO SO THOSE WERE THOSE WERE THE BIG THINGS WHERE I THINK THE BOARD HAS CONTINUED TO YOU KNOW, WHAT I HEARD AT LEAST FROM THE FROM THE JUNE CONVERSATION, A COUPLE OF OTHER POINTS THAT I JUST, YOU KNOW, GOING BACK AND REVIEWING THAT THAT WERE MADE THAT I THINK ARE IMPORTANT.
SO I'M GOING TO SHARE THEM NOW WAS THAT, YOU KNOW, DR.
HUTCHINGS CHAIR ALDERTON TALKED ABOUT THE BUDGET PROCESS.
WE THE BOARD HAS OVER THE LAST COUPLE OF YEARS CREATED A PROCESS WHERE WE'RE A LOT MORE INVOLVED IN THE PRIORITY SETTING, WHICH I KNOW THAT MEETING IS GOING TO HAPPEN AT OUR THAT'S GOING TO HAPPEN OUR NEXT MEETING.
YOU ARE THE WORK SESSION IS HAPPENING AFTER OUR NEXT MEETING.
SO THAT'S I THINK THAT'S GOING TO BE REALLY HELPFUL.
[00:15:01]
QUESTIONS SO THAT WE CAN SUBMIT QUESTIONS DURING THE YEAR ABOUT THE BUDGET IF WE HAVE THEM.SO I DO THINK THOSE ARE TWO REALLY IMPORTANT POINTS TO STRESS.
BUT THAT SAID, I THINK WE CAN GET TO A PLACE WITH THE CALENDAR WHERE IT MEETS ALL OF OUR NEEDS.
AND I WOULD START BY LOOKING AT THE OPERATING BUDGET CALENDAR, WHICH IS A REALLY CRUCIAL ONE, THE JANUARY, FEBRUARY TIMELINE, BECAUSE THAT ONE I THINK IS THE CLOSEST TO WHAT WE'RE GOING FOR.
AND SO AND I DON'T KNOW HOW YOU YOU ALL I DON'T KNOW HOW WHAT YOU ALL WANT TO LOOK AT.
I DON'T REALLY KNOW HOW TO DO THIS, BUT BASICALLY I THINK THE TWO BIG THINGS THAT I THINK WERE THAT THAT CALENDAR COULD BE IMPROVED IS IF WE COULD MOVE THE SCHOOL BOARD BUDGET QUESTIONS.
RIGHT NOW, THEY'RE DUE ON A FRIDAY RIGHT AFTER OUR PUBLIC HEARING AND WORK SESSION TO DO THE VERY NEXT DAY AT NOON, IF WE COULD MOVE THAT TO MONDAY.
AND THEN THE OTHER THING WAS POSTING THE THE CO SPONSORED AD DELETES THAT ARE PUBLICLY POSTED.
YOU HAVE THEM BEING POSTED ON FRIDAY, FEBRUARY, MONDAY, FEBRUARY SIX.
AND THEN WE GO RIGHT INTO THE ADD DELETE WORK SESSION THE NEXT DAY.
AND SO IF WE COULD MOVE THAT TO POSTING THEM ON FRIDAY, WHATEVER TIME IN THE EVENING THEY'RE POSTED, THEN THAT WOULD GIVE BOARD MEMBERS LIKE THE WEEKEND TO JUST KIND OF WORK THROUGH THAT BEFORE WE GO INTO THE AD DELETE SESSION ON MONDAY, FEBRUARY 6TH.
AND SO BASICALLY WITH THAT, YOU KNOW, IT LINES UP WHERE IT'S MEETING ALL THOSE THINGS IN TERMS OF THE JUST HAVING THE PUBLIC HEARING AND THE WORK SESSIONS BEFORE THE QUESTIONS ARE DUE AND THEN HAVING IT LEAVES THE ADEQUATE TIME WHERE IT BASICALLY GIVES THE STAFF THE FULL WEEK TO BASICALLY ANSWER THE QUESTIONS AND THEN ALSO TO PROVIDE RESPONSES TO THE AD DELETES.
SO MAYBE I'LL STOP THERE AND THEN I THINK THERE'S A WAY TO TWEAK THE, THE THE CIP BUDGET AND THE COMBINED FUNDS BUDGET IN THE FALL AND THEN IN MAY.
IT'S KIND OF ALIGN WITH THAT, THAT FORMAT.
BUT I'LL STOP THERE AND SEE WHAT YOU HAVE TO SAY ABOUT THAT.
MR.. SO THERE IS A LITTLE OVERLAP BETWEEN THE TWO.
I UNDERSTAND THAT YOU WANT TO HAVE THE PUBLIC HEARINGS PRIOR TO SUBMITTING ANY QUESTIONS.
THAT IS ONE THING THAT WE TRY TO DO.
SO WE'RE REQUIRED TO HAVE ONE PUBLIC HEARING.
AND WHEN WE LOOK INTO THE JANUARY TIMEFRAME, WE HAVE THAT PUBLIC HEARING AT THE TIME FRAME THAT YOU'RE ASKING FOR PRIOR TO HAVING TO SUBMIT ANY QUESTIONS. WE ADD TWO EXTRA PUBLIC HEARINGS TO TRY TO HAVE MORE COMMUNITY ENGAGEMENT IN THERE.
SO, ONE, IF WE WERE TO MOVE THE PUBLIC HEARING TO THE PRIOR WEEK TO HAVE IT BEFORE QUESTIONS ARE ASKED IN THE FALL, WE'D BE HAVING THE PUBLIC HEARING ON THE DAY THAT THE SUPERINTENDENT RELEASES OR CIP BUDGET.
SO IF WE DO THAT, WE'D MOVE IT TO THE REGULAR SCHOOL BOARD MEETING THE WEEK BEFORE, WHICH WOULD BE WHEN THE SUPERINTENDENT IS PROPOSING HER CIP BUDGET, WHICH THEN DOESN'T GIVE THE COMMUNITY ANY TIME TO HEAR WHAT THAT BUDGET IS AND TO RESPOND TO IT.
SO YOU WOULD HAVE THE MORE TIME, BUT THEN WHAT ARE THEY? WHAT ARE THEY GIVING YOU COMMENTS ON? BECAUSE THEY HAVEN'T SEEN ANYTHING AT THAT POINT.
CARMICHAEL IS SCHEDULED WITH HAVING THE WORK SESSION MOVED UP.
SO HAVING THE CIP WORK SESSION MOVED UP INTO THE SAME WEEK, WE'D MOVE THIS SPECIAL CALLED MEETING FROM NOVEMBER 28TH UP TO THAT SAME WEEK THAT THE FIRST WORK SESSION IS.
[00:20:01]
AND THEN YOU COULD HAVE THE PUBLIC HEARING THEN.AND THEN THAT WOULD BE A WEEK AFTER THE SUPERINTENDENT PROPOSES HER CIP.
SO THAT IS ONE AREA TO DO THAT.
THAT IS GOING TO CAUSE STAFF TO THEN HAVE TO ESSENTIALLY COMPLETE THREE PRESENTATIONS ALL AT THE SAME TIME, BECAUSE ALL OF THOSE PRESENTATIONS WILL HAVE TO BE POSTED THE WEEK BEFORE.
SO THAT IS GOING TO PUT THE BURDEN ON THE CIP TEAM TO BE ABLE TO DO ALL OF THOSE PRESENTATIONS AND THEN ALSO NOT GOING TO PROVIDE STAFF ANY TIME TO BE ABLE TO INCORPORATE ANYTHING THAT THE SCHOOL BOARD MEMBERS MAY HAVE SAID IN WORK SESSION ONE INTO THEIR PRESENTATION FOR WORK SESSION TWO BECAUSE BOTH OF THOSE PRESENTATIONS WILL HAVE TO BE POSTED AT THE SAME TIME THE WEEK PRIOR.
SO AT SCHOOL, BOARD MEMBERS ARE FINE WITH THAT.
JUST AGAIN, UNDERSTANDING THAT THERE WON'T BE ANYTHING INCORPORATED IN THE SECOND WORK SESSION THAT MAY HAVE BEEN DISCUSSED IN THE FIRST WORK SESSION FOR THE COMBINED FUNDS IN JANUARY.
THE OTHER THING WITH THE CIP WAS THE QUESTION WAS ASKED CAN THE CIP BE APPROVED ON THE SAME DAY? THE SUPERINTENDENT PROPOSES HER COMBINED FUNDS BUDGET, WHICH IS JANUARY 5TH, 2023, I BELIEVE THIS YEAR.
IF WE WERE TO DO THAT, THE YEAR THAT THERE'S AN ELECTION, WE'LL NEED TO CHANGE THAT BECAUSE THEN THE NEW SCHOOL BOARD WOULD BE COMING IN AND VOTING ON A BUDGET THAT THEY HAD NOTHING TO DO WITH.
SO IF YOU MOVE THE APPROVAL OR THE SIP TO AFTER THE WINTER BREAK, A NEW SCHOOL BOARD IS GOING TO HAVE TO VOTE ON SOMETHING PRIOR TO SEEING ANYTHING. SO ONE OF THE REASONS WHY WE'VE ALWAYS HAD IT PRIOR TO THE WINTER BREAK WAS.
THE SCHOOL BOARD THAT GOES THROUGH ALL THE INFORMATION IS ALSO THE SCHOOL BOARD THAT'S APPROVING IT.
IF WE WANT TO MOVE UP THE WORK SESSIONS AND PUT THEM ALL IN THAT SAME WEEK.
SO THE WEEK RIGHT AFTER THE SUPERINTENDENT WILL PROPOSE HER BUDGET, WE CAN DO THAT AS WELL.
SO IF WE WANT TO DO THAT, I WOULD ADVOCATE FOR MY STAFF AND I TO BE MOVED FROM A 240 DAY EMPLOYEE TO A 250 DAY EMPLOYEE BECAUSE THEY'RE ALREADY HAVING TO WORK FOUR DAYS TO GET IT DONE RIGHT NOW WITHOUT THAT FINANCIAL COMPENSATION.
SO IF WE WERE TO MOVE THAT UP, THAT MEANS WE HAVE TO HAVE ALL OF THOSE PRESENTATIONS DONE OVER THE WINTER BREAK, ESSENTIALLY BECAUSE THEY ALL HAVE TO BE POSTED JANUARY 4TH. SO THAT WOULD BE ONE OF MY CONCERNS THERE.
AGAIN, EVERYTHING IS POSSIBLE.
THESE ARE JUST SOME OF THE TRADE OFFS THAT WE WOULD HAVE TO DO.
SO IF WE WANT TO DO THAT, WE CAN DO IT.
FOR THIS YEAR, WE WOULD HAVE TO TALK TO THEM.
SO AGAIN, ALL OF THAT IS POSSIBLE.
I JUST WANT EVERYBODY TO BE INFORMED ON WHAT THOSE DECISIONS ARE.
ONE OF THE OTHER THINGS WAS MOVING THE QUESTIONS UP OR BACK FROM SORRY, FROM FRIDAY TO MONDAY.
ONE OF THE THINGS THAT WE DO DO IS WE ARE WORKING ON THAT WEEK.
SO WE HAVE TO DISSEMINATE THOSE OUT TO ALL OF THE DIFFERENT DEPARTMENTS TO BE ABLE TO RESPOND.
SO WE DISSEMINATE THEM OUT AS SOON AS WE GET ALL OF THEM THAT FRIDAY, AND THEN WE USE THAT ENTIRE WEEKEND AND THEN MONDAY, TUESDAY AND WEDNESDAY TO BE ABLE TO ANSWER THOSE DUE TO MY OFFICE ON WEDNESDAY FOR US TO BE ABLE TO REVIEW AND THEN GET TO THE SUPERINTENDENT BY THURSDAY SO WE CAN POST THEM ON THAT FRIDAY.
SO WE'D BE LOSING THREE DAYS, GETTING THEM ON THAT MONDAY.
AGAIN, IT'S POSSIBLE IF WE WANT TO DO THAT.
WE USUALLY GET TOWARDS 100 QUESTIONS EACH, EACH GO ROUND.
SO THESE ARE SOME OF THE TRADE OFFS THAT THAT WE HAVE.
AGAIN, WE PUT A LOT OF EFFORT.
WE WORK WITH THE BACK TO BE ABLE TO TRY TO GET THE CALENDAR THAT'S BEFORE YOU NOW, BECAUSE ONE OF THE THINGS WE WANTED TO DO IS MOVE IT UP IN FRONT OF THE CITY MANAGER'S PROPOSED BUDGET.
SO WE WORK WITH THEM TO TRY TO BE ABLE TO FIGURE OUT HOW WE CAN DO THAT.
[00:25:03]
WE KNOW THAT YOU ALL WANT TO HAVE THE PUBLIC HEARING PRIOR TO HAVING TO ASK YOUR QUESTIONS.SO ALL OF THE THINGS THAT ARE IN THERE, WE KNOW THE TIME IS TIGHT, BUT WE TRY TO MAKE SURE THAT THE STAFF HAS TIME TO BE ABLE TO PROVIDE YOU ALL WITH ADEQUATE INFORMATION, QUALITY INFORMATION FOR YOU ALL TO MAKE YOUR DECISIONS.
IF WE SHORTEN OUR TIME, THEN IT CHANGES.
IF WE'RE MOVING ALL THE PRESENTATION PRESENTATIONS UP INTO THE SAME WEEK, THEN THAT MAKES IT SO.
A STAFF WILL HAVE TO WORK OVER THE WINTER BREAK.
IT JUST COMES WITH THOSE TRADE OFFS.
SO I JUST WANT TO MAKE SURE THAT EVERYBODY'S INFORMED ON THAT.
JUST WANT TO PUT EVERYTHING ON THE TABLE.
THANKS. MADAM VICE CHAIRMAN, MAY I JUST ADD TO WHAT MR. TURNER SAID? I WANT TO BE MINDFUL.
I APPRECIATE ALL THE REQUESTS, BUT WE ARE TALKING ABOUT A DIFFERENT WORKLOAD FOR THE STAFF.
AND MY BIGGEST CONCERN IS AROUND A CONTRACT CHANGE MIDYEAR.
EVEN IF WE COMPENSATE THEM, WE'VE GOT TO THINK ABOUT IF WE DO WHATEVER COMPENSATION NOW OR CONTRACT CHANGE AT THIS POINT, IS THAT GOING TO STICK FOR NEXT YEAR? RIGHT. WE NEED TO THINK THAT'S A LONG TERM IMPACT FOR A CALENDAR THAT MIGHT BE DIFFERENT NEXT YEAR.
SO I JUST WANT TO BE MINDFUL OF THAT FROM THE PERSPECTIVE I UNDERSTAND THE IMPORTANCE OF THE BUDGET, BUT TO HAVE OUR STAFF WORK OVER SPRING BREAK I'M SORRY, SPRING BREAK, NOT SPRING. I'M JUMPING AHEAD.
WE'RE AT THE END OF THE SCHOOL YEAR OVER WINTER BREAK AND TRYING TO MAKE THEM A 250 DAY CONTRACT.
AND I KNOW EARLIER WE WERE TALKING ABOUT SOMEONE SAID, DO THEY WORK OVER THE WEEKENDS WHEN IT'S BUDGET SEASON? HIS TEAM WORKS NONSTOP.
SO I JUST WANT TO PUBLICLY SAY THAT BECAUSE WE THINK THAT WHILE WE COME TO A FRIDAY EVENING OR SATURDAY, THERE ARE MANY CALLS AND CONVERSATIONS THAT HAPPEN TO MAKE THIS BUDGET GO INTO EFFECT. BUT THE CALENDAR THAT'S IN PLACE.
SO I JUST WANT TO BE MINDFUL BECAUSE OUR STAFF IS DEDICATED TO IT, THEY WILL GET IT DONE.
I WOULD LIKE TO TRY TO PROTECT THEM AS MUCH AS POSSIBLE IF WE CAN.
I WILL OPEN IT UP FOR QUESTIONS.
MISS IGNACIO. SO I JUST HAVING HAVING BEEN ON BOTH SIDES OF THIS PARTICULAR PROCESS, WE HAVEN'T ALWAYS HAD TWO WEEKS OFF FOR CHRISTMAS HOLIDAY, AND I'M GLAD THAT WE DO.
I DO KNOW WE COULD PROBABLY DO A PER DIEM TYPE THING TO PAY PEOPLE.
HOWEVER, I'M WONDERING IF THERE IS A WAY TO INCORPORATE THE BOARD'S.
POSITION ON POSITIONS THROUGHOUT THE PROCESS OF BUILDING THIS BUDGET SO THAT WE AREN'T WAITING UNTIL WE'RE SUBMITTING 20 OR 30 QUESTIONS AND ANSWERS BECAUSE WE DO HAVE A BUDGET ADVISORY GROUP.
PERHAPS THAT COULD BE AN OPPORTUNITY FOR STAFF AND FOR DOCTOR QUIET TO HEAR SOME OF THE BOARD'S PRIORITIES. BUT I ALSO FEEL AS THOUGH WE'RE MISSING THE VOICE OF THE PEOPLE IN THE SCHOOL.
AND I THINK THAT'S WHERE I STRUGGLE, BECAUSE WE'RE ASSUMING.
THAT THEY NEED THINGS, BUT WE'RE NOT IN THAT BUILDING.
THERE ARE ELEMENTARY SCHOOLS THAT MAY NEED MORE SECURITY THAN ANOTHER ELEMENTARY SCHOOL.
AND SO I WOULD LIKE TO FIND A WAY TO INCORPORATE OUR CONVERSATION, WHETHER IT BE WITH OUR ONE TO ONES WITH DOCTOR QUIET, WHETHER IT BE DURING THE BUDGET ADVISORY PROCESS TO ACTUALLY HEAR WHAT IT IS OUR CHILDREN IN THE SCHOOLS NEED. WHAT IT IS THAT OUR LEADERS THAT ARE DEALING DAY TO DAY WITH THE EFFECTS OF COMING BACK AFTER COVID, A PANDEMIC, ANOTHER SITUATION COMING THROUGH MONKEY.
I MEAN, THERE'S SO MANY THINGS GOING ON RIGHT NOW.
WHAT IS IT THAT THEY NEED AND THE ABILITY TO ACTUALLY HEAR AN ADVOCATE?
[00:30:06]
FOR WHAT THEY NEED.AND NOT OVERWORK STAFF BECAUSE THAT'S ANOTHER.
THAT YOU JUST DON'T YOU DON'T WANT TO DO.
PEOPLE DESERVE TO HAVE A BREAK.
SO HOW DO WE INCORPORATE THAT? AND I AM 100% IN AGREEMENT WITH THERE IS ABSOLUTELY NO REASON FOR US TO SUBMIT AS MANY QUESTIONS AS WE WANT.
I MEAN, WE AS A AS A BODY AND AS A GROUP SHOULD BE ABLE THROUGH CONVERSATION AND CONVERSATIONS AND ONE TO ONES THROUGH THE BUDGET ADVISORY, BE ABLE TO COME UP WITH.
WE FEEL ARE NOT NECESSARILY RELATIVE TO US PERSONALLY, BUT WHAT IS IT THAT OUR SCHOOLS ARE ASKING FOR? WHAT IS IT THAT OUR COMMUNITY IS ASKING FOR AND WHAT IS IT THAT OUR CHILDREN NEED? AND HOW DO WE MAKE THAT HAPPEN AND STILL KEEP DOMINIQUE AND HIS TEAM FROM NOT DROWNING? THAT'S. THAT WAS A LONG STATEMENT, BUT.
MR. TURNER. I JUST WANTED TO REASSURE ALL THE BOARD MEMBERS THAT ALL OF OUR PRINCIPALS AND SCHOOL LEADERS ARE VERY MUCH INVOLVED IN THE BUDGET PROCESS.
SO THEY ARE A PART OF THIS BUDGET PROCESS.
WE CAN'T PUT THIS TOGETHER WITHOUT THEIR INPUT BECAUSE THEY'RE THE ONES.
THEY'RE THE BOOTS ON THE GROUND.
THEY'RE WHERE THE RUBBER HITS THE PAVEMENT.
SO THEY'RE VERY MUCH INVOLVED IN PUTTING OUR BUDGET TOGETHER EVERY YEAR.
MISS SIMPSON. I JUST HAVE A VERY SIMPLE REQUEST AND THAT IS, COULD WE ADD DATES TO THE CALENDAR OF WHEN WE WILL RECEIVE THE BUDGET BOOKS? SO WE KNOW HOW LONG WE HAVE TO WORK WITH THOSE MATERIALS.
THAT'S ONE OF THE THINGS THAT TAKES THE LONGEST, RIGHT.
EVEN WITH US TRYING TO SHORTEN THE BUDGET BOOK WITH SOME OF THE RECOMMENDATIONS THAT VAC HAS PROVIDED US, IT IS A LONG DOCUMENT AND WE HAVE TO MAKE SURE THAT WE'RE PUTTING FORTH A DOCUMENT THAT'S NOT RIDDLED WITH MISTAKES.
AND EVEN WITH THAT, THERE'S STILL SOME TYPOS IN THERE EVERY YEAR.
SO IN THE PAST, IT WAS ALWAYS DELIVERED THE DAY OF THE PROPOSED BUDGET BEING RELEASED.
BUT THE GOAL IS TO GET IT TO YOU.
PRIOR TO THIS, THE SUPERINTENDENT RELEASING HER PROPOSED BUDGET.
WHAT IS THE PROCESS FOR SETTING OUR BUDGET PRIORITIES? WHEN DOES THAT HAPPEN? AND. RESULT LIKE.
SHE USUALLY FACILITATES A WORK SESSION WITH THE SCHOOL BOARD, GOES THROUGH THE THE DATA WORKBOOK AND BASICALLY TRIES TO WORK WITH THE SCHOOL BOARDS TO NARROW DOWN OR PARE DOWN THEIR PRIORITIES UNDER EACH DIFFERENT.
ONE OF THE STRATEGIC GOALS THAT WE HAVE FOR STRATEGIC PLAN 2025.
SO IT'S AN INTERACTIVE WORK SESSION.
I THINK THAT'S ON SEPTEMBER 22ND, BUT YOU'LL SEE WHERE EVERY SCHOOL BOARD MEMBER HAS THE OPPORTUNITY TO IDENTIFY AREAS THAT THEY BELIEVE SHOULD BE A PRIORITY. AND GOING INTO THE NEXT YEAR AND THEN AS AS A BOARD AS A WHOLE, IT GETS PARED DOWN TO TWO OR THREE ITEMS UNDER EACH STRATEGIC GOAL.
AND THAT IS A WONDERFUL PROCESS THAT'S BEEN PUT IN PLACE.
SO I LOOK FORWARD TO THAT ON THE 22ND.
[00:35:02]
DR. K I JUST WANTED TO ADD SOMETHING TO WHAT MISS IGNACIO WAS STATING, OR WE TALK ABOUT IT'S SEASON RIGHT NOW.WE ARE ALWAYS THINKING AND MINDFUL OF WHAT THE NEEDS ARE.
THE SCHOOLS HAVE GOING ON, WHETHER IT'S SEPTEMBER OR DECEMBER.
THERE ARE MEETINGS THAT WE MEET WITH THEM COLLECTIVELY AS A LEADERSHIP TEAM TO REALLY ASSESS WHAT'S GOING ON IN THEIR SCHOOLS RIGHT NOW, LOOKING AT THE PROGRAMS THAT ARE NEEDED. SO ALL OF THAT IS HAPPENING CONTINUOUSLY THROUGHOUT THE YEAR.
SO WHILE WE TALK ABOUT THIS IS THE SEASON, THOSE TYPES OF CONVERSATIONS ARE ONGOING.
RIGHT. AND SO I THINK THAT IS WHAT WE'RE MISSING, IS THAT WE ARE MISSING THE ABILITY TO HAVE THAT CONVERSATION AND THAT DIALOG OR HEAR FROM THEM.
I MEAN, WE ALL KNOW THAT WE WANT A LOT OF THINGS AND WE DON'T ALWAYS GET A LOT OF THINGS, BUT.
AND THEN WHEN YOU HEAR IN PASSING SPECIFIC THINGS THAT THEY MAY HAVE ASKED FOR THAT WE DIDN'T EVEN KNOW WERE IN THE BUDGET, IT WOULD JUST BE PERSONALLY BENEFICIAL TO ME IF I KNEW WHAT IT WAS THAT LEADERS IN THE BUILDING WERE ASKING FOR.
SO I THINK WE HAVE TO BE MINDFUL THAT THERE'S ALWAYS A LOT OF ASK AROUND A BUDGET.
I'M JUST GOING TO BE VERY TRANSPARENT ABOUT THAT.
YOU KNOW, I REALLY NEEDED THIS IN THE BUDGET, BUT WAS THAT KIND OF THE PRIORITY OR NEED OR COULD WE HAVE MET THAT NEED IN ANOTHER WAY? AND JUST HAVING THAT DISCUSSION WITH THAT LEADER IS SOMETIMES HELPFUL.
IT JUST MAY HAVE BEEN SOMETHING THAT MAYBE THAT PRINCIPAL WAS FAMILIAR WITH OR LEADER OR SPECIALIST, BUT WE DO TRY TO MAKE SURE THAT WE ARE MEETING THE NEEDS OF THE SCHOOLS AND THE CHILDREN IS JUST HOW WE GET THERE.
I THINK WE NEED TO TALK ABOUT A LITTLE BIT DIFFERENTLY BECAUSE THEY'RE NOT GOING WITHOUT.
THANK YOU SO MUCH FOR GIVING KIND OF THE TRADE OFFS.
AND THE REQUIREMENT OF POSTING THAT WEEK.
SO I APPRECIATE THAT OVERVIEW.
I DO HAVE SOME QUESTIONS AND THEN JUST KIND OF A REQUEST.
IS THAT THE CASE OR NOT? THAT IS THE CASE. WE TYPICALLY WORK 2 TO 4 WEEKS OR 2 TO 4 DAYS OVER THE WINTER BREAK TO TRY TO FINISH EVERYTHING UP TO MAKE SURE THAT THE SUPERINTENDENT'S PRESENTATION IS READY TO GO JANUARY 5TH AND EVERYBODY HAS A BUDGET BOOK.
HAVE WE, WITH OUR NEW CITY MANAGER, ASKED IF THERE'S ANY WIGGLE ROOM FOR HIM TO PUSH BACK HIS CITY MANAGER BUDGET TO GIVE US A LITTLE BIT MORE BREATHING ROOM. DO YOU WANT ME TO TAKE THIS, DR.
KAY? THEY WERE ALL LOOKING AT ME AND I WAS READY TO JUMP ON HERE.
I THINK THAT'S NOT AS FIT THAT WE CAN DO AS STAFF TO ASK THEM TO PUSH BACK.
WE CAN ONLY CONTROL WHAT WE CONTROL WITH OUR CALENDAR.
SO THAT WOULD BE A DIFFICULT ASK.
SO MAYBE THAT COULD BE SOMETHING IN THE SUBCOMMITTEE WORK TO TALK ABOUT AND REVISIT AND JUST BE REALISTIC ABOUT THE TIME THAT WE WANT TO MAKE SURE THAT WE'RE DOING OUR DUE DILIGENCE AS BOARD AND THEN ALSO RESPECTING THE STAFF'S TIME THAT WE HAVE.
[00:40:02]
SORRY, GO AHEAD. IF I COULD, REAL QUICK, ONE OF THE DIFFICULTIES WITH THAT PROCESS IS IF THE CITY MANAGER MOVES BACK HIS PROPOSED DATE, THEN IT'S GOING TO TRUNCATE THE CITY COUNCIL'S TIME THAT THEY HAVE TO DELIBERATE ON THEIR BUDGET AND ACPS IS ONE COMPONENT OF THEIR BUDGET.SO WE'D BE ASKING THEM TO SHORTEN THEIR DELIBERATION TIME BY MOVING THAT BACK.
I'LL SAY NOTHING BEATS FAIL BUT A TRY.
SO THE TWO ELECTED BODIES CAN ALWAYS HAVE THAT CONVERSATION.
ALL RIGHT? YEAH, GOOD. THANK YOU.
FAIR ENOUGH. I THINK IT'S STILL WORTH THE CONVERSATION, AT LEAST.
RIEF AND I PUT FORWARD, LIKE, YOU KNOW, IF YOUR TEAM COULD GO BACK AND SEE IS THERE ANY WIGGLE ROOM, COULD THE QUESTIONS AT LEAST BE MOVED? SO THEY'RE NOT DUE AT NOON THE DAY AFTER A BOARD MEETING THAT ENDS AT 11 OR MIDNIGHT.
SO I'M NOT FEELING LIKE I'M DOING MY JOB.
I DO DILIGENCE AS A BOARD MEMBER, SO I'M NOT COMPLETELY WEDDED TO THESE DATES.
BUT IF YOU CAN TAKE SOME OF THE CONCEPTS AND SEE IF THERE'S ANY OTHER WIGGLE ROOM THAT'S WORKABLE FOR STAFF, SO YOU'RE NOT REALLY STRETCHING YOURSELF BECAUSE THAT'S THE LAST THING THAT WE WANT. WE'VE BEEN STRETCHING OURSELVES FOR THE LAST COUPLE FOR A WHILE, BUT ESPECIALLY THESE LAST COUPLE OF YEARS.
SO IS THERE SOME KIND OF HAPPY MEDIUM THAT STAFF COULD COME BACK TO US WITH? SO WE CAN DEFINITELY TAKE A LOOK AT THE CALENDAR AGAIN WITH THE FOCUS BEING ON SPREADING OUT THE TIME BETWEEN WHEN THE LAST WORK SESSION IS AND WHEN THE QUESTIONS I DO IN MY HEARING THAT CORRECT THAT THAT IS SOMETHING THAT THE BOARD WOULD LIKE TO BE DONE, MAKING SURE THERE'S MORE TIME BETWEEN THE LAST.
SO, YES, WE'LL TAKE A LOOK AT THAT AND SPACING OUT THOSE.
AND THEN ALSO, WE WILL TAKE A LOOK AT HOW WE CAN PUT A PUBLIC HEARING FOR THE CIP IN THE FALL AHEAD OF WHEN YOU ASK YOUR QUESTIONS.
I THINK THAT WAS ONE OF THE OTHER THINGS THAT WAS ASKED.
SO WE'LL TAKE A LOOK AT HOW WE CAN DO THAT.
AGAIN, I'M OPERATING UNDER THE CONSTRAINTS OF YOU DON'T WANT TO ADD MORE MEETINGS TO YOUR CALENDAR.
I MEAN, NOT THAT I'M SAYING THAT WE SHOULD, BUT SHOULD WE AS THIS BOARD CONSIDER IF THAT'S A IF THAT'S A LIMITATION FOR YOUR STAFF AND IT WOULD BE BETTER TO ADD ONE, MAYBE YOU'RE LIKE, NO, YOU'RE CRAZY.
WE DON'T WANT TO ADD ANOTHER ONE BUT MEETING.
BUT SHOULD WE BE CONSIDERING THAT FOR THESE BUDGET DISCUSSIONS? I THINK WE COULD ALWAYS CONSIDER.
OF COURSE, IT'S THE WILL OF THE BOARD IF WE DO DECIDE TO DO THAT.
I PERSONALLY I AGREE WITH MR. BOOTH, JUST TO FOLLOW UP ON THAT.
I THINK WE NEED TO ADD A MEETING.
BUDGET SESSION. BUDGET SEASON IS A CRUNCH SEASON FOR EVERYONE.
I MEAN, IF STAFF IS GOING TO WORK HARD AND WORK OVER TIME AND WORK, WE SHOULD DO IT AS WELL.
RESPONSIBILITY WE SIGNED UP FOR.
SO I WOULDN'T MIND IF SOMETHING THAT WOULD BE BENEFICIAL.
ONE THING I WOULD SUGGEST WE THINK ABOUT, MAYBE EVEN FOR THE NEXT BOARD IS SOME SORT OF ORIENTATION ON THE BUDGET FOR THE NEW BOARD MEMBERS. MAYBE IT COULD BE LIKE DURING I THINK PERSONALLY, I THINK WE COULD HAVE USED ONE OF THE TIMES THAT WE DID RETREAT TO DO THAT.
FOR ME IT WOULD HAVE BEEN MORE BENEFICIAL.
SO SOMETHING TO THINK ABOUT JUST GIVES US IT WILL HELP US WITH WITH THIS PROCESS.
WE'RE PERSONALLY I'M STILL TRYING TO FIGURE OUT THE WHOLE BUDGET PROCESS AND WHEN ARE WE SETTING PRIORITIES AND HOW WE SET PRIORITIES? WHAT SHOULD I BE READY? SO I THINK AN ORIENTATION, EVEN IF IT'S LIKE AN HOUR OR SO, BUT JUST THE ORIENTATION OF THE WHOLE BUDGET, THE WHOLE BUDGET PROCESS AND HOW IT WORKS AND DATES AND EVERYTHING WOULD BE VERY HELPFUL AND MAYBE EVEN HANDING OUT LIKE WE WERE NOT HANDED OUT.
THESE DOCUMENTS WERE APPROVING TODAY THE.
[00:45:02]
THE RULES OF ENGAGEMENT AND THE RESOLUTION, ALL THAT.I THINK I JUST DISCOVERED THOSE RECENTLY, THOSE WOULD HAVE BEEN VERY HELPFUL FOR ME TO KNOW ABOUT AND READ THROUGH OR HAVE SAID ORIENTATION OR TRAINING SESSION ABOUT ALL THAT BEFORE WE STARTED THE BUDGET LAST TIME.
DR. KIDWAI, I JUST WANT TO BE MINDFUL AGAIN OF THE STAFF.
I'M HEARING THAT THERE'S THE POTENTIAL OR THE WILL OF THE BOARD TO ADD AN ADDITIONAL MEETING.
I'M ASSUMING WITH THAT MEETING IS GOING TO COME SOME ADDITIONAL QUESTIONS AND WORK.
I JUST WANT TO BE MINDFUL THAT IF THAT IS THE ROLE OF THE BOARD AND THAT HAPPENS, THAT WE ARE MINDFUL WHERE WE PLACE THIS ON THE CALENDAR MOVING FORWARD BECAUSE AGAIN, IT'S GOING TO INVOLVE MORE WORK FROM THE STAFF.
SO I JUST WANT TO BE MINDFUL OF THAT.
REEF. WELL, MR. TURNER. SORRY. I WAS JUST GOING TO SAY THAT THAT'S A GREAT IDEA.
REMEMBER? AL NEWBY THAT'S ACTUALLY SOMETHING THAT WE DO IN THE PAST.
THIS YEAR THERE'S JUST BEEN A LOT OF MOVING PARTS HAPPENING HERE IN THE SEPTEMBER AND THE AUGUST TIME FRAME THAT WE DID NOT DO IT. BUT WE NORMALLY HAVE TWO BY TWOS IN AUGUST.
IN THE PAST WE DID A BUDGET 101 SESSION FOR FOUR MEMBERS, SO WE CAN DEFINITELY BRING THAT BACK.
HE ASKED. THAT WOULD BE VERY HELPFUL.
REEF. THANK YOU, EVERYONE, FOR THE CONVERSATION.
BOOZE THAT WE WANT TO COMPENSATE YOUR TEAM.
SO I DO WANT TO MAKE SURE THAT'S SOMETHING THAT WE'RE TAKING INTO CONSIDERATION.
IGNACIO, HIS POINT, I THINK, YOU KNOW, THIS IS A CHALLENGE BECAUSE I THINK YOU ALL WORK CLOSELY WITH THE SCHOOL LEADERS ON THE BUDGET AND THEN YOU ALL BRING IT BACK TO US.
BUT I THINK, YOU KNOW, I SHARE THAT.
I MEAN, WE YOU KNOW, WE'RE FREELY INTERACTING WITH THE COMMUNITY ON A REGULAR BASIS.
I THINK WE NEED MORE INTERACTION WITH OUR SCHOOL LEADERS.
I KNOW THAT'S SOMETHING I'VE DESIRED AS A BOARD.
I THINK THERE MAY BE OTHER BOARD MEMBERS WHO FEEL THAT WAY AS WELL.
SO I JUST I'LL JUST PUT THAT OUT THERE FOR FOR WHAT IT'S WORTH.
AND THEN AS FAR AS THE MEETING CALENDAR, I'LL SAY THAT I THINK THERE MAY BE OPPORTUNITIES TO RATHER THAN HAVING THESE SUPER LONG MEETINGS SOMETIMES, ESPECIALLY WHAT I FIND THROUGHOUT THE YEAR IS THERE'S ALWAYS THESE KIND OF CLOSED SESSIONS AND THINGS WHERE, YOU KNOW, THE BOARD CLERK IS HAVING TO REACH OUT AND FIND A DATE THAT WORKS FOR EVERYONE.
AND SO JUST SOMETIMES I'M NOT SUGGESTING TWO MEETINGS IN A WEEK, BUT IF IF THERE IS LIKE THOSE EXTRA DATES BUILT INTO THE CALENDAR, THEN IT CAN JUST BE A SHORTER SORT OF MEETING INSTEAD OF LIKE EVERYTHING GETTING PILED ON INTO ONE DAY.
BUT WHEN YOU WERE TALKING TO MR. TURNER ABOUT JUST KIND OF THE TRADE OFFS, THERE WAS A LOT YOU SAID A LOT.
AND AND SO I JUST WANTED TO SO WAS TRYING TO FOLLOW EVERYTHING.
BUT JUST GOING BACK TO THE OPERATING OR THE COMBINED FUNDS BUDGET IN THE JANUARY, FEBRUARY TIME FRAME, THE QUESTION THAT I HAD WAS ABOUT IF THE QUESTIONS ARE, YOU ALSO REITERATED THAT THE BOARD WOULD LIKE MORE TIME AFTER THE WORK SESSION BEFORE THE QUESTIONS ARE DUE.
SO I DON'T KNOW IF THAT COULD BE PUSHED BACK FROM THE FRIDAY TO THE MONDAY OR SOMETHING LIKE THAT.
AND THEN THE OTHER THING WAS ABOUT WHEN THE CO SPONSORED AD DELETES ARE PUBLICLY POSTED.
IF THAT COULD JUST BE MORE THAN THE NIGHT BEFORE, WE'RE GOING TO HAVE THAT DELETE SESSION.
SO JUST WANTED TO REITERATE THAT AS WELL.
SO I THINK WITH THE CO-SPONSORSHIP, THE SUGGESTION WAS TO HAVE THEM POSTED ON FEBRUARY 3RD, INSTEAD OF WHICH IS A FRIDAY, I BELIEVE, INSTEAD OF THAT FOLLOWING MONDAY OR TUESDAY.
[00:50:08]
INCLUDE. BECAUSE THERE ARE SOME TIMES WHEN THERE'S A THERE'S AN ITEM THAT RECEIVES ENOUGH SUPPORT.SO IF WE DO THAT, THERE'S NO TIME TO THEN BE ABLE TO MEET WITH THE SUPERINTENDENT AND THE CABINET TO BE ABLE TO SAY, OKAY, IS THIS SOMETHING THAT BEHOOVES ACP OR NOT? SO AGAIN, IT JUST IT JUST DOESN'T PROVIDE THAT TIME.
BUT I HEARD THE BOARD THEY WANT TO HAVE THE TIME BETWEEN THE LAST WORK SESSION AND THE QUESTIONS.
WE'LL LOOK FOR THAT TO COME IN THIS THING.
SOME OF THESE ARE GOING TO ADD DAYS.
WHEN I SAY ADD DAYS, I MEAN MEETINGS.
BUT WE'LL COME BACK WITH A CALENDAR THAT THAT SHOWS THAT BECAUSE, AGAIN, WE WANT TO MAKE SURE THAT WE'RE ABLE TO PROVIDE ADEQUATE AND QUALITY ANSWERS TO ALL OF YOUR QUESTIONS AND THEN HAVE TIME TO PROVIDE ADEQUATE AND QUALITY RESPONSES TO YOUR AD DELETES AS WELL. SO WE DON'T WANT TO SEND SHODDY WORK FORWARD, AND I JUST FEEL LIKE THAT WOULD BE A DISSERVICE TO ALL OF THE STAKEHOLDERS IN ACP. THANK YOU, MR. TURNER. I REALLY APPRECIATE THAT.
SO IF THAT IS A POSSIBILITY, YOU KNOW, IN FUTURE YEARS, I'M JUST GOING TO PUT A PLUG IN THAT.
YEAH, I WOULD HAVE TO AGREE WITH THAT, DR.
REEF. ALL RIGHT, MISS IGNACIO.
SO I'M TRYING TO WRAP MY HEAD AROUND.
WORK MORE COLLABORATIVELY AS A GROUP.
TO GET TO WHERE WE NEED TO BE COMING OUT OF COVID.
I THINK NOW I'M ABLE TO WRAP MY HEAD AROUND IT BECAUSE WE'RE NOT HAVING THE TWO BY TWOS AND WE WEREN'T HAVING FACE TO FACE CONVERSATIONS BECAUSE WE WERE IN THE MIDDLE OF A PANDEMIC. AND SO THAT WOULD LEAD THE DIFFERENCE OF PRIOR YEARS TO COMING INTO THIS PANDEMIC.
BUT. HOW DO WE DOMINATE? PROVIDE? PROVIDE FEEDBACK TO YOU THAT ISN'T REDUNDANT AND THAT ISN'T TOO MUCH THAT.
HOW CAN WE DO THAT? HOW CAN WE GET TO A POINT WHERE WE ARE COMMUNICATING AND WE'RE COLLABORATING AND BUT WE'RE NOT ALSO INUNDATING YOUR STAFF WITH THESE QUESTIONS THAT THEY'RE HAVING TO SPEND A RIDICULOUS AMOUNT OF TIME ANSWERING BACK TO US.
HOW DO WE GET TO NOT HAVE NOT BEEN TO THAT POINT EITHER? LET ME TAKE THAT, DR. KAY WHITE.
YOU COULD TAKE IT. YEAH, YOU CAN TAKE IT.
AND I WAS ALSO THINKING YOU PROBABLY HAVE A LITTLE BIT MORE HISTORICAL KNOWLEDGE THAN I HAVE, BUT I WAS THINKING AND LISTENING ABOUT THE COLLABORATIVE KIND OF MOVEMENT THAT I'M HEARING IS THAT YOU WANT TO BE IN TOUCH WITH THESE PRINCIPLES MORE.
YOU WANT TO BE IN TOUCH WITH THIS GROUP MORE THIS STAKEHOLDER GROUP I DON'T HAVE.
I PROBABLY WOULD SAY, LIKE YOU SAID, BEING THAT VIRTUAL, THERE WERE OTHER THINGS THAT WERE TAKEN OFF OF THE PLATES OF SENIOR LEADERSHIP WHERE THEY COULD SPEND THAT TIME WITH YOU, WHERE LAST YEAR THAT WAS NOT THERE.
SO THIS YEAR I WOULD SAY MOVING FORWARD, OF COURSE, YOU CAN HAVE MORE OF THOSE COLLABORATIVE THINGS.
[00:55:01]
DOES THAT HELP US NOW? NO, IT DOES NOT.BUT I THINK MOVING FORWARD AND MR. TURNER, CORRECT ME IF I'M WRONG, THAT YOU'LL PROBABLY SEE AND EXPERIENCE WHAT YOU'RE YOU'RE KNOWING FROM PREVIOUS YEARS.
BUT I JUST THINK LAST YEAR WAS AN ANOMALY IN HOW WE OPERATE IT.
ONE OF THE WAYS WE COLLABORATE IS ALWAYS THROUGH TWO BY TWO, AND YOU'LL SEE SOME DATES ON THERE ON THE CALENDAR WHEN WE DO TWO BY TWOS AND USUALLY IN THE EARLY PART OF DECEMBER, WE HAVE TWO BY TWOS TO KIND OF GIVE A 20,000 FOOT VIEW OF WHAT THE SUPERINTENDENT IS GOING TO PROPOSE IN JANUARY.
AGAIN, A LOT OF THE QUESTIONS ARE PROGRAMMATIC QUESTIONS.
SO WE GIVE DIFFERENT PROGRAMMATIC PRESENTATIONS THROUGHOUT THE COURSE OF THE YEAR.
SO IF WE'RE ABLE TO ASK THOSE PROGRAMMATIC QUESTIONS DURING THAT, THAT COULD HELP.
PERSONALLY, I DON'T HAVE A PROBLEM WITH THE NUMBER OF QUESTIONS BECAUSE AGAIN, I WANT TO BE ABLE TO PROVIDE QUALITY INFORMATION TO THE SCHOOL BOARD THAT THEY FEEL LIKE THEY NEED TO BE ABLE TO MAKE A DETERMINATION ON ON THEIR BUDGET.
SO I DON'T HAVE A PROBLEM WITH THOSE QUESTIONS.
AND WHEN THOSE QUESTIONS ARE KIND OF OUTSIDE THE REALM OF THE PRIORITIES THAT WERE SET BY THE SCHOOL BOARD AT THE START OF THE SCHOOL YEAR, IT JUST MAKES IT A LITTLE MORE DIFFICULT.
SO IF THEY'RE FOCUSED ON THE PRIORITIES THAT YOU SET HERE IN THE NEXT COUPLE OF WEEKS, THAT WILL ALSO HELP AS WELL TO MAKE SURE THAT YOU'RE GETTING THE INFORMATION THAT YOU'RE LOOKING FOR.
TO ANOTHER IDEA TO MISDIAGNOSIS POINT.
I THINK MR. TURNER MAKES A GOOD POINT, AND HE MENTIONED IT IN THE LAST MAY MEETING, WHICH I'M TAKING TO HEART IS ASKING QUESTIONS THROUGHOUT THE YEAR DOESN'T HAVE TO BE DURING THE BUDGET SEASON. I THINK JUST KNOWING THAT HELPS A LOT.
SO THAT'S SOMETHING WE CAN DO.
BUT WHAT SOMETHING ELSE I PERSONALLY WOULD LIKE TO DO I THINK WOULD BE HELPFUL IS MAYBE HAVE LIKE MAYBE QUARTERLY OR TWICE A YEAR CHECK IN WITH MR. TURNER JUST TO LIKE BRAINSTORM BECAUSE OVER BECAUSE THAT WE GET THOSE IDEAS OVER TIME FROM CONSTITUENTS, FROM TO PEOPLE.
AND YOU COME UP WITH THOSE QUESTIONS IN YOUR MIND ABOUT THE BUDGET OR IDEAS.
AND HE HAS A WEALTH OF KNOWLEDGE WITH THE PROCESS AND WITH THE FINANCIALS.
SO MAYBE JUST HAVING FREQUENT MEETINGS OR LIKE I SAID, MAYBE JUST TWICE A YEAR CHECK IN 30 MINUTES OR AN HOUR MEETING WITH MR. TURNER AND MAYBE DR.
K WITH BOARD MEMBERS AT BOARD MEMBERS REQUESTS.
AND JUST HAVING THOSE SECOND CONVERSATIONS, I FOUND IT VERY HELPFUL.
BUT MR. TURNER AND I WERE CHATTING AT PATRICK HENRY ON THE FIRST DAY OF SCHOOL.
I MEAN, THAT'S THE FIRST TIME I HAVE A ONE ON ONE CONVERSATION WITH HIM, AND IT WAS VERY HELPFUL.
I KNOW CITY STAFF AND COUNCIL MEMBERS DO THAT AND THEY FIND IT HELPFUL.
SO JUST AGAIN, ANOTHER IDEA THAT COULD SIGNAL THIS ONE CAN HELP US WITH REDUCING THE BURDEN DURING BUDGET SEASON ON MR. TURNER AND HIS STAFF. MR. TURNER. YEAH.
BUT I DEFINITELY WANT TO ENCOURAGE TO GO THROUGH THE SUPERINTENDENT.
I AM A STRICT I WILL GO, NO, NO, I GOT YOU.
AND OUR POLICY SAYS IT GOES THROUGH THE SUPERINTENDENT.
SO I'M ON CAMERA IN FRONT OF EVERYBODY.
RIGHT? I'M A STRICT RULE FOLLOWER.
I'M NOT TRYING TO GET YOU IN TROUBLE.
DON'T WORRY. THANK YOU, MR. TURNER, FOR LISTENING TO MY MEETING.
ALL RIGHT. MR. HARRIS HAS A QUESTION.
I JUST WANTED TO COMMENT. I KNOW THAT COMING INTO LAST YEAR WAS CHALLENGING.
I MEAN, WE HAD TO RUN A CAMPAIGN VIRTUALLY.
[01:00:03]
BEING A PART OF THAT PROCESS LAST YEAR.I THINK LOOKING FORWARD TO THIS BUDGET SEASON, WE WANTED TO HAVE MORE IMPACT INPUT.
AND I DON'T KNOW HOW HE CAN DO IT.
I HEAR EVERY ONE IN REGARD TO WE DON'T WANT TO OVERBURDEN STAFF AND PUT MORE ON THEIR PLATE.
IT'S NOT ALWAYS ABOUT COMPENSATION.
EVEN IF IT WAS A DAY, TWO DAYS, SOMETHING.
I MEAN, BECAUSE IT SEEMS IT SEEMS LIKE THAT IT WAS JUST HIS BUDGET BOOK.
WE HAVE NO TIME TO COLLABORATE WITH OUR COLLEAGUES.
WE HAVE NO TIME TO PRIORITIZE.
AND I DON'T KNOW HOW WE CAN DO IT.
BUT JUST BEING ABLE TO LOOK AT SOMETHING, IF WE CAN BE AFFORDED SOME TIME TO DO OUR DUE DILIGENCE AND MAKE SOME MEANINGFUL, MINDFUL DECISIONS THAT ARE GOING TO AFFECT OUR KIDS GOING FORWARD.
I THINK THAT'S NO BENEFITS TO WHAT WE'RE DOING.
THAT'S OUR PRIORITY. THAT'S WHAT OUR JOB IS.
AND I THINK WE SHOULD FIND SOME WAY TO MAKE IT HAPPEN IF.
DOCTOR. WHY DO YOU WANT TO RESPOND TO THAT OR.
SO I'M SORRY, BUT I WAS JUST GOING TO SAY, I THINK THAT THIS YEAR, HAVING GONE THROUGH THE ENTIRE BUDGET PROCESS FROM BEGINNING TO END, YOU'RE GOING TO FEEL A LOT DIFFERENT ABOUT THIS BUDGET THAT YOU'RE APPROVING.
MOVING FORWARD THIS YEAR, YOU'RE GOING TO HAVE THE ABILITY TO SET YOUR PRIORITIES.
THIS IS WHAT IT'S GOING TO BE THIS YEAR.
IT'S INCLUDED A STEP OR IT'S INCLUDED MARA IT'S INCLUDED X AMOUNT OF NEW FTES.
SO YOU'LL HAVE THAT OPPORTUNITY AS AGAIN, SO AS YOU SEE THE WHOLE PROCESS GO THROUGH, HOPEFULLY I WOULD LIKE TO SAY I GUARANTEE IT, BUT BUT HOPEFULLY, YOU KNOW, YOU'LL SEE A BIG DIFFERENCE IN HOW EVERYTHING FEELS THIS YEAR BECAUSE YOU'RE IN IT FROM BEGINNING TO END.
I JUST WANT TO FOLLOW UP AND SAY THAT COMING IN AS NEW BOARD MEMBERS, YOU THINK THAT WE'RE DEALING WITH 100% OF BUDGET, WE'RE COMING IN AND JUST CHANGING EVERYTHING UNTIL WE REALIZE THAT WE ONLY HAVE 12%, THAT WE CAN MODERATELY FLUCTUATE, IF AT ALL.
I'M DEFINITELY GLAD I DON'T HAVE YOUR JOB.
AND HONESTLY, FIVE OF YOU ARE, YOU KNOW, ARE NEW TO THIS.
AND I REMEMBER SITTING IN YOUR SEATS THREE AND A HALF WELL OVER THREE AND A HALF YEARS AGO.
AND IT'S THAT FIRST THAT FIRST MEETING, THAT BUDGET BOOK IS PUT IN YOUR LAP.
AND TO NOT GO THROUGH THE ENTIRE PROCESS, YOU JUST FEEL LOST.
BUT THIS YEAR, I THINK IT WILL GET A WHOLE LOT EASIER, PARTICULARLY AFTER THE BUDGET PRIORITIES.
AND WE DIDN'T EVEN HAVE THAT OUR FIRST GO ROUND.
I THINK THAT CAME IN OUR SECOND OR SECOND TO THIRD WAVE, RIGHT.
MR. TURNER. AND WITH AFTER HAVING THAT AND PUTTING THOSE PRIORITIES TOGETHER AS A BOARD, IT JUST WAS SO MUCH IT WAS MORE COMFORTABLE AND MORE IT JUST FLOWED SO MUCH BETTER.
ALL RIGHT. ANY FURTHER QUESTIONS? EVERYONE. EVERYONE GOOD? ALL RIGHT. DR. HAYWARD, DO YOU HAVE ANYTHING FINAL WORDS? NO. I JUST WANT TO THANK YOU FOR THIS PROCESS AND REALLY FOR MAKING THE COMMENTS TO SUPPORT OUR STAFF.
IT'S ALWAYS A DIFFICULT DECISION TO MAKE WHEN WE HAVE TO CHOOSE.
YOU'RE SAYING THERE'S ONLY A CERTAIN PERCENTAGE OF THE BUDGET THAT WE CAN CONTROL.
AND I WAS GOING TO SAY A FEW MOMENTS AGO WHEN YOU WERE SPEAKING, MR. HARRIS, THIS IS A FULL YEAR PROCESS FOR EVERYONE.
WE HAVE EVERYONE IN PLACE READY TO DO THE WORK.
SO I JUST REALLY WELCOME THAT PROCESS THIS YEAR.
SO THANK YOU FOR RECOGNIZING THAT OUR STAFF WORK SO HARD.
AND I'M GOING TO JUST TAKE A MOMENT TO THANK MR. TURNER BECAUSE MR. TURNER DOES WORK.
[01:05:02]
I SENT AN EMAIL AND HE RESPONDED LATE LAST NIGHT.SO HE IS DEDICATED TO THIS WORK AND I REALLY APPRECIATE IT.
AND I SAID, WHY ARE YOU CALLING ME? WHY ARE YOU CHECKING YOUR EMAIL AT THIS TIME? BUT THAT'S WHAT WE DO.
AND I HOPE THE COMMUNITY AND ALL THE STAKEHOLDERS REALIZE THAT EVERY EDUCATOR, EVERY STAKEHOLDER, EVERY LEVEL OF EMPLOYEE IS GIVING THEIR ALL AT ALL TIMES WHEN WE'RE GOING THROUGH THIS PROCESS.
SO AND WE WILL DEFINITELY LOOK FOR WAYS TO BE MORE COLLABORATIVE AND HAVE YOU ALL ENGAGED.
MR. TURNER, YOUR HAND IS STILL UP.
DID YOU HAVE SOMETHING? SO I DID.
AND I HATE TO BE THE STUDENT THAT RAISES THEIR HAND IN THE CLASS THAT THAT THAT ISSUE.
THAT ISSUE. IT'S NORMALLY ME ASK ANYBODY ON SLT.
BUT IF WE'RE ABLE TO MAKE THESE EDITS AND PROVIDE IT TO A BOARD LEADERSHIP, WILL THEY BE ABLE TO HAVE THE CONVERSATION WITH THEIR PEERS TO DETERMINE IF THAT IS SOMETHING THAT THEY'RE LOOKING FORWARD TO? BECAUSE I WANT TO MAKE SURE THAT WHEN WE COME BACK, THE NEXT TIME, IT IS SOMETHING THAT EVERYBODY IS ABLE TO WORK WITH.
YES. ARE YOU ARE YOU ABLE TO HAVE THAT TO US BY TUESDAY OR WOULD IT BE THE FOLLOWING TUESDAY? SO THE NEXT MEETING IS ON THE 22ND.
I THINK THAT'S WHEN IT'S SUPPOSED TO BE APPROVED.
SO IT WOULD IT WOULD BE TO BEFORE THE 15TH.
OKAY. AWESOME. THANK YOU VERY MUCH.
THANK YOU. AND I ALSO WOULD LIKE TO SAY THANK YOU SO MUCH, MR. TURNER, FOR YOUR HARD WORK AND YOUR TEAM AS WELL.
PLEASE THANK THEM FOR US AS WELL AS WE MOVE FORWARD INTO BUDGET SEASON.
THANK YOU TO EVERYONE WHO STAYED ON WITH US IN THE ZOOM, DR.
GONZALEZ AND THE ATTENDEES ON THE OTHER SIDE.
IF THERE'S ANYTHING ELSE WE NEED, JUST BOARD MEMBERS, JUST FEEL FREE TO SEND US AN EMAIL.
THANK YOU. DR. K Y YOUR FIRST WORK SESSION WITH US AS WELL.
ALL RIGHT. MADAM VICE CHAIR MODERATING.
I APPRECIATE IT. I APPRECIATE IT.
YOU KNOW, I.
* This transcript was compiled from uncorrected Closed Captioning.