>> ALL RIGHT. [00:00:01] GOOD EVENING AND WELCOME TO THE SPECIAL 1 CALL BOARD MEETING FOR JULY 7ER [1. Meeting Called to Order by Chair Alderton] 2022. I'M GOING TO C MEETING TO ORDER AT 6:34 P.M. WE CAN BEGIN WITH M SILENCE. BEFORE WE DO THAT, GIVEN THAT WE HAVE SOMEONE WHO IS ON VIRTUALLY WOULD YOU LIKE ME TO DO A ROLL START? >> [INDISCERNIBLE]. >> OKAY. LET'S DO A BRIEF MOMENT OF SILENCE.. OKAY. THANK YOU. [3. Adopt the Agenda for the July 7, 2022 Special Called School Board Meeting] MAY I HAVE A MOTION TO ADOPT THE AGENDA? >> MOVE TO ADOPT THE AGENDA. >> SECOND. >> I HAVE MS. GREENE WHO SECONDS DR. RIEF'S MOTION. >> OKAY. THANK YOU. SO WE DO HAVE A BOARD MEMBER WHO WE NEED TO VOTE IN BECAUSE THEY ARE PARTICIPATING ELECTRONICALLY SO I NEED A MOTION FIRST TO DO SO. >> WHEREAS BOARD MEMBER TAMMY IGNACIO AS NOTIFIED THE BOARD THAT SHE IS UNABLE TO BE PHYSICALLY PRESENT FOR TODAY'S SPECIAL CALL SCHOOL BOARD MEETING DUE THE A PERSONAL NEWS, TRAFFIC, AND WEATHER AND WHEREAS SHE WAS NOT PARTICIPATED IN MORE [4. Allow Participation of Board Member Tammy Ignacio by Electronic Means] THAN TWO SCHOOL BOARD MEETINGS BY ELECTRON IF I CAN MEANS AND WHEREAS BOARD MEMBER ASKS REQUESTS THE OPPORTUNITY TO PARTICIPATE IN A SPECIAL CALLED SCHOOL BOARD MEETING BY CONFERENCE CALL FROM GARDEN CITY, SOUTH CAROLINA WHERE THE VIDEO CONFERENCE CALL SHALL BE HEARD BY ALL PARTICIPANTS IN THIS BOARDROOM AND WHEREAS A QUORUM OF THE BOARD I PHYSICALLY ASSEMBLED. THEREFORE I MOVE PURSUANT TO VIRGINIA CODE THAT THE BOARD APPROVE THE PARTICIPATION OF BOARD MEMBER TAMMY IGNACIO IN THIS MEETING BY CONFERENCE CALL. >> SECOND. >> I HAVE DR. RIEF WHO SECONDS VICE CHAIR GREENE'S MOTION. VOTE, PLEASE. FROM THIS POINT FORWARD MS. IGNACIO IS ABLE PARTICIPATE IN THE MEETING. SO MOVING UP NEXT MOTION TO ADOPT THE CONSENT CALENDAR. [Consent Calendar] >> SO MOVED. >> SECOND. >> I HAVE DR. RIEF WHO SECONDS MR. ALNUBI'S MOTION.AND MS. IGNACIO CAN WE GET YOUR VOTE VERBALLY, PLEASE. AND THAT IS A YES FROM MS. IGNACIO T. OKAY. OUR NEXT ITEM, WE DO H NEW BUSINESS, AND WE SIMPLY NEED A MOTION FOR THIS ITEM [8. Notification of Closed Meeting for the Purpose of Interim Superintendent Interviews] PURSUANT TO VIRGINIA CODE. WE HAVE TO NOTIFY THE P THAT THERE WILL BE A CLOSED MEETING FOR THE PURPOSE OF [00:05:07] INTERVIEWING INTERIM SUPERINTENDENT CANDIDATES. SO MAY I HAVE A MOTION REGARDING THIS MATTER? >> MADAM CHAIR, I MOVE THAT PURSUANT TO VIRGINIA CODE 2.23 THAT THE BOARD NOTIFIES THE PUBLIC THAT'S CLOSED MEETINGS WILL BE HELD IN THE NEXT 15 DAYS AT UNDISCLOSED LOCATIONS FOR THE PURPOSE OF INTERVIEWING CANDIDATES FOR INTERIM SUPERINTENDENT. >> SECOND. >> THANK YOU, I HAVE MR. ALNUBI WHO SECONDS VICE CHAIR GREENE'S MOTION. AND MS. IGNACIO? I CAN'T SEE, IS THAT A 2 YES? OKAY. MS. IGNACIO IS A YES AS WELL. ALL RIGHT. SOME OLD BUSINESS WE HAVE TO ADDRESS IS THE ITEM RELATED TO SIMPSON FIELD SO I'LL [9. Simpson Field] TURN IT OVER TO DR. HUTCHENS FOR ANY COMMENTS AND INFO. >> THANK YOU, MADAM CHAIR. I'M ACTUALLY GOING TO TURN THINGS OVER, I KNOW DR. HART AS WELL AS MS. GULICK AS WELL AS SOPHIE HOMER IS ON AS WELL. SO I'M GOING TO TURN THIS OVER TO DR. HART TO GET US STARTED. >> THANK YOU, GOOD EVENING, BOARD, ALL OF THE INFORMATION REGARDING SIMPSON FIELD WE PROVIDED IN THE BOARD MEMO TONIGHT. THE TEAM AND I DO NOT HAVE A PRESENTATION TO PROVIDE BUT ARE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE. >> THANK YOU, DR. HART. ARE THERE ANY QUESTIONS FROM BOARD MEMBERS OKAY, DR. RIEF. >> THANK YOU FOR THE INFORMATION AUTOMATIC SIMPSON FIELD. I DID HAVE A COUPLE OF QUESTIONS. THE FIRST ONE WAS ABOUT IN THE CONCEPT PLAN AMENDMENT LANGUAGE THAT YOU SHARED WITH US IT MENTIONED THAT IF CITY COUNCIL AND THE SCHOOL BOARD DETERMINE THAT MORE THAN THREE ACRES IS NEEDED FOR A SCHOOL THEN UP TO AN ADDITIONAL TWO ACRES OF GIANT LAND WOULD BE AVAILABLE AND I WANTED TO UNDERSTAND IF REFERRING TO THE SITE AT SIMPSON WHERE THE BASEBALL FIELDS ARE RIGHT NOW AND THEN A RELATED QUESTION IS JUST IF YOU CAN PROVIDE ANY CLARITY ON THE SIZE OF THE SITE. I NOTICE THAT THE MEMO REFERENCED FOUR ACRES, THEN SETTLEMENT CONCEPT PLAN AMENDMENT REFERENCED TWO SO I DON'T KNOW IF YOU CAN CLARIFY THE DISCREPANCIES IN THESE NUMBERS. >> ERICA DO YOU WANT TO ANSWER THAT? >> I'LL TURN IT OVER TO ERICA. >> SURE, AND SOPHIE JUMP ME AND CORRECT ME IF I'M WRONG, SO I BELIEVE IS THAT THE ENTIRE SIMPSON FIELD AREA BOTH THE BASEBALL FIELDS AND THE SOCCER FIELDS ARE PROBABLY TOTAL AROUND SIX ACRES, WHAT WAS DESIGNATED FOR ACPS USE IS THE AREA OF THE SOCCER FIELDS WHICH IS PROBABLY ABOUT FOUR ACRE AND JUST KEEP IN MIND SOME OF THIS LANGUAGE AND THE FEASIBILITY STUDY ANALYSIS AND OUR CONVERSATION HAVE ALL KIND OF HAPPENED AT DIFFERENT DATES SO THAT'S WHY MAYBE THE NUMBERS SEEM A LITTLE BIT CONFUSING BUT WHAT WE'VE DETERMINED THAT FOUR-ACRE -- THE FOUR ACRES OF THE SOCCER FIELD SPACE IS WHAT'S BEEN DESIGNATED FOR SCHOOLIES USE. AND SOPHIE, DO YOU HAVE ANYTHING TO ADD TO THAT? >> I DO NOT. THE SITE AS IT STANDS IS APPROXIMATELY FOUR ACRES, THAT'S ABOUT 120,000 SQUARE FEET OF DEVELOPABLE YOU AND ALSO THIS LANGUAGE AS ERICA SAID HAVE TAKEN PLACE OH DIFFERENT PERIODS OF TIME. THIS LANGUAGE IS FROM T 2007 CD AND IT HAS UNDERGONE A FEW CHANGES SINCE THEN. [00:10:05] THAT'S IT. >> SO JUST TO CLARIFY, THEN IT WAS SAYING IF THERE WAS -- IF WE WERE TO DECIDE TO PUT A SCHOOL HERE AND AN ADDITIONAL 3 TWO ACRES COULD BE USED, WHICH I'M ASSUMING WOULD BE THE BASEBALL FIELDS IF CITY COUNCIL AND THE SCHOOL BOARD AGREED TO THAT, IS THAT THE WHAT THE LANGUAGE IS THIS THERE. >> YES. >> THANK YOU. THEN MY OTHER QUESTION AND IS JUST OR LIKE MY IS FROM EVERYTHING I'VE READ, LIKE, I WOULDN'T FEEL COMFORTABLE AGREEING THAT A SCHOOL CAN'T BE BUILT ON THIS SITE, I THINK THAT THE FEASIBILITY STUDY WAS SOME TIME AGO AND IT WASN'T SUPER THOROUGH SO I WOULD LOVE TO SEE MORE INFORMATION TO REACH A CONCLUSION LIKE THAT. BUT THAT SAID I THINK THAT WE DO HAVE A VERY AMBITIOUS CAPITAL IMPROVEMENT PROGRAM OVER THE NEXT TEN YEARS. WE'RE PLANNING TO M A NUMBER OF SCHOOL SITES AND ADD CAPACITY THAT WAY AND WE DON'T HAVE A TEN YEAR PLAN TO ADD A SCHOOL ON THI AND IT'S ALSO MINE THE TURF FIELDS HAVE A LIFE SPAN OF APPROXIMATELY TEN YEARS, SO I THINK IT MAKES SENSE TO ADD ADDITIONAL -- IF THIS ADDS ADDITIONAL RECREATIONAL CAPACITY THAT MAKE SENSE TO ME, THE MEMO SAYS IT'S RECOMMENDED FOR THE BOARD TO APPROVE THE STAFF NEGOTIATING THESE DETAILS, SO CAN YOU JUST TELL ME OR TELL US WOULD THE FINAL LANGUAGE THEN COME BACK TO THE SCHOOL BOARD FINISH A VOTE AND WHERE WOULD THIS WRITTEN AGREEMENT BE RECORDED FOR FUTUR REFERENCE? >> DR. HART, DO YOU WANT TO ANSWER? >> YOU CAN ANSWER. >> SO I THINK THAT'S SOMETHING WE'LL HAVE TO WORK WITH STAFF ON WHERE THAT GETS RECORDED. IDENTICAL SURE THE PLANNING AND ZONING OFF WOULD WANT SOMETHING FORMAL ESTABLISHED AS PART OF CDD LANGUAGE, SO WE WILL WORK WITH THEM ON THAT PIECE OF IT AND THEN WE CERTAINLY CAN BRING BACK EITHER IN A BRIEF OR BEFORE WE FINALIZE NEGOTIATIONS WHAT THAT AGREEMENT BETWEEN US AND CITY STAFF IF THAT WORKS FOR THE BOARD. >> MR. ALNUBI. >> THANK YOU, MADAM CHAIR. SO I KIND OF HAD A SIMILAR QUESTION TO DR. RIEF. THE DETAILS THAT WE'RE GOING TO NEGOTIATE, WHAT ARE WE ENVISIONING FROM OUR SIDE? DO WE HAVE SOME SORT OF GENERAL THINKING OF WHAT WE'RE TRYING TO NEGOTIATE OR CAN SOMEONE TELL ME WHAT -- LIKE GIVE ME MORE DETAILS ON THAT? SO I MEAN, LET ME TELL YOU WHAT I THINK PERSONALLY, THAT'S ME HERE SPEAKING ON THIS ISSUE. I FEEL THAT WE'RE CERTAINLY LIMITED IN SPACE WHERE WE CAN BUILT SCHOOLS IN THE CITY BUT WE ALSO HAVE THE PROBLEM OR HAV LIMITED IN SPACES WE CAN USE FOR REC ACTIVITIES AND FIELDS. SO I PERSONALLY THINK AND DR. HUTCHINSON IF YOU CONFIRM WHAT I'M -- WHAT I UNDERSTAND IS -- IN OUR CIP THAT'S TEN YEARS WE'RE NOT PLANNING TO USE SIMPSON FIELD FOR A SCHOOL, CORRECT? OKAY T. SO TO ME I FEEL THAT YOU KNOW, WE HAVE IS A SPACE THAT WE CAN -- THAT IS BEING USED RIGHT PROBABLY A GOOD IDEA TO CONTINUE USING IT IN A MORE ROBES WAY IF THE CITY IS GOING TO PUT TURF ON IT O LIGHTS, HOWEVER IS ACPS THINKING MAYBE WE CAN ASK FOR LIKE, CERTAIN AM OF HOURS THAT ACPS GETS PRIORITY USE ON THE FIELD WE LET THE CITY USE IT FOR OR IF WE GIVE IT BACK FOR THOSE TEN YEARS? >> [INDISCERNIBLE] OKAY. I THOUGHT YOU WERE ANSWERING MY QUESTION. YEAH, SO THAT WOULD BE MY GENERAL THINKING, S THE THE DETAILS THAT WE'RE TALKING ABOUT NEGOTIATING WITH THE CITY OR WHAT KIND OF DETAILS ARE WE THINKING ABOUT NEGOTIATING WITH THE CITY IF WE DECIDE WE DON'T NEED THIS FIELD FOR TEN YEARS. >> THANK YOU FOR THAT QUESTION, SO I THINK THAT'S ONE PIECE OF IT. ONE PIECE WOULD BE WHAT'S ACPS'S -- DOES ACPS GET PRIORITY TO HAVE USE OF THOSE FIELDS IF WE ALLOW THEM TO BE DEVELOPED AND THERETO IT HAVE FIELDS FOR ATHLETIC USE OR POTENTIALLY OTHER SCHOOL PROGRAMMING, SO THAT'S ONE PIECE OF IT. I THINK ON THE TIME LIKE REALLY MAKING SURE WE GET THAT LANGUAGE RIGHT BECAUSE AS HAS BEEN BROUGHT UP WE DON'T WANT TO GIVE IT AWAY FOREVER, WE'RE JUST LETTING IT BE USED NOR EFFECTIVELY FOR AT LEAST THE NEXT TEN YEARS AND SO MAKING SURE [00:15:21] THAT THAT LANGUAGE IS CORRECT AND THAT WHEN IT IS TIME IN TEN OR 15 OR 20 OR 50 YEARS FOR ACPS TO BUILD A SCHOOL ON THAT SIDE WE HAVE THE CITY'S FACULTY SUPPORT SO THAT WILL BE PIECE. AND LASTLY BECAUSE WE HAVE SO MANY MODERNIZATIONS GOING ON THROUGHOUT THE CITY SEEING IF BY ALLOWING A MORE PERMANENT USE OR SEMIPERMANENT USE ON THE SIMPSON FIELD SITE IF THAT WILL GIVE US FLEXIBILIT ELSEWHERE, SO ONE OF THE BIG RESTRICTIONS FOR US WHEN WE GO TO MODERNIZE OUR SCHOOL FACILITIES IS WE WANT THE MAINTAIN AS MUCH OPEN SPACE IS ON THE SITE AND IN SOME CASES WE'RE RESTRICTED BY ZONING PUBLIC SPACE WHERE WE CAN'T DEVELOP ON. MANY MINI-HOWARD WE HAD THE FLIP THE ZONING SO WORKING WITH THE CITY ON WHERE IT'S POSSIBLE BECAUSE WE ARE GIVING UP FOUR ACRES OF SPACE TO BE SOLELY USED FOR PUBLIC OPEN SPACE NEXT TEN YEARS DOES ALLOW US TO USE OPEN SPACE FOR OUR DEVELOPMENTS SOMEWHERE ELSE IN THE ACPS. SO THOSE ARE T FACTORS THAT I THINK STAFF IS THINKING OF DISCUSSING WITH THE CITY. SOPHIE, ANYTHING ELSE? NO? OKAY. >> THANK YOU. APPRECIATE THAT, ERICA. >> AND I WAS GOING TO ADD TO THAT, AND THANK YOU FOR CLARIFYING THAT, I WAS GOING TO MENTION THAT IT'S SIMILAR TO WHEN WE'RE TRYING TO WORK THROUGH SCHEDULES ON USING SOME OF THE CITY SPACES AND SCHOOL SPACES. FOR EXAMPLE RIGHT NOW WE DON'T HAVE THE SPACE AT MINNIE HOWARD SO WE HAVE TO WORK WITH ACPS AND THE CITY -- WE STILL HAVE SOLVE SOFTBALL GAMES AND SOCCER SO THOSE ARE THE LOGISTIC THAT WE'RE WORKING THROUGH AND I'M HOPING THE BOARD ISN'T THINKING WE BRING THE SCHEDULE. WHAT I WAS HOPING IS THE BOARD DOES ENSURE THAT TEN YEAR MARK SO WE'RE NOT SAYING PERMANENTLY SPACE WE DON'T WANT RIGHT, BECAUSE WE DON'T WANT TO PUT OURSELVES IN A SITUATION WHERE TEN YEARS FROM NOW THERE'S ANOTHER BOARD AND NONE OF US ARE SITTING AROUND THIS TABLE AND WE HAD A SPACE AND THEY'RE LIKE WHY DID THAT BOARD GIVE SPACE AND WE HAD TO DO THAT BEFORE. SO WE DON'T WANT TO JUST GIVE THINGS AWAY BUT WE UNDERSTAND THERE A NEED RIGHT NOW FOR FIELD SPACE AND WE WON'T BE USING THAT SPACE BECAUSE OF TEN YEAR CIP THAT SEEMS FEASIBLE BUT I'M HOPING THE BOARD WILL TODAY MENTION THE TEN YEAR -- I HOPE THAT YOU SAY THAT TODAY SO THERE IS EC -- NO ONE CAN IMPLY THAT WE GAVE IT UP TODAY FOR CITY USE FOREVER. THE CITY USE FOR A MINIMUM OF TEN YEARS AND THAT THERE SHOULD BE SOME EXPLICIT LANGUAGE THIS SHOULD COME BACK TO THE BOARD AFTE TEN YEARS TOE DETERMINE WHATEVER THE NEXT STEPS WILL BE, WHETHER WE KEEP IT A FIELD OR USE IT FOR BUILDING A SCHOOL OR WHATEVER THE NEEDS MIGHT BE TEN YEARS FROM NOW. >> MS. GREENE? >> MR. ALNUBI? >> MINIMUM OR MAXIMUM OF TEN YEARS, RIGHT, NOT MINIMUM? >> I SAY MINIMUM. THE ONLY REASON WHY I WAS SAYING MINIMUM IS THAT TEN YEARS FROM NOW WE STILL MIGHT NOT NEED IT AND NEXT BOARD AT THAT TIME MAY SAY WE'RE GOING TO EXTEND I FOR FIVE NOR YEARS, SO THAT'S THE REASON WE'RE USING THE TERM MINIMUM. ONLY JUST BECAUSE IT NEEDS TO BE ANOTHER CONVERSATION AFTER THOSE TEN YEARS OF WHERE DO WE GO FROM WE PROBABLY SHOULDN'T WAIT TEN YEARS, WE'LL PROBABLY KNOW WITHIN A FIVE YEAR SPAN WHAT THINGS MIGHT B LIKE. NEXT YEAR WE'RE GOING TO BE CREEPING INTO THAT TEN YEAR MARK, BUT THAT'S WHY IT'S LISTED RIGHT NOW OF MINIMUM. JUST IN CASE WE EXTEND IT. >> AND IF WE LEARNED ANYTHING OVER THE LAST FEW YEARS IS WE SHOULD BE FLEXIBLE SO I LIKE THAT, I THINK THAT MAKE SENSE BECAUSE YOU NEVER KNOW, TODAY WE MAY HAVE A CAPACITY ISSUE, TEN YEARS FROM NOW WE MAY NOT, SO BEING FLEXIBLE IS PRUDENT AND IS SMART STRATEGY. >> AND ONE OTHER REASON WHY THE TEN YEAR FRAME IS IMPORTANT TOO IS A TURF LASTS ABOUT TEN YEARS SO WE DON'T WANT TO COMMIT TO SOMETHING AND TELL THE CITY TO SPEND MILLIONS OF AND KNOW WE'RE IF THE GOING TO USE IT FIVE YEARS FROM NOW SO WE WANT TO MAKE SURE THEY'RE GETTING THE BIGGES BANG FOR THEIR BUCK AND WE'RE WILLING REASONABLE AND FISCALLY RESPONSIBLE IN REGARD TO THE FUNDING THEY'RE GOING TO HAVE TO SPEND FOR THE TURF. >> THANK YOU, MADAM CHAIR. >> THANK YOU, EVERYONE FOR THE INFORMATION AND I'M EXCITED THAT WE WILL HAVE [00:20:05] ADDITIONAL FIELDS FOR OUR KIDS FOR OUR COMMUNITY. I WILL SAY AND AS I'VE SAID MANY TIMES I HOPE THAT WE'LL KEEP TOP OF MIND THE UNDER SERVED AND UNDERPRIVILEGED AND MAKE SURE THAT THAT ALWAYS COMES UP IN OUR NEGOTIATIONS BECAUSE I'M SURE PRIVATE ENTITIES WILL USE THESE FIELDS AND A LOT OF OUR FAMILIES ARE ABLE TO PAY 6 PRIVATE TO PAY THE FEES TO PARTICIPATE IN CERTAIN ACTIVITIES THAT WE WILL ALWAYS KEEP THAT IN MIND AS WE GO THROUGH THE NEGOTIATION PROCESSES FOR THE FIELD. THANK YOU. >> OKAY T. SO WITH THAT SAID I DO NEED A MOTION AND THE WOULD BE TO ALLOW TO USE SIMPSON FIELD FOR A MINIMUM OF TEN YEARS AND PERMIT STAFF TO NEGOTIATE THE FINAL DETAILS. >> SO MOVED. >> SECOND. >> OKAY. SO I HAVE SECOND FROM MS. BOOZ TO MR. ALNUBI'S MOTION, WE WILL GO AHEAD AND VOTE. GULICK AND MS. IGNACIO? >> YES. >> OKAY. THAT IS THE END OF OUR OLD BUSINESS. DOES THE SUPERINTENDENT HAVE A REPORT? [10. Report from Dr. Gregory C. Hutchings, Jr.] >> I DO NOT OTHER THAN TODAY I HAD A CHANCE TO GO VISIT THE HIGH SCHOOL WHICH WAS REALLY NICE, FOR SUMMER SCHOOL. SUMMER SCHOOL HAS STARTED AND WE HAVE 600 STUDENTS AT THE HIGH SCHOOL DURING SUMMER SCHOOL. THAT'S MORE THAN NORMAL A YOU CAN TELL THE DIFFERENCE. IT DOES SEEM A LITTLE DIFFERENT BUT IT IS SMOOTH SAILING. I WAS ABLE TO WALK T THE BUILDING TODAY AND I'M GOING TO BE VISITING OUR ELEMENTARY SCHOOLS AND MIDDLE SCHOOLS WITH OUR CHIEF OF TEACHING LEARNING AND LEADERSHIP, DR. GONZALES, WE'RE GOIN BE VISITING SOME SCHOOLS OVER THE NEXT COUPLE OF WEEK TO GET A FEEL OF OUR CTE SUMMER CAMPS AS WELL AS OUR SUMMER LEARNING PROGRAMS A ALL OF OUR CAMPUSES. >> EXCELLENT. THANK YOU. I DO NOT HAVE A REPORT? DO I HAVE ANY BOARD MEMBERS HAVE ANY ANNOUNCEMENTS? OKAY. SO WITH THAT SAID, I NEED A MOTION TO ADJOURN. >> MADAM CHAIR, MOVE THAT WITH WE ADJOURN. >> SECOND. >> I HAVE MS. GREENE WHO SECONDS DR. RIEF'S MOTION. WE CAN VOTE. >> MS. IGNACIO? >> YES. >> GREAT. THANK YOU. OKAY, MEETING ADJOURNED. * This transcript was compiled from uncorrected Closed Captioning.