[00:00:02]
[*This meeting was joined in progress*]
[15. Certification of Closed Meeting]
ONLY PUBLIC BUSINESS MATTERS IDENTIFIED IN THE MOTION BY WHICH THE CLOSED MEETING WAS CONVENED AND ARE LAWFULLY EXEMPTED BY THE FREEDOM OF INFORMATION ACT OR HER DISCUSSED OR CONSIDERED BY THE BOARD IN THE CLOSED MEETING HELD ON JUNE 2ND, 2022.SECOND, MR. AL NEWBY, WHO'S SECOND VICE CHAIR GREENS MOTION.
YOU GUYS CAN GO AHEAD AND VOTE.
AND I AM DOING A ROLL CALL VOTE OF.
JUST BE PATIENT WILL BE WITH YOU.
MS.. NIELSEN, CAN THEY HEAR ME IN THE ROOM? MEGAN, CAN YOU.
CAN YOU TALK? CAN YOU SEE IF WE CAN HEAR YOU? CAN YOU HEAR ME NOW? I CAN HEAR YOU GUYS.
WE SHOULD BE ABLE TO HEAR YOU NOW.
CAN YOU HEAR ME NOW? AWESOME. THANK YOU, MS..
NIELSEN. I DID A ROLL CALL VOTE OF YES FOR THAT MOTION.
ALL RIGHT. DID WE GET A SO WE SHOULD HAVE.
MR. BAILEY IS ALSO HAVING TROUBLE WITH HIS.
SO WE'LL HAVE TO DO A ROLL CALL FOR HIM FOR THE TIME BEING.
ALL RIGHT. SO WE ARE CERTIFIED.
OKAY. WE'VE GOT SOME EXCITING OLD BUSINESS AND ACTION TO TAKE.
[Items 16 & 17]
WE HAVE SOME BUDGETS TO ADOPT TODAY, SO WE WILL FIRST ADOPT THE FY 2023 TO 2032 CAPITAL IMPROVEMENT BUDGET.THEN WE'LL FOLLOW WITH THE ADOPTION OF OUR COMBINED FUNDS BUDGET.
SO I WILL NEED A MOTION THAT NEEDS TO BE READ AND EVERYBODY LOVES READING THOSE BIG NUMBERS.
BUT MR. TURNER, DO YOU HAVE ANYTHING TO SAY BEFORE WE DO THAT? MR. TURNER, YOUR MUTE.
I WAS MUTED ON MY PHONE AND ON MY COMPUTER.
THANK YOU. SO TONIGHT, BEFORE YOU, AS YOU JUST MENTIONED, YOU HAVE BOTH THE CIP AND COMBINED FUNDS BUDGET BEFORE YOU FOR APPROVAL.
IF I COULD JUST TAKE 2 SECONDS BEFORE YOU MOVE TO THAT APPROVAL.
HART'S TEAM, ERIKA, JON, SOPHIE AND THE REST OF THE FACILITIES AND OPERATIONS TEAM FOR THE HARD WORK THAT THEY PUT INTO THE CAPITAL IMPROVEMENT PROGRAM BUDGET, AS WELL AS OUR BUDGET OFFICE FOR THE HARD WORK THAT THEY PUT IN THE COMBINED FUNDS BUDGET ROBERT, ALEX, LAUREN, DANIEL, DENNIS, SALLY HUNTER AND OUR ADMIN RAMONA.
SO WITH THAT, I'D JUST LIKE TO TURN IT BACK TO YOU.
CHAIR OVER TO. THANK YOU SO MUCH, MR. TURNER. SO IS MADAM VICE-CHAIR.
ARE YOU READY TO READ THIS MOTION?
[00:05:04]
YES, MADAM CHAIR.I MOVE THAT THE ALEXANDRIA CITY SCHOOL BOARD APPROVED THE FY 2023 COMBINED FUNDS BUDGET AS FOLLOWS THE FY 2023 OPERATING BUDGET IN THE AMOUNT OF $321 MILLION 826,737 FOR BOTH REVENUES AND EXPENDITURES.
THIS INCLUDES OTHER FINANCING SOURCES AND USES, AS WELL AS A PLANNED USE OF GENERAL FUND BALANCE IN THE AMOUNT OF 9,319,437, INCLUDING A TRANSFER OUT TO THE CAPITAL IMPROVEMENT PROGRAM OF 3,774,100. ALONG WITH A 1,200,000 TRANSFER IN FROM THE CAPITAL IMPROVEMENT PROGRAM AND A TRANSFER OUT OF 1,863,300 TO THE GRANTS AND SPECIAL PROJECTS FUND.
THE OPERATING BUDGET INCLUDES 2438 2438 AND A HALF FIFTIES, AND A TOTAL CITY APPROPRIATION OF 248,737,300.
THE FY 2023 GRANTS AND SPECIAL PROJECTS BUDGET IN THE AMOUNT OF $17,610,664 FOR REVENUES AND EXPENDITURES.
THIS ALSO INCLUDES A TRANSFER OF 1,863,300 FROM THE OPERATING FUND TO PROVIDE SUPPLEMENTAL FUNDING SUPPORT TO THE VIRGINIA PRESCHOOL INITIATIVE BPI PROGRAM.
THIS BUDGET INCLUDES A TOTAL OF 101.65 FTE.
THE FY 2023 SCHOOL NUTRITION SERVICES BUDGET TOTALS 12,000,037 37,486 FOR REVENUES AND 12 MILLION 412,037,486 FOUR EXPENDITURES.
THE BUDGET INCLUDES A TOTAL OF 121 FTES.
ADDITIONALLY, THE SCHOOL BOARD AUTHORIZES THE ENCUMBRANCES REMAINING AS OF JUNE 30TH, 2022, TO CARRY FORWARD FROM FY 2022 TO FY 2023 AS AN ADJUSTMENT ADJUSTMENT TO THE FINAL BUDGET.
SECOND. ALL RIGHT, SO I HAVE A SECOND.
I'M HAVING A LITTLE ZOOM ISSUES HERE, BUT.
SO WE NEED TO VOTE ON BOTH MOTIONS, CORRECT, MS. NIELSEN BECAUSE THERE'S THOSE WERE TWO DIFFERENT ONES.
THEY NEED TO BE VOTED ON SEPARATELY.
SO WE'LL BE VOTING ON THAT ONE.
OKAY. SO JUST MAKE SURE YOU GUYS RECOGNIZE THERE'S ANOTHER ONE.
OK. DO WE NEED TO APPLAUD? ALL RIGHT, VICE CHAIR AGREED.
MOTION TO ADOPT THE FY 2023 THROUGH FY 2032 CAPITAL IMPROVEMENT PROGRAM BUDGET.
MADAM CHAIR, I MOVE THAT THE ALEXANDRIA CITY SCHOOL BOARD ADOPT THE FY 2023 TO THROUGH 2032 CAPITAL IMPROVEMENT PROGRAM BUDGET AND THE TOTAL AMOUNT OF 497,804,800 AND 204,685,100 IN FY 2023. THE SUPERINTENDENT HAS GRANTED THE AUTHORITY TO MAKE THE NECESSARY MINOR CHANGES TO COMPLY WITH THE SCHOOL BOARD.
REEF WHO'S SECONDS VICE-CHAIR GREENS MOTION AND EVERYONE CAN VOTE.
I THINK MR. BAILEY CAN VOTE NOW IN SB.
[00:10:15]
OKAY. WE HAVE A UNANIMOUS VOTE FOR OUR COMBINED FUNDS BUDGET.ALL RIGHT. WE CAN MOVE ON TO THE NEXT BUDGET AND JUST A COUPLE OF MONTHS.
ALL RIGHT. THANK YOU, EVERYONE, FOR THAT.
ALL RIGHT. SO WE DO HAVE SOME NEW BUSINESS.
[18. Athletic Field Lighting]
WE HAVE A DISCUSSION ON THE ATHLETIC FIELD LIGHTING.SO YOU WANT ME TO TURN THAT OVER TO YOU? TO TURN OVER TO YOUR TEAM? SURE. THANK YOU, MADAM CHAIR.
AND I KNOW WE'RE BEING JOINED BY MR. JACK BROWN, WHO IS OUR DEPUTY DIRECTOR FOR PARK SERVICES FOR RPK IN THE CITY, AS WELL AS DR.
HART. AND I'M GOING TO TURN THINGS OVER TO THEM TO GIVE US AN OVERVIEW.
THIS IS INFORMATION TODAY, NOT ACTION INFORMATION.
SO I AM DEFINITELY GOING TO TURN IT DIRECTLY OVER TO MR. BROWN. I JUST WANTED TO THANK MR. BROWN FOR COMING TO THE BOARD TONIGHT TO PROVIDE THIS UPDATE IN TERMS OF PLANS FOR ATHLETIC LIGHTING THAT THE CITY IS TAKING.
SURE. THANKS FOR HAVING ME TONIGHT.
SO I DO HAVE A SHORT PRESENTATION AND THEN WE'LL AND I'LL ENTERTAIN ANY QUESTIONS THAT YOU MAY HAVE.
ALL RIGHT, SO TONIGHT WHAT WE'D LIKE TO PROVIDE TO YOU WOULD BE THE PROJECT NEED.
WE'LL IDENTIFY THE PROPOSED LOCATIONS, IDENTIFY WITH THE FISCAL IMPACTS WOULD BE WHAT A POTENTIAL IMPLEMENTATION SCHEDULE WOULD BE TO INSTALL THE LIGHTING.
ASSUMING THAT WE ARE TO RECEIVE PERMISSION, WE WILL HAVE TO GO THROUGH AN SEP PERMIT APPROVAL.
NEXT SLIDE, PLEASE. SO WHY ARE WE DOING THIS? SO WE KNOW THAT WE HAVE A LIMITED CAPACITY WITHIN THE CITY OF ALEXANDRIA TO EXPAND OUR FIELD OPPORTUNITIES.
THERE'S REALLY NOT VERY MUCH LAND AVAILABLE TODAY TO ADD ADDITIONAL FULL SIZE FIELDS.
THE ADDITION OF LIGHTING ON A SYNTHETIC TURF FIELD GRANTS YOU UP TO 100 HOURS OF ADDITIONAL USE PER YEAR. IT ALSO SUPPORTS CITY COUNCIL 2022 COMMUNITY PRIORITY AND SUPPORT OF YOUTH AND FAMILIES BY EXPANDING CAPACITY FOR YOUTH PROGRAMS. AND IT ALSO SUPPORTS THE CITY'S GOAL FOR FOR PROVIDING EQUITABLE ACCESS TO FACILITIES AND SERVICES ACROSS THE CITY.
NEXT SLIDE, PLEASE. SO THE LOCATIONS THAT WE ARE PROPOSING AND WE'VE COORDINATED THESE WITH CPS WOULD BE ACTUALLY TO RECEIVE APPROVAL TO ADD LIGHTING TO SIX FIELDS AT FIVE LOCATIONS.
FRANCIS HAMMOND MIDDLE SCHOOL, WHICH CURRENTLY HAS A SYNTHETIC TURF FULL SIZE FIELD, THE PATRICK HENRY K THROUGH EIGHT SCHOOL AND RECREATION CENTER, WHICH WILL HAVE A FULL SIZE SCHOOL FOLLOWING THE CLOSURE OF THE SWING SPACE FOR MACARTHUR.
SO THAT'S ANTICIPATED IN 2024.
GEORGE WASHINGTON MIDDLE SCHOOL.
WE'VE BEEN COORDINATING WITH ACPS, WHO'S PLANNING TO RENOVATE THE TWO FIELDS AT GEORGE WASHINGTON MIDDLE SCHOOL, LIKELY IN THE SPRING OF 2023, ONE OF WHICH WILL BE A FULL SIZE RECTANGULAR FIELD.
AND THEN WE'RE ALSO PROPOSING TO PROVIDE LIGHTING TO THE TWO FIELDS THAT ARE CURRENTLY AT EUGENE SIMPSON, WHICH WE WOULD CONVERT TO SYNTHETIC TURF FIELD IN THE PUBLIC PARK.
NEXT SLIDE. SO THIS EXHIBIT SHOWS SORT OF WHERE WE HAVE EXISTING LIGHTED FIELDS WITHIN THE CITY AND WHERE WE PROPOSE THE FIVE LOCATIONS.
AND WHAT A SHARED USE FIELD IS WHERE WE ACTUALLY ONLY HAVE ONE OF THOSE ON THIS MAP, BUT WHERE WE COULD EITHER GET A RECTANGULAR FIELD IN THE OUTFIELD OF AN EXISTING DIAMOND FIELD, AND THEN WE ARE PROPOSING THE FIVE LOCATIONS.
[00:15:01]
IF WE'RE SUCCESSFUL GETTING APPROVAL FOR ALL FIVE LOCATIONS AND WE WILL HAVE A PRETTY EVEN DISTRIBUTION OF LIGHTED FACILITIES THROUGHOUT THE CITY, PROVIDING ACCESS TO MORE NEIGHBORHOODS FOR WHETHER IT'S DROP IN COMMUNITY USE AND OR ATHLETIC OPPORTUNITIES, BOTH FOR THE COMMUNITY AND FOR THIS CITY SCHOOL SYSTEM.LIGHTED. WE ARE PROPOSING SHORTER LIGHTING THAN IS THAT SOME OF THE EXISTING FIELDS ACTUALLY 60 TO 65 FOOT LIGHTING, WHICH ALSO HELPS US TO COMPLY WITH THE DARK SKIES INITIATIVE. SO THAT WOULD MINIMIZE AND OR REDUCE ANY LIGHT POLLUTION UP INTO THE AIR AS OPPOSED IN ADDITION TO THE NEW CUT OFF LIGHTING THAT YOU HAVE TODAY.
SO YOU GET VIRTUALLY NO CUT OFF THAT GOES OUT INTO THE COMMUNITY.
SO THIS IS WHAT IT COULD LOOK LIKE AT FRANCES HAMMOND.
WHAT PATRICK HENRY WOULD LOOK LIKE WHEN THAT IS FULL BUILT OUT.
NEXT SLIDE. JEFFERSON HOUSTON, WHICH IS CURRENTLY A FULL SIZE SYNTHETIC TURF FIELD TODAY.
NEXT SLIDE. SO THIS WOULD BE ONE OF THE TWO RENOVATED FIELDS AT GEORGE WASHINGTON MIDDLE SCHOOL.
NEXT SLIDE. AND THEN WITH SOME MODIFICATIONS, THIS WOULD BE THE ORIENTATION AND THE LAYOUT OF THE TWO EXISTING GRASS FIELDS, BUT CONVERTED TO SYNTHETIC TURF WITH THE ADDITION OF LIGHTING. NEXT SLIDE.
SO FUNDING. SO CITY COUNCIL DID APPROVE RPK PUT IN A REQUEST TO LIGHT TWO FIELDS WITHIN FY 23 AT THE COST OF $402,000 PER FIELD.
SO WE WERE GRANTED $804,000 TO DO UP TO TWO RECTANGULAR FIELDS IN THIS COMING FISCAL YEAR.
AND THEN SHOULD WE BE SUCCESSFUL OF GETTING ADDITIONAL FIELDS, WE WOULD THEN PURSUE ADDITIONAL FUNDING IN OUT YEARS AT APPROXIMATELY $402,000 PER FIELD IN FY 2020 $3.
AND AGAIN, THESE ARE ALL PENDING APPROVAL.
SO. WHAT WE'RE PROPOSING TO DO AND WHY WE ASKED FOR TWO THIS YEAR.
THERE ARE THREE FIELDS THAT COULD BE DONE, ASSUMING WE RECEIVE APPROVAL.
AND WE HAVE ALREADY BEEN IN DISCUSSION WITH ACP TO ACCOMMODATE LIGHTING AT THE GEORGE WASHINGTON MIDDLE SCHOOL RENOVATION, WHICH IS UNDERWAY RIGHT NOW. THE DESIGN IS ONGOING SO THAT IF WE'RE SUCCESSFUL, THAT COULD BE ONE OF THE THREE FIELDS THAT COULD BE IMPLEMENTED WITHIN FY 23.
AND THEN WE WOULD SEEK ADDITIONAL FUNDING IN FY 25 OR 26 FOR EUGENE SIMPSON STADIUM.
WE ARE RECOMMENDING DOING THAT FIELD FOLLOWING A VARIETY OF OTHER FIELDS THAT ARE UNDER RENOVATION RIGHT NOW, WHETHER IT BE CONTEMPLATED THROUGH CITY RENOVATION PROJECTS OR ACP MODERNIZATION PROJECTS.
EVERYBODY HERE IS AWARE THAT THE MINI HOWARDS FIELD IS NOW OFFLINE.
WE WILL BE DOING A RENOVATION OF THE ARMISTEAD LL BOOTH FIELD NEXT YEAR, AS WELL AS RENOVATION POTENTIAL AT HAMMOND WITHIN THE NEXT 2 TO 3 YEARS. SO WE WOULD RECOMMEND ANY CHANGE TO THIS LOCATION, THE ADDITION OF LIGHTING AND OR THE RENOVATION TO SYNTHETIC TURF IN FY 25, WHEN THOSE OTHER PROJECTS ARE COMPLETED AND THEY'RE BACK ONLINE FOR CITY AND SCHOOL USE.
SO THE COMMUNITY ENGAGEMENT AND INFORMATION SESSIONS ARE ONGOING.
SO THE FIRST SORT OF PUBLIC ONE IS TONIGHT WITH ACP.
THE UPDATE WE'RE PROVIDING HERE TONIGHT, WE HAVE EXTENDED AN INVITATION TO 14 CIVIC GROUPS.
I'VE RECEIVED AN INVITATION FROM ONE.
WE'LL BE MEETING WITH THE SEMINARY HILL CIVIC ASSOCIATION ON JUNE 9TH, AND WE'LL BE GOING TO THE YOUTH SPORTS ADVISORY GROUP JUNE 13 TO THE PARK AND REC COMMISSION IS INFORMATION ON JUNE 16.
WE'LL BE HAVING A SECOND VIRTUAL MEETING FOR THE COMMUNITY ON JUNE 21.
WE PLAN TO HAVE A PARK AND RECREATION COMMISSION PUBLIC HEARING AND THEN BRING THIS TO PLANNING COMMISSION AND COUNCIL IN THE FALL WITH THE ANTICIPATED INCLUSION IN SEPTEMBER.
BUT WE COULD FALL BACK TO OCTOBER AND STILL IMPLEMENT IN FY 23, AND I BELIEVE THAT'S THE LAST SLIDE.
[00:20:06]
NEXT SLIDE. SO NOW I WILL ENTERTAIN ANY QUESTIONS THAT YOU HAVE WITH REGARD TO THIS PROPOSAL.THANK YOU FOR THAT PRESENTATION.
AND SO I'M GOING TO ACTUALLY JUST TURN IT OVER TO MY COLLEAGUES FOR QUESTIONS.
THANK YOU FOR THIS PRESENTATION.
THIS IS VERY, VERY EXCITING TO PROVIDE MORE OPPORTUNITIES AND MORE AND MORE SPACE THAT WE DEFINITELY NEED THE CAPACITY FOR, FOR OUR YOUTH AND ADULT LEAGUES TO HAVE ACCESS TO THESE FIELDS.
NO, THE ONLY ONES WE CONSIDERED AT THIS TIME WERE THOSE THAT WERE FULL SIZE FIELDS.
I GUESS IT'S OUR BEST RETURN ON THE INVESTMENT.
THE MACARTHUR FIELD IS NOT GOING TO BE A FULL SIZE FIELD.
IT WILL BE WHAT THEY CALL AN UNDER 12.
SO IT WOULD BE SUFFICIENT FOR YOUNGER AGE GROUPS, BUT IT'S NOT A FULL SIZE FIELD AND THE ONLY OTHER TWO, THEY'RE NOT REALLY FULL SIZE SYNTHETIC TURF FIELDS, BUT THEY DO HAVE PANELS THAT ONLY. BROOKS THERE'S A SMALL PANEL THERE AND THERE'S ALSO A SMALL TURF PANEL AT SAMUEL TUCKER.
BUT WHAT WE ARE GOING TO BE DOING WITH CITY AS A RESULT OF THE DELAY, WITH THE DELIVERY OF THE PATRICK HENRY SYNTHETIC TURF FIELD, WE REALLOCATED THE FUNDING AND WE'RE VERY CLOSE NOW TO COMPLETING THE DESIGN PROCESS TO CONVERT THE ARMISTEAD AL BOOTH FIELD, WHICH IS CURRENTLY AN OVERLAY DIAMOND AND RECTANGULAR FIELD TO A FULL SIZE SYNTHETIC TURF, RECTANGULAR AND A FULL SIZE SORT OF ADULT SLASH HIGH SCHOOL SANCTIONED SOFTBALL FIELD.
AND THAT WILL HAPPEN IN FY 23.
THANK YOU. ALL RIGHT, I SEE A HAND FROM MISS SCREEN.
THANK YOU, CHARLTON. AND THANK YOU, MR. BROWN. I WAS WONDERING, CAN YOU TALK TO ME A LITTLE BIT ABOUT WHAT YOU ANTICIPATE FROM A COMMUNITY FROM THE COMMUNITY STANDPOINT? YOU KNOW HOW IT WAS.
SO JUST JUST TALK TO US A LITTLE BIT ABOUT THAT AND HOW BEYOND COMMUNITY MEETINGS THAT WE'RE GOING TO TO MAKE SURE THAT THE MESSAGING IS OUT THERE TO THE COMMUNITY AND HOW WE CAN ENGAGE THEM AS MUCH AS POSSIBLE.
AND, YOU KNOW, TEN YEARS AGO AND WE DID TALK ABOUT HAMMOND AND OTHER LOCATIONS.
WE DO EXPECT PROBABLY PROS AND CONS ON BOTH SIDES.
WHAT WE DO HEAR IS FROM THE ATHLETIC GROUPS AND A LOT OF OTHER COMMUNITY GROUPS, YOU KNOW, THERE IS A HIGH NEED FOR MORE LIGHTED FIELDS IN THE CITY, YOU KNOW, EVEN FOR SCHOOLS. I MEAN, RIGHT NOW, WE, YOU KNOW, WE HAVE TO BALANCE OFF EACH OTHER.
EITHER SCHOOLS ARE DOUBLING UP ON THEIR FIELDS.
THEY'RE UTILIZING THE FIELDS THAT ARE THAT ARE CITY FIELDS THAT WE WORK WITH EVERY YEAR.
AND FOR EVERY FIELD THAT WE USE FOR THE SCHOOLS, YOU KNOW, WE'RE DISPLACING COMMUNITY GROUPS.
AND THESE PROGRAMS ARE ALL EXPANDING.
BUT WE ALSO DO GET A LOT OF CONCERN AND YOU KNOW, RIGHTFULLY SO IN SOME CASES WITH THE LIGHTING NOW WITH A TECHNOLOGY THAT IS NOT GENERALLY THE CENTER PORTION OF THE DISCUSSION, YOU KNOW, IT USED TO BE LIKE WHEN I WAS GROWING UP, YOU'D LIGHT THREE CITY BLOCKS WITH ONE FIELD.
NOW WITH THE NEW TECHNOLOGY, THAT'S NOT A PROBLEM.
SO THOSE ARE THINGS THAT WE CAN MITIGATE AND TRY TO CONTROL BECAUSE WE DO PERMIT THESE LOCATIONS AND THAT WE ARE BELIEVING THAT BY ADDING THESE THIS CAPACITY, WE CAN SPREAD OUT MORE USE AND POTENTIALLY LESSEN THE IMPACT INTO THE EVENING HOURS.
SO WE'RE HOPEFUL THAT WE'LL BE ABLE TO SPREAD OUT THE BURDEN, YOU KNOW, MAKE IT A LITTLE MORE EQUITABLE IN TERMS OF WHERE THE COMMUNITY IS COMING FROM, BUT POTENTIALLY DECREASE THE AMOUNT OF YOUTH INTO THE EVENING HOURS.
THANKS FOR THE PRESENTATION, MR.
[00:25:01]
BROWN. I'M GLAD YOU WERE ABLE TO JOIN US AND COME SHARE THIS INFORMATION WITH US.THE FIRST ONE IS ABOUT THE PROJECT NEED.
THERE WAS A SLIDE ON SLIDE THREE WAS ON THE PROJECT NEED.
AND IT SAID THAT ATHLETIC FIELD LIGHTING COMBINED COMBINED WITH SYNTHETIC TURF PROVIDES FOR UP TO APPROXIMATELY 100 ADDITIONAL HOURS OF USE PER FIELD ANNUALLY. AND I WAS WONDERING IF, IF YOU ALL HAD INFORMATION THAT YOU COULD SHARE WITH THE BOARD MAYBE AFTER THIS MEETING JUST ABOUT, WHAT IS THIS I'M INTERESTED IN LEARNING MORE ABOUT WHAT IS THE CITY'S CURRENT CAPACITY AND WHAT WHAT ARE WE LOOKING TO GROW IT TO AND HOW MANY ADDITIONAL HOURS ARE NEEDED.
AND I KNOW THAT THERE WAS THE COMPREHENSIVE, I GUESS, ATHLETIC FIELDS MASTERPLAN FROM 2006.
I DON'T KNOW, I'M ASSUMING THERE'S SOME MORE UPDATED DATA THEN THAT.
AND THEN THE OTHER THING WAS JUST HAVING A BETTER UNDERSTANDING OF WHO'S USING THE FIELDS.
I KNOW THIS IS SOMETHING THE SCHOOL BOARDS TALKED ABOUT IN TERMS OF WHAT'S WHAT STUDENTS OF OURS ARE ABLE TO ACCESS THESE RECREATIONAL OPPORTUNITIES AFTER SCHOOL AND ON WEEKENDS.
SO TRYING TO UNDERSTAND AND YOU KIND OF RAISE THIS EQUITY ISSUE, TRYING TO UNDERSTAND WHICH STUDENT WHICH WHICH STAKEHOLDERS IN THE COMMUNITY ARE HAVING ACCESS TO THE FIELD AND WHAT ARE THE PARTNERS AND ENTITIES THAT ARE THE UTILIZATION RATE THAT THEY'RE HAVING.
I WOULD REALLY BE INTERESTED IN SEEING THAT.
YEAH, SURE. I CAN SPEAK TO SOME OF THAT AND ALSO CITY INFORMATION.
SO WE DO HAVE THAT DATA AND I CAN SHARE THAT WITH YOU IS ACTUALLY POSTED ON OUR WEBSITE.
BUT WE'LL WE'LL ALL SEND THAT THROUGH DR.
HARDT AND ERIKA TO PROVIDE TO THE BOARD.
A GRASS FIELD IN A BEST CASE SCENARIO IS 750.
SO WHEN YOU ADD LIGHTING TO A TO A NATURAL TURF FIELD, YOU BASICALLY TEAR IT UP.
SO YOU CAN'T REALLY GET THE FULL USE, AS YOU WOULD SAY, FOR A SYNTHETIC TURF FIELD.
SO THROUGHOUT THE YEAR, YOU KNOW, AS THE SEASONS CHANGE AND THE LIGHTING CHANGES IN THE EVENING, WE FIGURE YOU COULD POTENTIALLY MAXIMUM AGAIN, IT'S LIKELY THAT WE WON'T HIT THIS NUMBER, BUT THAT YOU COULD PICK UP ON AVERAGE ABOUT THREE AND A HALF HOURS MORE USE PER DAY BY HAVING LIGHTING ON A FIELD.
SO THAT'S WHERE WE CAME UP WITH THE 100 HOURS.
THEY UTILIZE EUGENE SIMPSON DIAMOND FIELDS FOR YOUR BASEBALL PROGRAMS. WE'RE AT WINTER FIELD FOR BOTH SOCCER BOYS AND GIRLS AND FOR THE SOFTBALL PROGRAM.
WE HAVE A NUMBER OF AFFILIATE GROUPS, ALEXANDRIA SOCCER ASSOCIATION, ALEXANDRIA LITTLE LEAGUE.
WE WORK WITH THE ALEXANDRIA ACES, WHICH IS A COLLEGE LEAGUE TEAM.
WE ALSO WORK WITH THE LOCAL PRIVATE SCHOOL.
SO WE DO HIT A LOT OF THE YOUTH EITHER THROUGH THEIR ATHLETIC PROGRAMS AND SOME OF THEM PLAY ADDITIONAL SPORTS OTHER THAN WHAT THEY MIGHT DO WITH ASPS THROUGH THE CITY PROGRAM. SO IF WE UTILIZE A LOT OF AFFILIATES TO RUN THOSE PROGRAMS. YEAH. THANK YOU FOR THAT. AND I'D BE INTERESTED IN SEEING MORE OF THAT DATA.
LIKE HOW HOW MANY STUDENTS OR CHILDREN EACH EACH COMMUNITY GROUP IS SERVING.
MY OTHER QUESTION WAS ABOUT SIMPSON PARK.
YOU HAD THE SLIDE AND ADD THE SYNTHETIC TURF FIELDS.
CAN YOU TELL US A LITTLE BIT MORE ABOUT THAT AND WHAT'S THE TIMELINE FOR THAT? YEAH, SO THAT ONE IS GOING TO BE AROUND THE 24 TIME FRAME.
SO IT WILL BE THE LARGE SIMPSON FIELD WHICH IS UTILIZED BY TCPALM.
THERE YOU GO. THAT'S MY FIRST MISTAKE.
ALEXANDER CITY HIGH SCHOOL BASEBALL HARD HAVE AT THE BREAK.
SORRY AND ALSO THEN IT'S OUR LITTLE LEAGUE PREMIER FIELD, THE SMALL FIELD.
AND SO THAT'S GOING TO BE TARGETED.
WE'RE ALSO RENOVATING THE DOG PARK.
WE'RE GOING TO REORIENT THE BASKETBALL COURT.
WE'RE GOING TO ACTUALLY BE ABLE TO ADD SOME ADDITIONAL PARKING CAPACITY FOR STORAGE ON SITE.
SO THAT'S THE FIRST FOCUS WE'VE HAD.
[00:30:10]
BUT THERE IS A SET ASIDE FOR A POTENTIAL SCHOOL LOCATION AND THAT'S SORT OF SLOWED DOWN ANY POTENTIAL PROGRESS OF ENHANCING THAT LOCATION.WE DID HAVE LIGHTING APPROVED BACK IN 2011, I BELIEVE IT WAS, BUT THAT SNOOPY IS NOW RUN OUT.
BUT WE WANT TO HAVE FURTHER DISCUSSIONS WITH ASPS BASED ON THEIR NEEDS AS TO WHETHER OR NOT THAT'S A SOUND INVESTMENT, BECAUSE YOU USUALLY GET ABOUT A SOLID TEN YEARS OUT OF ONE APPLICATION OF SYNTHETIC TURF.
THANK YOU. NEXT WE HAVE MR. NEWBY. THANK YOU, MADAM CHAIR.
THANK YOU, MR. BROWN, FOR THIS GREAT PRESENTATION.
YOU KNOW, I'M EXCITED ABOUT THAT.
SO I CERTAINLY KNOW THE CHALLENGE IN THE CITY IS SMALL, SO I HAVE A FEW QUESTIONS.
SO WHO CURRENTLY OWN AND OPERATE THOSE FIELDS THAT CAUSE THAT WRECK? WELL, THEY'RE COMBINED.
THE DEPARTMENT OF RECREATION MANAGES AND PERMITS THOSE FIELDS.
THERE IS A MIXED MAINTENANCE RESPONSIBILITY WITH BETWEEN THE CITY AND ASPS, BUT WE GENERALLY MANAGE THE PERMITTING AND THE SCHEDULING OF THE FIELDS. SO WE COORDINATE WITH THE ATHLETICS FOR THE ATHLETIC PROGRAMS, AND THEN WE PUT THE WHAT WE CALL THE AFFILIATE GROUPS FOLLOWING THAT, WHICH IS USUALLY THE EARLY EVENING INTO THE LATER EVENING HOURS.
THANK YOU FOR THAT. AND SO IF.
SO ANY REVENUE THAT COMES IN FOR THESE FIELDS, DOES THAT GO TO ASPS OR DOES THAT GO TO THE CITY DIRECTLY? SO FOR THE DIRECT RENTALS, THAT REVENUE COMES BACK TO THE CITY BECAUSE WE PROVIDE THE MAJORITY OF THE MAINTENANCE OF THOSE LOCATIONS IN TERMS OF LANDSCAPE AND MOWING.
OR AM I MISTAKEN? IS THAT RIGHT? SO WE WOULD WE WOULD BE FUNDING THE LIGHTING.
AND THAT WE'VE ALSO HAD DISCUSSIONS WITH REGARD THAT WE WOULD BE PAYING THE UTILITIES SO THAT WE WOULD HAVE THOSE ON A SEPARATE SERVICE SO THAT THE UTILITIES WOULD BE THEN BORNE BY THE CITY. IT SOUNDS SO, I GUESS.
DR. HUTCHINS THAT'S SOMETHING.
SO IS THAT SOMETHING? IN THE FUTURE, THEY'RE GOING TO BE LOOKING FOR ZBZ TO APPROVE, FOR THE BOARD TO APPROVE, OR IS THAT JUST FOR THE INFORMATION OF THE BOARD THIS PRESENTATION? LIKE WHAT'S THE PLAN FORWARD FROM HERE, I GUESS? SO WHAT THE WHAT THE BOARD WOULD HAVE TO APPROVE IS HAVING THE LIGHTING INSTALLED ON AKP'S PROPERTIES.
BUT THERE IS, AS MR. BROWER JUST MENTIONED, THERE IS NO FUNDING REQUIREMENT IN REGARDS TO AKP'S.
SO I ACTUALLY NOT SURE IF THAT IS CORRECT IN TERMS OF HAVING TO APPROVE THE LIGHTING.
AND PLEASE, PLEASE LET ME KNOW IF I'M INCORRECT.
AND I JUST WANT TO TO CLARIFY THAT I DO NOT BELIEVE IT REQUIRES OFFICIAL BOARD ACTION.
RIGHT. MY UNDERSTANDING IS RIGHT.
THE SCHOOLS MIGHT BE LISTED AS A CO APPLICANT.
THAT'S SOMETHING WE'RE STILL VERIFYING.
BUT AGAIN, A LOT OF THE SCHOOLS, I'M SURE SOME OF YOU ARE AWARE IT'S NOT A CLEAN OWNERSHIP.
MANY OF THE SCHOOLS ARE CITY PROPERTY.
AND IN A SENSE WE'RE JUST LOOKING FOR COOPERATION TO ALLOW THIS TO OCCUR, YOU KNOW, ON A SCHOOL PROPERTY SO THAT IT COULD BENEFIT BOTH THE COMMUNITY AND THE ACP AS PROGRAMING. LET'S SAY THANK THANK YOU AND THANK YOU, DR.
[00:35:04]
HART, FOR THAT CORRECTION. YOU ARE RIGHT.I APPRECIATE THAT FOR CORRECTING ME FOR THE RECORD.
BUT A SECOND SET OF APPROVALS WOULDN'T HURT, RIGHT? THANK YOU, DR. HUTCHINGS.
GOOD TO SEE YOU. AND THANK YOU, MR. BROWN BROWNE, APPRECIATE IT. THANKS, MADAM CHAIR.
OKAY. SO I DON'T SEE ANY ADDITIONAL QUESTIONS.
SO THANK YOU AGAIN, MR. BROWN, FOR JOINING US AND SHARING THIS INFORMATION.
AND WE LOOK FORWARD TO SEEING WALKING THROUGH THE PROCESS.
OH, YEAH, YEAH. NO, I THANK YOU ALL.
I JUST WANT TO ALSO COMMEND YOUR STAFF.
EXCELLENT. THANK YOU VERY MUCH.
THANK YOU. ALL RIGHT, GUYS, WE'RE GOING TO ROLL ON THROUGH THIS AGENDA.
WE DO HAVE OUR 2022 CIP QUARTERLY REPORT FOR QUARTER THREE.
[19. FY22 CIP Quarterly Report, Q3 ]
THIS DOES REQUIRE ACTION JUST FOR YOUR AWARENESS.SO I'M GOING TO TURN IT OVER TO DR.
HUTCHINGS, WHO I'M SURE IS GOING TO TURN IT OVER TO.
I DON'T SEE. I JUST SAW HIM AND HE DISAPPEARED.
SO FIRST OFF AND THANK YOU, MADAM CHAIR, AND I'M GLAD TO HEAR THE PUBLIC COMMENTS IN REGARD TO THAT COLLABORATION WITH THE CITY, BECAUSE THAT IS SOMETHING THAT WE HAVE ALL BEEN WORKING ON.
I JUST WANT TO COMMEND BOTH THE CITY STAFF AS WELL AS ACP STAFF FOR CONTINUING THAT COLLABORATION.
NEXT, WE'RE GOING TO BE TALKING ABOUT QUARTER THREE.
THIS IS OUR QUARTER THREE REPORT FOR OUR CFP.
I JUST WANT TO JUST REITERATE THAT BECAUSE SOMETIMES WHEN WE'RE GIVING THESE REPORTS, PEOPLE ARE THINKING THAT THE REPORTS ARE FOR NOW AND THEY'RE ACTUALLY FROM THE JANUARY, MARCH 20, 22 TIME FRAME.
BUT I'M GOING TO TURN THINGS OVER TO DR.
HART AND MR. FINNEGAN, WHO WILL BE ABLE TO RUN THROUGH THE PRESENTATION ON OUR QUARTERLY REPORT FOR QUARTER THREE OF FY 22. SO.
MR.. FINNEGAN NO, IT'S GOING RIGHT TO.
GOOD EVENING. SO WE JUST WENT THROUGH THE PRESENTATION QUICKLY.
SO IF YOU GO TO THE NEXT SLIDE, PLEASE.
MAYBE SOMETHING WITH YOUR MIC.
I'M JUST. I THINK YOU'VE SOUNDS A LITTLE MUFFLED.
OKAY. SUSAN, IF YOU COULD GO TO THE NEXT SLIDE, PLEASE.
OKAY. WE'LL GO THROUGH THESE KIND OF QUICKLY THE FIRST FEW, BECAUSE IT'S THE SAME THINGS WE WILL TELL YOU, OF COURSE, WHAT CONSTITUTES THE CIP, THE THIRD QUARTER PROGRESS, WHAT FUNDS ARE REMAINING, AND THEN THE ANTICIPATED FOURTH QUARTER PROGRESS.
SO WHAT COMPROMISES COMPRISES THE CIP IS THE CAPACITY AND NON CAPACITY FACILITY PROJECTS, RENOVATIONS AND IMPROVEMENTS, ALSO TRANSPORTATION, FLEET REPLACEMENTS, TECHNOLOGY, INFRASTRUCTURE AND TEXTBOOKS.
THIS SHOWS OUR THIRD QUARTER SPENDING PROGRESS FOR QUARTER ONE, TWO AND THREE.
IT SHOWS THE ROLLOVER FUNDING, WHAT'S BEEN IMPROVED.
IF YOU CAN GO TO THE NEXT SLIDE, PLEASE, WE CAN SHOW THAT IN A LITTLE BIT MORE DETAIL.
THIS IS THROUGHOUT ALL OF THE DIFFERENT SCHOOLS.
I WOULD JUST HIGHLIGHT A COUPLE OF THINGS HERE.
THAT'S BECAUSE WE HAVE A HANDFUL OF HVAC PROJECTS GOING ON.
YOU'LL SEE CHARLES BARRATT WILL STILL HAVE 1.3 MILLION.
ALSO AGAIN WITH WASHINGTON, NAOMI BROOKS, THOSE ARE ALL HBC AND NAOMI BROOKS IS THE
[00:40:04]
THIRD AND FINAL PHASE OF THE ROOF PROJECT.AND THAT WILL THEN ALLOW US TO CATCH UP ON ALL OF THE ROOFS.
WE ARE FINISHING OUT THE LAST OF THE RTU, SO THAT ONE'S DWINDLING DOWN.
I WILL TURN THIS OVER TO MRS. ERICA GOULET. TO GIVE A QUICK UPDATE ON THE CAPACITY PROJECTS.
ANTICIPATING QUARTER FOUR, WHICH, AS DR.
HUTCHINGS MENTIONED BEFORE, IS NOW IS THAT OUR CONSTRUCTION TEAM WILL MOBILIZE ON THE SITE.
WE HAVE SOME UTILITY WORK GOING ON NOW AS WELL AT DOUGLAS MACARTHUR.
CONSTRUCTION CONTINUED WITH CONCRETE POURS AND UTILITY WORK.
THE SIDEWALK I KNOW HAS BEEN SHUT DOWN FOR SOME TIME.
A LOT OF THAT IS RELATED TO THAT.
ANTICIPATING QUARTER FOUR, AS YOU CAN SEE.
AND IF YOU HAPPEN TO DRIVE BY DOUGLAS MACARTHUR ON JANNEY'S LANE, YOU CAN SEE IN THE SOUTHEAST CORNER WHERE THE YIELD DRIVE YIELD DRIVE INTERSECTION IS A MOCKUP OF THE THE BRICK THAT WILL BE ON THE FINAL BUILDING.
SUSAN, IF YOU COULD GO TO THE NEXT SLIDE, PLEASE.
NOW WE WILL HIT ON SOME OF THE NON CAPACITY PROJECTS, MT.
THIS IS ONE THAT WE HAVE PHASED.
SO WE ALREADY HAVE THE BOOKSHELVES AND THE TABLES AND CHAIRS.
IT MIGHT BE A LITTLE DIFFICULT TO SEE, BUT YOU'VE GOT SOME VARIATIONS IN THE BLUE.
YOU'VE GOT SOME SOUNDPROOFING BAFFLES UP THERE THAT KIND OF MIMIC THE STEELWORK.
SO WE DID SHOW A FEW OF THE STUDENTS SOME OF THE SAMPLES, AND THEY WERE VERY EXCITED ABOUT THAT.
WE'VE GOT PARKING GARAGE WORK GOING ON AT BOTH ALEXANDRIA CITY HIGH SCHOOL AND FRATERNITY DAY.
IT'S A HANDFUL OF THINGS AT EVERY LEVEL.
ROUTING AND SEALING, PATCHING CONCRETE, NEW SEALANT, FIXING SOME OF THE RUSTED OUT JOINTS, ETC.
WE ARE CURRENTLY ON PHASE SIX OF TEN AT BOTH PROJECTS.
THOSE TWO PARKING GARAGES ARE BY THE SAME CONTRACTOR AND THEY ARE RUNNING CONTEMPORANEOUSLY.
WE HAVE A HANDFUL OF HVAC PROJECTS GOING ON.
AS I PREVIOUSLY MENTIONED, SOME OF THOSE ARE COMPLETE REDUCE.
IT INCLUDES EVERYTHING FROM BOILERS AND AIR HANDLER UNITS, ROOFTOP UNITS, DUCTWORK FAN UNITS, ETC..
THAT INCLUDES FRANCES HAMMOND, GEORGE WASHINGTON.
WE'VE GOT SOME OF THE OTHER PROJECTS THAT ARE A LITTLE BIT MORE SPECIFIC, LIKE WILLIAM RAMSAY.
IT'S FINALIZING THE LAST 16 ROOFTOP UNITS, SO IT'S A HANDFUL OF DIFFERENT SCOPES.
BUT AGAIN, WE'RE REALLY TRYING TO BE AGGRESSIVE AND GET CAUGHT UP AND MODERNIZE ALL OF OUR HVAC SYSTEMS. SO THAT IS GOING WELL.
SOME OF THE MORE ESTHETIC THINGS THAT WE'VE BEEN DOING ARE SOME OF THESE LIBRARY PROJECTS.
WE RECENTLY WERE ABLE TO FINISH OFF THE SHELVING AT JAMES POLK.
LAST YEAR WE HAD GOTTEN THE MOVABLE BOOKSHELVES IN SOME OF THE TABLES.
SO A HANDFUL OF THINGS THAT WE HAVE COMING UP, AS MR. BROWER TOUCHED UPON.
WE'VE GOT THE GEORGE WASHINGTON SPORTS FIELD RENOVATION.
THAT IS THE TWO FOOTBALL FIELDS.
AGAIN, ONE WOULD BE SYNTHETIC, ONE WOULD BE NATURAL TURF, ONE WOULD HAVE LIGHTING.
[00:45:03]
WE ARE ALSO LOOKING TO HELP THE CITY OUT WITH SOME EXTRA STORAGE CAPACITY FOR STORMWATER.JUST BECAUSE THERE ARE SOME ISSUES IN THE AREA.
ALSO, JAMES POLK OF THE ENTIRE KINDERGARTEN WING, WHICH IS THE WEST END OF THE SCHOOL, ALL 16 OF THOSE ROOMS WILL GET NEW COUNTERTOPS, SINKS, FAUCETS, ETC..
THOSE ARE CURRENTLY PLANNED AND THEY'RE TEARING.
THE WOOD IS ROTTING AND NOW WE'RE SWITCHING OUT TO CORIAN.
SO NOT ONLY WILL IT LAST MUCH LONGER, IT WILL BE MUCH MORE ATTRACTIVE.
WILLIAM RAMSEY WE'VE GOT THE KITCHEN RENOVATION DESIGN ONGOING.
WE HAVE FINISHED SCHEMATIC DESIGN.
WE ARE INTO DESIGN DEVELOPMENT.
AND THEN THE LAST THING THAT I'LL MENTION IS THE SYSTEM WIDE PLAYGROUND ANALYSIS.
THESE ARE ASSESSMENTS VERY SIMILAR TO THE FACILITY ASSESSMENTS THAT WE DID FOR ALL OF OUR BUILDINGS.
SO WE WANT TO MAKE SURE THAT WE ARE CAPTURING EXACTLY THE STATUS OF WHERE ALL OF THOSE ASSETS ARE, AND THAT IS GOING TO BE GOING OUT FOR AN IGB WITHIN THE NEXT FEW WEEKS.
THAT DESIGN OR EXCUSE ME, THAT ASSESSMENT WILL BE TAKING PLACE OVER SUMMER.
SO INFORMATION SHARING, WE GET A LOT OF QUESTIONS.
IT INCLUDES A LOT OF THE SMALLER PROJECTS.
WE MENTIONED SOME OF THE SMALLER THINGS, SOME OF THE 10,000 THINGS REPLACING A COUNTERTOP HERE.
SOME OF THE STUFF THAT WE'RE TRYING TO DO IS PHASE THINGS.
WE ALSO CAPTURE EVERYTHING IN THE QUARTERLY REPORTS.
THE QUARTERLY REPORTS ARE THEN PLACED ON THE WEBSITE, AND OF COURSE, THAT INCLUDES EVERYTHING.
AND IT ALSO GIVES YOU INFORMATION ON WHERE THE PROCESS IS.
THERE IS A INITIATION PHASE, A PLANNING DESIGN PHASE, AN IMPLEMENTATION IN A CLOSEOUT PHASE.
AS EVERYONE KNOWS, SUMMER CONSTRUCTION SEASON IS WHERE WE DO A LARGE PORTION OF OUR WORK AND WE WILL BE GETTING MORE UPDATES REGULARLY THROUGHOUT THE SUMMER WITH PHOTOS, ETC.
SO EVERYONE CAN UNDERSTAND AND SEE EXACTLY WHERE SOME OF THESE LARGE PROJECTS ARE.
WE'RE TRYING TO TAKE INNOVATIVE APPROACHES TO ADVANCE THE CIP PROJECTS THAT SAVE MONEY.
WE'RE DOING THAT IN A COUPLE OF DIFFERENT WAYS.
SO WE'RE NOT DOING 90% OF OUR WORK OVER SUMMER, BUT WE'VE REALLY BEEN ABLE TO TAKE ADVANTAGE OF SOME OF THE BREAKS WINTER BREAK, SPRING BREAK AND GET CHUNKS OF THINGS DONE AND THEN COME BACK LATER IN THE SUMMER AND COMPLETE IT.
OR EVEN SOMETIMES WE DO SOME OF THE STUFF ON THE WEEKENDS OR IN THE EVENINGS.
SO WE'RE TRYING TO DO THIS IN A COUPLE OF WAYS.
AGAIN, FOR EXAMPLE, OVER PRESIDENTS DAY WEEKEND, WE TOOK ADVANTAGE OF FOUR DAYS OFF AND WE WERE ABLE TO GET SOME ASBESTOS CONTAINING CEILING TILES OUT OF THE WAY, MAKE SURE THERE WERE NO ISSUES, AND TO SAVE THE SPACE FOR SAFE FOR THE KIDS, WE HAD ENOUGH TIME TO EVEN DO THE LAB RESULTS, GET EVERYTHING TORN DOWN A DAY
[00:50:08]
BEFORE THEY EVEN CAME BACK.WE ARE ALSO BEEN VERY AGGRESSIVE IN OUR BIDDING PROCESS AND IN OUR COVID SCHEDULE.
SO I TOUCHED A LITTLE BIT ON WHERE WE ARE WITH THE ROOFS.
WE ARE IN GOOD SPACE WITH OUR ROOFS.
WE DO NOT HAVE ANY OTHER OUTDATED ROOFS OR ANY THAT ARE BEYOND THEIR LIFE EXPECTANCY.
NOTHING IS FUNCTIONALLY OBSOLESCENT.
SO WE'RE IN A GOOD PLACE THERE.
SO WE'RE TRYING TO DO A FEW BUDGET TRANSFERS HERE AND THERE, BUT THAT WILL ALLOW US TO MAYBE NOT EVEN GO AND ASK FOR AS MUCH MONEY AS WE MIGHT HAVE BECAUSE WE ARE SAVING MONEY ON SOME OF THE LARGER PROJECTS.
AND IF ANYBODY HAS ANY QUESTIONS, I CAN TAKE THOSE OUT.
I LIKE YOU, MR. FINNEGAN. AND DID I HEAR THAT WE HAVE NO OUTDATED ROOFS? I MEAN, I JUST HAD TO.
LIKE ANYBODY JUST REMEMBERS WHERE WE WERE EVEN THREE YEARS AGO.
I MEAN, HATS OFF TO THIS TEAM AS MUCH AS I CAN SAY IT.
I AM JUST SO IMPRESSED WITH THE TURNAROUND AND THE PRECISION AND THE FOCUS.
THAT'S THE ONLY THING I'M GOING TO SAY.
I WILL TURN IT OVER FOR QUESTIONS.
THANK YOU, CHAIR ALDERTON. AND THANK YOU, MR. FINNIGAN AND DR. HART, FOR THE PRESENTATION.
FIRST ABOUT THE PLAYGROUND ASSESSMENTS AND THEN ABOUT AUDIO SYSTEMS. SO ON THE PLAYGROUND ASSESSMENTS, WHICH THANKS FOR THE TIMELINE ON THAT, I THINK YOU SAID THEY'D BE GOING ON THIS SUMMER.
WILL THEY ALSO GET A PLAYGROUND ASSESSMENT NOW, EVEN THOUGH WE KNOW THAT THEY WILL MAYBE GET NEW PLAYGROUNDS IN THE FUTURE? AND IF THEY DO, IS IT POSSIBLE TO HAVE PLAYGROUND RENOVATIONS, EVEN THOUGH THEY'RE RENOVATIONS ARE A FEW YEARS OFF? SO THAT'S QUESTION NUMBER ONE.
AND THEN QUESTION NUMBER TWO ON THE SCHOOL TOURS, I NOTICED THAT SOME SCHOOLS HAD THESE KIND OF I DON'T EVEN KNOW WHAT THEY'RE CALLED, BUT CLASSROOM LEVEL AUDIO SYSTEMS THAT AMPLIFY THE SPEAKERS VOICE.
AND SO I'M JUST CURIOUS, WHAT IS OUR APPROACH FOR DETERMINING THE NEED FOR THAT LEVEL OF INFRASTRUCTURE AND WHAT PLANS ARE IN PLACE TO MAYBE REPAIR, REPLACE OR INSTALL NEW SYSTEMS? SO, JOHN, IF YOU DON'T MIND, I TAKE ON THE SECOND QUESTION BECAUSE THAT IS AN IT RELATED ITEM.
SO THAT WOULD NOT NECESSARILY BE UNDER OUR PURVIEW.
IF WE KNOW THAT THERE ARE COMPONENTS THAT ARE INVOLVED, OUR TEAM WORKS VERY CLOSELY WITH THE IT DEPARTMENT TO MAKE SURE THAT ANYTHING THAT WE'RE BUILDING WOULD WORK WELL WITH THEIR SYSTEMS. AND I'LL GIVE A PERFECT EXAMPLE OF THAT, OUR KITCHENS.
SO A LOT OF THE TIMES WE JUST FINISHED THE KITCHEN AT MT.
VERNON AND THAT IS A VERY OLD BUILDING.
IT WAS THE ORIGINAL 1940S, THREE STORY SECTION, AND WE ACTUALLY BROKE THROUGH SOME WALLS.
AND OF COURSE THEY'RE NEVER EXACTLY THE WAY YOU THINK THEY ARE.
SO WE HAD SOME EXTRA CHALLENGES ON THAT PROJECT, BUT WE ALSO HAD AN OUTDATED SPEAKER SYSTEM, SO WE ARE WORKING WITH IT ON THAT SCHOOL TO MODERNIZE THAT SINCE WE JUST MODERNIZED THE KITCHEN AND THE CAFETERIA.
AND IT WAS A LITTLE DIFFICULT FOR THEM TO HEAR ANNOUNCEMENTS FROM THE MAIN OFFICE.
SO WE ARE WORKING IN CONJUNCTION WITH THEM WHEN WE CAN.
AND THEN AS FAR AS THE PLAYGROUND ASSESSMENTS, WE WILL ASSESS EVERYTHING.
AND WHO KNOWS IF SOMETHING ELSE HAPPENS AND IT GETS PUSHED.
[00:55:02]
WITH OUR INSURANCE.SO WE DO AN ANNUAL INSURANCE QUICK REVIEW AS WELL.
SO YOU'D BE AMAZED A LOT OF THESE SLIDES AND DIFFERENT PIECES, THERE'S ALWAYS ISSUES GOING ON.
AND THOSE ASSESSMENTS WILL ALSO INCLUDE THE FENCING, THE PORT IN PLACE, RUBBER, THE MULCH, ETC.
NOT JUST THE SWING SETS AND MONKEY BARS, ETC..
DR. REESE, THANK YOU FOR THE PRESENTATION.
MY QUESTION WAS ALSO ABOUT THE PLAYGROUND CONDITION ASSESSMENTS, WHICH I'M VERY EXCITED ABOUT.
AND THEN IF YOU THINK THERE'S GOING TO BE RECOMMENDATIONS IN THE NEXT CIP PROCESS, WOULD IT BE COMING TO US THAT SOON? BUT WITHIN THE SCOPE? WHAT I'M INTERESTED IN IS, IS IT JUST GOING TO BE LOOKING AT THE PHYSICAL CONDITION OR MIGHT YOU BE ABLE TO ALSO GET GATHER INFORMATION ABOUT UTILIZATION RATES OF THE PLAYGROUNDS? BECAUSE I KNOW SOME OF THE PLAYGROUNDS ARE HEAVILY USED BY THE COMMUNITY, YOU KNOW, IN THE OFF HOURS OF THE SCHOOL DAY.
AND I'M INTERESTED IN SEEING MORE OF THAT INFORMATION.
AND THEN THE OTHER THING THAT IS JUST KIND OF A REACH ASK WITH THE PLAYGROUND ASSESSMENTS, I DON'T KNOW IF THERE'S ANY WAY TO DO A SURVEY OR FOCUS GROUP OR ANYTHING LIKE THAT WITH SOME OF THE SCHOOL COMMUNITIES.
MAYBE THERE'S AN OPPORTUNITY THERE, BUT JUST TO KIND OF HEAR FROM SOME OF THE SCHOOL COMMUNITIES, WHAT CONCERNS THEY HAVE ABOUT THE OUTDOOR SPACE WOULD BE WONDERFUL IF WE COULD COLLECT THAT INFORMATION.
AND I'M TRYING I'M SORRY. I'M TRYING TO GO BACK AND MAKE SURE I'M COVERING YOUR FIRST QUESTION.
WHAT WAS THE GIST OF THAT ONE? I THINK IT WAS JUST REALLY ABOUT WHAT'S GOING TO BE INCLUDED IN THE SCOPE.
AND I ASKED ABOUT THE UTILIZATION RATES AND THEN STAKEHOLDER FEEDBACK.
SO THIS IS VERY SIMILAR TO THE FACILITY CONDITIONS ASSESSMENT.
SO THEY ARE GOING TO SEND TEAMS OUT AND THEY WILL BE EXAMINING, INSPECTING ALL OF THE PIECES, ETC..
BUT THERE IS ALWAYS A SURVEY COMPONENT.
SO JUST LIKE WE DID WITH THE FACILITIES CONDITION ASSESSMENTS, WE INTERVIEWED THE BUILDING ENGINEER AND THEN WE INTERVIEWED THE PRINCIPAL AND THEN THEY INTERVIEW SOME OF OUR STAFF AS WELL.
SO ALL OF THOSE PEOPLE WILL BE INTERVIEWED AND THAT WILL GIVE US SOME MORE INFORMATION.
AND REALLY THE SCHOOL OF NOTES, BECAUSE FOR EXAMPLE, AT JOHN ADAMS, WE RECENTLY HAD A PIECE OF EQUIPMENT THAT WAS BROKEN AND IT'S IN A FAR BACK CORNER OF THE SITE.
WE CAN'T SEE EXACTLY HOW THIN OUR CAMERAS CAN REACH THAT FAR, ETC., ETC..
BUT TALKING TO THE SCHOOL AND TALKING TO SOME OF THE PTA MEMBERS, WE HAVE A FEEL FOR WHAT THE PROBLEM IS AND THAT WILL INFORM SOME OF OUR DECISIONS BECAUSE NOW WE'RE LOOKING AT POSSIBLY WITH THAT SCHOOL AND SOME OTHERS GET RENOVATED.
THERE MAY BE SOME REDESIGN ELEMENTS AS WELL.
SO THERE MAY BE DIFFERENT PLACEMENTS SO THAT WE CAN BETTER CAPTURE THINGS ON CAMERA.
THERE WILL ALSO BE WHAT WE'RE LOOKING TO DO IN A COUPLE OF THEM IS KIND OF SHRINKING THE FOOTPRINT BECAUSE THE PORT AND PLACE RUBBER IS VERY EXPENSIVE AND SOME OF THESE PLAYGROUNDS JUST DID A BIG RECTANGLE OR SQUARE OF THE PORT IN PLACE AND PLOP THE EQUIPMENT ON IT.
WELL, TO REPLACE THAT HAS GOTTEN VERY EXPENSIVE.
WE'D LIKE TO SHRINK IT A LITTLE BIT SO IT MORE GOES AROUND THE FALL ZONES AND THEN WE CAN HAVE SOME MORE LANDSCAPING AND SOME BUFFERS AND SOME PLANTS, ETC., AND SOME CURBING.
BECAUSE THE OTHER THING THAT WE'RE TRYING TO DO IS WE'VE GOT A HANDFUL OF PLAYGROUNDS WHERE THE MULCH ISN'T REALLY CONTAINED AND IT'S SPILLING OVER ONTO THE SIDEWALKS, IT'S CLOGGING THE DOORS AND THEY'RE GETTING JARRED OPEN AND THINGS LIKE THAT.
[01:00:10]
I THINK. THANK YOU FOR THAT.AND I THINK IF THAT MIGHT BE SOMETHING, WE COULD PARTNER WITH P-TECH AND ASK THEM TO REACH OUT TO THEIR, YOU KNOW, THROUGH THEIR PTA LIAISONS TO GATHER THAT INFORMATION FOR THE DIVISION AND JUST BRING IT BACK TO SUPPLEMENT THE PLAYGROUND ASSESSMENTS.
I HAVE GONE TO A COUPLE OF PTA MEETINGS AS WELL.
THEY'RE NOT QUITE AS ORGANIZED.
SO AGAIN, ONE REAL MAIN COMPONENT OF THIS ASSESSMENT IS TO MAKE SURE THAT WE ARE BEING EQUITABLE.
WE'RE NOT JUST GOING WHERE PEOPLE ARE ASKING FOR THINGS.
WE'RE GOING WHERE THINGS ARE NEEDED.
SO WE'LL CONTINUE TO GO TO THOSE PTA GROUPS AND GET SOME OF THAT FEEDBACK.
BUT WE CAN CERTAINLY AMELIORATE THAT WITH THE PTA.
AND I JUST WANT TO ADD TO MR. FINNEGAN'S STATEMENT THAT THERE IS CURRENTLY A LOT OF CONVERSATIONS ALREADY OCCURRING WITH P-TECH AND INDIVIDUAL PTA ORGANIZATIONS YOU MENTIONED.
I'VE PERSONALLY HAD CONVERSATIONS WITH P-TECH AND FTA.
THANK YOU. MR. NEWBY. THANK YOU, MADAM CHAIR.
DR. HART, MR. FINNIGAN, GOOD TO SEE YOU.
I JUST WANT TO THANK YOU AND GIVE YOU A SHOUT OUT REGARDING JOHN ADAMS. I KNOW THAT I HEARD FROM THE COMMUNITY THERE THAT THEY WERE SO HAPPY WITH YOU GUYS BEING RESPONSIVE AND GOING TO THAT MEETING AND ANSWERING THEIR QUESTIONS.
SO I JUST WANT TO MAKE SURE THAT YOU GUYS KNOW THAT.
SO MY QUESTIONS ARE ONE IS REGARDING WHAT'S NEXT STEP FOR JOHN ADAMS. I GOT TO SEE THE PLAYGROUND AND AS YOU MR. FINNEGAN MENTIONED THERE, BROKEN EQUIPMENT.
AND I PERSONALLY THINK IT'S IT'S IN A BAD CONDITION.
SO WHAT'S THE NEXT STEP? TIMELINES. AND MY OTHER QUESTION KIND OF IS LINKED TO THAT.
IS THAT SOMETHING THAT'S GOING TO BE PERIODICAL OR IS THAT A ONE TIME THING? SO HOW DO WE MAKE SURE THAT PLAYGROUNDS STAY OR THE ONES THE ONES THAT ARE IN A GOOD STATE OF REPAIR RIGHT NOW? STAY LIKE THAT. AND THE ONES.
EVEN IF IT GETS EXCESSIVE USE, LIKE IS THERE A MAINTENANCE CYCLE? CAN THAT MEAN A CYCLE WILL BE CHANGED IF IT'S BEEN USED EXCESSIVELY AND THE LIFE EXPECTANCY WOULD BE SHORTENED? HOW ARE WE DEALING WITH THAT? SO, JOHN, I'LL TAKE THE SECOND QUESTION, IF YOU DON'T MIND, BECAUSE I JUST WANT TO SPEAK TO THIS STRATEGICALLY.
WE WOULD TAKE THE SAME APPROACH WITH OUR PLAYGROUND ASSESSMENTS FOR THE REASONS THAT YOU JUST MENTIONED, BUT REALLY SPECIFICALLY TO HELP US WITH THE EQUITY PIECE, BECAUSE THERE REALLY HADN'T SEEM TO BE A RHYME OR REASON FOR HOW PLAYGROUNDS WERE BEING REPLACED.
AS MR. FINNEGAN MENTIONED BEFORE, IT PRETTY MUCH WAS BASED OFF OF COMMUNITY FEEDBACK AND YOU WOULD HAVE A PLAYGROUND THAT COULD HAVE BEEN REPLACED BEFORE, A PLAYGROUND THAT WAS TRULY IN NEED OF REPLACEMENT.
AND WE WANT TO GET AWAY FROM THAT IN THE WAY THAT WE GET AWAY FROM THAT IS BY USING DATA TO DRIVE OUR DECISIONS IN TERMS OF REGULAR MAINTENANCE ON THE FIELD EXCUSE ME, FOR PLAYGROUNDS. YES, WE DO HAVE A MAINTENANCE CYCLE.
SO WE HAVE PLAYGROUNDS THAT ARE HEAVILY USED BY THE COMMUNITY AND WE EMBRACE THAT AND WE WANT THAT.
BUT WE ALSO HAVE IN THAT SAME TOKEN PLAYGROUNDS THAT ARE INTENTIONALLY VANDALIZED, UNFORTUNATELY, BY SOME COMMUNITY MEMBERS, AND WE CAN PLAN FOR THAT AS BEST AS POSSIBLE.
RIGHT NOW, SLIDES ARE RUNNING ANYWHERE FROM 18 TO $20000 JUST FOR THE SLIDE PIECE IN AND OF ITSELF.
[01:05:05]
HAVE OUR PLAYGROUNDS ON A REGULAR CYCLE, THAT THERE IS A FOCUS ON STEWARDSHIP ALL AROUND THE BOARD BECAUSE WE WANT TO MAKE SURE THAT OUR STUDENTS IN OUR COMMUNITY CAN REALLY ENJOY OUR PLAYGROUNDS ONCE THEY'RE UPDATED CURRENTLY AND KEEPING THEM IN GOOD SHAPE, WORKING WITH US TO KEEP IT IN GOOD SHAPE.OKAY. AND THEN LET ME JUST ADD TO THAT A LITTLE BIT AND TRY TO ANSWER THE REST OF YOUR QUESTIONS.
SO THAT ONE WE ACTUALLY ARE REPLACING, WE DID ALREADY IDENTIFY SOME FUNDING.
IT'S GOING THROUGH THE PROCESS.
HOWEVER, THE WAY THE ASSESSMENTS WILL WORK IS THEY WILL BASICALLY RANK EVERYTHING.
GO AHEAD AND REQUEST MONEY FOR THOSE AND GET THEM IN THE BUDGET FOR FISCAL YEAR 24.
SO WE WOULD LIKE TO DO IT SIMILAR TO HOW WE'RE DOING.
SO THAT IS THE GOAL AS FAR AS THE TIMING GOES.
BUT IN JUST KNOWING WHAT I KNOW AT A HANDFUL OF THESE FACILITIES, WE DO HAVE A FEW THAT ARE NEWER.
WE CAN KIND OF START SOME OF OUR PLANNING PROCESSES FOR THAT.
AS FAR AS JOHN ADAMS, THERE ARE A FEW OTHER THINGS THAT WE'D LIKE TO DO AS WELL.
SOME OF THOSE PLAYGROUNDS, THEY ACTUALLY HAVE SEVERAL DIFFERENT PLAYGROUNDS ON THAT PROPERTY.
THERE'S A COMPANION PLAYGROUND, THERE'S A LARGER KID PLAYGROUND, A YOUNGER KID PLAYGROUND.
AND THEN AS YOU WRAP AROUND THE BUILDING, THERE'S A FEW KIND OF SCATTERED PIECES AS WELL.
SO WE WOULD KIND OF LOOK TO KIND OF REDESIGN SOME OF THAT.
BUT ALSO THERE ARE SOME ISSUES WITH THAT WHOLE SITE.
WE'VE GOT SOME STORMWATER MANAGEMENT ISSUES.
WE WANT TO REGRADE PART OF THAT HILL BECAUSE THERE'S A LOW POINT, THERE'S CONSTANTLY STANDING WATER.
SO WE DO A LITTLE BIT OF REGRADING, SO WE GET THINGS INTO THE INLETS AND THEN PROBABLY TAKE OUT A COUPLE OF PIECES OF THE SIDEWALK TO MAKE SURE THAT WE DON'T HAVE ANY LOW POINTS. SO THAT'S THE TYPE OF STUFF WE'RE TRYING TO DO.
WE WANT TO MAKE THESE AS MAINTENANCE FREE AS POSSIBLE.
SO OUR MAINTENANCE CREWS ARE STRETCHED PRETTY THIN.
STAYING WITHIN THE BUILDING AND TO ASK TO DO A LOT OUTSIDE IS REALLY ASKING A LOT.
SO THAT CAN COME FROM GOOD DESIGN AND THAT IS WHERE WE WILL START TO BE A LITTLE BIT MORE INVOLVED AND MAKE SURE THAT WE'VE GOT BETTER SEPARATION AND WE DON'T HAVE MULCH TRAILING INTO BUILDINGS, ETC., ETC..
SO THAT'S JUST KIND OF THE OVERALL KIND OF APPROACH WE'RE TAKING TO IT.
SO GET A FEW OF THEM DONE AT A TIME.
AND THEN WE GET TO WHERE WE ARE WITH OUR ROOFS, WHERE WE CAN JUST START MAKING REPLACEMENTS AS OPPOSED TO COMPLETELY REDOING THINGS THAT ARE 20 YEARS BEYOND THEIR FUNCTIONALITY. THANK YOU SO MUCH FOR YOUR DETAILED RESPONSE.
APPRECIATE IT. I HAD ONE MORE QUESTION.
HART, SOMEONE TOUCHED ON MR. MAYBE BEFORE YOU ASKED FOR MY QUESTION.
SO THIS WILL BE THE LAST QUESTION.
GO AHEAD. SO FOR THE DAY, THE SITUATION WITH THE PLAYGROUND NOT BEING ACCESSIBLE AT OFF HOURS, ARE THERE ANY WAYS THAT WE CAN FIX THAT OR.
FIND A WAY TO GIVE ACCESS TO THE COMMUNITY SOMEHOW, MAYBE HAVE SOME STAFF MEMBERS THERE TO BE PLAYED OR SECURITY MEMBERS OR SOMETHING TO BE PAID OVER TIME TO ALLOW ACCESS TO THE PLAYGROUNDS, MAYBE IN CERTAIN DAYS AFTER SCHOOL OR SOMETHING, BECAUSE, YOU KNOW, THE COMMUNITY THERE DOESN'T HAVE ACCESS TO THAT PLAYGROUND AT ALL AFTER HOURS.
SO IS THAT SOMETHING WE'VE LOOKED AT OR ARE THERE ANY SOLUTIONS THAT ARE AVAILABLE TO TO US HERE? SO I'M GOING TO RESPOND TO THAT ONE BECAUSE I KNOW THIS WAS A CONVERSATION THAT WE HAD WHEN WE WERE BUILDING FOR AN EMPTY DAY.
AND A PART OF IT IS THE FACT THAT THE PLAYGROUND AND AREAS ON THE TOP OF THE GARAGE.
[01:10:01]
AND WHAT WE WHAT WE SAID THREE YEARS AGO WHEN WE WERE OPENING THE BUILDING WAS THAT OUR STUDENTS WERE COMING FROM WILLIAM RAMSAY, FROM JOHN ADAMS. SO WITHIN THEIR COMMUNITIES, THEY ACTUALLY ARE CLOSER TO OTHER SCHOOLS FOR THE MOST PART.AND NOW THAT WE ARE FOR THIS IS YEAR FOUR OF THE BUILDING BEING OPEN, MANY OF THOSE FAMILIES WHO WERE HERE WHEN WE WERE HAVING THIS DISCUSSION ARE NO LONGER HERE.
SO THEIR KIDS ARE MIDDLE SCHOOL NOW.
SO THIS IS A NEW GROUP OF FAMILIES THAT WE'RE JUST GOING TO HAVE TO REITERATE THAT REALLY IS A PART OF US HAVING THIS VERY URBAN CONCEPT THAT WE HAVE WITH THE TOP, WITH HAVING THE PLAYGROUNDS ON ON THE TOP OF THE OF THE GARAGE.
BUT THAT WE HAVE TO ENCOURAGE THEM TO USE, YOU KNOW, THE FACILITIES THAT ARE CLOSEST TO THEIR HOMES.
AND THAT THAT'S JUST THE MESSAGING THAT WE'RE GOING TO NEED TO CONTINUE TO DO.
IT'S NOT JUST ABOUT HAVING THE STAFFING THERE.
IT REALLY IS THE FACT THAT HOW YOU GET ACCESS TO THE GARAGE AND TO THE TOP FLOOR, THERE ARE SOME SECURITY MEASURES THAT WE TOOK IN PLACE THAT YOU JUST CAN'T COME OFF THE STREETS AND GO UP TO THE TOP FLOOR OF THE OF THE GARAGE PARKING GARAGE.
I THINK WE'RE GOING TO HAVE TO KEEP REITERATING THAT TO OUR FAMILIES TO UTILIZE, YOU KNOW, JOHN ADAMS. YOU KNOW, WE DO HAVE SOME EQUIPMENT THAT'S NOT WORKING SOMETIMES JOHN ADAMS AS WELL AS WILLIAM RAMSEY'S PLAYGROUND AND OTHER AREAS THAT STUDENTS ARE BEING DRAWN FROM, BECAUSE WE DO HAVE COMMUNITY PARKS AND PLAYGROUNDS TO.
SO WE NEED TO ACCEPT THIS REPORT.
MADAM CHAIR, I MOVE TO ACCEPT THE CIP REPORT.
SECOND, I HAVE VICE-CHAIR GREEN, WHOSE SECOND IS DR.
REESE MOTION. EVERYONE CAN VOTE IN SD AND MS..
NIELSEN, I HAVE AN ORAL VOTE OF YES.
WE DO HAVE TWO OTHER ITEMS. THE NEXT ONE IS VERY SHORT AND THEN WE HAVE OUR 2024 DRAFT BUDGET CALENDAR, WHICH WE WILL ONLY MAKE THIS INFO ITEM TODAY.
THERE WILL BE NO ACTION TODAY.
IT WILL JUST BE FOR INFO TO GIVE PEOPLE SOME TIME.
TO PROCESS ANY QUESTIONS THAT THEY MIGHT HAVE OR THAT THEY GET ANSWERS TO TODAY.
ALL RIGHT. SO WITH THAT SAID, LET'S GO AHEAD WITH OUR BUDGET RESERVE REPORT FOR QUARTER THREE.
[20. FY22 CIP Budget Reserve Report, Q3]
WRITE TO MR. FINNEGAN.RESERVE REPORT FOR QUARTER THREE 2022, THE ACCOUNT BALANCE STAYS AT 285,077.
SORRY. IS THAT BETTER? YEAH, THAT'S BETTER. OKAY.
SORRY. SO FOR THE VIP RESERVE ACCOUNT FOR THIRD QUARTER 2022, WE HAVE $235,759.77. THAT HAS NOT CHANGED OVER THE LAST FOUR QUARTERS.
SO WE ARE RUNNING STRONG THERE.
WE HAVE NO MOVEMENTS, SO WE ARE LOOKING AT IT.
WE DO HAVE SOME SAVINGS AND SOME OF THE PROJECTS THAT I MENTIONED, WE WILL BE POSSIBLY LOOKING TO ADD SOME THINGS DOWN THE ROAD, BUT WE'LL ALSO PROBABLY BE LOOKING AT UTILIZING SOME OF THIS MONEY THAT'S BEEN SITTING THERE FOR A WHILE.
SO I HAVE STARTED SOME CONVERSATIONS ON SOME IDEAS FOR SOMETHING THAT REALLY COULD BE PUT TO USE.
SO THERE MAY BE A LITTLE I'M SORRY, YOU'RE GOING UNDERWATER AGAIN.
[01:15:08]
AND I ARE STARTING DISCUSSIONS ON SOME POTENTIAL WAYS THAT WE COULD UTILIZE THE BALANCE AND WOULD OF COURSE BRING THAT TO YOU, DR.HUTCHINSON, TO THE BOARD AT A LATER TIME.
BUT JUST WANTING TO NOTE THAT WE ARE THINKING PROACTIVELY ABOUT THE BEST USE OF THESE FUNDS.
THIS, I BELIEVE, IS FOR INFORMATION AND NOT ACTION.
THAT IS THE GIST OF THE REPORT AND ALL OF THE FUNDING ITEMS ARE SPENDING.
ARE THERE ANY QUESTIONS ABOUT THIS ITEM? OKAY. ALL RIGHT.
WE APPRECIATE THE INFORMATION.
ALL RIGHT. LAST BUT NOT LEAST.
[21. FY 2024 DRAFT Budget Calendar]
WE HAVE TO TAKE A LOOK AT OUR FY 2024 DRAFT BUDGET CALENDAR.NIELSEN IF YOU CAN PROJECT AND I CAN TURN IT OVER TO MR. TURNER, IF THAT'S OKAY. DR.
HUTCHINGS. THANKS, CHAIR ALDERTON SO AS SHAREHOLDERS MENTIONED A SECOND AGO TONIGHT BEFORE YOU FOR INFORMATION IS A DRAFT OF NEXT YEAR'S BUDGET CALENDAR.
STAFF HAS BEEN ASKED TO PROVIDE AT THE END OF EVERY FISCAL YEAR, A DRAFT FOR THE FOLLOWING YEAR SO THE SCHOOL BOARD CAN CONSIDER A DATE AND IF THERE IS SUPPORT FOR A CHANGE, IT CAN BE DONE SO PRIOR TO THE CALENDAR BEING UP FOR APPROVAL IN THE FALL.
WITH THAT, I'LL TURN IT BACK OVER TO CHAIR ALL THE TIME FOR ANY DISCUSSION AMONG THE MEMBERS.
SO. WE'RE AT THAT POINT WHERE BOARD MEMBERS CAN ASK QUESTIONS.
AND SO I KNOW I HAVE MIXED VIEWS.
BUT I'LL START WITH KIND OF THE END.
I UNDERSTAND HOW WE ADJUST TO THIS CALENDAR TO MAKE SURE THAT WE ARE PROVING OUR BUDGET IN FRONT OF THE CITY MANAGER MAKING THE PRESENTATION, AND I WANT TO COMMIT TO TRYING TO DO THAT.
SO IN A NUMBER OF INSTANCES THIS JANUARY AND FEBRUARY, WE WOULD HAVE TO WE WOULD BE IN A WORK SESSION AND THE VERY NEXT DAY OUR QUESTIONS WERE DUE OR WE WOULD HAVE A BOARD MEETING AND OUR AD DELETES WOULD BE DUE THE VERY NEXT DAY.
AND FRANKLY, FOR SOMETHING THAT WE'RE SUPPOSED TO BE OVERSEEING AS A BODY ON BEHALF OF OUR CONSTITUENTS AND TAXPAYERS IN ALEXANDRIA, I DON'T THINK IT'S ALL THAT RESPONSIBLE OF US.
AND I DON'T NECESSARILY NEED TO GO THROUGH THAT TONIGHT.
I CAN EMAIL THAT AND WE CAN TALK ABOUT IT WHEN WE APPROVE THE BUDGET LATER.
BUT I GUESS THE TWO QUESTIONS ARE CAN THE OPERATING BUDGET PRESENTATION COMBINED FUNDS PRESENTATION BE PRESENTED BEFORE WE BREAK FOR WINTER BREAK? IS THAT POSSIBLE? SURE I CAN TAKE THAT ONE, DR.
HUTCHINGS. SO WE WOULD NOT BE ABLE TO DO THAT.
AND THAT'S ONE OF THE DISCUSSIONS THAT WE HAD LAST YEAR WHEN WE TRIED TO TO MAKE THIS POSSIBLE.
AND ONE OF THE BIGGEST ONES IS THE ENROLLMENT PROJECTION FOR EACH YEAR.
AND THAT ENROLLMENT PROJECTION DEPENDS ON THE FALL NUMBERS THAT WE GET.
WE LOSE A WEEK IN NOVEMBER FOR THE HOLIDAY AND THEN WE ONLY HAVE ABOUT TWO WEEKS IN DECEMBER.
SO IF WE WERE TO PUSH THE PRESENTATION BEFORE THE BREAK, WE'RE TALKING ABOUT 3 TO 3 AND A HALF WEEKS TO BE ABLE TO PUT TOGETHER THE $350 MILLION BUDGET, A 450 PAGE BOOK, AS WELL AS A PRESENTATION.
IT'S JUST NOT ENOUGH TIME FOR MYSELF OR MY STAFF TO BE ABLE TO DO THAT.
[01:20:03]
SO THIS WAS A DISCUSSION THAT WE HAD LAST YEAR, BOTH WITH THE PREVIOUS BOARD AS WELL AS THE BACK, WHEN THEY PROVIDED THEIR RECOMMENDATION TO THE SCHOOL BOARD LAST YEAR. OKAY.AND I GUESS THE SECOND QUESTION IS, DOES THE CITY HAVE ANY WIGGLE ROOM TO PUSH BACK WHEN THE CITY MANAGER RELEASES THE BUDGET ON THEIR OWN? I THINK WE WOULD HAVE TO THAT WOULD NEED TO BE A QUESTION FOR THE CITY MANAGER.
I KNOW LAST YEAR THE CITY MANAGER DID NOT AGREE TO THAT.
I THINK I THINK THAT THAT IS DEFINITELY SOMETHING THAT WE SHOULD BE EXPLORING BECAUSE AS I LOOK AT THE CALENDAR FOR CITY COUNCIL AND THE AMOUNT OF TIMES THAT WE HAVE A FORMER CITY COUNCIL MEMBER, THE AMOUNT OF TIMES THAT CITY COUNCIL MEMBERS CAN SUBMIT QUESTIONS AND THEY HAVE WORK SESSIONS.
AND THEN THE THERE'S A MUCH LONGER DEADLINE BEFORE QUESTIONS DIGEST AND THE QUESTIONS ADD DELETES WHERE WE'RE TRYING TO DO IT IN 12 HOURS.
FOR SOME FOR SOME OF THESE CALENDAR ITEMS. SO I THINK THAT IF THERE IS SOME WIGGLE ROOM, THAT COULD HELP A LOT.
BUT I THINK RATHER THAN JUST GOING THROUGH ALL MY SUGGESTIONS, I'LL JUST MAKE A COUPLE AND THEN I CAN JUST SEND IT AN EMAIL AND SHARE IT OUT BECAUSE I DON'T WANT TO BELABOR THIS CALENDAR FOR THE NIGHT, BUT YOU KNOW, FOR EXAMPLE, IF YOU LOOK AT THE CALENDAR IN JANUARY, THEORETICALLY IT WOULD MAKE IT A BUSIER, A BUSIER WEEK.
BUT YOU COULD DO THE FIRST TWO WORK SESSIONS ON JANUARY 10TH AND 12TH AND THEN HAVE OUR INITIAL QUESTIONS DO JANUARY 18TH AND THE FOLLOWING WEEK RESPONSES FROM STAFF THE FOLLOWING WEEK.
SO IT GIVES A LITTLE BIT MORE TIME FOR US TO DIGEST THAT INFORMATION, GET THAT INFORMATION OUT.
SO THAT'S KIND OF SOME OF THE WIGGLE ROOM THAT I'M LOOKING TO MAKE SURE THAT WE'RE GIVING OURSELVES ENOUGH TIME WHEN WE'RE GIVING STAFF ENOUGH TIME TO RESPOND AND WE'RE DOING OUR DUE DILIGENCE WITH THE BUDGET AS WE'RE GOING.
THANK YOU, MR. EL NUBIANS AND DR.
GO. MADAM CHAIR, I JUST WANTED TO RESPOND TO MISS BOO'S.
HUTCHINGS. OKAY. I WAS JUST GOING TO SAY THAT I THINK IT'S PROBABLY ANOTHER THING WE'RE GOING TO THINK ABOUT IS NEXT YEAR, THIS BOARD WILL HAVE AN OPPORTUNITY TO GO THROUGH THE PLANNING PHASE OF THE BUDGET AND NOT JUST BE PUSHED INTO TRYING TO FIGURE OUT A BUDGET PROCESS, WHAT THE PRIORITIES ARE, WHAT'S IN THE BUDGET ALL AT ONE TIME LIKE THAT.
AND THAT'S I THINK THAT'S A WHOLE NOTHER CONVERSATION THAT THE BOARD SHOULD HAVE.
ALSO, JUST WANT TO KEEP IN MIND, AND I KNOW THAT MR. TURNER CAN ELABORATE ON THIS, BUT MAJORITY OF OUR OPERATING BUDGET, WE'RE THINKING ABOUT 88% OF IT IS REALLY SALARY AND BENEFITS.
AND WE DON'T WANT TO I'M BRINGING THAT UP BECAUSE MOST OF THE DECISIONS, LIKE ONCE WE MAKE A DECISION ABOUT SALARIES, MEANING PEOPLE DON'T GET A PAY INCREASE OR NOT.
MAJORITY OF THE BUDGET IS GONE.
IT'S LIKE 10%, A LITTLE OVER 10% LEFT.
SO WE HAVE TO KEEP THAT IN MIND BECAUSE THEN WE'RE TALKING ABOUT A REALLY SMALL NUMBER AND COMPARISON TO WHAT THE CITY HAS TO DO WHEN THEY'RE LOOKING AT SEVERAL DEPARTMENTS AND THINGS OF THAT NATURE.
SO I JUST WANT TO KEEP THAT THAT MINDSET BECAUSE WE'RE NOT NECESSARILY LOOKING AT THE FULL 350 SOMETHING THOUSAND ITEM BY ITEM, BECAUSE ONCE WE MAKE A DECISION ON MARKET RATE ADJUSTMENTS OR STEP INCREASES, THAT MONEY IS SPENT BECAUSE WE HAVE TO HAVE STAFF.
YOU MAY WANT TO ADD THAT INTO THAT.
CAN YOU GET THE RIGHT PERCENTAGE TO BE.
88% OF OUR OPERATING BUDGET IS PERSONNEL WITH 12% BEING NON PERSONNEL.
WE'RE WORKING AROUND THE MARGINS WITH THE BUDGET.
SO UNLESS WE'RE TALKING ABOUT FURLOUGHS OR RIFFS, WE'RE REALLY WORKING AROUND THE MARGINS COME JANUARY AND FEBRUARY WHEN WE ARE WORKING THROUGH THOSE THOSE BUDGET WORK SESSIONS, BOTH BUDGET WORK SESSIONS AND ADULT WORK SESSIONS, BECAUSE, AS YOU SAID, 88% OF THE BUDGET IS PEOPLE.
[01:25:06]
THANK YOU, MR. TURNER.AND I JUST WANT TO JUMP IN AND REITERATE.
I THINK IT'LL BE REALLY GOOD FOR INCOMING BOARD MEMBERS TO JUST GO THROUGH THAT THE WAY WE'VE KIND OF REWORK THE BUDGET PROCESS, I THINK, BECAUSE THE BOARD ACTUALLY PUT SO MUCH WORK IN ON THE FRONT END.
WHAT WE HAVE FOUND OR WHAT WE FOUND.
GREENE AND DR. REID CAN CHIME IN.
BUT IT MAKES IT HAS MADE THE REST OF THE PROCESS A LOT EASIER BECAUSE WE'VE ALREADY FRONTLOADED THE THINGS THAT WE WANT, YOU KNOW, IN CONJUNCTION WITH STAFF.
SO THERE IS NOT SO MUCH OF A NEED FOR, YOU KNOW, AD DELETES.
AND BECAUSE WE'VE COME TO A SORT OF A COMMONPLACE WAY EARLY IN THE GAME WITH SETTING UP OUR FOCUS AREAS, WE DO A LOT OF WORK ON WORKING WITH STAFF TO DETERMINE LIKE WHAT OUR PRIORITIES ARE GOING TO BE IN THE BUDGET.
AND THAT IS THAT ALL COMES FROM US AS A BOARD.
SO I THINK THAT HAS BEEN VERY HELPFUL TOO.
I WANT TO REITERATE THAT BECAUSE I THINK IT'S IMPORTANT FOR INCOMING BOARD MEMBERS TO KNOW.
DR. RIEF AND THEN MR. NEWBY. THANK YOU, MR. TURNER. I ALWAYS LOVE TO TALK ABOUT THE PROPOSED BUDGET CALENDAR, AND I DO AGREE WITH WHAT MR. ALDERTON WAS SAYING ABOUT, YOU KNOW, AUGUST IS PROBABLY ONE OF MY FAVORITE TIMES BECAUSE THAT'S WHEN WE DO A LOT OF PRIORITY SETTING.
SO THAT'S SOMETHING TO LOOK FORWARD TO COMING WITH YOUR IDEAS AND THOUGHTS AT THAT TIME.
IT'S VERY SIMILAR TO WHAT WE DID THIS YEAR.
I HAD A COUPLE OF CONCERNS ABOUT IN NOVEMBER AND THEN IN MAY AROUND THE PUBLIC HEARING TIMING FOR FROM MY STANDPOINT AS A BOARD MEMBER LIKE I, I LIKE THE PUBLIC HEARING TO HAPPEN AS EARLY IN THE PROCESS AS POSSIBLE SO THAT IT CAN INFORM ME WHEN I'M DOING MY QUESTIONS AND MY AD DELETES. AND SO I WAS LOOKING AT THE NOVEMBER 28TH PUBLIC HEARING AND WONDERING IF THAT COULD BE MOVED UP TO NOVEMBER 14TH TO BE AT THE SAME DAY THAT WE DO THE FIRST WORK SESSION.
AND THEN IN MAY, THE PUBLIC HEARINGS ON MAY 18TH.
AND I DIDN'T KNOW IF IT MIGHT BE POSSIBLE TO MOVE IT TO MAY 4TH, OR WE COULD ADD A SPECIAL MEETING IN MAY 11TH, BECAUSE WHAT I FIND IS WE'RE ALWAYS LOOKING FOR DATES TO HAVE SPECIAL MEETINGS ANYWAYS AROUND THIS TIME OF YEAR IT SEEMS LIKE.
SO THAT WAS ONE IDEA AND I DON'T KNOW IF YOU HAVE ANY REACTION TO THAT.
AND THAT HAS ALWAYS FELT A LITTLE STRANGE TO ME.
MY THOUGHT, MY UNDERSTANDING IS, AND YOU CAN CORRECT ME IF I'M WRONG, IS THAT THE PURPOSE OF THAT JOINT MEETING IS TO KIND OF SHARE WITH THEM WHAT OUR CIP BUDGET IS. SO IT JUST FEELS KIND OF STRANGE DOING IT WHEN IT HASN'T BEEN SHARED WITH THE SCHOOL BOARD YET.
OR SO FOR THE PUBLIC HEARINGS.
I'M FINE WITH THE PUBLIC HEARINGS BEING ANY DATE THAT HAS THE MAJORITY SUPPORT OF THE SCHOOL BOARD.
SO THE MAJORITY OF THE SCHOOL BOARD WANTS THE PUBLIC HEARINGS TO BE ON A DIFFERENT DATE.
SO WHEN WE ARE WORKING TO PIN DOWN THAT ACTUAL DATE, IF WE WANT TO MAKE SURE THAT IT'S AFTER THE SUPERINTENDENT PROPOSES CIP, THAT'S SOMETHING THAT THE TWO CLERKS CAN WORK TOGETHER TO BE ABLE TO DO.
AND IF I COULD, JUST ONE QUICK FOLLOW UP, CHARLES.
[01:30:05]
SO I DON'T KNOW IF IT MIGHT, AND I THINK THERE'S A LOT OF THINGS GOING ON THAT WOULD REALLY LEND THEMSELVES TO THAT.SO JUST SOME FOOD FOR THOUGHT.
THANKS. AND IF I COULD JUST RESPOND.
OH, GO AHEAD. JUST TO RESPOND TO THAT? I THINK SO. I KNOW MONTHLY THERE'S A SUBCOMMITTEE MEETING BETWEEN THE SCHOOL BOARD AND THE CITY COUNCIL.
ANY OTHER MEETING OUTSIDE OF THAT? I'M SURE THE TWO CLERKS CAN WORK ON, BUT I DON'T KNOW IF THERE'S.
A DESIRE TO DO THAT, TO STEP ON THAT SUBCOMMITTEE MEETING THAT MEETS ON A MONTHLY BASIS.
SO THAT'S SOMETHING THAT THE TWO BODIES WOULD JUST HAVE TO DISCUSS DOING THAT, BECAUSE THEN THE QUESTION WOULD BECOME, WELL, WHAT IS THE PURPOSE OF THE SUBCOMMITTEE EACH MONTH IN. YEAH.
YEAH. I THINK WE'VE WE'VE ALREADY TALKED ABOUT THAT.
I THINK THAT'S DEFINITELY GOING TO HAPPEN.
I THINK THEY WOULDN'T NECESSARILY HAVE TO GO ON THE BUDGET CALENDAR, THOUGH, BECAUSE I THINK WE WOULD WANT TO SEPARATE, YOU KNOW, BUDGET MEETINGS, IF ANYTHING, ON THIS CALENDAR.
I THINK WE WOULD WANT TO BE BUDGET RELATED AND THOSE OTHER ONES WE CAN JUST MAKE HAPPEN.
I DON'T THINK THEY NEED TO GO ON THE BUDGET CALENDAR.
I WOULD SAY, YOU KNOW, IF IF DOMINIC IF HE'D LIKE TO.
YOU KNOW. HOST FOR THE NEXT TIME.
I THINK WE'LL HAVE TO APPROVE THIS AT THE JUNE 16TH MEETING.
DOCTOR, DO YOU WANT TO SEND ALONG THOSE DATES THAT YOU WERE SUGGESTING FOR PUBLIC HEARING? WE COULD GET THOSE ON THERE UNLESS ANYBODY HAS A MAJOR ISSUE WITH THAT.
THIS DOESN'T HAVE TO BE APPROVED.
THIS IS JUST FOR YOUR DELIBERATION FOR SUMMER RECESS.
SO IF THERE'S A DISCUSSION AMONG THE SCHOOL BOARD ON WANT TO CHANGE THOSE PUBLIC HEARINGS AND THEN WE CAN JUST ENSURE THAT THE JOINT WORK SESSION IS IS UP TO THE SUPERINTENDENT'S PROPOSED TYPE.
BUT THAT CAN JUST BE DONE THROUGH DISCUSSION AMONG THE MEMBERS.
AND THEN YOU, CHAIR, WOULD LIKE TO JUST SEND DR.
HUTCHINS AND I AN EMAIL WITH WHETHER IT WAS A MAJORITY SUPPORT TO CHANGE.
WE'LL MAKE THAT CHANGE TO BE ABLE TO BRING FORWARD IN THE FALL.
OKAY. I'M JUST THINKING, LIKE THE ITEM THAT DR.
YOU KNOW, CHANGE THAT WE COULD ALL.
THANK YOU, MANAGER. I JUST WANT TO ECHO WHAT MRS. BOOS WAS SAYING.
IT'S LIKE DOMINIC SAID, IT WAS A 400 PLUS PAGE BUDGET.
IT'S GOOD TO KNOW THAT WE HAVE UNTIL THE FALL.
SO I JUST ENCOURAGE US TO KEEP TRYING TO COME UP WITH IDEAS AND HAVING THOSE DELIBERATIONS.
I'M LOOKING FORWARD TO SEEING THE SUGGESTIONS THAT MS..
I ALSO FEEL THAT SOMETIMES THERE WAS A VERY SHORT TURNOUT FOR STAFF.
SO IT'S ALSO A CONCERN FOR ME AND GIVEN THE FACT THAT OUR BUDGET IS 88% PAYROLL AND THE REST IS WHERE THE PLACE REALLY IS, LIKE DR.
HUTCHINGS WAS SAYING AND DOMINIC WAS SAYING EARLIER, DOES THAT GIVE US AN OPPORTUNITY? SO HOW MUCH REAL CHANGE ACTUALLY REALISTICALLY CAN BE BETWEEN THE PROPOSED BUDGET AND THE FINAL ADOPTED BUDGET BEFORE COUNCIL? SO IS ONE IDEA THAT I'M THINKING ABOUT AND MAYBE SOMETHING WE SHOULD RUN BY THE CITY MANAGER, BY COUNCILS, LIKE MAYBE THE CITY MANAGER CAN BUILD IN SOME MARGIN
[01:35:07]
IN HIS BUDGET FOR US BASED ON THE PROPOSED BUDGET THAT WE MAY KNOW REALISTICALLY THAT EVEN IF WE MAKE A CHANGE TO OUR BUDGET, WHICH I KNOW THIS YEAR WE DID, THE PROPOSED BUDGET AMOUNT WAS EXACTLY WHAT WE ADOPTED AT THE END.SO EVEN IF WE MAKE A CHANGE, THEY WOULD HAVE THAT ALREADY LIKE BUILT IN.
SO MAYBE THAT WOULD HELP US WITH NOT HAVING TO BE IN SUCH A HURRY TO APPROVE BEFORE COUNCIL.
SO JUST THROWING THAT OUT THERE AND HOPEFULLY WE CAN CONTINUE TO DELIBERATE ON THAT.
SO THAT'S THAT'S ALL I HAVE HERE.
THANKS. IF I COULD JUST RESPOND REAL QUICK.
PUT ALL THE INFORMATION TOGETHER AND GET IT BACK TO THE SCHOOL BOARD.
I DO WANT TO POINT OUT, THOUGH, THAT THE BUDGET TOUCHES EVERYTHING.
SO EVERYTHING IN OPS TOUCHES THE BUDGET.
SO ALL OF THE PROGRAMS AND SO FORTH, IT ALL IS IMPACTED IN THE BUDGET.
AND TYPICALLY DURING THE BUDGET SEASON, WE HAVE A VERY DEFINED TIMELINE FOR THAT.
FOR THAT ANSWERING OF THOSE AND RESPONDING TO THOSE QUESTIONS, MANY OF THE TIME THE QUESTIONS ARE AROUND PROGRAMS AND SO FORTH, AND THOSE QUESTIONS CAN BE ASKED AT ANY TIME.
AND IF THEY'RE ASKED AT ANY TIME, THE BREADTH AND THE DEPTH OF THE RESPONSES CAN BE GREATER BECAUSE YOU'RE NOT IN A TIME CRUNCH TO BE ABLE TO RESPOND BECAUSE THE BUDGET PROCESS IS ON A TIMELINE.
WE DO HAVE A DEADLINE TO MEET TO BE ABLE TO PASS THE BUDGET AT THE END OF THE DAY.
SO THOSE ARE OTHER TIMES THAT THOSE PROGRAMMATIC QUESTIONS CAN BE BE ASKED AS WELL TO HELP WITH THE TURNAROUND OF THOSE THOSE RESPONSES AND THE DEPTH AND THE BREADTH OF THE RESPONSES AS WELL.
NOTHING BEATS A FAILED BAR TO TRY.
RIGHT. THAT CAN BE ASKED BUT FOR MY EXPERIENCE WORKING IN AND A COUNTY OWNED BE THAT IS VERY DIFFICULT THAT'S A VERY DIFFICULT ASK TO SAY PUT IN A CONTINGENCY FOR IF WE MAKE A CHANGE WE REPRESENT ABOUT 31% OF THE CITY'S GENERAL FUND, SO THAT'S A LARGE CHUNK OF THEIR BUDGET.
SO THEY HAVE TO PUT IN A LOT OF TIME DOING THEIR BUDGET AS WELL.
I'M JUST GOING TO MAKE A FINAL COMMENT.
I DO THINK THAT THE NEW BOARD MEMBERS, AS WE GO THROUGH THE FALL, I REALLY DO BELIEVE THAT PEOPLE ARE GOING TO A BOARD MEMBERS ARE GOING TO HAVE A BETTER FEEL ABOUT THE BUDGET BECAUSE THERE IS THE BUDGET IS DEVELOPED BASED ON THE BOARD'S PRIORITIES.
SO IF WE DO OUR JOB RIGHT, WE'RE DOING WHAT WE'VE WORKED THROUGH.
AND IT'S NOT BASED ON WHAT YOU WANT IN THE BUDGET.
I WANT TO MAKE THAT VERY CLEAR.
IS BASED ON THE DATA AND WHAT THE DATA SAYING WE NEED IN THE BUDGET.
SO THEN EVERYBODY AGREES ON THAT AND THEY SAY THIS IS WHAT WE NEED.
AND THEN WE GO BACK AND WORK WITH OUR TEAMS FOR THREE MONTHS AND WE DO ALL OF OUR STUFF BEHIND THE SCENES TO GET EVERYBODY TO AGREE WITH THE STUFF THAT THE BOARD HAS HAS ALREADY APPROVED FOR US.
SO I REALLY DO BELIEVE IT'S REALLY THE TIMING OF THE NEW BOARD COMING ON AND NOT BEING PRIVY TO EVERYTHING IN REGARDS TO THE PROCESS.
I JUST I JUST BELIEVE THAT IT'S GOING TO.
BUT I DO BELIEVE THAT THE PROCESS THAT THAT WE HAVE PUT TOGETHER COLLABORATIVELY, IT IS ALLOWING US TO HAVE A BETTER BUDGET THAT IS ALIGNED WITH THE PRIORITIES THAT ARE SET BY THE BOARD.
BUT I JUST HAVE A FEELING THAT IN THE FALL WHEN OUR NEW BUDGET, I MEAN, OUR NEW BOARD MEMBERS GO THROUGH THIS PROCESS, I REALLY DO BELIEVE IT'S GOING TO FEEL LIKE, OKAY, I UNDERSTAND WHAT'S GOING ON AND YOU'RE NOT TRYING TO DIGEST EVERYTHING ALL AT ONE TIME LIKE YOU DID COMING THIS YEAR.
[01:40:03]
THANK YOU. OKAY. MISS BOOZE, YOU ARE THE LAST.YEAH. NO, THANK YOU. AND I APPRECIATE THAT.
SO IT'S NOT JUST LIKE WE GET DONE WITH WORK SESSION TOO.
SO THAT'S THE WIGGLE ROOM THAT I'M TRYING TO DO.
I'M I'M GOING TO TYPE IT UP AND SEND IT AROUND TO EVERYBODY TO SEE.
I'M STILL FINE WITH MEETING THE FEBRUARY 14TH DATE, OUR TIMELINE FOR 2023.
BUT, YOU KNOW, EVEN GOING THROUGH AND UNDERSTANDING THE BUDGET AND BEING PART OF THE PRIORITIZATION, I STILL WANT TO BE ABLE TO READ THE THE DOCUMENT AND GO THROUGH IT AND MAKE SURE THAT I'M DOING MY DUE DILIGENCE JUST TO MAKE SURE THAT WE'RE MEETING AND DOING OUR DUE DILIGENCE FOR THE CITIZENS AND TAXPAYERS.
OKAY. ALL RIGHT, SO THERE'LL BE MORE DISCUSSION, I'M SURE.
SO WE'RE GOING TO GO AHEAD AND WRAP THIS MEETING UP.
I JUST HAVE REALLY, REALLY QUICK ANNOUNCEMENTS.
[22. Report from Meagan L. Alderton]
ENFORCE GRADUATION.YAY! SO WE'LL BE THERE CELEBRATING OUR 2022 SENIORS.
AND THEN JUNE 7TH AT 630 WILL BE THE SCHOOL BOARD RETREAT, JUNE 13TH AT 630.
WE HAVE A JOINT OUR JOINT WORK SESSION WITH CITY COUNCIL.
AND THEN ON JUNE 16TH AT 630, THAT WILL BE OUR FINAL SCHOOL BOARD MEETING OF THE YEAR.
SO WE CAN CELEBRATE THAT AT THAT MOMENT.
DOES IT? THAT'S IT, MADAM CHAIR.
DR. REEF. OKAY, I'LL BE VERY BRIEF.
[24. Announcements ]
I'M ALSO LOOKING FORWARD TO GRADUATION, AND I KNOW THAT THE ALEXANDRIA CITY HIGH SCHOOL PTA WAS RAISING FUNDS THROUGH THESE GRADUATION SIGNS.SO I GOT ONE FOR EVERY BOARD MEMBER.
ALL RIGHT. LOOKS LIKE I NEED A MOTION TO ADJOURN.
REEF. IN SECONDS, MR. MOTION. GO AHEAD AND VOTE SB.
I HAVE A ROLL CALL VOTE OF YES.
FOR MYSELF. MEGAN ALDRIDGE YES.
GO HOME.
* This transcript was compiled from uncorrected Closed Captioning.