[00:00:04] >> GOOD AFTERNOON, EVERYONE I WILL BE CALLING THIS MEETING TO ORDER THIS IS THE SUPERINTENDENT EVALUATION CRITERIA DEVELOPMENT COMMITTEE MEETING THAT IS A MOUTHFUL BUT THAT'S WHAT WE ARE HERE TO DO. LET ME CALL THIS MEETING TO ORDER AND THE FIRST THING I'M GOING TO DO AS A MATTER OF BUSINESS IS A MOTION TO ALLOW THE PARTICIPATION OF A BOARD MEMBER BY ELECTRONIC MEANS. WHEREAS CHRISTOPHER SUAREZ HAS NOTIFIED THE COMMITTEE THAT HE IS UNAVAILABLE TO BE PHYSICALLY PRESENT FOR TODAY'S SCHOOL BOARD MEETING DUE TO A WORK OBLIGATION SPECIFICALLY UNABLE TO TRAVEL TO ALEXANDRIA AND WHEREAS HE IS NOT PARTICIPATED IN MORE THAN TWO OR 25 PERCENT SCHOOL BOARD MEETINGS BY ELECTRIC MEANS THAT DURING THE YEAR 2021. AND WHEREAS CHRISTOPHER SUAREZ REQUESTS THE OPPORTUNITY TO PARTICIPATING IN THE MEETING VIA TELEPHONE CONFERENCE CALL FROM WASHINGTON DC WHERE THE CONFERENCE CALL SHALL BE HEARD BY ALL PARTICIPANTS IN THIS BORDER AND WHEREAS A QUORUM OF THE COMMITTEE IS PHYSICALLY ASSEMBLED IN THIS BOARDROOM. THEREFORE I MOVE VIRGINIA CODE 2.2 - 3708 THE COMMITTEE APPROVED THE PARTICIPATION OF CHRISTOPHER SUAREZ IN HIS MEETING BY TELEPHONE CALL /ZOOM. YOU ARE UNANIMOUSLY, CHRISTOPHER SUAREZ, ALLOWED TO ATTEND THIS MEETING. WE BOTH SAY YES, FOR THE RECORD. THIS MEETING IS ATTENDED BY MYSELF, CINDY ANDERSON, VERONICA NOLAN AND CHRISTOPHER SUAREZ. WHO IS GOING TO TAKE IT AWAY, DOCTOR HUTCHINS. >> THANK YOU VICE CHAIR. FIRST OFF I WANT TO SAY THAT EVERYBODY SHOULD HAVE JUST RECEIVED A COPY. SOMEONE THING IS ON. >> I'M SORRY THAT WAS ME. SORRY ABOUT THAT. >> EVERYONE SHOULD HAVE RECEIVED A COPY OF THE DRAFT EVALUATION TOOL YOU SHOULD SEE IT IN YOUR EMAIL I BELIEVE THAT SUSAN HAS A COPY OF THAT NOW, AS WELL. WE WANTED TO DO A PROCESS SIMILAR TO WHAT WE DID IT LAST YEAR WHERE WHAT WE ARE BRINGING HERE BEFORE YOU TODAY IS LIKE THE BONES OF THE EVALUATION AND WE WANT TO GET SOME TAKEAWAYS FROM YOU ALL TODAY TO MAKE SURE WE ARE HEADED IN THE RIGHT DIRECTION. I'M GOING TO ASK FOR DOCTOR PAIGE TO GO THROUGH THE AREAS OF FOCUS IN EACH OF THESE STANDARDS BECAUSE WHAT WE HAD HIS TEAM DO IN THE PREVIOUS YEARS IS LOOK AT THE SUPERINTENDENCE EVALUATION TOOL, LOOK AT EACH PERFORMANCE STANDARD AND MAKE SURE THAT THE APPROPRIATE AREAS OF FOCUS ARE ALIGNED WITH THOSE STANDARDS BECAUSE AS WE MADE PART OF OUR PHILOSOPHY AND OUR VISION FOR THE SUPERINTENDENCE EVALUATION IS TO ENSURE THAT THE STRATEGIC PLAN IS A DRIVING ORGANIZATION AS A WHOLE AND IN THOSE AREAS OF FOCUS THAT ARE ALIGNED WITH THE STRATEGIC PLANNING GOALS THAT THOSE AREAS OF FOCUS DRIVE THE SUPERINTENDENCE EVALUATION IN THE SUPERINTENDENCE EVALUATION DRIVES OUR SCHOOL IMPROVEMENT AS WELL AS DEPARTMENT IMPROVEMENT PLANS WHICH ALSO DRIVES THE EVALUATION OF STAFF WITHIN THE ORGANIZATION SO THAT WE ARE FULFILLING OUR SYSTEMIC ALIGNMENT GOAL WHICH IS ONE OF OUR STRATEGIC PLANNING GOALS. I WILL TURN THINGS OVER AT THIS POINT TO DOCTOR PAIGE JUST TO RUN US THROUGH THE DIFFERENT AREAS OF FOCUS THAT WE HAVE INCLUDED ON, FOR EACH PERFORMANCE STANDARD AND WHY THEY HAVE A BEEN PLACED INTO THOSE PARTICULAR AREAS. >> THANK YOU, DOCTOR HUTCHINGS. GOOD AFTERNOON, EVERYONE. AS A DOCTOR HUTCHINGS ALLUDED TO THE INTENT HERE IS TO CERTAINLY BUILD UPON WORK THAT HAS PREVIOUSLY BEEN DONE SO NOT REINVENTING THE WHEEL. ALSO, I THINK A KEY POINT TO THIS YEAR'S EVALUATION AS WE DO NOW HAVE A BASELINE ON WHICH TO WORK IN TERMS OF THIS SUBCOMMITTEES WORK OVER THE PAST FEW YEARS AND AT THIS EVALUATION A STRUCTURE AND CONTINUING TO REFINE. SO WHAT YOU WILL SEE THIS YEAR THAT I WOULD POINT OUT IS A UNIQUE BETWEEN UNIQUENESS COMPARED TO EARLIER YEARS AS WE NOW HAVE A CONTINUITY INITIATIVES WE ARE CARRYING FROM YEAR-TO-YEAR. ON THE FIRST PAGE OF THE DEVALUATION IS AN EXCELLENT EXAMPLE OF THAT AND THE STRATEGIC PLAN IMPLEMENTATION AND IS A CONTINUING AREA OF FOCUS FOR THE CURRENT SCHOOL YEAR. THAT IS SOMETHING THAT IS OBVIOUSLY ALSO FEATURED IN IT LAST YEAR'S EVALUATION GIVEN THE PROMINENCE OF THE WORK AND MOVING THE ORGANIZATION FORWARD IN TERMS OF THE VISION, MISSION, CORE VALUES TALKED ABOUT IN OUR EQUITY FOR ALL PLAN. IN THE PERFORMANCE STANDARD ONE AROUND MISSION, VISION GOALS THAT YOU WILL SEE A LIEN AS WE'VE HAD IN PAST YEARS TOWARDS THE STRATEGIC PLAN IMPLEMENTATION AND YOU WILL SEE THOSE DOCUMENTED THEIR AS WELL AS SOME OF STARTING PLACES AS WE THINK [00:05:05] ABOUT THE MEASUREMENT EVIDENCE AND ARTIFACTS LISTED OUT INCLUDING LARGELY SURVEY FEEDBACK BUT FROM THE 360 AS WELL AS FROM OUR EQUITY CLIMATE SURVEY WORK THAT WE'RE DOING ON AN ANNUAL BASIS LINKED INTO THE EQUITY FOR ALL PLAN. AND PERFORMANCE STANDARD TO, LET ME SCROLL DOWN, PLANNING AND ASSESSMENT, THIS IS WHERE YOU START TO SEE SOME OF THE UNIQUE OR NEWARK FOCUS AREAS FOR THIS YEAR. SURE, I THINK I CAN. SORRY, EVERYTHING REVERTS BACK INTO TODDLER BOOKS FOR ME, CURRENTLY, SO THAT WAS JUST A LITTLE. SO WITHIN PERFORMANCE STANDARD NUMBER TWO JUST TO REFRESH IS OUR PLANNING AND ASSESSMENT STANDARD WE HAVE AT THE AREAS OF SEAL RECOVERY, HISPANIC MALES COUNTED GIFTED AS WELL AS THE POLICY EQUITY AUDIT AND THESE REVOLVE AROUND THE IDEA OF A STRATEGICALLY GATHERING, ANALYZING AND USING A VARIETY OF A DATA TO GUIDE PLANNING AND DECISION-MAKING. SO WE'VE IDENTIFIED THOSE FOCUS AREAS SPECIFICALLY FOR THIS YEAR AS ONES WHERE WE WILL BE DISPLAYING THOSE VALUES AS IDENTIFIED WITHIN PERFORMANCE STANDARD? LIKEWISE, WE HAVE BUILT THE MEASUREMENT EVIDENCE AND ARTIFACTS IN TERMS OF A STARTING PLACE, CERTAINLY EVIDENCE FROM MAJOR DIVISION INITIATIVES TO DETERMINE THE STRATEGIC GATHERING, ANALYSIS AND WRITING DATA USE AS WELL AS SOME INDICATORS AROUND THE EQUITY DASHBOARD AS WELL AS THE STAFF EQUITY CLIMATE SURVEY. SO THAT AT A VERY HIGH LEVEL IS PERFORMANCE STANDARD 2, PERFORMANCE STANDARD THREE AS WE GO DOWN IS AROUND THE INSTRUCTIONAL LEADERSHIP. SO HERE, YOU WILL SEEM THE SUPERINTENDENT FOSTERING THE SUCCESS OF ALL TEACHERS, STAFF AND STUDENTS BY ENSURING THE DEVELOPING, COMMUNICATION AND IMPLEMENTATION AND VALUATION OF ITS EFFECTIVE TEACHING. WE IDENTIFIED ALSO THE SEAL RECOVERY SPECIFIC TO THE FOCUS ON KATE FOR LITERACY, MATH RECOVERY AND THE RULER IMPLEMENTATION. THE MIDDLE SCHOOL EDUCATION EXPERIENCE YOU WILL SEE FOLDED IN HERE AROUND THE SCHEDULING, MATH PATHWAYS AND THE TRANSITIONS. AS WELL AS OUR HISPANIC MALES AND ACADEMIC ENRICHMENT AND ADVANCEMENT AS WELL AS THE STRATEGIC PLAN WHICH IS THE EQUITY TRAINING FOR SCHOOL BOARD ADMINISTRATIVE'S AND A SCHOOL STAFF WHICH IS CONTINUING INITIATIVE FROM A PREVIOUS YEARS. AND LIKEWISE, YOU WILL SEE SOME BOLTED OUT MEASUREMENT EVIDENCE ARTIFACTS THERE TO COINCIDE WITH THAT PERFORMANCE STANDARD. AS WE SCROLL DOWN, I AM TRYING TO KEEP THIS AT SOMEWHAT OF A HIGH LEVEL. PERFORMANCE STANDARD NUMBER FOUR LEADERSHIP AND SAFETY AND HERE WE ARE LOOKING AT SOME BUDGET LIFTS SO LOOKING AT ALIGNING THE BUDGET PRIORITIES AND A DECISION MAKING WITH THE STRATEGIC PLAN. THE APPROVAL OF THE OPERATING AND CAPITAL IMPROVEMENT BUDGET AS WELL AS THE IMPLEMENTATION OF THE STUDENTS WITH DISABILITY PLAN AND AGAIN AT THE STRATEGIC PLAN IMPLEMENTATION SPECIFIC THIS TIME TO THE IMPLEMENTATION OF MONITORING OF OUR HUMAN RESOURCES AND FACILITIES AUDITS. SEVERAL OF THESE ITEMS ARE CARRIED OVER AGAIN FROM THE PREVIOUS YEAR. GIVEN THE BREADTH OF THESE TOPICS THESE ARE MULTIYEAR EFFORTS AND INITIATIVES SO CERTAINLY KEEP WORK THAT IS CONTINUING WITHIN THE ORGANIZATION THAT WE WANT TO HIGHLIGHT WITHIN THE EVALUATION AND LIKEWISE YOU WILL SEE THE MEASUREMENT OF THE ARTIFACTS ALIGNED TO SOME OF THOSE EFFORTS AS WELL AS TO THE OVERALL PERFORMANCE STANDARD OUTLINED IN THE BOX NEXT TO IT. AND THEN, THREE MORE TO GO. PERFORMANCE CENTER FIVE AROUND COMMUNICATION COMMUNITY RELATIONS. WE'VE IDENTIFIED THE EARLY COLLEGE AND COLLABORATING AND LEVERAGING RELATIONSHIPS WITH KEY EXTERNAL STAKEHOLDERS AND AT THE CORE SEQUENCING AND PROGRAM DEVELOPMENT EFFORTS. WE ALSO HAVE IDENTIFIED TWO OF THE AREAS OF FOCUS AROUND HISPANIC MALES AND THE STRATEGIC PLAN IMPLEMENTATION AS THE ESTABLISH AND EXECUTE A COMMUNITY ENGAGEMENT PLAN TO HIGHLIGHT THOSE SPECIFIC EFFORTS WITHIN THOSE AREAS THIS YEAR AND THE OUTREACH THAT WILL BE UNDERTAKEN THERE. AND THEN LIKEWISE, YOU WILL SEE THE EVIDENCE AND THE MEASUREMENT THAT IS A BOLTED OUT THERE ON THE SIDE. ANNA GOAL SIX, IS AROUND PROFESSIONALISM THIS IS ONE THAT IS A LITTLE TRICKY AS [00:10:02] IT IS A FAIRLY GENERIC OVERARCHING UMBRELLA CATEGORY. SO IN TERMS OF TYING IT TO A SPECIFIC INDICATOR WE DID IDENTIFY SEAL RECOVERY JUST BASED ON THE SCOPE, SIZE AND CRITICAL NATURE OF THAT PARTICULAR AREA OF FOCUS FOR THIS YEAR AND THEN YOU WILL SEE THE MEASUREMENT EVIDENCE AND ARTIFACTS THAT ARE MORE SPECIFIC TO THE PROFESSIONALISM BOTH IN TERMS OF THE OVERALL STATEMENT AS WELL AS SOME OF THOSE SUB AREAS THAT HAVE BEEN IDENTIFIED BY THE SUBCOMMITTEE IN THE PREVIOUS YEARS AS AREAS OF IMPORT FOR THIS EVALUATION. AND THEN LAST BUT NOT LEAST, IS OUR STUDENT ACADEMIC PROGRESS. HERE AGAIN, WE LINK THIS TO THE SEAL RECOVERY KNOWING WHERE WE ARE OFF OF THE PANDEMIC AND THEN ALSO THE MEASUREMENT EVIDENCE ARTIFACTS AROUND KEY METRICS AND UNDERSTANDING BOTH OF THE IMPORTANCE OF ACHIEVEMENT LEVELS IN TERMS OF, FOR EXAMPLE, GRADE LEVEL ACHIEVEMENT WHILE ALSO ACKNOWLEDGING AND ACCREDITING GROWTH. SO IF A STUDENT MAY NOT BE ON A GRADE LEVEL AT THE END OF THE YEAR HOWEVER IF THEY HAVE SHOWN TWO YEARS WORTH OF GROWTH IN A SINGLE ACADEMIC YEAR THAT IS SOMETHING THAT WE NEED TO ACKNOWLEDGE AND CELEBRATE AS A SUCCESS FOR THAT STUDENT IN TERMS OF CLOSING THAT GAP. SO THAT IS A HIGH LEVEL WALK-THROUGH OF SOME OF THE LOGIC AND CERTAINLY PROGRESS NOT ALLOWING IMPERFECTION TO GET IN THE WAY. AND CERTAINLY, I GUESS AT THIS POINT WE WILL TREBEK OVER TO DOCTOR HUTCHINGS AND OPENED IT FOR COMMENTS OR QUESTIONS. >> I HAVE A QUESTION. UNLESS A DOCTOR HUTCHINGS WILL SPEAK. >> I AM SORRY I DO NOT HAVE MY MICROPHONE ON. I WAS GONNA TURN THINGS OVER THE BOARD I WAS TALKING WITHOUT THE MICROPHONE SO I WILL TURN THINGS OVER TO OUR BOARD REPRESENTATIVES. TO GUIDE THIS DISCUSSION AND ANY QUESTIONS AND COMMENTS. >> MR. SUAREZ DO WANT TO KICK IT OFF THE QUESTION? >> THANK YOU DOCTOR PAGE I APPRECIATE THE PRESENTATION AND GOING OVER THAT HIGH LEVEL OVERVIEW. I THINK THAT OVERVIEW IS A GREAT. I THINK THOSE AREAS OF A PRIORITIZATION TOTALLY LINE UP WITH I THINK WHERE THE BOARD IS IN A GENERAL. SO I THINK THIS IS A GREAT START. I THINK MY GENERAL QUESTION GOES TO THE POINT OF WHAT YOU SAID AT THE BEGINNING WHICH IS THAT NOW WE HAVE DONE THIS PROCESS IN GEAR NOW THAT WE ARE SOMEWHAT EMERGING FROM THE PANDEMIC AND HAVE SOME ACADEMIC DATA FROM LAST YEAR AND CAN MORE OF A BASELINE. I AM WANT TO PUT IT TO MY BOARD COLLEAGUES, I THINK WOULD BE NICE TO HAVE IT VERY CLEARLY IN AT THIS DOCUMENT THE BASELINE IS X AND THE NUMBER FOUR AT THAT BASELINE IS THIS AND FOR THAT PARTICULAR KEY INDICATOR OUR GOAL FOR THE YEAR IS Y. LIKE WE WANT TO GET TO THIS PARTICULAR GOAL. OBVIOUSLY, I THINK THE BOARD WOULD CONSIDER ALL OF THE CONTEXT OF A COVID AND THIS YEAR AND WHATEVER HAPPENS THIS YEAR. BUT I THINK JUST HAVING THOSE CERTAIN NUMERICAL GOALS CLEARLY DEFINED WOULD BE REALLY HELPFUL. THE HISPANIC MALES DISCUSSION, OBVIOUSLY THE GRADUATION RATE WENT UP LAST YEAR, IS THAT A NUMBER WE WANT TO LOOK AT AND CONTINUE TO FOCUS ON THAT NUMBER? AND WHAT IS A GO FOR THAT. ARE THERE OTHER NUMERICAL INDICATORS WHETHER IT IS MAP DATA OR OTHER TYPES OF ACADEMIC OR NUMERICAL DATA WE WANT TO USE THE BASELINES FROM THIS YEAR TO INTEGRATE INTO THIS INSTRUMENT? OBVIOUSLY, ALL OF THE SORT OF THINGS WE ARE LOOKING AT ARE NOT GOING TO HAVE A NUMBER LIKE THAT BUT I THINK TO AN EXTENT WE CAN BUILD SOME OF THAT INTO THE INSTRUMENT BY CONSENSUS. I THINK THAT THAT WOULD BE HELPFUL TO KEEP MOVING US INTO THE NEXT LEVEL IN TERMS OF EXECUTING THIS PROCESS. >> THANK YOU MR. SUAREZ. I WOULD SAY TWO THINGS. ONE IS ABSOLUTELY THE DESIRE TO HAVE SOME CLARITY IN TERMS OF WHERE WE ARE AND WHERE WE ASPIRE TO GET. THAT IS HOW WE MOVE FORWARD AS AN OVERALL ORGANIZATION. AND I WOULD ONE THING I WOULD SAY THAT WE WILL NEED TO CONSIDER AND I THINK [00:15:04] SOMETHING WE HAVE DONE A GOOD JOB OF IN THIS DOCUMENT IS ACKNOWLEDGING AND APPRECIATING THE COMPLICITY OF THE WORK AND ALL THAT GOES INTO IT. AND SO, CERTAINLY IDENTIFIED SOME KEY INDICATORS. I WOULD SAY THROUGH OUR KPI EQUITY DASHBOARD AND IN OTHER WORK WHILE ALSO STILL APPRECIATING THE BROADER CONTEXTUAL EVIDENCE, ARTIFACTS ETC. THAT WILL BE COMMITTED WITHIN THE EVALUATION. I THINK MY POINT IS IT IS AN AND CONVERSATION IN TERMS OF A BALANCING A SPECIFIC NUMERIC GOAL WITH ALSO THE CONTEXT, THE EFFORTS AND THE PROGRESS THAT GOES ALONG WITH THAT, IF THAT MAKES SENSE. AND THEN THE OTHER PIECE IS I DO THINK WORK THAT WE CAN DO IS HOW WE TO A GREATER DEGREE FOLDING IN SOME OF THE KPI EQUITY DASHBOARD WORK INTO THIS DOCUMENT. IT TO YOUR POINT, MR. SUAREZ, WHERE SOME OF THE QUANTITATIVE THINGS THAT WE CAN START APPOINTED AND ENSURE THAT WE ARE LEVERAGING THOSE IN THE DOCUMENT AND IN THE PROCESS. >> YEAH, I AGREE WITH THAT EVERYTHING YOU ARE SAYING. JUST WITH ONE REFLECTIVE POINT AS YOU ARE SAYING THAT. I THINK ONE THING WE MAYBE WANT TO THING ABOUT IS WE FIGURE OUT WHAT ARE THE ASSESSMENT INDICATORS IT'S LIKE OBVIOUSLY THERE ARE INPUTS AND OUTPUTS. AND SO, INPUTS SOMETIMES ARE MORE QUALITATIVE IN NATURE, FRANKLY, OUTPUTS CAN BE QUALITATIVE TO ETHICAL WANT TO THINK BOTH IN TERMS OF WHAT ARE THE INPUTS AND WHERE ARE THE OUTPUTS FOR EACH OF THESE AND WHAT ARE THE QUANTITATIVE AND QUALITATIVE ASPECTS OF THOSE FOR EACH SORT OF PERFORMANCE AREA? AND LIKE YOU SAID HAVE A HOLISTIC DISCUSSION ABOUT ALL OF THAT AND I THINK THE BOARD NEEDS TO HAVE A HOLISTIC DISCUSSION ABOUT ALL OF THAT AND ARISING AT A FINAL CONCLUSION. ONE OF THE THINGS I AM PICKING ABOUT IS ALWAYS JOB THIS DOCUMENT NOT GET TOO UNWIELDY OVER TIME BUT ALSO TO MAKE IT MORE ROBUST OVER TIME TO HAVE A USEFUL FRAMEWORK THAT COULD JUST BE PORTED OVER YEAR AFTER YEAR AFTER YEAR. BUT THAT IS A SUPER HELPFUL AND MAYBE THINK MORE ABOUT IT, TOO, SO THANKS. >> MS. ANDERSON. >> I GUESS A FEW THINGS, FIRST OF ALL, MY QUESTION IS WHEN IS THE BOARD GOING TO ADOPT THIS? WILL IT BE THIS BOARD OR THE NEXT BOARD? WHAT IS THE TIMELINE? LEX CURRENT. >> SO THE CURRENT BOARD SO DON'T HAVE TO START ALL OVER AGAIN. SO AT LEAST WE'LL HAVE THAT OKAY. ONE THING, ANOTHER THING, OBSERVATION IS THAT BOTH THE PUBLIC AND EVEN SOME OF BOARD MEMBERS DON'T REALLY NECESSARILY UNDERSTAND THE 360 SO I DON'T KNOW IF WE CAN GIVE SOME OR INCORPORATED SOMEWHERE SO PEOPLE WHO ARE LOOKING EITHER AT THIS DOCUMENT OR EVEN THE RESULTS AT THE END THAT REMINDS PEOPLE WHAT IT IS AND A WHITE THE PEOPLE WHO ARE PART OF IT ARE INCLUDED BECAUSE I THINK IT GETS, I SAW A LOT OF COMMENTS IN PUBLIC ABOUT THE MAKEUP BECAUSE THEY DID NOT UNDERSTAND WHAT IT WAS. THEY THOUGHT IT WASN'T INCLUSIVE ENOUGH BUT IN FACT THEY WERE REALLY THINKING IT WAS SOMETHING IT WASN'T. AND SO, FOR THAT I DO SHARE, I APPRECIATE MR. SUAREZ HIS COMMENTS BUT I ALSO THINK THAT IT IS, WHICH NUMBERS YOU PICK? I STILL FEEL UNCOMFORTABLE DOING THAT AT THIS POINT IN TIME. I THINK WHAT WE ARE LOOKING FOR IS A FORWARD MOTION AND IF YOU LIKE SOME OF THE INPUTS OR OUTPUTS OR INFORMATION WE GOT TO EVALUATE THIS TIME AROUND SHOWED SOME AREAS THAT WE KNOW NEED TO SEE MORE PUSHING FORWARD. I THINK AS LONG AS WE ARE MOVING FORWARD, I JUST, YET, I HESITATE TO PUT TOO MANY SPECIFIC THINGS IN THERE. ALSO, IT MIGHT BE HELPFUL BECAUSE WE ARE GOING TO HAVE THE NEW BOARD LOOKING AT THIS IF THINGS ARE CARRYOVER MAYBE WE INDICATE THAT THAT THIS IS A CONTINUITY THING, I DON'T KNOW. THESE ARE NEWER THINGS GOING FORWARD. JUST BECAUSE THEY ARE GOING TO HAVE TO ABSORB A LOT OF THAT INFORMATION. >> WE CAN ALL JUST JUMP IN. [00:20:01] BUCKS I FORGOT TO INTRODUCE OUR OTHER PEOPLE THAT ARE HERE AT THE BEGINNING SO WANT TO MAKE SURE THAT OUR ACTING CHIEF OF HR AND OUR CHIEF OF COMMUNITY RELATIONS WERE ABLE TO INTRODUCE THEMSELVES. >> GOOD AFTERNOON, EVERYONE. MY NAME IS DOCTOR MELANIE AND THE NEW ACTING CHIEF OF HUMAN RESOURCES AND I WILL BE PART OF THIS SUBCOMMITTEE TO SUPPORT THE PROCESS. >> HELLO EVERYONE, SORRY, JULIA CHIEF OF SCHOOL RELATIONS, THANK YOU. >> I WANTED TO POINT THEM OUT BECAUSE THE IT'S IMPORTANT FOR THE STAFF MEMBERS THAT SUPPORT THE BOARD THROUGH THIS PROCESS BECAUSE OF THEIR EXPERTISE INTO THESE PARTICULAR AREAS AND I THINK THAT IS IMPORTANT FOR THE BOARD AS WELL AS THE COMMUNITY TO UNDERSTAND WHY THEY DO WORK COLLABORATIVELY WITH THE BOARD FOR THIS EVALUATION PROCESS. THE ACCOUNTABILITY TEAM HELPS WITH THE ANALYTICS AS WELL AS DEVELOPMENT OF SOME OF THE ARTIFACTS AND THINGS OF THAT NATURE. HR MAKES SURE WE ARE IN COMPLIANCE WITH ALL OF OUR HUMAN RESOURCES BECAUSE THIS IS A HUMAN RESOURCES DOCUMENT. THE SUPERINTENDENT IS AN EMPLOYEE OF ALEXANDRIA CITY PUBLIC SCHOOLS A LOT OF PEOPLE THINK OF ELECTED AND I AM NOT, I AM AN EMPLOYEE. I'M AN EMPLOYEE OF A ACPS AND I HAVE A CONTRACT. OUR CHIEF OF THE SCHOOL COMMUNITY RELATIONS IS HERE TO WORK WITH US BECAUSE I WANTED FOR JULIA TO SHARE WITH THE BOARD JUST SOME OF THE INTERNAL STRUCTURES THAT WE HAVE IN PLACE SO THAT WE ARE COLLECTING THIS DATA OVER THE YEAR AND IT'S NOT SOMETHING WHERE IT JUST HAPPENS WHEN IT'S TIME FOR A MEETING. BUT THIS IS SOMETHING THAT IS ONGOING, SOMETHING THAT WE USE INTERNALLY AND WE HAVE DISCUSSIONS ABOUT AND SHE WILL TALK A LITTLE MORE ABOUT THAT TOWARDS THE END OF OUR SESSION TODAY. I WANTED TO GIVE AN IDEA OF WHO WAS HERE, WHY THEY ARE A PART OF THIS COMMITTEE. TO SUPPORT THE BOARD. >> I HAVE SOME CLARIFYING QUESTIONS. FIRST OFF, I WANT TO SAY THANK YOU SO MUCH TO MY COLLEAGUES FOR THE COMMENTS AND I COMPLETELY AGREE MR. SUAREZ IN TERMS THAT ARE HOPE IS TO GET TO A PLACE WHERE SOME OF THESE ARE MEASURED BY METRIC. IT SOUNDS LIKE DOCTOR PAGE THAT CAN BE DONE LIKE SOME OF THESE ARE, I HEAR WHAT MS. ANDERSON WE DON'T WANT THEM MEASURED I GUESS FOR ONE MICROPHONE QUESTIONS, YOU DON'T NECESSARILY HAVE TO SUGGEST WHICH ONES BUT DO YOU FORESEE THAT SOME OF THESE COMETS OUT OF THE GUESTS, I WANT TO MAKE SURE I HEARD CORRECTLY THAT THERE ARE SOME KPIS THAT ARE BE MEASURED ANYWAYS THAT CAN BE ADDED? >> I WANT TO MAKE SURE WE ARE ON THE SAME PAGE IN TERMS OF A METRIC IS NEVER GOING TO GIVE YOU THE SCHOOL POINT TO ASSIGN AT THE END OF THE EVALUATION IN A GIVEN AREA. SO A METRIC CAN BE USED TO INFORM YOUR DECISION-MAKING ALONG WITH ALL OF THE OTHER ARTIFACTS, ALL THE OTHER EVIDENCE, IN A GIVEN PERFORMANCE STANDARD TO THEN THE OVERALL RUBRIC SCORE YOU'RE GIVEN AT THE END. SO THE ANSWER TO THAT QUESTION IS YES BUT NOT TO APPOINT WHERE WE DID MEET THIS SCORE THAT WAS ASSIGNED, THIS IS NOT, THIS IS INHERENTLY A HUMAN PROCESS. >> THAT MAKES SENSE. >> I WAS GOOD TO CHIME IN AND TO WHAT DOCTOR PAGE IS SAYING. WHEN WE CONDUCTED AND I GOT TO GO TO THE EVALUATION TRAINING WHEN IT MS. ANDERSON, ACTUALLY I THINK YOU WERE VICE CHAIR THEN AND MRS. GENTRY WAS THE BOARD CHAIR AT THAT TIME. AND I THINK WE SHOULD PROBABLY, I WOULD STRONGLY ENCOURAGE US BECAUSE WE ARE GOING TO HAVE A NEW BOARD MEMBERS COMING IN THAT THESE SESSIONS I THINK THEY ARE OFFERED EVERY OTHER MONTH OR SO THROUGH THE SBA I THINK WE SHOULD PROBABLY GET OUR NEW BOARD NUMBERS TO ATTEND THE TRAINING BECAUSE AND NOT JUST PEOPLE WHO ARE GOING TO SERVE ON THIS COMMITTEE BUT JUST IN GENERAL BECAUSE I THINK IT'S VERY HELPFUL FOR EVERYONE TO UNDERSTAND THE PURPOSE OF THE SUPERINTENDENT EVALUATION AND THE DO'S AND DON'TS. I AM BRINGING THIS UP BECAUSE ONE THING THAT CAME OUT OF THE TRAINING WAS IT IS IMPORTANT TO HAVE SOME STATISTICAL DATA AS MR. SUAREZ WAS ASKING AND DOCTOR-PATIENT MENTIONED WILL BE A PART OF THE EVALUATION. IT IS IMPORTANT TO HAVE IT INCLUDED, IT IS ALSO IMPORTANT TO ENSURE THAT THAT ISN'T WHAT DRIVES YOUR EVALUATION. THERE ARE SO MANY FACTORS THAT COME ALONG WITH IT AND LET ME GIVE YOU AN EXAMPLE. THIS WAS AN EXAMPLE THEY ARE USING IT NOW. WHEN WE WENT INTO COVID, EVERYBODY ACROSS THE COUNTRY, ALL THE SCHOOLS WERE CLOSED, AND THEY WERE DOING VIRTUAL LEARNING, ALL SUPERINTENDENTS WHO HAD [00:25:03] EVALUATIONS THAT WERE MEASURED UPON THEIR PROGRESS OR A CERTAIN LEVEL THAT THEY NEEDED TO ATTAIN AS YOU ALL KNOW, NO ONE ATTAINED ANY LEVEL IN REGARDS TO ACADEMICS ACROSS THE COUNTRY. SO IF THAT WAS THERE WHICH SOME EVALUATIONS ACROSS THIS COUNTRY THAT WAS THERE SOLE DATA POINT FOR AN EVALUATION. THAT IS SUPERINTENDENT BASED ON EXTERNAL FACTORS NOW HAS FAILED EVALUATION BECAUSE IT WAS ONLY BASED ON THAT. FOR THAT PARTICULAR YEAR. BOARDS HAD TO GO BACK AND MAKE REVISIONS TO THEIR POLICIES AND TO THEIR EVALUATION TOOL BECAUSE IT WAS ADOPTED THAT WAY. WE ARE GOING TO EVALUATE YOU ON A CERTAIN STATISTIC ONLY. I'M NOT SAYING THAT'S WHAT WE DO BECAUSE WE ARE NOT DONE THAT I DON'T THINKING EVEN THAT'S WHAT MR. SUAREZ WAS ASKING BUT I AM TRYING TO MAKE THIS POINT THAT AS A DOCTOR PAGES MENTIONED MULTIPLE FACTORS THAT NEED TO BE INCLUDED INCLUDING THE STATISTICAL DATA AND THESE DATA POINTS. ABOUT MULTIPLE FACTORS NEED TO BE INCLUDED WITH THE RATING OF IT SUPERINTENDENT EVALUATIONS AND I WANT TO MAKE THAT POINT JUST FOR THE RECORD AND ALSO TO BRING UP I BELIEVE IT WILL BE IMPORTANT FOR A NEW INCOMING BOARD MEMBERS TO HAVE THE SUPERINTENDENT EVALUATION AND TRAINING, AS WELL, SO THEY CAN HAVE AN UNDERSTANDING OF THE CONCEPT AND THE PROTOCOLS AS WELL AS WHY THE EVALUATION IS EVEN CONDUCTED. >> YOU ARE BRINGING ME BACK TO THE WORKSHOPS WHICH I DID IT TWICE, ACTUALLY, WITH YOU. TWO DIFFERENT SUPERINTENDENTS. MAYBE REALLY CLICKED THE SECOND TIME. WE ARE SO FAR AHEAD OF WHERE WE WERE BECAUSE WE HAD NO ARTIFACTS THAT WERE DIRECTLY MAPPABLE TO WHAT THE GOALS WERE AND IT WAS, WE TOOK THE WHOLE PROPOSED OR SUGGESTED LIST OF OBJECTIVES AND WE DIDN'T GET RID OF ANY OF THEM. WE HAD THIS INCREDIBLY LONG, LONG AND PEOPLE WERE LIKE, I FEEL I BELIEVE, I THINK, IT WASN'T ACTUALLY DATA THAT REALLY RESPONDED TO AN AREA THAT WE HAD FOCUSED ON. WE ARE IN A MUCH BETTER PLACE SO WE CAN BE SURE TO TELL THE NEW BOARD THAT WE ARE IN SUCH A BETTER PLACE. THEN WE WERE. BUT I DO THINK I AGREE IT WOULD BE GOOD FOR THEM TO GO TO THAT AND IT USUALLY IT'S JUST THE LEADERSHIP BUT IT MIGHT BE GOOD FOR EVERYONE, IT OFFERED TO EVERYONE, GIVING THAT WE HAVE THIS COMMITTEE. IF YOU WANTED TO BE ON THIS COMMITTEE YOU SHOULD HAVE IT AS WELL AS LEADERSHIP. >> I ALSO HAD A FEW CLARIFYING QUESTIONS AND TO SOME OF THE SPECIFIC STANDARDS OUT OF IT'S A GOOD TIME TO ASK THOSE. OKAY, GREAT. STARTING WITH THE FIRST ONE, WHEN IT SAYS, I'M LOOKING SPECIFICALLY AT THE KPI, EVIDENCE FROM A 360 FEEDBACK PROCESS WHICH COOPERATES FEEDBACK FROM MULTIPLE STAKEHOLDERS. IS IT WORTHWHILE SHARING WHAT STAKEHOLDERS THOSE ARE? MY SECOND CLARIFYING QUESTION, EVIDENCE FROM A STAFF CLIMATE SURVEY AND OR EXIT TICKETS. I'M CURIOUS IS THERE, WHAT'S THE DIFFERENCE BETWEEN EITHER ONE OF THOSE AS PERHAPS ONE MORE ROBUST WINDOWS LIKE IT DECIDED, IS A GOING TO BE CLIMATE SURVEYS OR EXIT? THOSE ARE MY TWO CLARIFYING QUESTIONS FOR KPI STANDARD ONE. >> THANK YOU FOR THOSE. CERTAINLY, FOR THE FIRST BULLET POINT WE CAN CERTAINLY BE MORE EXPLICIT ABOUT THAT WHICH I THINK IS THE POINT MS. ANDERSON WAS ALSO RAISING EARLIER JUST IN TERMS OF MAKING SURE FOLKS HAVE AN UNDERSTANDING OF THE 360 SURVEY TOOL, WHAT IT IS AND WHAT IT'S MEANT TO DO. SO THAT IS CERTAINLY SOMETHING WE CAN ADD FOR CONTEXT. I THINK THE SECOND BULLET, ULTIMATELY, I CAN TELL YOU IT WILL BE THE STAFF CLIMATE SURVEY, THE EXIT TICKETS ARE INTENDED MORE AS A FORMATIVE INDICATOR THAT CAN AT TIMES BE USED IN A SCHOOL OR DEPARTMENT LEVEL TRAININGS. BUT THE OVERALL "OUTCOME INDICATOR" FOR ANY GIVEN YEAR WILL BE TIED TO THAT DIVISION MIGHT STAFF CLIMATE, THE EQUITY CLIMATE SURVEY. >> GREAT, THANK YOU. AND THEN, DID ANYONE ELSE HAVE ANY CLEAR FIND QUESTIONS FOR STANDARD ONE BECAUSE I WILL MOVE FORWARD. I'M GETTING NODS THAT WERE GOOD TO GO, OKAY, PERFECT. I'M ASSUMING TWO AND THREE I DO NOT HAVE ANY BUT MR. SUAREZ OR MS. ANDERSON? OKAY, GOOD. I HAVE ONE FOR PERFORMANCE STANDARD NUMBER FOUR. [00:30:05] EVIDENT OF THE SECOND BULLET, EVIDENCE IN THE PROGRESS OF IMPLEMENTING THE SWD PLAN, I WAS CURIOUS WHAT WITH THAT EVIDENCE LOOK LIKE? HOW HAS IT BEEN DEFINED IN TERMS OF WHAT THE PROGRESS THAT HAS BEEN MADE? >> JUST TO GIVE AN EXAMPLE, FOR EXAMPLE, I DO NOT KNOW EXACTLY WHAT THE PROCESS WILL BE THIS YEAR IN TERMS OF KEEPING THE BOARD UPDATED FOR THAT SPECIFIC PROJECT BUT IN THE PAST WHEN WE HAD AUDITS OR EVALUATIONS WITHIN A PLANS IMPLEMENTED HUMAN RESOURCES WOULD COME AND PROVIDE AN UPDATE IN TERMS OF WHERE THEY WERE IN AND ENACTING THE VARIOUS RECOMMENDATIONS. USING THAT EXAMPLE, IT COULD BE LINKING BACK TO THE BOARD MATERIALS AND MINUTES FROM THAT MEETING WHERE EVIDENCE WAS PRESENTED IN TERMS OF WHERE WE ARE AND AREAS OF SUCCESS, AREAS OF CONTINUED FOCUS ETC. ETC. IT WOULD BE POINTY BACK MOST LIKELY THOSE PUBLIC DOCUMENTS AROUND THAT TOPIC. >> I TOTALLY GET THAT, I APOLOGIZE I HAD THE SAME QUESTION FOR BULLET ONE BUT YOU ALREADY COVERED THAT. THE ONLY FINAL GRADES AT THIS IS I'M SURE IT'S A NOTE TO MAKE FOR THOSE THAT ARE AROUND THE TABLE I DON'T THINK THE WORDING HERE NEEDS TO BE CHANGED I THINK THE EVIDENCE I NEED TO BE PROVIDED IS WHAT THE PROGRESS HAS MADE NOT THAT EVIDENCE THAT IT WAS SHARED. SO WHAT I'M GETTING AT IS YOU CAN HAVE A SITUATION WHERE YOU HAVE THE PLANS THEY WERE PROVIDED BUT EITHER THEY WERE VERY THOROUGH AND DIDN'T SHOW ANY PROGRESS WAS MADE SO I THINK THAT FOR ME THE KEY IS EVIDENCE IN THE PROGRESS WAS MADE VERSUS JUST BEING ASSESSED. THANK YOU CAN ASSESS SOMETHING AND FIND OUT WELL NO PROGRESS IS MADE BUCKETS AGO WE DID A GREAT JOB BUT REALLY WHAT WE'RE HOPING FOR IS THAT MOVEMENT WAS MADE IN THOSE AREAS NOT JUST THAT PLANS WERE SHARED BUT THE EVIDENCE IS THAT IS MOVING FORWARD IN THE RIGHT DIRECTION. THAT IS SOMETHING I WANTED TO RAISE THAT. I HAVE FULL CONFIDENCE IN THE TEAM THAT THAT'S GOING TO HAPPEN REGARDLESS BUT THESE PEOPLE IF THEY WERE AROUND THE TABLE A BE A LITTLE CONCERNED LIKE IS GOING TO BE INTERPRETED THE SAME WAY, IF THAT MAKES SENSE. AND THEN MY ONLY OTHER CLARIFYING QUESTION WAS A STANDARD FIVE. JUST CURIOUS AND THIS MAY BE AND THIS IS THE LAST BULLET THE FAMILY FEEL WELCOMED, VALUED AND EMPOWERED AND I THINK THAT'S ONE OF THESE FUZZY THINGS THAT AGAIN LIKE HOW DOES ONE MEASURE THAT BECAUSE THAT'S OBVIOUSLY WHAT WE ARE HOPEFUL BUT THERE IS A DANGER THERE THAT THAT COULD BECOME FLUFF INSTEAD OF ROBUST. THIS IS ANOTHER EXAMPLE WHERE A FULL CONFIDENCE IN THE PEOPLE AROUND THIS TABLE THAT'S NOT WHAT'S BEING QUESTION I WANT THIS TO BE A STRONG LIVING DOCUMENT THAT GETS INHERITED A FUTURE FOLKS AND I JUST WORRY HOW IS IT THE NEXT CROWD GOING TO INTERPRET THAT AND REALLY MAKE SURE THAT IS HAPPENING IF THAT MAKES SENSE VERSUS ADJUSTING ONE OF THOSE THINGS THAT YOU PEOPLE LIKE THE BALLOONS AT THE FALL FESTIVAL, OKAY, GOOD TO GO. YOU KNOW WHAT I MEAN? >> SPECIFICALLY THAT SPECIFIC BULLET IS ENGAGED QUANTITATIVELY TO THE EQUITY CLIMATE SURVEY AND FAMILIES RESPONSES TO QUESTIONS THAT PERTAIN TO THOSE TOPICS. I DO THINK RIGHT ON ANY SURVEY INSTRUMENT IT IS HOW THE INDIVIDUAL IS UNDERSTANDING THAT QUESTION IN THE RESPONSE. SO LIKE A CLASSIC EXAMPLE IN A SURVEY WORK PARTICULAR FAMILIES AND EDUCATION AS AROUND DECISION-MAKING. AND FEELING INCLUDED IN DECISION-MAKING AND AT TIMES GIVEN SURVEY RESPONDENT CAN FEEL INCLUDED AND THAT THEY WILL RESPOND AS SUCH AND THEN OTHER POINTS INDIVIDUALS WON'T FEEL INCLUDED IF THE DECISION THAT ULTIMATELY CAME OUT WAS NOT THE ONE THEY WERE HOPING FOR. SO THERE IS AMBIGUITY IN TERMS OF HOW PEOPLE INTERPRET GIVEN SURVEY ITEMS AND THAT IS WHAT THAT NEXT LEG OF THE WORK COMES IN. AND WE ARE NOT THERE BUT JUST GIVING YOU A SNEAK PEEK OF WHERE WE HOPE TO GO IT IS BUILDING OUT AND HAVING PROCESSES FOR UNDERSTANDING THOSE AT A DEEPER LEVEL IN TERMS OF VOICE OF STAKEHOLDERS BEYOND SURVEY RESPONSES. SO NOT THERE YET. >> MY LAST FOLLOW-UP QUESTION IS ACTUALLY THAT IS A PERFECT SEGUE, DOCTOR PAIGE INTO MY NEXT AND LAST QUESTION WHICH IS, I KNOW ONE THING THAT THIS GROUP IN PARTICULAR THIS COMMITTEE HAS REALLY TALKED ABOUT IS THAT THESE SURVEYS THAT HAVE BEEN PROVIDED SO ON THE ONE HAND WE WANT TO MAKE SURE CAPTURING FEEDBACK FROM ALL THE STAKEHOLDERS. WE HAVE TALKED IN THE PAST ABOUT HOW DOES EACH SCHOOL, COMMUNITY, LIKE THE EXTERNAL [00:35:06] FOLKS LIKE THE STUDENTS, PARENTS ENGAGE AND BE ABLE TO PROVIDE FEEDBACK FOR THEIR OWN INDIVIDUAL SCHOOL, HOW DID THE STAFF MATTERS NOT INCLUDE JUST TEACHERS BUT NOT ONLY RATE AND SHARE FEEDBACK ON HOW THE ADMINISTRATIVE TEAM IS PUTTING THE BUT ALSO THE CENTRAL OFFICE AND THEN DOCTOR HUTCHINS RECEIVING 360 FEEDBACK FROM OTHERS STAKEHOLDERS. >> SO THAT IS A KEY COMPONENT, THE TWO OTHER KEY COMPONENTS AROUND SURVEY PARTICIPATION AND WHAT WE KNOW IS WHO IS ASKING, MATTERS. SO ME SENDING OUT A GLOBAL BLAST OR JULIUS TEAM IS SENDING OUT A GLOBAL BLAST CERTAINLY HEIGHTENS AWARENESS AND MIGHT STUDENT TEACHER ASKING ME AS A PARENT TO COMPLETE SOMETHING CARRIES GREATER WEIGHT. SO WE KNOW THAT IT IS A MULTI-, I DON'T KNOW IF IT'S RIGHTWARD, MULTIMODAL APPROACH IN TERMS OF WANTING TO HAVE THE BLAST THAT GOES OUT TO EVERYONE AS WELL AS THE INDIVIDUAL TOUCH POINTS THAT WILL MOVE IT PEOPLE, HOPEFULLY, TO COMPLETING THE INFORMATION. AND THEN THE THIRD THING IS PEOPLE SEEN ACTION AND FEELING HEARD BASED OFF OF THESE SURVEY RESULTS. AND I THINK THAT IS AN AREA PARTICULARLY THIS YEAR FOR US TO FOCUS ON IN TERMS OF ONCE I FILL OUT A SURVEY I NEEDED TO SEE THAT THAT MATTERS IN TERMS OF WHAT I'M SAYING AND WHAT THE ACTIONS ARE OFF THE BACK OF THAT. SO THAT IS SOMETHING WE ARE KEENLY AWARE OF THIS YEAR I WOULD SAY IN PARTICULAR AND WANTING TO MAKE SURE WE ARE DOING ALL WE CAN TO ATTEND ACROSS ALL THREE OF THOSE AREAS. AND I WOULD SAY WE HAVE MADE MAJOR STRIDES IN THE LAST THREE ISSUE YEARS IN TERMS OF WHO ARE COMPLETING OUR SURVEYS FOR A PERIOD THERE WE HAD LARGER RATES OF DISPROPORTIONALITY AS IT RELATES TO RACE ETHNIC GROUPS, GRADE LEVEL BANDS, ETC. IN TERMS OF FAMILIES WHO WERE COMPETING SURVEYS. AND WE HAVE SEEN THAT WHILE THE DISPARITIES HAVE NOT BEEN COMPLETELY EXTINGUISHED THEY HAVE BEEN A GREATLY REDUCED IN RECENT SURVEY EFFORTS AND I THINK A LOT OF THAT IN A BIG KUDOS BOTH TO THE SCHOOL STAFF AND THE PARENT LIAISONS AND ALL THE OUTREACH THAT GOES ON THERE AND TO JULIUS TEAM IN THE FACE OFFICE AND ALL THEIR WORK REACHING OUT TO COMMUNITIES I CAN TELL YOU HISTORICALLY HAVE NOT BEEN AS ROBUST IN THEIR RESPONSES OF THE SURVEYS AS THEY HAVE BEEN IN MORE RECENT YEARS. >> THAT MAKES TOTAL SENSE, THANK YOU FOR THE OVERVIEW THAT IS SUPER HELPFUL AND CRITICALLY IMPORTANT NOT JUST FOR THIS PROCESS BUT WE ARE A LEARNING ORGANIZATION, YOU SAID IT BEST AT THE END FOR PEOPLE WHEN I CAN FILL THEM OUT UNLESS THEY SEE THE CHANGE THAT IS OCCURRING BASED ON THE FEEDBACK WHICH YOU KNOWS A BIG CHALLENGE OF GETTING PEOPLE OVER THE YEARS TO RESPOND TO THE TELE-SERVICE BECAUSE THEY WERE NOT SEEN THE CHANGE OVER YEARS AND THEY WERE OFFERING THE SAME SO SUPER HELPER. ONE QUESTION, I'M OF THE CLARIFY QUESTION FOR PERFORMANCE STANDARD NUMBER FOUR, ONE OF THE BIG AREAS OF DISCUSSION WITHIN THE COMMUNITY AND ALSO FROM THE SCHOOL DIVISION IS ENSURING THAT WE ARE PROVIDING DATA AND SHOWING THE IMPORTANCE OF OUR SRO PROGRAM. IS THAT SOMETHING THAT PERHAPS OR SHOULD BE ADDED FOR THIS YEAR ONLY? FOR THIS INDICATOR OR IS THAT WITH THE FEEDBACK ON THAT? >> YES, I DO THINK THAT WOULD BE AN IMPORTANT AD FOR THIS YEAR. ACKNOWLEDGING THAT WORK AND WHAT IS GOING ON AS RELATES TO THE SRO, MOU AND THE DATA ANALYSIS. >> ANYONE ELSE HAVE ANY QUESTIONS IN REGARDS TO THIS DOCUMENT? [00:40:04] MS. ANDERSON. >> I WAS LOOKING AT NUMBER SIX, PROFESSIONALISM, BECAUSE WE HAD SOME DISCUSSION THERE WERE SOME ISSUES AROUND THAT THIS YEAR IN TERMS OF PEOPLE'S UNDERSTANDING OF WHAT THAT MEANT. AND SO WHEN I'M LOOKING AT THIS I'M NOT SURE IT OUTLINES UP IN TERMS OF THE ARTIFACTS AND WHAT WE HAVE CHOSEN TO PULL FROM THE STATES DOCUMENT AND WHAT WE HAVE IS A FOCUS AREA INDICATOR. IN FACT THE SUMMATIVE PART TALKS ABOUT MAKING A WORTHY CONTRIBUTIONS AND ENGAGING IN EXTENSIVE PROFESSIONAL LEARNING AND THEIR OTHERS ABOUT SOMETHING THAT DOCTOR HUTCHINS HAVE DONE AND IT IS MENTIONED IN THE ARTIFACTS ABOUT CONDUCTING PRESENTATIONS BUT IT IS NOT IN EITHER THE 6.1, TWO OR THREE AND IS ON A FOCUS AREA INDICATOR. I DON'T FIND IT MATCHING UP AND I WORRY ABOUT THAT BECAUSE OF THE PUBLIC PERCEPTIONS WE HAVE HAD A DIFFICULTY WITH AND I THINK IT IS IN THERE AT THE STATE LEVEL AND I WONDER IF WE SHOULD PULL ONE IN THAT MORE COVERS THAT FROM THE ESTATE RATHER THAN SO IT WOULD MATCH UP WITH THE EVIDENCE ARTIFACTS, I DON'T KNOW IF OTHER PEOPLE FEEL THAT WAY? >> WHEN I LOOK AT THIS I WORRY THAT IT IS NOT SAY IS NOT ASKING FOR THOSE THINGS BUT IT'S OFFERING IT AS EVIDENCE OF BEING PROFESSIONAL WHICH WE KNOW THAT THE STATE VERY CLEARLY AND MULTIPLE OTHER OBJECTIVES LISTED DOES INCLUDE THOSE THINGS BUT I DON'T REALLY SEE WHICH ONE APPOINTS TWO ON OURS IS LIKE A LEFT AND RIGHT SIDE OF THE COLUMN YET WHEN YOU GO DOWN TO ACCOMPLISH IT THEN AGAIN IS INCORPORATED THAT YOU HAVE TO DO THOSE THINGS BUT I WOULDN'T LIKE IT TO BE CRYSTAL CLEAR THAT THOSE THINGS ARE WHAT SUPERINTENDENTS DO. >> JUST A COUPLE ONE QUESTION AND IT WENT COMMENT REAL BRIEF. COMMENT IS GOING BACK TO WHAT DOCTOR PAGE AND WHAT THEY WERE GOING BACK AND FORTH BEFORE ABOUT MY COMMENTS EARLIER. I DO THINK IT'S GOING TO BE IMPORTANT FOR US TO HAVE A SOME SORT OF HANDOFF MEETING IN WITH THE NEW BOARD HAVE A CONVERSATION AROUND WHAT DO THESE STANDARDS MEAN? TO THE EXTENT WE HAVE A NUMERICAL THINGS IN THERE I WOULD NOT WANT THEM, I WOULD WANT THEM TO UNDERSTAND IT'S A HOLISTIC EVALUATION PROCESS AND SO FORTH. WHAT IF LIKE THAT BECAUSE OTHER THAN SHARE ALDERTON WHO HAD BEEN ON THE BED BEFORE NO ONE WHO IS ON HIS COMMITTEE RIGHT NOW WILL BE ON THE NEW BOARD SO I THINK IT'S GOING TO BE IMPORTANT FOR THERE TO BE A HANDOFF CONVERSATION AND I DON'T KNOW WHAT THAT LOOKS LIKE OVER THE TIMING OF THAT LOOKS LIKE BUT WANT TO RAISE [00:45:04] THAT TO MY COLLEAGUES, I THINK THAT WOULD BE IMPORTANT IN ORDER TO HAVE A CONVERSATION WITH THAT BUT THE COMMITTEE IS AND WHAT IS NOT WHAT SCHOOL IS AND WHAT IT SUPPOSED TO DO FOR WHOEVER THE NEW APPOINTEES MIGHT BE. BECAUSE I'M ASSUMING MISS ALDERTON IF SHE IS REELECTED CHAIR IN IN JANUARY I DON'T KNOW IF SHE CAN SERVE ON THIS COMMITTEE SO MAYBE ALL THREE NEW PEOPLE. SO THAT WAS JUST A COMMENT. QUESTION WAS ABOUT AND I MIGHT HAVE MISSED IT I DON'T KNOW IF IT'S CAPTURED BUT IS SOMETHING WE TALKED ABOUT IN THE PAST IS OF THE MISSION BEFORE ONE THINGS I ENVISION HAPPENING MODELING THIS PROCESS FOR THE SUPERINTENDENT IN A ROBUST WAY IS GOING TO HELP US BE MORE ROBUST IN OUR EVALUATION THROUGHOUT THE DIVISION WHEN WE TALKED ABOUT USING THE EVALUATION AS A POSITIVE TOOL BOTH AS THE ORGANIZATION AS A WHOLE. WE TALKED A LOT ABOUT THAT EXTENDING DOWN TO TEACHER EVALUATION AND SO FORTH AND IT SINCE DOCTOR WYATT IS HERE I WANTED TO ASK THE FIRST QUESTION IS IS IT DO WE THINK THIS IS SORT OF THE STATUS OF OUR IMPLEMENTING EVALUATIONS OF STAFF WITH IN A MORE ROBUST WAY IF WE CAPTURED THAT ALL IN THIS INSTRUMENT? IF THE ANSWER TO THAT IS A NOTE, CAN WE CAPTURE THAT IN THIS INSTRUMENT AND WHAT WE THINK IN TERMS OF OUR PROGRESS ON MOVING TOWARDS THAT ONLY 100 PERCENT TERMS OF EVALUATING ALL STAFF BUT ALSO DREW THAT IT WOULD THAT'S WITH FIDELITY AND IN A POSITIVE WAY THAT'S MOVING THE SCHOOL MISSION MOVING FORWARD. THERE WERE CONCERNS IN THE PAST THAT BEFORE HE GOT HERE DOCTOR WYATT WE HAD NOT BEEN DOING THAT AS MUCH AS WE LIKE AND WE WANT TO GET BACK, BETTER THERE. I WOULD LOVE YOUR THOUGHTS ON THAT. >> I THINK THIS INSTRUMENT FOR THE SUPERINTENDENT EVALUATION IS A VERY ROBUST AND DOES CAPTURE A LOT OF THE HR ELEMENTS. I THINK WITH THE FEEDBACK THAT WE HAVE RECEIVED SO FAR WE CAN DEFINITELY ENHANCE THE WORK THAT WE'RE DOING THERE. WITH REGARDS TO THE STAFF, I THINK THAT MY TEAM WE BEEN WORKING TO MAKE SURE THAT PROCESS LOOKS A LITTLE DIFFERENT THAN LAST YEAR GIVING OUR PRINCIPLES AND FOLKS SOME DIFFERENT LEVEL OF TRAINING. TO MAKE SURE THOSE TOOLS IN THEIR TRAINING AND HOW TO ASSESS OUR STAFF IS GOING TO LOOK VERY DIFFERENT. I THINK WITH BRINGING IN SOME NEW LENSES AND SOME NEW STAFF MEMBERS YOU WILL SEE THAT OUR STAFF EVALUATIONS AND OBSERVATIONS IS GOING TO LOOK VERY DIFFERENT. I THINK THE COMMITTEE HERE THAT WE ARE SERVING ON IS OPEN TO IDEAS, OF COURSE, TO [00:50:02] MAKE THIS MORE ROBUST. WE ARE LOOKING FORWARD TO CONTINUING THIS HARD WORK AND MAKING SURE THAT WE DO EVERY THING WITH FIDELITY AND MAKING SURE IT WORKS OUT WELL FOR US. I HOPE I ANSWERED ALL OF YOUR QUESTIONS I KNOW THERE WERE SEVERAL LAYERS OF THE QUESTIONS IN THERE SO I WENT TO MAKE SURE THAT I ANSWERED ALL OF THEM COMPLETELY. >> I THINK YOU DID. I THINK OF ONE SORT OF IT REMAINING QUESTION IS THE SAME QUESTION I HAD AT THE BEGINNING WHICH IS ARE THERE CERTAIN NUMERICAL OR QUALITATIVE INDICATORS THAT WE WOULD WANT TO USE PERCENTAGE OF HIS STAFF WHO HAVE BEEN EVALUATED OR OTHER SORT OF INDICATORS THAT WE THINK WOULD BE USEFUL TO TRACK YOUR PROGRESS IN TERMS OF IMPLEMENTING EVALUATIONS OF INFIDELITY ACROSS THE DIVISION? >> I THINK LOOKING AT THE STAFF MEMBERS NOW WITH THE SHORTAGES AND CHANGES WE HAVE IN PLACE I THINK THE VALUATION GOALS AND TOOLS WE HAVE A VERY ACCURATE AND APPROPRIATE FOR THIS YEAR. I THINK AS WE MOVE FORWARD IN A YEARS TO COME YOU'RE GOING TO SEE THAT WILL PROBABLY NEED TO ADJUST THOSE GOALS TO SUPPORT THOSE STAFFING CONCERNS THAT YOU ADDRESSED. >> ANY OTHER QUESTIONS? OR COMMENTS. ALL RIGHT, I THINK THAT WAS A PHENOMENAL DISCUSSION IN TERMS OF THE INSTRUMENT AND THANK YOU SO MUCH, AS ALWAYS, TO DOCTOR PAGE I KNOW THIS IS A HUMONGOUS TEAM EFFORT NOT JUST YOUR DIVISION BUT OTHERS SO THANKS TO ALL THAT WERE PROVIDING SUCH A ROBUST DRAFT FOR US TO REVIEW. WITH REGARDS TO THE AGENDA WE ALSO HAVE NEXT STEPS INVOLVED SO WHAT SHOULD BE THINKING ABOUT IN TERMS OF NEXT STEPS? I HEARD SOME GREAT SUGGESTIONS IN TERMS OF MAKING SURE THERE IS A HANDOFF WHICH INCLUDES THE TRAINING INVOLVED FOR THE INCOMING BOARD MEMBERS SO THAT'S USED A PROPERLY AND ROBUSTLY BUT ANY OTHER THOUGHTS WITH REGARDS TO NEXT STEPS? DOCTOR HUTCHINGS. >> I WAS GOOD TO MENTION THAT MS. BURGOS TALK ABOUT HOW WE ARE GOING TO COLLECT SOME OF THESE ARTIFACTS AND EVIDENCE THROUGHOUT THE YEAR INTERNALLY SO THAT ONCE WE DO HAVE THIS FINAL DOCUMENT THAT WE BEGIN TO HAVE OUR SYSTEMS IN PLACE SO THAT WE ARE CONSISTENT WITH THE COLLECTION PROCESS. IF YOU COULD SHARE. >> IN MY PREVIOUS LIFE I WAS RESPONSIBLE FOR THIS DOCUMENT AND SO I HAD SHARED WITH DOCTOR HUTCHINGS THAT WHAT WOULD BE HELPFUL IS IT TO CREATE SOMETHING SIMILAR, A PROCESS I HAD USED IN THE PAST WHICH WAS BASICALLY REAL SIMPLE, NOTHING BLOCKBUSTER, BUT THE SPREADSHEET WHERE EACH PERFORMANCE STANDARD AND THEN YOU HAVE THE 2.1, 2.2, 2.3 IN THERE AND THROUGHOUT THE YEAR WE WOULD MEET AS A TEAM AND ESSENTIALLY POPULATE THAT SPREADSHEET. IN ADDITION TO COLLECTING THE LINKS AND ANYTHING THAT ISN'T PERTAINING TO THAT PARTICULAR ITEM SO THAT WE ARE COLLECTING EVIDENCE THROUGHOUT THE YEAR AND ALSO WHAT IT SERVES TO DO, AS WELL, IS TO HIGHLIGHT ANY GAPS. THERE ARE THINGS THAT WE NEED TO WORK ON OR THINGS WE NEED TO COMPLETE OR MAYBE THINGS THAT ARE NOT ON TRACK IT HELPS US ACCELERATE THOSE THINGS AND SEE WHERE WE MIGHT HAVE SOME HOLES WE NEED TO FILL AND CONTINUE TO WORK THOSE PIECES. I HAD ALREADY SPOKEN TO VERONICA AND WE ARE WORKING ON THAT SPREADSHEET. I SPOKE WITH CLINT AND MELANIE ABOUT IT YESTERDAY SO WE WILL CREATE THAT PROCESS OF HAVING A MONTHLY MEETING TO COLLECT THAT EVIDENCE. SO THAT AT THE END OF THE YEAR BY THE TIME WE ARE READY TO PUT THIS EVALUATION DOCUMENT TOGETHER WE ARE PICKING AND CHOOSING THE EVIDENCE WE FEEL FITS BEST AND WE ARE ALSO MAKING SURE THAT IT ALIGNS WITH ALL OF THE PERFORMANCE STANDARDS. IN ADDITION TO FULFILLING ON SOME OF THE AREAS OF FOCUS THAT ARE LISTED IN THE DOCUMENT. IT WILL BE DESIGNED WHERE ORGANIZED BY THE PERFORMANCE STANDARDS BUT ALSO MAKE SURE IT DOVETAILS WITH AREAS OF FOCUS THAT PERTAINING TO THOSE PERFORMANCE STANDARDS. THAT IS SOMETHING SUPER SIMPLE THAT WE WILL PUT TOGETHER SO WE ARE DOING THIS THROUGHOUT THE YEAR AND MAKING SURE WE ARE NOT SCRAMBLING AT THE END TO FIND EVERYTHING. BECAUSE THERE IS SO MUCH WORK THAT HAPPENS THROUGHOUT THE YEAR AND SOMETIMES YOU FORGET ABOUT THINGS BECAUSE OF SO MUCH HAPPENING IN THIS WAY. DOING IT REGULARLY AND REMEMBERING ALL THOSE PIECES AND THEN IT ALSO TAKES PRESSURE OFF THE STAFF AS WELL BECAUSE WERE DOING IT IN REAL TIME AND COLLECTING IT AS IT'S HAPPENING AND SO IT LIVES IN THE DOCUMENT AND WILL PICK AND CHOOSE WHEN WE GET TO THAT TIME. THAT IS SOMETHING WE ARE ALREADY WORKING ON. WE'VE ALSO STARTED TO COLLECT OR ACTUALLY CREATE VERONICA CREATED A SPREADSHEET WHERE IT TRACKS ALL OF DOCTOR HUTCHINGS SCHOOL VISITS AND WHY HE'S AT THE SCHOOL AND AT THE DAISIES AT THE SCHOOL AND IT ALSO MORE BALANCED APPROACH OF MAKING SURE HE IS GETTING TO EVERY SCHOOL AND GIVING THEM EQUAL ATTENTION. BUT ALSO SHOWING IN THAT DOCUMENT THE TYPES OF THINGS THAT HE IS DOING AT THOSE SCHOOLS TO SUPPORT STUDENTS PROFESSIONAL LEARNING, TEACHERS, EVENTS AND SO ON AND SO FORTH. SO THAT IS SOMETHING WE ALREADY HAVE IN THE WORKS. WE STARTED COLLECTING SINCE JULY AND SORT OF JUST GIVES US A SNAPSHOT OF HOW OFTEN AND HOW MUCH TIME WE SPENT IN SCHOOLS AND REALLY GETTING THAT BIRDSEYE VIEW OF WHAT'S HAPPENING EVERY DAY. JUST THOSE TWO INSTRUMENTS HAVE BEEN WORKED ON. >> THAT'S FANTASTIC, MS. ANDERSON? >> TWO THINGS, THAT SOUNDS REALLY GREAT. SPREADSHEET, I AM WONDERING HOW OFTEN WOULD YOU THINK TO SHARE IT? THE SPREADSHEET. >> WE MAY NOT NECESSARILY SHARE THE SPREADSHEET BUT WE WILL BE SHARING OUT, HOLD ON, WHICH IS SPREADSHEET? >> THE ONE ABOUT THE ARTIFACTS. LIKE AS YOU'RE DOING THEM, WHICH NOT DUE TO THE END? >> WHAT WE WOULD DO IS DURING OUR MIDYEAR EVALUATION THAT WOULD BE A TIME FOR US TO SHARE WHERE WE ARE BECAUSE THAT'S A PROGRESS PIECE. AND INCLUDES SOME OF THOSE ARTIFACTS AND WE DID SOME THING SIMILAR WITH THE PREVIOUS EVALUATION WHERE MIDYEAR WE GAVE AN IDEA OF WHERE WE ARE AND WHAT WE ARE STILL WORKING ON AND IF WE ARE LOOKING TO MEET THE OTHER AREAS OR IF THERE IS A CONFLICT BECAUSE LAST YEAR WE HAD A COUPLE OF ITEMS THAT DUE TO AS BEING VIRTUAL WE WERE BRINGING IT TO THE BOARD THAT SOME OF THESE ITEMS ARE IMPOSSIBLE. THERE'S NOT GOING TO BE ABLE AND WE MADE SOME REVISIONS BUT WITH THE COMMITTEE SUPPORT ON SOME OF THAT WORK. I WOULD SAY MIDYEAR, MS. ANDERSON, AND THEN AT THE SUMMATIVE TIME, AS WELL. SO THAT WE ARE NOT WAITING UNTIL THE END THAT THIS IS A PROGRESS THAT'S HAPPENING THROUGHOUT THAT TIMEFRAME. >> ACTUALLY, THE OTHER ONE IS GOING TO BE SHARED WITH THE BOARD OR IS THAT INTERNAL TO MAKE SURE THAT WE ARE COVERING? >> I DON'T SEE WHY WE COULD SHARE IT I THINK IT'S A GOOD SNAPSHOT OF WHERE THE SUPERINTENDENT HAS BEEN THROUGHOUT THE YEAR AND THE KINDS OF THINGS THAT HE IS SUPPORTING. AT THE SCHOOL LEVEL DEPENDING ON WHAT THAT IS SO YOU CAN SEE THAT AS WELL ON THAT PARTICULAR SPREADSHEET. >> MY SUGGESTION WOULD BE I THINK IT IS GREAT FOR THEM TO SEE IT BUT BE CAREFUL WHEN YOU SET UP THE EXPECTATION OF HOW OFTEN YOU SHARE THAT. I CAME ON THE BOARD THE SUPERINTENDENCE DAILY DAY BY DAY EVERY PERSON THAT HE MET WITH WAS EXPECTED AND I THINK IT CAME OUT ONCE A WEEK BUT IT WAS REALLY A LITTLE TOO MUCH INFORMATION. SO I WOULD JUST, I THINK IT'S A VALID AND I WOULD AS A BOARD MEMBER WOULD LOVE TO KNOW THAT BECAUSE THEN YOU GET TO KNOW WHAT IS GOING ON IN DIFFERENT TIMES AND WE GET A LOT OF NOTICES I WOULD JUST BE CAREFUL HOW, ESPECIALLY WITH THE NEW BOARD, HOW OFTEN YOU DO THAT. >> YEAH, I WAS THE CADET, THE MIDYEAR AND THEN THE END YOU WILL SEE WITH THE PROGRESS IN THE MIDYEAR AND THEN AT THE END. HOW MANY SCHOOL VISITS, HOW MANY THINGS HE IS SUPPORTED. >> SO YEAH, PART OF THE OTHER STUFF. >> IT WILL BE PART OF THE OTHER SUPPORTING DOCUMENTS WE ARE IN THE MIDYEAR EVALUATION. BECAUSE THERE'S A MIDYEAR WHERE THERE'S NOT READING THAT STENT DURING THAT TIME BUT IS AN OPEN DISCUSSION AROUND THE PROGRESS AND WHAT THE FUTURE HOLDS, WHAT WE THINK IT MAY HOLD, AS WE MOVE FORWARD. BUT IT HAS BEEN REALLY GOOD WITH JUST INTERNALLY AND THIS IS JUST A SIDE NOTE INTERNALLY IT'S BEEN REALLY NICE HAVING THE PURPOSE AND HAS SOME OF MY SESSIONS AND GOING TO SCHOOLS AND THINGS. THERE IS NOT JUST I AM DROPPING IN, IT'S NOT BRING IN ENTOURAGE, EITHER, BECAUSE I DON'T LIKE THE ENTOURAGE. I KNOW WE HAVE TO DO IT BUT THAT, I AM AN EDUCATOR, TOO. I CAN'T DO WHAT I NEED TO DO THAT WAY. I CANNOT TALK TO STUDENTS, CANNOT FIND OUT WHAT IS HAPPENING IN THE CLASSROOM IF EVERYONE IS TAKING PICTURES OF ME AND STOPPING TO TEACH BECAUSE I WALKED TO THE DOOR. WE WANT TO MAKE SURE THAT THERE THEY ARE PURPOSEFUL AND INTENTIONAL AND THAT OUR SCHOOLS BECOME COMFORTABLE SO THAT THEY DON'T STOP WHAT THEY ARE DOING WHEN I'M COMING IN AND THAT THEY ARE CONTINUING TO HAVE A LEARNING ENVIRONMENT BECAUSE I'M THERE TO OBSERVE THE LEARNING ENVIRONMENT. I AM NOT THERE TO HAVE A GREETING THAT IS NOT THE PURPOSE. I THINK THIS IS GOING TO BE VERY HELPFUL WITH OUR SCHOOLS. >> FOR SOME TEACHERS IT WILL BE CAREFUL WHAT YOU WISH FOR BECAUSE I'VE HEARD SO OFTEN THAT THE SUPERINTENDENT DOES NOT COME TO THE SCHOOL AND THEN YOU HAVE TO GO TO THIS PERIOD OF TIME OF ADJUSTING TO YOUR COMING TO THE SCHOOL AND THEN IT WILL EVEN OUT. >> THE GREATEST THING IS I HAVE ALWAYS BEEN IN THE SCHOOL EXCEPT COVID. SO I'M VERY USED TO IT. I THINK THAT THEY ARE SO EXCITED JUST BECAUSE OF THE FACT THAT I AM A THINKING JUST THIS PAST WEEK YESTERDAY WE DID MICRO BITS WHICH WAS REALLY AWESOME FOR VIRGINIA TECH WE HAVE A PARTNERSHIP WITH VIRGINIA TECH AND I WAS WITH DOCTOR COLLINS FROM A VIRGINIA TECH AND AT THE KIDS WERE LIKE OVERJOYED BECAUSE THEY WERE TRYING TO FIND THEIR PULSE. THIS YOUNG MAN HE SAID HIS PULSE WAS 73 BEATS PER MINUTE AND I AM LIKE, THAT IS A LOT OF BEATS, ARE YOU SURE IT 73 BEATS? AND THEN, WE STARTED TALKING AND IT THEN WENT TO 140 AND I WAS LIKE, ARE YOU DOUBLING LIKE WHAT IS GOING ON? ARE YOU REALLY CHECKING YOUR PULSE? I HAD TO SHOW HIM ONCE YOU DO LIKE OKAY YOU DO YOU FEEL THAT? THAT IS YOUR PULSE, HE WAS LIKE OH, OKAY I WAS JUST COUNTING DURING THAT TIME IT. SO HE WAS DOING ONE, TWO, THREE, FOUR HE WAS NOT CHECKING THE BEAT. THOSE ARE THE TYPES OF EXPERIENCES THAT ARE HAPPENING THAT ARE SO AWESOME IT FOR ME. IT REALLY DOES ALLOW ME TO FILL MY CUP AND TO ALSO REMEMBER MY WHY LIKE WHY DO WE DO THIS WORK IN OUR SCHOOLS, REALLY IS FOR OUR KIDS. >> IF I COULD ADD TO IT I THINK THE VISITS WHAT HAS BEEN SO GREAT ABOUT THEM IS THAT THE KIDS REALLY ENJOYED SINCE THEY HAVE NOT REALLY BEEN AROUND A LOT OF PEOPLE [00:55:01] THEY ACTUALLY VALUE HAVING PEOPLE COME AND VISIT AND THEN WHEN THEY FIND OUT WHO HE IS SOME KIDS CLAPPED AND SOME, IT'S FUNNY ALL THE DIFFERENT REACTIONS, THEY GUESS WHO HE IS AND HE BECOMES A REALLY FUN TO VISIT. MR. HUTCHINS WALK INTO THE CLASS AND THEY WOULD JOIN A QUIET TIME AND HE THREW HIMSELF ON THE CARPET IN THE MIDDLE OF THE ROOM AND THE KIDS ERUPTED, HE SAID I WANT TO RELAX AS WELL AND THEY START LAUGHING. IT WAS A LOT OF FUN THE VISITS THAT WE BEEN ON RECENTLY AND I THINK THE KIDS ARE ENJOYING IT SO MUCH BECAUSE THEY'RE HAPPY TO SEE PEOPLE. >> ANYTHING ELSE TO REGARDS TO NEXT STEPS WE NEED TO BE MINDFUL OF? DO WE FEEL GOOD? >> ONE THING WE CAN SHARE WITH THE COMMITTEE IS ACCESS TO THE GOOGLE DOC BECAUSE YOU ALL MAY HAVE A THOUGHT OR SOMETHING THAT COMES TO MIND, CAN THEY ADD THAT INTO IT AS A COMMENT OR HOW DOES THAT WORK, SUSAN? >> I DON'T KNOW HOW TO USE A MEGAPHONE. AS LONG AS THE COMMENTS ARE IN THEIR THEY CAN BE REFERENCED AT SOME POINT IF SOMEONE ASKS. BUT I WOULD ADVISE YOU NOT BE IN THERE TOGETHER OR ANY OF THE BOARD MEMBERS BE IN THERE AT THE SAME TIME SO MAKE SURE YOU CAN SEE IN THE UPPER RIGHT WHO IS IN THERE. THERE IS A LITTLE CIRCLE JUST MAKE SURE YOU'RE NOT IN THERE TOGETHER AND THEN IF YOU'RE ADDING COMMENTS MAKE SURE THERE IS ALWAYS A DOCUMENT IN THEIR SO THIS COMMENTS ARE SAVED. >> WE WILL BE SURE, I THINK IT WOULD BE HELPFUL IF ANY OF THE COMMITTEE MEMBERS BECAUSE I'VE MADE SOME COMMENTS, AS WELL. AS LONG AS WE ARE MAINTAINING THOSE COMMENTS IS WHAT I'M HEARING SUSAN BECAUSE IT'S A LEGAL DOCUMENT THAT WE ARE KEEPING THOSE, MAKING THOSE COMMENTS SO THAT THEY ARE MAINTAINED IN THE DOCUMENT. IT WOULD BE HELPFUL IF BY FRIDAY ANY OF OUR COMMITTEE MEMBERS THAT YOU WILL HAVE COMMENTS OR THINGS THAT YOU CAN INCLUDE THAT IN OUR NEXT SESSION OR OUR NEXT MEETING WE ARE BRINGING TO YOU MORE OF A CLOSER TO THE FINAL DRAFT VERSUS CONTINUING TO DO THIS AGAIN AND AGAIN BECAUSE I DO BELIEVE THIS IS ON THE BOARD AGENDA FOR DECEMBER 16. I THINK THAT WHEN WE GET BACK OUR THANKSGIVING BREAK THAT'S GOING TO COME REALLY QUICKLY. I THINK IF WE TRY TO GET ANY COMMENTS ON THINGS AND BY FRIDAY THAT WILL ALLOW OUR TEAM TO HAVE THE FINAL DOCUMENT FOR THE BOARD COMMITTEE TO SHARE WITH THE ENTIRE BOARD. >> GREAT, I ASSUME THAT BE FORTHCOMING, THE GOOGLE DOC? X YES, YOU SHOULD HAVE IN YOUR BOX >> YOU SHOULD HAVE IN YOUR BOX IN A MINUTE WE WILL SEND YOU A LINK TO HAVE ACCESS FOR COMMENTS. >> DO YOU WANT TO COMMENTS FROM TODAY TOO? >> I HAVE BEEN PUTTING COMMENTS FROM TODAY ON THEIR ALREADY SO YOU WILL SEE THOSE ON THERE. >> ALL RIGHT, WITH NO FURTHER ADO I THINK WE ARE IN GOOD SHAPE IN TERMS OF CLOSING OUT THIS MEETING. THANK YOU SO MUCH AND THANK YOU TO THE TEAM THIS IS BEEN INCREDIBLE AS A CITY SAID THIS HAS BEEN SUCH, IS VERY AFFIRMING FOR US AT LEAST FOR THOSE THAT HAVE BEEN ON THIS FOR SIX YEARS AS A PHENOMENAL TOOL AND HAS PROGRESSED SO MUCH THANKS FOR THE STAFF LEADERSHIP I WANT TO THANK EVERYONE'S WORK AND THAT SO LOOKING FORWARD TO CONTINUING AND HAVING THIS BE SOMETHING THAT IS PASSED ALONG FOR OTHERS TO USE, AS WELL. THANK YOU EVERYONE. ALL RIGHT, HAVE A GOOD DAY, GOODBYE MR. SUAREZ. >> GOODBYE, EVERYONE, THANK YOU. * This transcript was compiled from uncorrected Closed Captioning.