[00:00:04] >> SO GOOD EVENING, EVERYONE, AND WELCOME TO THIS JOINT WORK SESSION OF [Call Meeting to Order] THE CITY COUNCIL AND SCHOOL BOARD AND I HAVE A LITTLE BIT OF AN ECHO. SO WE ARE GOING TO TAKE THIS TIME TODAY TO TAKE THAT LOOK AT THE PROPOSED CAPITAL BUDGET AND TALK THROUGH OUR CENTRAL QUESTIONS, TALK THROUGH I HAVE A TERRIBLE ECHO HERE. MY VOLUME IS NOT ON. IS THAT BETTER? YOU'LL TRY TO JUST KEEP IT AWAY SO WE'LL JUST START OFF WITH OUR PRESENTATION, WHICH [1. ACPS FY 2023-2032 Capital Improvement Program (CIP) Budget] I'M GOING TO GO THROUGH AND SHARE WITH EVERYONE AND THEN AFTERWARDS, WE'LL HAVE SOME QUESTIONS FROM COUNCIL MEMBERS AND THAT'S WHAT WE'LL DO. AND SO WE ARE STARTING THIS MEETING NOW AND NEXT SLIDE, SUSAN. AND SO WE THOUGHT WE WOULD TAKE I'LL GO THROUGH OUR CENTRAL QUESTIONS HERE AND BASICALLY WE'LL LOOK AT THREE THINGS, WHAT WE'VE ACCOMPLISHED IN FY22 SO MUCH BETTER AND THANK YOU. WE'LL LOOK AT WHAT CONSIDERATIONS WE NEED TO MAKE AS WE BUILD OUT OUR NEW CIP AND WHAT CHANGES WE ANTICIPATE FOR THE 2032 PROPOSED BUDGETS. NEXT SLIDE. SO THIS SLIDE IS ABOUT COMMUNICATING THE CIP AND COMMUNICATING IS IMPORTANT AND SO, THE EASE AND FLOW HAS TO START WITH STRONG COMMUNICATION AND SO, OUR TEAM HAS PUT AN EMPHASIS ON COMMUNITY ENGAGEMENT THIS PAST FISCAL THEIR WITH SEVERAL NEW INITIATIVES AND YOU CAN SEE THEM UP HERE AND WE'VE HAD OUR CIP NEWSLETTER AND WE HAVE HAD COMMUNITY MEETINGS THAT WE HAVE REGULARLY WHEN WE ARE DOING PROJECTS AND WE HAVE DONE SOME WEBSITE UPDATES AND WE HAVE ADDED ADVISORY GROUPS AS WE BUILD. AND WORK ON PROJECTS. AND SO, THE TEAM CONTINUES TO ACTIVELY ADJUST COMMUNICATION OFFERS TO BE EQUITABLE INCLUDING ADD BE INTERPRETATION SERVICES AND TARGETED CAMPAIGNS. NEXT SLIDE. SO HERE WE CAN LOOK AT MAJOR MILESTONES FOR FY22 CAPACITY PROJECTS AND SO, OBVIOUSLY, THE DOUGLAS MCARTHUR PROJECT IS UNDERWAY AND WE HAD THE JADE GYM WHICH IS COMPLETE AND PARKER GRACE STADIUM OPENED AND I THINK WE HAVE ENJOYED THE BENEFITS AND FRUITS OF THAT LABOR AND THEN, THE HIGH SCHOOL PROJECT HAS COMPLETED DESIGN DEVELOPMENT AND IS MOVING ON TIME TOWARD CONSTRUCTION AND SO, WE WILL HAVE A PUBLIC HEARING FOR THE SITE PLAN THAT'S ANTICIPATED IN JANUARY OF 2022 AND COMMUNITY ENGAGEMENT IS OCCURRING THROUGHOUT THE FALL AND WE'LL CONTINUE IN [00:05:06] 2021. NEXT SLIDE. SO THE SCHOOL BOARD HAS WORKED, WE'VE TALKED ABOUT BEFORE AND WE HAD MEETINGS BEFORE WHERE WE TALKED ABOUT WHERE WE FOCUSED IN ON OUR BUDGET PRIORITIES AND YOU CAN SEE ON THIS SLIDE THAT WE CONTINUE TO REALLY THINK IN THESE BUCKETS, STRATEGIC ALIGNMENT AND INSTRUCTIONAL EXCELLENCE AND STUDENT ACCESSIBILITIES AND SUPPORT AND STRATEGIC RESOURCE ALLOCATION AND FAMILY AND COMMUNITY ENGAGEMENT AND THESE ARE ALL BASED ON FIVE STRATEGIC GOALS FOR ALL 2025 PLAN. AND NEXT SLIDE. AND SO IN FORMULATING THIS BUDGET, TWO BIG FACTORS ARE CONSIDERED AND WE ARE LOOKING AT CAPACITY PROJECTS AND NONCAPACITY PROJECTS. AND THE SCHOOL BOARD BUDGET ROUTERS AND UPDATING ASSESSMENTS ARE MAJOR, MAJOR DRIVERS FOR THE CAPACITY AND NONCAPACITY PROJECTS FOR THIS UPCOMING FISCAL YEAR AND OTHER FACTORS FOR OUR CAPACITY PROJECTS INCLUDE ENROLLMENT PROJECTIONS AND FEASIBILITY STUDIES WHICH HAVE BEEN DONE FOR GEORGE MASON AND KELLY AND THOSE ARE REPORTED TO THE COMMUNITY IN THE SPRING OF 2021 AND NONCAPACITY DRIVERS FOCUS ON TURNED UPDATE OF OUR BUILDING SYSTEM. SO BIG VERY IMPORTANT EXAMPLES OF THAT OUR HVAC SYSTEMS FOCUSED ON REMEDIATING STORMWATER ISSUES AT SELECT SCHOOLS. NEXT SLIDE. SO NOW WE CAN TAKE A LOOK AT WHAT WE WILL CONSIDER TO BE MAJOR PROJECTS FOR FY2023 AND FOR FY2023, WE HAVE FOUR PROJECTS THAT ARE TO BE BUDGETED AND THE HIGH SCHOOL PROJECT WHICH HAS BEEN ONGOING. AND 1703 WHICH WE THANK OUR CITY COUNCIL WHICH WE WILL MAKE A MOVE ON THAT QUICKLY AND IT WAS UNANTICIPATED AND THAT PROJECT, THAT BUILDING WILL BE REPLACED WITH NEW CONSTRUCTION FOR OUR 600 STUDENT SCHOOL FROM OUR FY22 TO 31 BUDGET AND HCAC UPDATES WHICH WE KNOW ARE IMPORTANT, MUCHNEEDED AND THOSE HVAC UPDATES FOR ASSESSMENT IDENTIFIED SCHOOLS AND WE'LL TALK ABOUT THE ASSESSMENTS AND HOW THEY'RE DONE. AND NEXT SLIDE. AND SO, THE FACILITY I'M SORRY, ONE MORE, I SAID FOUR PROJECTS AND ONLY NAMED THREE AND THE FOURTH ONE IS THE PATRICK HENRY DEMOLITION WHICH WE KNOW HAS TO OCCUR AND WITH THAT DEMOLITION ALSO COMES THE INSTALLATION OF THE FIELD THAT HAS YET TO BE COMPLETED. AND SO LET'S TALK ABOUT OUR FACILITY CONDITION ASSESSMENTS AND THESE ASSESSMENTS, THAT THINK PROCESS IS ONE IN WHICH AN INDEPENDENT VENDOR COMPLETES AND INSPECTS MAJOR BUILDING SYSTEMS AND OUR INTERIORS AND EXTERIORS AND THEY INSPECTED OUR SCHOOL FACILITIES IN THE EFFORT TO PROVIDE EACH FACILITY WITH A CONDITION INDEX SCORE. AND THE CONDITION INDEX SCORE PROVIDES AN INDICATION FOR US OF THE BUILDING'S OVERALL AND WE USE THE INDEX SCORE TO HELP US TO CALCULATE THE NEEDS FOR THE NEXT TEN YEARS AND BEYOND. IDEALLY, THESE FCA'S WILL BE UPDATED EVERY FIVE YEARS TO INCORPORATE COMPLETED WORK ON BUILDINGS OVER TIME. NEXT SLIDE. SO A LITTLE BIT MORE INDEPTH ABOUT THE CAPACITY PROJECT AND THE HIGH SCHOOL PROJECT INCLUDES AN ADDITIONAL 12.5 MILLION FOR THE AQUATIC FACILITY, WHICH IS ANOTHER THING THAT WAS APPROVED BY CITY COUNCIL THAT WE'RE GRATEFUL FOR AND THIS AMOUNT WAS NOT INCLUDED IN LAST YEAR'S BUDGET FOR FY23, AND THAT'S BEEN ADDED TO THE FY23 FOR THIS CIP BUDGET. AND 1703 NORTH BOGEGARD AND THAT REPLACES THE 600 STUDENT NEW CONSTRUCTION SCHOOL THAT WAS INCLUDED IN THE FY22 THROUGH 31 CIP BUDGET AND WE ANTICIPATE AN ESTIMATED 29.2 MILLION DECREASE AS A RESULT OF THE CHANGE FROM THE NEW [00:10:05] CONSTRUCTION TO AN ADAPTIVE PROJECT AND THAT COULD BE SUBJECT TO CHANGE AND OUR TRANSPORTATION FACILITY, IT SEEMS LIKE WE'VE BEEN TALKING ABOUT THIS ONE FOR AWHILE AND SO THAT INCLUDES AN INCREASE OF $3.3 MILLION FOR RENOVATION FOR REPLACEMENTS TENTATIVELY BUDGETED IN FY2026 AND THIS IS TENTATIVELY BUDGETED BECAUSE WE THIS IS PENDING THE WHEELER STUDY. AND WE HAVE AN ESTIMATE FOR THE EXISTING FACILITY AND THAT'S INCLUDED IN THE FY23 NONCAPACITY PROJECTS. AND SCHOOL ORGANIZATIONS WHICH WE ARE ALL LOOKING FORWARD, GEORGE MASON MODERNIZATION PROJECT AND KELLY MODERNIZATION PROJECT IS THE OTHER. AND SO THOSE ARE BIG CAPACITY PROJECTS AND WE CAN MOVE TO SLIDE TEN. SO, WHAT ARE THE IMPACTS ON OUR OPERATORRING BUDGET? SO FOR FY22, THAT ACTUALLY INCLUDES MANAGING TENANTS AND DUE TO THE AGREEMENT WITH THE CITY TO TURN OVER LEASE COSTS, THE RENOVATION CANNOT BE ACCOMMODATED BY REVENUE AND FY23, DOUGLAS MCARTHUR, THE OLD BUILDING MUST BE CONSIDERED AND DOUGLAS MCARTHUR ELEMENTARY SCHOOL WILL BE THE FIRST NET ZERO ENERGY FACILITY, MEANING IT GENERATE AS MUCH ENERGY AS IT USES THERE WILL BE 30,000 SQUARE FEET UNDERGROUND PARKING GARAGE. IT WILL HAVE AN IMPACT. AND FY2024, OUR HIGH SCHOOL PROJECT, AND THAT'S ONE WE EXPECT OPENING AND DEMOLITION OF THE MINIHOWARD, THE CURRENT MINIHOWARD SITE, OUR CAMPUS AND THAT INCLUDES MAINTENANCE OF THE WE HAVE TO INCLUDE MAINTENANCE OF THE AQUATIC FACILITY AND RCPA AND IT INCLUDES MAINTENANCE OF THE DEPARTMENT OF HEALTH SPACES. AND NEXT SLIDE. I'M SORRY. YOU CAN GO BACK. GEORGE MASON AND THAT BUILDING WILL ALSO OPEN WITH A NET ZERO ENERGY AND IN CORE KELLY OPENING WITH NET ZERO ENERGY AND I WANTED TO MAKE THAT CLEAR. AND NEXT SLIDE. THANK YOU. AND SO, 1703 NORTH BOGEGARG STREET, APPROVED BY CITY COUNCIL, USING THIS AS SWING SPACE AND THIS WILL BE FOR BOTH GEORGE MASON AND CORE KELLY AFTER WHICH TIME IT WILL BE CONVERTED INTO A 600 STUDENT SCHOOL AND WE EXPECT THAT TO BE IN 2030 AND THIS PLAN INCLUDES AGAIN A DECREASE OF 39.9 MILLION IN THE TENYEAR CIP AND ACHIEVING BOTH SWING SPACE AND THE NEW SCHOOL AS A RESULT OF UTILIZING AN EXISTING BUILDING INSTEAD OF BUILDING NEW CONSTRUCTION. THEY WERE INCLUDED IN THE CIP AND APPROPRIATED BY THE CITY IN 2021, IF THAT MAKES SENSE AND THE NEXT SLIDE. AND SO, I WILL END THE PRESENTATION WITH A LOOK AT OUR BUDGET CALENDAR AND THE PROCESS THAT WE WILL GO THROUGH ACCORDINGLY AND SO, THIS BUDGET WILL BE PROPOSED ON NOVEMBER 11TH AND OUR GOAL IS TO ADOPT THE BUDGET ON DECEMBER 16TH. AND SO, FOR US, THAT WILL INCLUDE TWO WORK SESSIONS BETWEEN THE PROPOSAL AND THE ADOPTION AND WE DO HAVE AN OPTION BUILT INTO OUR CALENDAR TO ADD TWO MORE SESSIONS IF NEEDED. [00:15:01] AND THIS SCHEDULE INCLUDES THREE OPPORTUNITIES FOR DIRECT COMMUNITY ENGAGEMENT. AND SO, THAT, THINK, CONCLUDES EVERYTHING THAT WE HAVE TO PRESENT THIS EVENING AND I THINK I WILL STOP AT THIS POINT AND I JUST WANT TO CHECK AND SEE IF DR. HUTCHINGS OR ANYONE HAD ANYTHING ELSE TO ADD BEFORE WE MOVE ONTO QUESTIONS. OK. AND SO, QUESTIONS, I'LL TURN IT OVER FOR QUESTIONS. >> I'LL START. MISS JACKSON. >> I DIDN'T KNOW IF MISS GULICK WAS HERE. >> THANK YOU FOR THE QUESTION. WE ARE CURRENTLY IN OUR FINAL CONTRACT NEGOTIATIONS SO WE AREN'T ABLE TO SHARE TOO MUCH INFORMATION BUT WORKING THROUGH THAT PROCESS AND WE HAVE SEVERAL MEETINGS WHICH WILL BE SCHEDULED IN NOVEMBER, YOU BELIEVE, ON THE 15TH AND 16TH OR 16TH AND 17TH OF NOVEMBER, WHICH WILL INCLUDE A GROUP UPDATE AND WE'RE CURRENTLY WORKING THROUGH THE CONTRACT. >> THANK YOU. >> I GUESS WE CAN'T GO INTO THE SUPPLY CHAIN IS OK OR ANYTHING LIKE THAT? >> NOT UNTIL WE HAVE THAT CONTRACT BECAUSE WE'RE STILL BECAUSE THE CONTRACT HAS NOT BEEN SOLIDIFIED AND WE'RE IN NEGOTIATIONS OF HAVING THAT DISCUSSION. >> THIS IS THE THIRD CONTRACT ON THIS, CORRECT? >> IS IN THE THIRD CONTRACT THERE. >> IT'S THE THIRD CONTRACT AND ALL PART OF ONE CONTRACT AND BASICALLY THE THIRD CHANGE ORDER TO THE ONE CONTRACT AND THE FINAL, YES. >> GREAT, THANK YOU. >> MR. MAYOR. >> THANK YOU. >> I GUESS A COUPLE OF QUESTIONS. WE HAD TALKED LAST TIME AND LOOKING FORWARD AT WHAT THE NEXT CIP WILL LOOK LIKE, HAMMOND AND THE FACT THAT WE DON'T HAVE CONSIDERABLE INVESTMENT OF ANY KIND OF ANY OF THE BUILDINGS AND I GUESS IN THE LAST YEAR, YOU HAVE GUYS HAD DIALOGUE AND THOUGHT AND WHAT DOES THE ROADMAP LOOK LIKE AND SHOULD WE EXPECT IF NOT IN THE NEXT DECADE OR NEXT 15 YEARS OR SO THAT WE'LL SEE SOME LARGER CAPITAL PROJECTS ON SITES AND WHAT SHOULD WE EXPECT. >> YOU KNOW DR. HART IS WITH US OR IF JOHN, BUT SOME CONVERSATIONS WITH THE TARGET FACILITIES AND I'M GLAD WE'VE INCORPORATED THIS INTO OUR WHOLE WAY OF DOING THIS AND IT DOES PROVIDE US WITH VALUABLE DATA IN REGARDS TO THE ORDER, AS WELL AS SOME CIP PROJECTS IF DR. HART OR MR. FINNEGAN CAN ELABORATE AND THESE ARE CAN CONSTANT CONVERSATIONS, BUT ALL OF OUR BUILDINGS. >> WE HAVE DRAFT REPORTS AND WE'RE WAITING ON THE FINALIZED REPORTS AND WE'RE WAITING FOR ALL OF OUR BUILDINGS AND I KNOW MR. FINNEGAN IS ON THE LINE AND WE'VE MADE CONTRIBUTIONS TO GEORGE WASHINGTON BASED ON VARIOUS BUILDING SYSTEMS AND MR. FINNEGAN DID YOU WANT TO SPEAK FOR BOTH GEORGE WASHINGTON AND BOTH FRANCIS HAMMOND? >> YES. FOR GEORGE WASHINGTON, WE HAVE MADE SUBSTANTIAL INVESTMENTS AND WE HAVE DEALT WITH A LOT OF WATER INTRUSIONS AND WE HAVE A ROOF ON THERE AND THE ENTIRE BUILDING, WHICH ACTUALLY CONSISTS OF ABOUT 24 DIFFERENT ROOFS, EVERYTHING WAS REPLACED AND THAT PROJECTED STARTED IN 2016 AND WENT ON FOR TWO AND A HALF YEARS AND WE DID A BUILDING OVERHAUL WHERE WE DID A LOT OF TUCK POINTING, MASONRY WORK AND WE GOT THE ENVELOPE OF THE BUILDING FROM THE EXTERIOR IN GOOD [00:20:02] SHAPE AND WE WENT INSIDE AND WE DID A HANDFUL OF THINGS AND RENOVATED THE LIBRARY AND WE REMOVED ASBESTOS AND TILE FLOORING AND WE HAVE INSTALLED LUXURY VINYL TILE AND THAT HAS BEEN AN ONGOING PROCESS. THE SECTION IS ABOUT 95% COMPLETE AND WE HAVE ASBESTOS REMOVAL AND FLOORING AND THOSE ARE A FEW OF THE THINGS WE'VE DONE TO PUT INVESTMENT INTO THE GW AND ALSO, WE ARE CURRENTLY WORKING ON HVAC UPGRADES AND A COMPLETE RENOVATION OF THE SYSTEM AND IT IS ALL PLANNED AND CONSTRUCTION DOCUMENTS ARE FINISHED AND A CONTRACT AWARDED AND WORK HAS BEGUN AND COMPLETED OVER FOUR PHASES FROM ROOFTOP TO BOILERS AND OUTDOOR AIR, ET CETERA, ET CETERA, AND THAT'S QUITE COMPREHENSIVE. WE HAVE A NEW ROOF ON FRANCIS HAMMOND AND I BELIEVE THE ROOF WAS IN 2017 TO 2020 TIMELINE AND NOW ALL SECTIONS ARE COMPLETE AND WE HAVE ALSO DONE SOME WATER INTRUSION ISSUES RELATED TO THE COURTYARD AND WE ARE STILL STUDYING A FEW YEARS AND WORKING ON STORMWATER MANAGEMENT AND WE HAVE GONE IN AND DONE ASBESTOS AND FLOORING AT THAT SCHOOL, AS WELL AS LIGHTING UPGRADES TO THE GYM, TO THE AUXILLARY GYM AND PAINTING, AS WELL. THE CAFETERIA KITCHEN WAS RENOVATED, AS WELL. WE HAVE MADE CONTRIBUTIONS TO BOTH SCHOOLS AND CONTINUE TO DO SO AND AS DR. HART POINTED OUT, THE ASSESSMENT IS ONGOING AND WE HAVE DRAFTS AND IT WILL GIVE US A ROADMAP OF WHAT WE NEED TO DO IN THE FUTURE. FIRST OF ALL, ALL OF THE ASSETS WILL BE TAGGED AND WE'LL GET IT INTO OUR SYSTEM SO THAT WE CAN MAKE PROPER PLANNING ALLOCATIONS TOWARDS ALL OF OUR DIFFERENT ASSETS AND DO LIVE REPORTS. THE CONDITION ASSESSMENT WILL GIVE US THREE TO FIVE AND TENYEAR RESERVE COST ESTIMATES FOR ALL OF THE THINGS WE APPROACH AND A FACILITY CONDITION INDEX. WHAT THAT IS, IT'S A RATIO OF THE COST OF CURRENT NEEDS DIVIDED BY THE CURRENT REPLACEMENT VALUE OF THE FACILITY AND THAT'S A GOOD FEELING FOR WHERE WE ARE AND SINCE THESE ARE SYSTEM WIDE, WE'LL BE ABLE TO LOOK AT EACH OF THE FACILITIES, EACH OF THE DIFFERENT BUILDINGS AND LOOK AT THEM IN COMPARABLE FASHION TO DETERMINE THIS, ET CETERA. I HOPE THAT ANSWERED ALL OF YOUR QUESTIONS AND IF THERE ARE ANY OTHER QUESTIONS, LET ME KNOW. >> I APPRECIATE THAT AND THAT'S HELPFUL TO UNDERSTAND THAT. I GUESS WHAT I'M TRYING TO UNDERSTAND AND MAYBE YOU ANSWERED THIS AND PUT A FINE POINT ON THIS FOR ME, I'M TRYING TO LOOK AT WHAT'S NEXT AND I'M TRYING TO UNDERSTAND WHAT THE BIG THINGS THAT ARE OUT THERE THAT ARE, PERHAPS, BEYOND THE TENYEAR CYCLE, WHAT THEY'LL BE. I THINK WHAT I'M HEARING FOR GW AND HAMMOND, YOU'RE NOT EXPECTING THERE'S GOING TO BE LARGECALL RENOVATIONS ON EITHER OF THE SITES. THE NEARTO MEDIUM TERM IS SYSTEMS REHABILITATION AND STATE OF GOOD REPAIR, ESSENTIAL, BUT NO LARGE SCALE RENOVATIONS ON EITHER SITE. >> SO, THE INVESTMENTS THAT WE MAY HAVE BEEN SIGNIFICANT IN KEEP IT'S THE BUILDING AND THE ROOF, WE GOT THAT DONE AND WE COULD GO INSIDE. THOSE PROBLEMS JUST KIND OF, IT'S A DOMINO EFFECT. WE WILL HAVE LARGE INVESTMENTS WITH WINDOWS, FOR EXAMPLE, DOWN THE ROAD. AND THERE ARE A HINT FULL OF OTHER THINGS. WE'RE NOT AS FAR ALONG AT FRANCIS HAMMOND, GETTING RID OF THE OLD FLOORING AND THAT'S A PHASED APPROACH AND THERE ARE A COUPLE OF OTHER ITEMS AND OVER THE NEXT COUPLE OF YEARS, WE'LL, DOING PHASED HEARTCALL AND THEY HAVE LARGE PARKING YEARS, ET CETERA AND WE'LL DO THOSE IN PIECEMEAL PASSION AROUND THE PROPERTY [00:25:05] AND THAT WILL BE COMPLETED OVER THE NEXT THREE OR FOUR YEARS. ALSO, EXTERIOR SPORTS, SO WE'RE LOOKING AT FIELD IMPROVEMENTS TO THE FOOTBALL FIELDS AT GEORGE WASHINGTON AND THEN WE'RE LOOKING AT REPLACING THE TURF AT FRANCIS HAMMOND OVER THE NEXT FEW YEARS AND THAT'S LIFECYCLE RELATED AND THEY ARE GRASS FIELDS AT GW NOW AND THE POSSIBILITY OF ADDING A SYNTHETIC SURFACE AND THERE ARE A FEW OTHER OUTLAYS COMING OUT AND NOW THAT WE'VE TACKLED THE ROOF, THE BUILDINGS, THOSE ARE MAJOR INVESTMENTS AND WE FEEL THOSE BUILDINGS ARE IN MUCH BETTER SHAPE. >> THAT'S AGAIN, IT'S REALLY HELPFUL. WE'RE NOT STARING DOWN A 30, $40 MILLION INVESTMENT IN SOME OF THE BUILDINGS ANY TIME IN THE NEAR TERM. THAT GETS TO MY, I GUESS, MY NEXT QUESTION, WHICH IS, YOU KNOW, WE'RE OVER THE PERIOD OF A DECADE HERE AND WE'RE SWALLOWING FIVE BUILDINGS OVER THAT PERIOD AND IN SOME WAY, TEN YEARS IS AN ETERNITY, BUT NOT REALLY, AND I'M TRYING TO GET A SENSE AND MAYBE YOU GUYS HAVEN'T DECIDED THIS YET AND MAYBE THE FACILITY ASSESSMENTS WILL HELP DECIDE THIS, BUT WHAT'S NEXT? YOU KNOW, IS IT THE I KNOW WE HAVE PROPERTIES THAT POTENTIALLY WE'RE BUILDING NEW BUILDS ON AND IS THAT WHAT IS NEXT? IF I WERE TO LOOK FORWARD IN FIVE YEARS BEYOND 2031, WHERE THE CURRENT CIP GOES OUT TO, WHAT WILL I SEE IN THOSE YEARS? >> YOU CAN SAY THAT THE FACILITY CONDITION ASSESSMENTS ARE WHAT WILL HELP US FORM THOSE CONVERSATIONS, MAYOR WILSON AND ONCE WE GET THE FINAL REPORTS, WE COMPARE IT TO THE CIP PLAN BECAUSE I BELIEVE, AND PLEASE CORRECT ME IF I'M WRONG, AFTER GEORGE MAY SON AND CORE KELLY, THE NEXT SCHOOL AT THE TIME LAST YEAR WAS BROOKS AND WE HAD TO PUSH THAT OUT A YEAR AND WE ARE WAITING TO SEE IF THAT'S THE NEXT SCHOOL UP FROM MODERNIZATION BASED ON THE ASSESSMENTS AND IF NOT, IF THERE'S FOR ANY REASON, THERE'S BEEN A REORDERING BASED ON THAT, WE WOULD MAKE SURE THOSE ARE FOLDED INTO THE NEXT ROUND OF CIP BUDGET FOR NEXT YEAR. SO ERIC OR JOHN, FEEL FREE TO JUMP IN. >> I DON'T THINK ANYTHING WAS MISSED, DR. HART, THAT'S CORRECT. >> AND I WOULD CONCUR, THAT'S THE DIRECTION WE'RE HEADING AND WE'LL SEE WHAT THOSE FCA'S SHOW AND CORRECT, WE'RE NOT LOOKING AT HUGE INVESTMENTS ON TOP OF THE, ESPECIALLY THE TWO SCHOOLS YOU MENTIONED AND THE ASSESSMENTS WILL GUIDE US TO THE NEXT SCHOOLS WE NEED TO ADDRESS. >> SO I IMAGINE THAT THE RESULTS OF THOSE FACILITY ASSESSMENTS ARE NOT NECESSARILY GOING TO INFORM THE CIP YOU WILL BE APPROVING THIS YEAR, IS THAT A NEXT YEAR THING? >> THAT IS GOING TO BE LOOKING BEYOND THE 2032, BECAUSE RIGHT NOW, WE'RE FOCUSED BETWEEN 2023 AND 2032 AND SO THAT HAS BEEN OUR FOCUS AND NEXT YEAR, WE'RE GOING INTO 2033, WHERE, AS WE WERE SPEAKING NAOMI BROOKS IS UP FOR MODERNIZATION BEYOND THAT AND WHAT'S FIVE YEARS AFTER THIS AND WE'RE GIVING THIS INSIGHT AFTER THIS FUTURE CIPS AND BEYOND THIS TENYEAR MARK. >> AND AGAIN, I'M NOT LOCKING YOU IN HERE AND I'M JUST TRYING TO UNDERSTAND. AND IS IT EXPECTED THAT BROOKS WOULD BE A HIGHER PRIORITY THAN POTENTIALLY A NEW BUILD ON PROPERTY THAT WE WILL HAVE IN OUR POSSESSION AT THAT POINT? >> WELL, IT WAS EXPECTED BASED ON HAVING ACTUAL FACILITY ASSESSMENTS DONE, RIGHT? AND SO I CAN'T SPEAK TO WHAT FORMULA WE USE WHEN WE PUT NAOMI BROOKS WAY OUT. IT WAS SO FAR OUT MANY YEAR AGO, RIGHT, AND NOW IT'S 11 YEARS FROM NOW. AND THE FACILITY'S ASSESSMENT, THEY MIGHT REVEAL THERE ARE OTHER SCHOOLS BASED ON WHAT OTHER INDEX THEY RECEIVE AFTER THE ASSESSMENTS THAT MIGHT NEED [00:30:04] A MODERNIZATION PRIOR TO. WE'RE HOPING THAT OUR TEAM ORCHESTRATED AND HAD THE ANALYSIS TO HAVE BROOKS AS THE NEXT MODERNIZATION, BUT THE DATA WE RECEIVE, IT MAY REVEAL SOMETHING ELSE AND WE THEN HAVE TO REEVALUATE THE ORDER BEYOND THIS TEN YEAR CIP. >> WHEN WE'RE TALKING ABOUT BROOKS, WE'RE TALKING ABOUT BROOKS FOR THE POTENTIAL FOR IT'S A FACILITYDRIVEN ISSUE, NOT A CAPACITY DRIVEN ISSUE, BUT FACILITY DRIVEN ISSUE AND THAT'S WHAT'S DRIVING A POTENTIAL ISSUE OF BROOKS AND WE HAVE TO WORRY ABOUT CAPACITY AND SO, YOU GUESS BASED ON OUR PROJECTIONS AND WHERE WE'RE AT, DO WE EXPECT AT THAT POINT, AND I KNOW THIS IS LOOKING IN THE CRYSTAL BALL, BUT DO WE EXPECT AT THAT POINT THAT WE WON'T HAVE THE NEED TO BE PUT A NEW BUILD ON THE TABLE BEFORE WE HAVE TO DEAL WITH BROOKS TO DEAL WITH CAPACITY SOMEWHERE CLEARLY NOT IN THAT ZONE BUT SOMEWHERE ELSE? >> I THINK THAT IT'S DIFFICULT TO TALK OUR FOCUS IS ON 2023 TO 2032 AND IT'S DIFFICULT WITHOUT HAVING AN INDEX COMPLETED LIKE OUR INDEX CHARTS. AND I DON'T WANT TO SAY, HEY, YES, WE MIGHT DO THAT OR WE MIGHT NOT AND WE GET A COMMUNITY STIRRED UP AND I NEED TO START ADVOCATING FOR OUR SCHOOL. I WOULD ADVOCATE FOR US TO FINALIZE THE ACTUAL FACILITY'S ASSESSMENT AND GET INTO OUR INDEX CHART AND THEN IT WILL HAVE THE DATA TO SUPPORT WHY THE NEXT MODERNIZATION PROJECT IS AT THAT TIME FRAME OR NOT AND NOT BASED ON WHAT WE'VE DONE IN THE PAST BECAUSE WE NOW HAVE SYSTEMS IN PLACE THAT WE DIDN'T HAVE AND WE WERE NOT DOING TARGETED FACILITY'S ASSESSMENTS AND THESE TYPICALLY SHOULD HAPPEN. IT SHOULD HAPPEN EVERY FIVE YEARS AND WE HADN'T BEEN DOING THAT AND THIS IS OUR FIRST GOAROUND HAVING THE DATA TO SUPPORT WHY THESE PARTICULAR MODERNIZATION PROJECTS ARE PUT INTO THE CIP, BUT DR. HART OR MISS GULICK, I DON'T KNOW IF YOU WANT TO ADD ANYTHING BUT I KNOW THESE ARE CONVERSATIONS WE'VE HAD, BUT DID I LEAVE ANYTHING OUT? >> ONE THING, THERE'S A CAPACITY ISSUE TO THE AFTERSCHOOL PROGRAMS. >> AND WE HAVE TO TAKE THE KIDS TO MOUNT VERNON AND THAT'S NOTHING WE SHOULD NOT HAVE TO DO AND IF IT IS LAID OFF, CONSIDERATIONS DOING A NEW ADDITION TO DEAL WITH THAT CURRENT EXISTING MAJOR ISSUE, IN MY MIND, IT'S SOMETHING TO BE CONSIDERED. >> I'M NOT TRYING TO LOCK YOU GUYS INTO ANYTHING INTO THIS CONVERSATION. ALL I'M SAYING IS THE FACILITY ASSESSMENT DISCUSSION IS AROUND THE CAPABILITY'S CONDITION OF EXISTING FACILITIES AND BY DEFINITION NOT A CAPACITY CONVERSATION. WE HAVE A CAPACITY CONVERSATION THAT WE'RE TRYING TO DO AT THE SAME TIME AND WE HAVE TO HAVE THOSE TWO MEET AND A LOT OF PROJECTS WE'RE DOING BOTH, BUT I DON'T WANT TO HANG OUR HATS ON THE FACILITY ASSESSMENTS KNOWING THAT WE STILL HAVE SALT OF CAPACITY STUFF WE HAVE TO DO, AS WELL. THEY GO HAND IN HAND. >> IT'S IMPORTANT FOR US TO DO A MAJOR FOCUS ON THE FACILITY'S COMPONENT AND IT'S NOT THE FACILITIES IS MORE IMPORTANT THAN CAPACITY, BUT FACILITIES ARE NOT ADDRESSING THEM IS NOT WHAT GOT US INTO THE SITUATION WE'RE IN NOW. WE'RE SCRAMBLING AND WE GET CAN'T EVERYTHING DONE AT ONCE BECAUSE WE HAD DEFERRED MAINTENANCE OVER THE YEARS AND WE DIDN'T HAVE A PROCESS TO REALLY FINANCIALLY BE ABLE TO AFFORD TO HAVE BUILDINGS MODERNIZED AND SO THAT IS WHY THAT FACILITY'S ASSESSMENT IS SO IMPORTANT BUT THE CAPACITY PIECE IS JUST AS IMPORTANT. THE COMPLICATIONS WITH THE CAPACITY IS MOST RECENTLY WITH THE GLOBAL PANDEMIC AND ENROLLMENT AND WITH THE ENROLLMENT AND THE FUTURE MAY HOLD, ESPECIALLY WITH ADDITIONAL LEARNING OPTIONS THAT FAMILIES WILL CHOOSE FROM AND WE STILL HAVE FAMILIES NOW CHOOSING AND SELECTING THE VIRTUAL OPTION AND IT'S AN OPTION THAT WILL BE AVAILABLE AND WE'RE HOPING MOVING FORWARD AND HE'S NOT SOMETHING TO STOP BECAUSE OF THE PANDEMIC OR WHEN WE'RE OUT OF THIS PANDEMIC. THAT WILL BE A NEW WAY OF LEARNING FOR SOME STUDENTS TO CHOOSE THAT MOVING [00:35:05] FORWARD AND THERE WILL BE SOME KEY FACTORS THAT MAY HAVE AN IMPACT IN A POSITIVE WAY ON SOME OF OUR CAPACITY CONCERNS THAT WE HAD PREVIOUSLY, BUT TIME IS STILL GOING TO TELL IN REGARDS TO SOME OF THAT. >> LET ME MAKE ONE FINAL POINT AND I'LL STOP FILIBUSTERING HERE. THE IDEAL IN MY MIND IS THAT AT WHEN YOU PRESENT A PROJECT HITS THE TENTH YEAR AND KEEPS MOVING CLOSER AND WE ADD ANOTHER PROJECT AND WE SHOULD NEVER BE IN A SITUATION WHERE, YOU KNOW, WE'RE THROWING PROJECTS IN YEAR TWO OR THREE AND SUDDENLY, DEALING WITH THEM. WHAT I'M TRYING TO GET TO IS TO THAT PLACE WHERE REALLY GOOD PICTURE OF WHAT HAPPENS AND THAT'S ULTIMATELY WHERE WE WANT TO GET AND THIS IS A LONG WAY OF DOING THAT AND IT HAS TO BE PAIRED WITH THE CAPACITY LOOK AS WELL. >> WE'RE ON THE SAME PAGE. >> THAT'S EXCITING. >> I WAS GOING TO CLARIFY WHERE I THOUGHT YOU WOULD COMING FROM, WHICH WAS BECAUSE WE HAVE A MAJOR CAPACITY ISSUE AND SO, I THINK THE OTHER THING AS WE CONSIDER ALL OF THESE THINGS, IT'S LIKE EVERY PROJECT BECAUSE I ACTUALLY I REMEMBER HAVING A CONVERSATION WITH DR. HUTCHINGS CAPACITY AND WHAT IF WE FIRED OPPORTUNITIES, WHAT WILL WE DO AND WE HAVE TO BE ABLE TO MOVE. THE OTHER THING JUST TO REMIND EVERYBODY WE HAVE TO CONSIDER IS THE MANPOWER TO DO SPECIFIC NUMBERS OF PROJECTS WITHIN A CERTAIN AMOUNT OF TIME. AND THAT ACTUALLY TAKES, YOU KNOW, MORE STAFF POWER AND IT'S SO COMPLICATED AND IT'S SO COMPLEX OVER TIME. AND I THINK LIKE DR. HUTCHINGS SAID, WE'RE DEALING WITH WHICH WE'VE DONE, THINK, A GREAT JOB AND I THINK THE SCHOOL BOARD CAN AGREE WITH THE FACILITIES GETTING UP TO SPEED. IT'S A COMMENT I WANTED TO MAKE. >> MY EASLY, YOU'RE UMMUTED. >> I REALLY APPRECIATED GOING AFTER THE MAYOR AND I THINK THAT WE'RE IN A GOOD PLACE. >> YOU'RE GOING AFTER ME? EVERYONE ELSE IS GOING AFTER ME. I THINK WE'RE YOU THINK IN PREVIOUS TIMES WE HAVE STRUGGLED IS THAT IT WAS A STRUGGLE TO GET TO EACH YEAR AND THEN IT FELT LIKE YEARS TWO THROUGH TEN WERE A VERY TUMULTUOUS PLACE, TO SAY THE LEAST. THAT DISTANCE MEAN A YEAR EIGHT PROJECT MAY NOT MOVE A YEAR SEVEN OR SOMETHING LIKE THAT, BUT THAT'S A REASONABLE KIND OF THING AND I JUST I WOULD BE REMISS IF I DIDN'T POINT OUT SOME OF THE REALLY CONCRETE STEPS THAT ARE TWO BODIES TOOK IN THE LAST NUMBER OF YEARS THAT I THINK HAVE REALLY CONTRIBUTED TO US BEING IN A MUCH BETTER PLACE IN THE CIP RIGHT NOW. AND THE ONES THAT LEAD TO MIND IS THE JOINT EFFORT ON DESIGNATING THE EDUCATIONAL SPECIFICATIONS WHICH I THINK WAS A HUGE HELP BECAUSE IT HELPED EVERYONE COLLECTIVELY UNDERSTAND WHAT WE AT A BASELINE MEAN WHEN WE'RE TALKING ABOUT BUILDING AN ELEMENTARY SCHOOL OR WE'RE TALKING ABOUT BUILDING A MIDDLE SCHOOL AND I THINK THAT HAVING THAT AT THE START WAS A REALLY HUGE DESTRUCTIVE PROCESS AND THEN THE OTHER ENORMOUS ENDEAVOR HAS TURNED TO PAY DIVIDENDS IS THE JOINT INVESTMENT TASK FORCE. THE HUGE PROGRESS WAS POINTED BACK TO THAT. [00:40:16] AND THE ABILITY TO EFFECTIVELY COME UP WITH A PRIOR AUTHORIZATION, THE ABILITY TO HAVE FUNDS AVAILABLE IF THE NEED FOR A PURCHASE BECAME ADVANTAGEOUS AND I JUST AGAIN, I FEEL LIKE I REAL WANT TO TAKE THIS OPPORTUNITY TO THANK OUR PARTNERS ON THE CITY FOR WORKING WITH US ON THAT AND I THINK THAT'S BEEN REALLY SIGNIFICANT. AND I ALSO THINK IT'S BEEN REALLY SIGNIFICANT ALL THE COLLABORATIVE WORK THAT HAS BEEN HAPPENING BETWEEN THE SCHOOL STAFF AND THE CITY STAFF IF TERMS OF THINKING ABOUT THESE KINDS OF PROJECTS. IT'S BEEN A SORT OF ONGOING BRAGGING POINT TO AGAIN, THE MAYOR WAS ASKING SOME GOOD QUESTIONS ABOUT CAPACITY AND YOU THINK ONE OF THE GREAT THINGS WE HAVE GOING HERE IS THAT OUR COMBINED CITIES AND SCHOOL STAFF HAS DEVELOPED SUCH A GREAT SENSE OF GETTING REALLY ACCURATE ENROLLMENT PROJECTIONS AND THAT WILL CONTINUE TO SERVE US AND SO, YES, WE ARE WEIGHING OVERALL FACILITY CONDITIONS AND WE'RE THINKING ABOUT THE CAPACITY THINGS AND WE'LL CONTINUE TO GET VERY GOOD ACCURATE, RELIABLE DATA ABOUT THE ENROLLMENT THAT'S GOING TO HELP US MAKE DECISIONS. AND ITHINK ANOTHER THING ON THE SCHOOL SIDE, THE ASSESSMENT WE'VE BEEN TALKING ABOUT AND THE OTHER THING IS THAT ALL OF THE EFFORT WE'VE PUT IN REDISTRICTING AND NOT ONLY WHEN WE DID THE REDISTRICTING EFFORT FIVE YEARS AGO, BUT ALSO IMPLEMENTING THE POLICY THAT THERE WOULD BE A REGULAR REVIEW PROCESS AND SO, THAT'S COMING UP AND THAT'S A GOOD THING BECAUSE, BY DOING IT REGULARLY, WE DON'T CREATE A LARGER UHEAVAL MOMENT. WE CREATE THE ABILITY TO FINE TUNE THOSE KINDS OF REDISTRICTING ADJUSTMENT THINGS IN A WAY THAT I THINK CAN BE DONE, YOU KNOW, AS INGENTLY AS POSSIBLE AS NECESSARILY CREATING A CLASS NEED IN TERMS OF TRYING TO ADDRESS A CAPACITY THING. SO YEAH, AGAIN, JUST A REAL SINCERE THANKS TO ALL OF YOU AND I THINK IN A LOT OF BECAUSES THIS IS I MEAN THIS IS IN THE NICEST WAY POSSIBLE AND BORING MEETING AND I MEAN IN A LOT OF WAYS, THAT'S KIND OF WHAT YOU WANT THE CIP TO THINK. YOU DON'T WANT A SURPRISE MOMENT AND THANK YOU AGAIN, EVERYONE. >> MR. TURNER WHO WANTS TO COMMENT. >> CAN YOU HEAR ME? >> YES. >> I WANTED TO PROVIDE INFORMATION ON THE RESPONSE TO THE TENYEAR BOND THAT MAYOR WILSON WAS TALKING ABOUT. WHAT WE WANT TO DO LOOKING AT THE FINANCES IS BALANCING OUR NEW CONSTRUCTION WITH OUR CURRENT INFRASTRUCTURE AND WE WANT TO MAKE SURE THAT OUR FACILITIES IS GUIDING OR DECISIONS WHEN IT COMES TO CURRENT PURCHASE AND THE LARGEST PART OF OUR PORTFOLIO AND SO WE WANT TO MAKE SURE THAT WE'RE TAKING CARE OF THAT AND WE HAVE THOSE BUILDINGS FOR OUR STUDENTS AND WE WANT TO BALANCE THAT AGAINST THE POPULATION GROWTH FOR OUR NEW CONSTRUCTION OF OUR NEW SCHOOL SO THAT BEYOND TEN YEARS, BUT EVERY FIVE YEARS, IT WOULD BE THE CONDITION ASSESSMENT, THAT COULD MOVE THAT PROJECT FOR OUR MAINTENANCE OF THE CURRENT INFRASTRUCTURE AND AS WE MOVE FORWARD, WE WANT TO MOVE THOSE PROJECTS ALONG AS THE TEN YEARS BECOME NINE YEARS AND EIGHT YEARS AND SEVEN YEARS AS YOU WERE MENTIONING, BUT WE WANT TO GUIDE THAT WITH THE DATA FROM THE POPULATION GROWTH THAT WE'RE GETTING, BECAUSE [00:45:06] WE HAVE TO HAVE THAT BALANCE BETWEEN MAINTAINING OUR CURRENT INFRASTRUCTURE AND ADDING NEW CONSTRUCTION TO OUR BLUEPRINT. THANKS. >> THANK YOU, MR. TURNER. >> ANY OTHER QUESTIONS? >> SO GEORGE MASON, AS THE NEXT BUILD AFTER THE HIGH SCHOOL, ARE WE EXPECTING THAT THAT'S COMING IN FOR THAT SHOULD BE COMING TO US IN THE 2022 TIME FRAME? IS THAT A REASONABLE EXPECTATION? OR 2023? I MEAN GIVEN, I GUESS, THE MONEY IS STARTING IN 2024 AND THE BIG MONEY, SO IS THAT A 2023 APPROVAL? >> FY2023, BUT MISS GULICK, I JUST WANT TO CONFIRM THAT. >> YEAH, I SO BELIEVE, IT'S NOT IN FRONT OF ME, BUT I BELIEVE THE FUNDINGS IN 2024 AND 2025, WITH THAT, WE WOULDN'T START DESIGN UNTIL IT'S STARTED IN THE 2024 YEAR AND SO, IT WOULDN'T COME TO COUNCIL PROBABLY UNTIL AT LEAST CALENDAR YEAR 2024 AT SOME POINT. >> OK. >> THANK YOU. >> YOU ARE RIGHT, IT'S 20242025, THE TRANSPORTATION FACILITY IS 2023 AND THANK YOU FOR THAT CLARIFICATION. >> THAT'S ALL WE HAVE. NO MORE QUESTIONS, COMMENTS. I HAVE MISS NOLAN AND DR. REEF. >> I JUST WANTED TO MENTION TO THE COUNCIL MEMBER, AS WELL AS THE PUBLIC THAT WE I ENCOURAGE YOU TO CHECK OUT ON THE ACPS WEBSITE, IF YOU GO UNDER THE DEPARTMENT'S TAB, THE FACILITIES AND OPERATION'S PAGE THAT THE TEAM HAS BEEN WORKING ON UPDATING INFORMATION THERE AND IT'S JUST A REALLY GREAT RESOURCE TO CHECK OUT AND THAT WE'VE BEEN DOING WATER QUALITY TESTING, INDOOR AIR TESTING AND ALL OF THAT INFORMATION CAN BE FOUND ON THE WEBSITE AND I HOPE YOU'LL CHECK IT OUT AND I WANTED TO TAKE AN OPPORTUNITY SINCE THIS IS OUR LAST JOINT MEETING ALL TOGETHER TO REALLY JUST THANK ALL OF YOU, ESPECIALLY YOU, MR. JINX, MISS PEPPER, MISS PARKER. WE'RE PUTTING MONEY INTO UPDATING OUR FACILITIES AND THAT WAS SO LONG OVERDUE AND IT'S EXCITING AND AS SOMEONE WHO HAS BEEN IN MEETINGS AND WATCHED WHAT'S HAPPENING IN OTHER DIVISIONS ACROSS VIRGINIA, WE'RE COMMUNITY TO LIVE IN A CITY WHERE OUR COMMUNITY REALLY VALUES OUR PUBLIC SCHOOLS AND I JUST WANTED TO THANK YOU ALL FOR THAT AND IT'S BEEN A PLEASURE MAKING THIS PROGRESS OVER THE LAST THREE YEARS. THANK YOU. >> AND MISS NOLAN. >> THE SCHOOL IS IN A GRATEFUL MOOD TODAY, SIMILAR TO WHAT THEY WERE SAYING EARLIER, I WANTED TO TAKE THIS OPPORTUNITY TO GIVE SPECIAL THANKS TO OUR CITY MANAGER, MR. JINX AND SEEING YOU WORK TIRELESSLY, ON BEHALF OF THE SCHOOLS AND THE CHILDREN AND YOU CARE SO MUCH ABOUT THE CITY AND YOU'VE WORKED TIRELESSLY AND YOU DON'T ALWAYS GET THE CREDIT YOU DESERVE AND PEOPLE LIKE TO PLAY TOUCH QUARTERBACK AND HAVE THEIR OWN ASSESSMENT AND AS SOMEONE WHO HAS HAD THE ABSOLUTE PRIVILEGE TO BE IN MEETINGS WITH YOU AND WATCH YOU WORK, YOU DO CARE AND, YOU'VE PUT THE CHILDREN AT THE FOREFRONT WHEN YOU MAKE CHALLENGING DECISIONS AND IT'S JUST AN INCREDIBLY JOB YOU DO AND YOU'VE DONE SO MUCH BEHIND THE SCENES AND I WANTED TO SAY THANK YOU. >> WE WILL, THANK YOU. * This transcript was compiled from uncorrected Closed Captioning.