I WOULD LIKE TO CALL THE MEETING TO ORDER THROUGH THIS IS OCTOBER 11, 2,021. [I. Call to Order] [00:00:08] OR HALL OF FAME COMMITTEE. FIRST ORDER OF BUSINESS IS TO NOMINATE OFFICERS FOR THIS COMING YEAR 21 €" 22. [V.2. Nomination and Voting of Officers for 2021-2022 AHOF Advisory Committee. (Chairperson, Vice Chairperson, and Secretary. ] DO I HAVE ANY NOMINATIONS? LET'S START WITH THE CHAIR FIRST, PLEASE. >> I MOVED TO NOMINATE MR. AK JOHNSON TO REMAIN IN THE CHAIR POSITION. >> I SECOND THAT. >> THIRD-PERIOD. >> FORTH. [LAUGHING] >> LET'S GET A ROUNDED FIVE BEFORE THAT. >>AK JOHNSON: I EXCEPT AND CAN WE HAVE A LIFEBOAT? CAN YOU CALL THE ROLL, PLEASE? >> ALL RIGHT. PRESENT TODAY I WILL START WITH THE LADIES. MRS. ROBERTA SPEIGHT? MR. JAMES CLARK? >> YES. >> MR. BOB TROUT. >> YES. >> MR. MICHAEL JOHNSON. >> YES. >> MR. DAVID MERCER. >> YES INDEED. >> MR. JAMES WORDEN. >> HERE. >> MR. WAYNE SANDERS. >> HELLO YEAH. >> THIS MEETING IS BEING RECORDED. MR. JIM LEWIS? >> YES. >> ALL RIGHT. MR. MARK EISENHAUER. >> PRESENT. >> AND CLERK OF THE BOARD MISS SUSAN NIELSEN. >> I'M HERE. THANK YOU. >> ALL RIGHT. >>AK JOHNSON: OKAY THOSE WERE VOTES OF THE 2021 HALL OF FAME COMMITTEE FOR AK JOHNSON. I EXCEPT THE NOMINATION. ANY QUESTIONS? AND KEEP IN MIND THIS WILL BE MY FINAL YEAR AS CHAIRPERSON. NEXT YEAR IT WILL HAVE TO BE SOMEONE SELECTED. I WOULD LIKE TO STAY ON THE BOARD AFTER THAT, BUT THANK YOU FOR RECOGNITION. THANK YOU FOR THE HONOR TO SERVE YOU ANOTHER YEAR. >> THANK YOU. >> MR. JOHNSON I DON'T MEAN TO CUT YOU OFF, BUT THAT WAS JUST ROLL CALL. >> OKAY. I'M SORRY. LET'S TAKE A VOTE AGAIN, PLEASE. THAT WAS ROLL CALL AND WE WILL TAKE A VOTE FOR POSITION OF THE GERMAN OF THE HALL OF FAME COMMITTEE. >> DO YOU WANT TO DO ALL THOSE IN FAVOR SAY AYE OR A RAISED HAND VOTE? >> LET'S DO A RAISED HAND VOTE. >> I CAN'T VOTE SO DON'T COUNT ME. >> MICHAEL J AND MR. TROUT? >> AYE. >> AYE. >> OKAY. >> OVERWHELMING. >> AGAIN I EXCEPT AND WE MOVE ON NOW FOR NOMINATION FOR VICE CHAIR. DO I HAVE ANY NOMINATIONS? [INAUDIBLE] >> REPEAT YOUR QUESTION. >> THIS WAS JIM. I WAS JUST GOING TO NOMINATE DANIELLE IF SHE WAS WILLING TO DO IT. >> NOT SURE HOW THIS WORKS. NOBODY SECONDED THAT. >> I SECOND THE MOTION. >> OKAY. >> WE LOST AK THERE. [00:05:01] I WILL TEXT HER NOW AND LET HER KNOW WHAT IS UP AND SEE. HEY, YOU WANT TO BE VICE PRESIDENT AGAIN? [LAUGHING] OKAY, MR. JOHNSON SAID HE IS STILL HAVING INTERNET ISSUES AND I SENT A TEXT TO DANIELLE. >> OKAY. WE CAN'T DO ANYTHING UNTIL HE COMES BACK, CORRECT. >> ACTUALLY, WE CAN STILL RUN THE MEETING WITHOUT HIM. BUT I'M GOING TO TEXT HIM THAT HE CAN CALL IN ALSO IF HE WANTS TO AK. >> I DON'T HAVE THE AGENDA UP. >> I CAN PULL THAT UP. >> I'M JUST UPDATING MY MINUTES. ONE THING I WILL SAY WHILE WE ARE WAITING, I KNOW MR. WE THEM ARE HAD TO STEP DOWN FOR WORK ISSUES SO WE NEED ANOTHER MEMBER. BUT I DON'T KNOW IF IT HAS TO BE A SPECIFIC, IF THEY HAVE TO BE A PARENT IN HIS PLACE, WE HAVE TO GET EXACTLY WHO IS NO LONGER ON THE BOARD. CAN YOU EXPAND ON THAT A LITTLE BIT, SUSAN? >> WE CAN HAVE UP TO 17 MEMBERS. WE CAN HAVE MORE THAN HIM. BUT I KNOW THAT IN THE BYLAWS THERE ARE SOME PARAMETERS. I DON'T KNOW HOW WILL WE STICK TO THEM. ALMOST EVERYONE IS AN ALUMNI. ABOUT 75 PERCENT ARE ATHLETIC HALL OF FAME MEMBERS APPEARED WE HAVE AN ADMINISTRATOR, WE OF THE ATHLETIC DIRECTOR. I THINK THAT GETTING PEOPLE TO FALL WITHIN ANY OF THE CATEGORIES WE CAN HAVE COMMUNITY, WE CAN HAVE PARENTS, WE CAN HAVE €" I THINK IT IS PRETTY BROAD REALLY. MOST OF OUR COMMITTEE FALLS INTO MANY CATEGORIES. I DON'T KNOW IF WE HAVE A STRAIGHT PARENT WITH MR. GONE. >> I WAS GOING TO PUT A LOT OF PEOPLE FOUND THAT OUT WAS ON THE BOARD NEED THIS PERSON. HOW ABOUT YOU JOIN THE COMMITTEE. SO I CAN DO A FACEBOOK POST JUST TO HAVE PEOPLE CONTACT ME IF THEY ARE INTERESTED. >> OKAY THREE THAT WOULD BE GREAT. SURE WE COULD GET A COUPLE OF PEOPLE TO APPLY. >> THAT IS A GREAT IDEA. >> OKAY. CAN WE JUMP DOWN €" I DON'T WANT TO BE OUT OF ORDER IN ANY OF THIS. I KNOW HE IS TRYING TO LOG BACK IN. BUT JUST TO COVER A FEW THINGS, CAN WE JUMP DOWN TO, AND LOOKING AT NEW BUSINESS. [VI.1. AHOF Induction Ceremony Assessment] >> OKAY. >> AND I'M ASSUMING HE WAS JUST GOING TO ASK FOR SOME FEEDBACK AND IDEAS AND TIMELINES ON THE PAST INDUCTION CEREMONY. [00:10:02] I HAVE GOTTEN POSITIVE FEEDBACK FROM THE CEREMONY PERSONALLY. BUT AS YOU ALL KNOW, WITH THE MIXUP IN MISCOMMUNICATION WITH THE INVITATIONS GOING OUT. I AM STILL GETTING PEOPLE SAYING I DIDN'T KNOW ANYTHING ABOUT IT. OBVIOUSLY THAT IS SOMETHING WE CAN MAKE SURE WE ARE BUTTONED UP ON NEXT TIME. BUT OTHER THAN THAT, THE ACTUAL CEREMONY, AND GOT A LOT OF POSITIVE FEEDBACK. THERE WAS A WOMAN I WISH, I WROTE HER NAME DOWN AND CAN'T FIND IT, BUT IT WAS A WIFE OF ONE OF THE 56 THAT SHOWED UP FOR THE 56 BASKETBALL TEAM. SHE WANTED ME TO TELL YOU THANK YOU VERY MUCH FOR MAKING CONCESSIONS. >> I KNOW EXACTLY WHO YOU ARE TALKING ABOUT. SHE AND I TALKED A FEW TIMES BECAUSE SHE WAS HAVING A PHYSICAL DISABILITY AND OF COURSE I WAS TOO. I FELT REALLY BAD FOR HER. AND I KNEW WE COULD MAKE THAT ARRANGEMENT. THAT AUDITORIUM SET UP FOR THAT. I'M GLAD IT WORKED OUT. THANK YOU. >> AND IT WAS PRETTY GOOD. >> AND I THINK WE DECIDED, TELL ME IF I'M WRONG, BUT I THINK WE DECIDED THE AUDITORIUM WORKS REALLY WELL. AND MOVING FORWARD WE WILL STAY THERE. AND AS FAR AS COMMUNICATION, I PUT OUT A THANK YOU EMAIL TO EVERYBODY. GOING TO USE THAT SAME EMAIL GROUP AND SEND IT OUT TONIGHT. OUT THE MINUTES, JUST A TIMELINE OF TENTATIVE DATES AND THINGS THAT NEED TO GET DONE AND I'LL DO THAT AFTER EACH MEETING SO THAT THERE'S NOT ANY CONFUSION ABOUT WHO DOES WHAT AND NOTIFICATIONS. I WILL SEND OUT THE. I THINK THE SECOND SATURDAY IN OCTOBER 2022. >> OKAY. SORRY, I TOTALLY APOLOGIZE. I GUESS IT IS TIME FOR ME TO UPGRADE MY LAPTOP WOULD LET ME GET BACK ON THE AGENDA REAL QUICK. LAST THING WE WERE TALKING ABOUT WAS THE VICE CHAIR. THE NOMINATION OF THE VICE CHAIR FROM THE GROUP. >> DANIELLE WAS NOMINATED. I CAN'T REMEMBER €" I TEXTED HER TO SEE IF SHE WOULD BE WILLING. SHE'S NOT HERE CAN SHE AUTOMATICALLY BE VOTED BACK IN AND WE NEED TO COME BACK TO THAT? >> SHE IS ON HER WAY BACK FROM NEW ORLEANS FROM A FUNERAL. SUSAN, HOW DOES THAT WORK? >> I THINK I WOULD DIFFER. I WOULD BUT WE HAVE OUR NOMINATION, BUT I WOULD DEFER THE VOTE TO MAKE SURE THAT WE EXCEPT, WE CAN VOTE OR INDIRECT BUT IF SHE'S NOT GOING TO ACCEPT THEM WE WOULD HAVE TO DO IT OVER AGAIN. >> OKAY. LET'S TAKE A VOTE AND THEN IF SHE DECLINES WE WILL COME BACK NEXT MEETING. ALL RIGHT. CAN WE HAVE A AYE VOTE ON DANIELLE THORTON AS VICE CHAIR. WOULD YOU TAKE ROLL, PLEASE? >> WE HAVE A QUESTION I THINK FROM MR. WORDEN. >>JAMES WORDEN : NO. >> YOU ARE RAISING YOUR HAND. SORRY. >> EITHER €" I'VE GOT YOU MR. WORDEN . I JUST WANT TO SEE IF IT IS UNANIMOUS. MR. MERCER? >> YES. >> OKAY. TO LOOKING OVER. MIKE JOHNSON AND BOB TROUT? UN? >> YES. >> YES. >> OKAY. THANK YOU. >> I THINK MR. SANDERS HAS A QUESTION, THOUGH. OR HE HAD HIS HAND IT. OR WAS THAT YOUR VOTE. >> THAT WAS MY VOTE. >> OKAY. NEVERMIND. [00:15:04] >> OKAY. WHAT IS THE TOTAL THERE. >> IT WAS UNANIMOUS AGAIN. >> OKAY. I WILL NOTIFY DANIELLE THAT SHE HAS BEEN NOMINATED AS VICE CHAIR FOR 2021 YEAR. ALL RIGHT. LAST POSITION WOULD BE SECRETARY. DO WE HAVE A NOMINATION, PLEASE? >> I NOMINATE KAMILAH. >> I SECOND THAT MOTION. >> SECOND. >> THANK YOU. I ACCEPT. >> OKAY. DO WE HAVE A VOTE? OKAY KAMILAH NOMINATED, SHE HAS BEEN SECONDED. COULD WE CALL THE VOTE , PLEASE? >> ONE MORE TIME FOR HANDS. JUST WANT TO CHECK. MICHAEL J AND BOB TROUT, YOU WANT ME OR YOU DON'T? >> ABSOLUTELY. >> ALL RIGHT. UNANIMOUS. >> I HAVE TWO HANDS UP, KAMILAH. >> MY MAN, MY MAN. Y'ALL KNOW I'M TYPING IN AND GOING BACK AND FORTH. WHAT DID YOU SAY? >> WHEN DO I GET MY $100 FOR THAT VOTE? >> UNDER THE TABLE, AS ALWAYS. >> IT HAS BEEN RECORDED. >> OKAY. AGAIN, THANK YOU KAMILAH AND THANK YOU EVERYONE FOR TAKING THAT VOTE AND LOOK FORWARD TO ANOTHER OUTSTANDING YEAR. ALL RIGHT. ONLY AGENDA MINUTES FROM LAST MEETING. THE LAST TWO MEETINGS WE HAD TO POSTPONE BECAUSE OF NOT HAVING A CORMAC. [II. Adoption of Meeting Agenda] AS YOU SEE GOING FORWARD, SUSAN SENT OUT THE INFORMATION TODAY SAYING WE ARE GOING TO HAVE OUR NEXT MEETING ON ZOOM UNTIL IT HAS CHANGED IN PERSON. OKAY, WE WILL FOLLOW THAT CRITERIA. >> AND I BREAK IN REAL QUICK? LEGALLY WE ARE ALLOWED TO HAVE ZOOM MEETINGS THROUGH THE END OF JANUARY. BUT AFTER THAT IS STILL A QUESTION. SO IF WE REACH JANUARY IN THE CITY IS NOT EXTENDED THE STATE OF EMERGENCY WE WILL HAVE TO GO BACK TO IN PERSON. JUST A CLARIFICATION THERE. >> ALL RIGHT. THANK YOU. AGAIN, IT IS VERY IMPORTANT WE HAVE A QUORUM SO THAT WE CAN DO BUSINESS. OUR LAST TWO MEETINGS WE WERE ABLE TO GET THROUGH EVERYTHING AND PERSONALLY THANK EVERYONE FOR THEIR SUPPORT. THE CEREMONIES. THAT WAS A GREAT EVENT. AND SATURDAY WAS GREAT ALSO. I AGREE WITH MARK TALKING ABOUT THE POSITIVE FEEDBACK FROM HAVING THAT EVENT. SO THAT IS GREAT. [IV. Communications and Addresses to the Advisory Committee] IN THE COMMUNICATION FROM THE OUTSIDE? ANYBODY ELSE ON WITH US? >> NO. THE ONLY PERSON ON IS BOB TROUT. >> OKAY. ALL RIGHT. WILL BUSINESS? WE OF TAKING CARE OF THE NOMINATION. ONE THING YOU HAVE TO DO, I THINK THIS FORMALITY TO APPROVE THE MEETING DATES FOR THE 2021 YEAR. [V.1. Approval of 2021-2022 AHOF Advisory Committee Meeting Dates and location.] IF YOU HAVEN'T SEEN THOSE, IT WAS IN THE EMAIL I SENT OUT A WHILE BACK. BUT IF YOU GOT THE EMAIL FROM SUSAN TODAY, YOU SAW THE DATES THAT WE HAVE LISTED. ARE THE ONES THAT WE ARE GOING TO FOLLOW IT AGAIN, SUBJECT TO CHANGE. EMERGENCY. THINGS DO CHANGE SO WE MOVE THEM AS WE GO ALONG. BUT I APPRECIATE TRY TO MAINTAIN A CORMAC SO WE CAN GET BUSINESS DONE. LET'S HAVE A VOTE ON TO THE MEETING DATES FOR THE 2021 YEAR. >> SO MU. >> I MOVE WE EXCEPT TO THEM. >> I GOT A SECOND BY MR. JIMMY WORDEN COULD WE TAKE A BOAT, PLEASE. ALL IN FAVOR SAY AYE. >> AYE. >> AYE. >> AYE. >> AYE. >> THAT IS APPROVED TO REARM MINUTES ARE APPROVED AND WE WILL MOVE FORWARD ON THOSE DATES. GOING BACK TO THE AGENDA WE HAVE TAKEN CARE OF THAT PART. [VI.A. Future ideas and timelines] NEW BUSINESS ON THE AGENDA. THE ASSESSMENT FOR THE DEDUCTION CEREMONY. SO COMMENTS OF ALREADY BEEN MADE AND I MADE A COUPLE MYSELF TO TALK ABOUT THE FACT IT WAS A GREAT EVENT AND EVERYONE SEEMS TO REALLY LIKE THE IDEA OF STAYING IN THE AUDITORIUM. THANK YOU SO MUCH TO MARK AND MS. HALL TO HELP US THAT DAY. >> MS. HILL. SHE WAS AWESOME. >> SHE WAS AWESOME THAT DAY. AND ALL THE OTHER VOLUNTEERS WHO MADE EVERYTHING POSSIBLE. I THINK IT WORKED OUT GREAT. AND IT WOULD BE A LITTLE CLOSER. [00:20:06] SUSAN AND I TALKED ABOUT FOOD BUT MAYBE SOMETHING WE ADD BACK TO THE AGENDA. BUT LATER ON AS WE GET CLOSER TO THAT DATE. TRYING TO STAY AWAY FROM ONCOMING BEING THE DRIVING FORCE. I LIKE THE IDEA OF HAVING A SET DATE AND GET IT ON THE SCHOOL BOARD CALENDAR SO EVERY YEAR IS THE SAME DATE, THE SAME WEEKEND GOING FORWARD. IF THE FOOTBALL GAME FALLS ON A FRIDAY NIGHT, YOU CAN GO BACK AND HAVE INTRODUCTION AT HALFTIME. OR IF IT IS NOT WE WILL STATE OF THE SATURDAY EVENT AND GO FORWARD WITH THE SAME TIMESLOT. MARK MADE THE SUGGESTION AND GIVE A DATE, BUT I WOULD LIKE TO GET IT FROM THE COMMITTEE. A DATE ALL ANNUAL HALL OF FAME AWARDS CEREMONY. >> MY SUGGESTION WAS THE SECOND WEEKEND FOR THAT WOULD BE THE EIGHTH. 22 WOULD BE OCTOBER 8. >> ALL RIGHT. CAN I GET A MOTION? >> I MAKE A MOTION TO SECOND THAT DATE. >> MOTION MADE FOR THE SECOND SATURDAY IN OCTOBER WOULD BE OUR ANNUAL CEREMONIES. CAN I GET A SECOND. >> I SECOND. >> I SECOND. >> AND I GET THE MOTION ONE MORE TIME. WHAT WAS THE DATE. >> THE SECOND WEEKEND IN OCTOBER. SECOND SATURDAY IN OCTOBER. >> THE EIGHTH. >> AND THAT WILL BE ANNUALLY THE SECOND SATURDAY. >> ANNUALLY. ANNUAL CEREMONY ON THE SECOND SATURDAY IN OCTOBER. OKAY. ON THE MOTION WE HAVE A SECOND CALL FOR QUESTIONS. ANY DISCUSSION? ALL IN FAVOR BY RAISING YOUR HAND? >> AYE. >> AYE. >> AYE. >> AYE. >> MOTION PASSED. SO OUR ANNUAL AWARDS PROGRAM WILL BE ON THE SECOND SATURDAY IN OCTOBER GOING FORWARD. GOING BACK WE TALKED ABOUT THE FACT THAT THE ONE THING PEOPLE CONCERNED CAME TO ME AT THE PROGRAM AND I TRIED TO EXPLAIN THE FACT IT WAS SUCH A LARGE NUMBER OF PEOPLE WE WERE RECOGNIZING. THEY WANTED THE PROGRAM TO BE A KEEPSAKE JURY IS SOMETHING THAT THEY COULD KEEP FOREVER. AND I THINK WE CAN DO BETTER IF THERE IS A SMALLER PROGRAM. BUT AGAIN, SOMETHING THEY WANT TO HOLD ONTO BROKEN THAT IS THE ONLY THING I GOT ANY NEGATIVE IF THERE WERE ANY. >> ,WAS, LIKE YOU SAID, DUE TO THE SIZE OF THE GROUP. BECAUSE NORMALLY THERE ARE SEVEN SO LEARN THAT IS IT. >> AND IT WAS THREE BIG TEAMS. >> HUGE TEAMS. >> THAT WAS GOOD. OKAY. >> GOING TO INTERRUPT. THE CEREMONY WAS GREAT. I GOT GREAT FEEDBACK ABOUT THE CEREMONY. MY CONCERN WAS PRIOR TO LEADING UP TO THE CEREMONIES, AS A RECIPIENT AND GETTING QUESTIONS FROM OTHER RECIPIENTS NOT KNOWING INFORMATION. NOT KNOWING THEY HAD BEEN NOMINATED UNTIL SOMEBODY POSTED IT ON FACEBOOK. THOSE THINGS WERE VERY AGITATING TO A LOT OF PEOPLE. AND IT WASN'T ANYTHING I CAN CONTROL AND TELL THEM WHY THEY HADN'T RECEIVED AN EMAIL SAYING CONGRATULATIONS YOU HAVE BEEN NOMINATED FOR ANY OF THOSE INFORMATION. MYSELF I DIDN'T EVEN GET ANYTHING KNOWING I WAS NOMINATED. I JUST GOT SOMETHING FROM SOMEBODY ON FACEBOOK THAT SAID CONGRATULATIONS. I WAS LIKE CONGRATULATIONS WHAT. IT WAS IN THE SCHOOL PAPER. I THINK WE NEED TO DO BETTER ON THAT PART IN MAKING SURE PEOPLE KNOW THAT THEY HAVE BEEN NOMINATED IN A TIMELY FASHION. GETTING THEM ABLE TO KNOW THAT WHEN THE DATES ARE SET WE LET THEM KNOW AT LEAST [00:25:03] TENTATIVE PUT THIS ON YOUR CALENDAR. SO BEING ON THE COMMITTEE, IT WAS KIND OF EMBARRASSING AND I WAS ALSO HAVING MY OWN ISSUE OF BEING A RECIPIENT OF NOT HAVING THAT INFORMATION AS WELL. SO WHEN PEOPLE ASK ME AND I'M LIKE I DON'T KNOW, I'M SORRY. BUT THEN I COULDN'T REALLY SAY THAT I TELL THEM OFFICIALLY NOMINATED AND STUFF LIKE THAT. IT WAS JUST REALLY AWKWARD FOR ME. AND A LITTLE FRUSTRATING FOR SOME OF THE RECIPIENT THAT DID RECEIVE BUT DIDN'T KNOW IN A GOOD TIMELY FASHION. SO I THINK WE REALLY SHOULD KIND OF TIGHTEN UP ON THAT. >> I HAVE THE SAME COMPLAINT AS ROBERTA WE ARE DEFINITELY GOING TO WORK ON THAT. SO THANK YOU FOR SAYING THAT. >> ON THE AGENDA AND LOOKED AT THE TIMELINE FOR THE THINK WE NEEDED TO SIT DOWN BETWEEN NOW AND LOOK AT THE TIMELINE WHEN WE ACTUALLY SELECTED THE INDUCTEES AND WHEN THE SCHOOL BOARD APPROVED THE INDUCTEES. BUT ALSO HAVE US MORE INVOLVED IN OUR SUBCOMMITTEES AND SELECTION COMMITTEES AND HAVE JOBS TO MAKE SURE WE TALK TO THESE INDIVIDUALS AND TO MAKE SURE WE FOLLOW UP ON THE INFORMATION WE HAVE IS CORRECT BEFORE WE GO FORWARD AND INVESTIGATE THE AND MAKE SURE THAT MEETS THE CRITERIA. ONE THING WE WILL DO BETWEEN NOW AND THIS TIME WE NOMINATED GO INTO THE PROCESS IS TO LOOK AT THE CRITERIA WE HAD ALREADY SET TO MAKE A CHECKLIST AND I PRESENTED THAT EARLIER. TO GO THROUGH AND CHECK TO MAKE SURE WE ARE COVERING ALL OUR BASES. THERE ARE SOME SPORTS WERE THE NOMINEE MIGHT NOT MEET ALL THE CRITERIA BECAUSE OF THE NATURE OF THE SPORT. WE HAVE SOME GREAT FIELD HOCKEY PLAYERS, BUT THEY MAY NOT HAVE ALL BEEN MET BECAUSE OTHER GREAT SCHOOLS TO READ BUT WE ARE TALKING ABOUT IT HERE ALEXANDER PUBLIC CITY SCHOOLS. ALL RIGHT? TIMELINE, LIKE I SAID EARLIER, ONCE MADE THE NOMINATION, ONCE THEY HAVE BEEN APPROVED BY THE SCHOOL BOARD A LETTER NEEDS TO GO OUT RIGHT AWAY TO THE NOMINEES AND PROCESS THAT. BECAUSE NOW WE HAVE A DATE AND A TIME. THAT WOULD HELP US OUT A WHOLE LOT, OKAY? ANYONE ELSE. >> CAN I ASK A QUESTION OR A COMMENT? WELL, QUESTION. FOR INSTANCE, THE 1991 TRACK TEAM, WHAT IS BEING DONE TO GET EVERYBODY THERE METAL? >> I HAVE SOME ADDRESSES, I SENT CEDRIC THIS INFORMATION OF THE BLACK AND EVERYTHING. AND IF WE GET ADDRESSES OF PEOPLE WE KNOW, WHO HAS A METALS. MARK, YOU HAVE THOSE? >> WE BOUGHT 150 METALS. WAYNE CAME BY AND GOT 25 FOR THE FOOTBALL TEAM. WILL GIVE THE ADDRESSES AND HAPPY TO WORK WITH SOMEBODY ON SENDING THEM OUT TO THE TRACK FOLKS IN ANY OF THE PEOPLE FROM THE 56 TEAM AS WELL. >> THE SCHOOL BOARD WILL COVER THAT? >> YES, WE CAN. >> SUSAN, CAN YOU SEND THE PEOPLE I SENT YOU TO MARK. I DON'T KNOW OTHER THAN WHO WE ARE MISSING, HOW WE TRACK ALL OF THEM WENT DOWN OTHER THAN WORD-OF-MOUTH AT THIS POINT. BUT IF MARK IS GOING TO BE THE CONTACT, EVERYTHING I SHARE WITH YOU, SUSAN, PLEASE FORWARD TO MARK. >> OKAY. >> AND I WILL OFTEN JUST REACH OUT. I TRY TO REACH OUT TO PEOPLE PRIOR TO THE EVENT. IT'S VERY HARD, BUT WE ASK FOR ANYONE TO HAVE INFORMATION, CONTACT INFORMATION TO GIVE IT TO US AND WE CAN RESPOND. OKAY. KAMILAH, I'LL COMPARE MY LIST YOU SENT TO MAKE SURE WE COVER OUR BASES THERE. >> OKAY. >> ANY OTHER CONCERNS? GOOD THINGS, BAD THINGS, THINGS WE NEED TO APPROVE ON AS WE GO FORWARD? >> I HAVE ONE. I JUST WANT TO SAY ANYONE ON THE COMMITTEE, IF YOU GET ANY QUESTIONS FROM THE 71S TIGHTENS AND RECORDS TO THEIR METALS, JUST DIRECT THEM TOWARDS ME. I DON'T HAVE A WHOLE LOT OF ADDRESSES SO THEY WANT TO CONTACT ME. [00:30:01] >> OKAY. >> CONTACT ME TO GET THERE METAL. >> ALL RIGHT. THANK YOU. ANYONE ELSE? >> WADE, DO YOU PREFER EMAIL OR YOUR PHONE NUMBER? HOW DO YOU WANT THEM TO CONTACT YOU? >> ROBERTA, IF THEY HAVE EMAIL THEY ALREADY HAVE MY PHONE NUMBER AND MY EMAIL ADDRESS. >> OKAY. >> IF THEY DON'T, PHONE NUMBER, EMAIL, EITHER ONE IS FINE. >> OKAY. >> MOVING ON TO THE AGENDA. AGAIN, THE CHAIR REPORT TO. [VII. Chair’s Report ] REPORT AS CHAIR GOING FORWARD. AS WE GO FORWARD TO OUR NEXT CLASSES TO REALLY LOOK AT DIVERSITY WITHIN SPORTS ALSO. AND REALLY, LIKE I SAID EARLIER, LOOK INTO THE CRITERIA. AND I GUESS ONE THING, SOMEONE MENTIONED THE CEREMONY THAT IF YOU KNOW SOMEONE YOU WANT TO NOMINATE, I GET ASKED ALL THE TIME WHY THIS PERSON. WILL NO ONE NOMINATED THAT PERSON. IS NOT A POPULARITY CONTEST, BUT IT'S ABOUT YOUR ACHIEVEMENTS AND SO FORTH BUT WE WILL CONTINUE ON PROMOTING THE HALL OF FAME FOR THEN MANY TIMES THE EVENTS WE ARE IN PUBLIC TO MAKE THAT ANNOUNCEMENT TO GO THROUGH THE WEBSITE. SUSAN, A GREAT JOB AT THE APPLICATION PROCESS SO IT IS EASIER AND IT IS SOMETHING WE CAN ALL DO. AGAIN, WE ARE STILL LOOKING FOR NOMINEES AND WE WILL START THAT PROCESS AS SOON [VIII. Announcements by Members] AS POSSIBLE. ALL RIGHT. ANYTHING FROM THE GROUP OR DOES ANYONE ELSE HAVE ANY COMMENTS THEY WANT TO MAKE? ANY ANNOUNCEMENTS? OKAY. ONE ANNOUNCEMENT. AGAIN, IF YOU KNOW SOMEONE WHO MAY BE INTERESTED IN JOINING OUR COMMITTEE, HAVE THEM GO TO THE WEBSITE AGAIN AND FILL OUT THE APPLICATION SO WE CAN DO THAT PROCESS. OKAY. >> MR. JOHNSON, I MENTIONED WHEN YOU WERE OFF IS IT OKAY TO PUT A GENERAL MESSAGE ON FACEBOOK IF ANYBODY IS INTERESTED? AND I CAN PUT THE LINK ON THERE AS WELL OR HAVE THEM CONTACT ME? THAT IS NOT AGAINST IN THE BYLAW, CORRECT? >> I DON'T THINK SO. SUSAN QUICK. >> WHAT I WOULD DO IS I WOULD LINK THEM TO THE APPLICATION PAGE BUT I THINK THAT'S PROBABLY THE BEST WAY. >> DON'T HAVE THEM CONTACT YOU. YOU DON'T WANT ALL THAT CONTACT. >> RIGHT. THANK YOU. I WILL DO THAT. >> OR PUT THE BOARD CLERK EMAIL. EITHER ONE. >> I WOULDN'T DO THAT TO YOU, SUSAN PUT I WILL JUST PUT THE LINK. >> I GET EMAILS ALSO GO TO THE BOARD SO MY EMAIL BOX IS ALWAYS A HOT MESS HERE THAT KIND OF STUFF, AT LEAST I CAN REPLY TO SOMEONE WHO'S INTERESTED. I DON'T MIND IF THAT'S ONLY BECAUSE THAT IS REALLY THE OFFICIAL CONTACT FOR JOINING A COMMITTEE. >> I THINK AS WE GO TO OUR APPLICATION, WE HAVE TO MAKE SURE WE HAVE ALL THE INFORMATION WE NEED ON THE APPLICATION. CONTACTING SOMEONE, NOMINATING SOMEONE, MAKE SURE YOU HAVE ALL THE INFORMATION NECESSARY TO MAKE THAT CONTACT AND YOU ALSO HAVE TO TRY TO VERIFY THAT. ALL RIGHT. FUTURE MEETING BUSINESS ON THE MEETING COME FORWARD. [IX.1. Review Bylaws to reflect changes made to selection process.] THE BYLAWS IN THE PROCESS WE LOOK AT AND REVIEW THAT AND MAKE SURE WE ARE ON THE SAME PAGE. WE MAKE SOME CHANGES HERE. THE THINGS WE DID THIS PAST YEAR WAS OUTSTANDING FOR THE SELECTION COMMITTEE. IN THAT PROCESS WE JUST HAVE TO SET SOME MARK GUIDELINES TO DO SOME WORKFORCE PRIOR TO THOSE NAMES FORWARD. TO CONTACT MAKING SURE THE INFORMATION IS CORRECT IN THOSE TYPES OF THINGS. AND THEN WHEN WE BUILD ON THAT WE KNOW THAT WE HAVE BEEN CLEAR EVERYONE IS QUALIFIED TO BE SELECTED IN THE PROCESS. ALL RIGHT? THE MEETING DAYS ARE SET FOR THE REMAINDER OF THE SCHOOL YEAR. ANY QUESTIONS? HEARING NONE, I WOULD LIKE TO CALL FOR ADJOURNMENT. WE HAVE A SECOND. >> I MOVE THAT WE ADJOURN THE MEETING. >> TO HAVE A SECOND? >> I SECOND. >> SECOND BY JIMMY WORDEN . THANK YOU EVERYONE. STAY SAFE AND I WILL SEE YOU IN NOVEMBER. >> THANKS. >> THANKS EVERYONE. [00:35:01] GOODBYE. * This transcript was compiled from uncorrected Closed Captioning.