[1. Call to Order]
[00:00:09]
THIS IS A MEETING OF THE ALEXANDRIA CITY SCHOOL BOARD BUDGET ADVISORY COMMITTEE.I AM NANCY, I'M THE CHAIR OF THE COMMITTEE.
SO PLEASED TO HAVE YOU ALL HERE.
HERE IS RYAN SO I HOPE THAT YOU ALL HAD A TERRIFIC SUMMER AND ARE ADJUSTING WELL TO THE BEGINNING OF THE SCHOOL YEAR.
WE WERE CHATTING BEFORE THE MEETING HOW IT HAS BEEN SO BUSY ALREADY THIS YEAR.
SO EVEN MORE GRATEFUL FOR YOUR TIME TO COMMIT TO THE BUDGET ADVISORY COMMITTEE.
I'M EXCITED ABOUT THE WORK THAT WE WILL DO THIS YEAR.
I CIRCULATED AN AGENDA IN ADVANCE THAT I HOPE THAT YOU ALL HAVE.
SO WE'LL RUN THROUGH THE AGENDA IN A MOMENT.
AND WE WILL TALK A BIT ABOUT OUR MEETING SCHEDULE.
I DID SEND OUT SOME PROPOSED DATES.
BUT I THINK WE ALSO HAVE SOME FLEXIBILITY THAT I WANT TO TALK ABOUT AS A GROUP.
SO WE'LL GET TO THAT TOWARDS THE END OF THE MEETING.
WITH THAT, I THINK THAT WE OFFICIALLY NEED TO JUST SOLICIT ANY PUBLIC COMMENTS.
IF THERE ARE ANY, BUT I DON'T SEE, I DON'T SEE ANY PUBLIC ATTENDEES, SUSAN, IS THAT RIGHT? NO SNOW.
[3. Approval of Prior Meeting Minutes]
PERFECT.THE NEXT ORDER OF BUSINESS ARE THE MINUTES.
AND SO I WOULD LIKE TO CALL FOR A MOTION TO APPROVE THE MINUTES FROM OUR LAST MEETING WHICH WAS IN JUNE OF 2021.
>> ALL THOSE IN FAVOR SAY AYE?
ON THE TOPIC, I ACTUALLY DIDN'T PUT THIS ON THE AGENDA.
BUT WE DO STILL NEED A SECRETARY FOR THE COMMITTEE.
I'M HAPPY TO TAKE NOTES FOR TODAY, BUT WE DO HAVE THAT POSITION VACANT.
SO IF ANYBODY IS INTERESTED IN SERVING IN THAT ROLE, IT'S PRETTY EASY.
IT'S REALLY JUST TO TAKE MINUTES OF OUR CONVERSATIONS AND THEN CIRCULATE THEM TO THE GROUP.
[4. Staff Report and Discussion]
IF YOU COULD THINK ABOUT THAT.LET ME KNOW IF YOU ARE INTERESTED, IT WOULD BE GREATLY APPRECIATED.
WITH THAT, ROBERT, WHY DON'T WE START WITH YOU WITH THE STAFF REPORT WHICH IS CUSTOMARY FOR US TO START THE MEETING WITH.
THEN WE CAN TURN TO THE OTHER AGENDA ITEMS AFTER THAT.
BUT THANK YOU FOR ALL YOUR HARD WORK.
I KNOW IT'S A VERY BUSY TIME OF YEAR FOR YOU.
SO THANK YOU FOR BEING HERE WITH US.
WELCOME ABOARD TO RYAN AS WELL.
WHERE DO I START? DO WE WANT TO START WITH, WELL, NO.
I'LL START WITH SOME OF THE RESPONSE AND I HATE TO GO BACKWARDS, BUT I DO WANT TO GO BACKWARDS BECAUSE I THINK FROM A STAFF PERSPECTIVE, THE RESPONSE TO THE BOARD'S MEMO THAT WAS SUBMITTED BACK IN MAYE.
SO THIS IS AFTER TALKING WITH THE C.F.O.
DOMINIC TURNER WHO PREPARED THE RESPONSE.
I THINK OVERARCHING ONE, I'LL ADMIT I WANT TO APOLOGIZE FOR ANY, I GUESS MISCONSTRUING OF OUR RESPONSE TO THE REPORT WITH ANY SENSE OF THE REPORT WAS NOT WELL RECEIVED.
I WILL NOTE THAT WHEN WE GOT THE REPORT, IT WAS PRETTY MUCH IN PAR WITH WHAT WE WANTED, HOWEVER, AS CUSTOMARY, WE WROTE AND WENT BACK AND I LOOKED AT THE WORDING OF THE RESPONSE, YOU KNOW, AGAIN, IT WAS A THANK YOU TO THE BACK VOICE EFFORTS AND ITS RECOMMENDATION, WHAT WE DID AND I WANTED TO MAKE SURE WE NOTED IN THERE WAS THE RESPONSE WAS JUST A CLARIFICATION OR TO RESPOND TO A FEW POINTS IN THE BODY OF THE REPORT.
HOWEVER, WHEN WE GET TO THE RECOMMENDATIONS YOU'LL NOTE PRETTY MUCH WE'RE RIGHT IN AGREEMENT WITH THE RECOMMENDATIONS.
AND JUST IN TERMS OF THE RESPONSE, YOU KNOW, AGAIN LIKE I SAID IT'S ONE OF THOSE CUSTOMARY THINGS THAT WHEN WE GET LETTERS FROM THE AUDITORS OR WHETHER IT'S FROM THE STATE, ANYONE WHO IS ASSESSING SOMETHING, THERE IS KIND OF A MANAGEMENT RESPONSE.
AND WE TRY NOT TO BE DEFENSIVE BUT IT'S A WAY IN WHICH WE SAY, WE READ IT, WE
[00:05:02]
UNDERSTAND WHAT YOU ARE SAYING, HERE IS THE MANAGE.I DON'T WANT IT TO BE SEEN AS THOUGH THAT WE WERE NOT WELCOMING THE BACK'S WORK AND ONE OF THE THINGS I WENT THROUGH.
I HIGHLIGHTED, YES, EVERY RECOMMENDATION THAT WAS PUT FORWARD WAS TAKEN VERY SERIOUSLY AND IN SOME RESPECTS, IS BEING ACTED ON BY STAFF.
SO FROM THAT STANDPOINT THAT IS WHERE I WANT TO MAKE SURE THAT WE STAY FOCUSED ON, THE POINT THAT WE APPRECIATE THE B.A.C.AND WE APPRECIATE THE WORK THAT YOU DO AND IN TERMS OF THE OVERARCHING RECOMMENDATIONS OF WHERE YOU WOULD LIKE TO SEE THE BUDGET TEAM BEINGS THE FINANCIAL SERVICES DEPARTMENT MOVING FORWARD INTO THE FUTURE WHEN IT COMES TO THE BUDGET PROCESS, I WANT TO MAKE SURE WE'RE IN SYNC AND I'M PRETTY CORONAVIRUS DENT IN SAYING, YES, WE ARE CONFIDENT IN SAYING YES WE ARE.
AGAIN I WANT TO MAKE SURE THAT WE AT LEAST TRY TO PROVIDE SOME CLARITY THAT OUR RESPONSE WASN'T MEANT AS A DISTRACT OR DETRACKS FROM THE REPORT THAT WAS GIVEN.
WITH THAT BEING SAID, I WILL MOVE FORWARD INTO AS WE GEAR UP TO THE F.Y.23 BUDGET CYCLE, WHAT YOU WILL SEE DIFFERENTLY WITH THE F.Y.23 BUDGET CYCLE IS A MORE ROBUST LEVEL OF ENGAGEMENT.
WE'VE ALREADY STARTED OUR MEETINGS WITH THE COMMUNICATIONS TEAM OF WHICH WE HAVE HAD A NUMBER OF THE FACE TEAM AS WELL AS WE'RE REACHING OUT AND WE'RE GOING TO ASK THE B.A.C.TO USE ITS RESOURCES OUT IN COMMUNITY TO, TO DRUM UP WHAT WE'RE, WHAT IS ON THE AGENDA AS A BUDGET COMMUNITY FORUM.
OBVIOUSLY BECAUSE THERE IS NOT A LOT OF BACK AND FORTH QUESTION AND ANSWER, WE MAY SEE IT TERMED THE BUDGET INFORMATION SESSION, AND AGAIN TO FOLLOW WITH ONE OF THE RECOMMENDATIONS IT'S MEANT TO PROVIDE A MORE GROUNDED UNDERSTANDING OF THE BUDGET PROCESS, AND THE BUDGETARY IMPACT OR HOW THE BUDGET IMPACTS THE SCHOOLS OR IMPACTS THE STUDENTS AS WELL AS THE COMMUNITY BECAUSE I THINK WHAT WE'VE DONE BEFORE IN PRIOR PRESENTATIONS IS A VERY HIGH LEVEL OVERVIEW OF THE BUDGET WITH AN OVERARCHING ASSUMPTION THAT EVERYONE IS AWARE WHAT HAVE THIS BUDGET IS AND HOW IT'S MADE UP AND ALL OF THE THINGS THAT A PARENT MAY NOT KNOW.
YOU KNOW, A PARENT, IT IS A PARENT IS SENDING THEIR KID BUD THEY DON'T KNOW SOME OF THE BASICS TENETS OF WHAT IS UNDERLYING OUR BUDGET.
OUR UPCOMING BUDGET INFORMATION SESSION IS GOING TO BE ROOTED TOWARDS LOOKING AT THOSE RECOMMENDATIONS AGAIN THAT THE B.A.C.PRESENTED.
THE INFORMATION SESSION IS SCHEDULED FOR OCTOBER 18TH.
AT 7:00 P.M.AND WILL BE CONDUCTED VIA ZOOM.
AND LOOK FORWARD TO MORE INFORMATION COMING OUT OF THAT, AND I'LL MAKE SURE THAT PRIOR TO THE, PRIOR TO THE DATE THAT THE B.A.C.WILL GET A DRAFT COPY OF WHAT WE PLAN TO PRESENT AND HOW WE PLAN TO PRESENT THAT.
THE 23 BUDGET PROCESS, SO ONE OF THE RECOMMENDATIONS THAT WE GOT FROM THE B.A.C., I SEE YOUR HAND RAISED RYAN, DO YOU WANT TO PAUSE.
>> A QUICK QUESTION, ON LOOP BACK TO THIS, I DON'T WANT TO INTERRUPT YOU BUT TO NAME, IT WOULD BE HELPFUL TO GET A BETTER SENSE FROM YOU ABOUT THE AVENUES THAT WE CAN BE BEST SUPPORTIVE OF FOR COMMUNICATING TO TRY TO GET MORE PEOPLE TO THAT.
I KNOW THAT'S SOMETHING WE WANT TO DISCUSS SO I WANTED TO MAKE SURE THAT WAS CAPTURED.
>> YES, AND YOU WILL GET THAT I HAVE A MEETING SCHEDULED I THINK IT'S WEDNESDAY OR THURSDAY WITH THE COMMUNICATIONS TEAM.
SO WE'LL BE ABLE TO FLESH OUT MORE, HOW WE CAN UTILIZE THE B.A.C.IN TERMS OF GETTING OUT THE MESSAGE.
WE WANT TO MAKE SURE THAT THE MESSAGE THAT WE HAVE IS SOMETHING THAT STAYS CONSISTENT, THAT WHOM EVER IS DISSEMINATING WHETHER IT'S THE P.T.A.C., WHETHER IT'S THE E.
OR WHETHER IT'S SOME OTHER ADVISORY COMMITTEE THAT THE MESSAGING THAT WE HAVE STAYS CONSISTENT OR IS AS CONSISTENT AS POSSIBLE SO THERE'S NOT ANY VARYING MESSAGES GOING OUT REGARDING THAT, LOOK FORWARD TO HEARING MORE ABOUT THAT.
>> I WOULD LOVE TO, YOU KNOW, AFTER YOU ARE DONE WITH YOUR STAFF REPORT,
[00:10:01]
ROBERT, I WOULD LOVE TO CIRCLE BACK TO THE BUDGET FORUM.OR THE INFORMATION SESSION TO TALK A LITTLE BIT MORE ABOUT IT, BUT HAPPY TO HAVE YOU FINISH WITH YOUR REPORT AND THEN WE'LL JUMP BACK TO THAT.
SO CONTINUING ON, WHERE RIGHT IN THE MIDST IN THE VERY BEGINNING STAGES OF THE F.
AND ONE OF THE THINGS I NOTED THAT ONE OF THE RECOMMENDATIONS WAS TO PRESENT TO THE SCHOOL BOARD SOME DIFFERENT CALENDAR OPTIONS TO HELP US MEET ONE OF THE RECOMMENDATIONS OR ONE EVER THE SUGGESTION THAT IS CAME FROM THE SCHOOL BOARD MEMBERS ABOUT GETTING IS THE SCHOOL BOARD APPROVED BUDGET PRIOR TO THE CITY MANAGER RELIEVING HIS PROPOSED BUDGET.
SO THE SCHOOL BOARD HAS IN FACT ADOPTED A BUDGET.
ONE OF THE OPTIONS THAT WE PREPARED THAT WILL DO JUST THAT.
GOING ALONG WITH THE 23 BUDGET PROCESS.
THE SCHOOL BOARD IS ALSO WENT THROUGH THE EXERCISE OF SETTING A BUDGET PRIORITIES FOR THE UPCOMING BUDGET YEAR.
I THINK THOSE WILL BE ADOPTED THIS THURSDAY, YES, ADOPTION OF THE COMBINED FUNDS AND THE C.
BUDGET PRIORITIES WILL TAKE PLACE ON THIS THURSDAY.
SO AGAIN WE'RE IN THE VERY BEGINNING STAGES OF THE 23 BUDGET DEVELOPMENT PROCESS.
BUT WE'RE FOLLOWING SUIT WITH THE, SOME OF THE RECOMMENDATIONS THAT WE GOT FROM THE B.A.C.
WHAT ELSE I HAVE, ONE OF THE ISSUES, NOT ISSUE, ONE OF THE ITEMS THAT WE WILL DISCUSS ALSO IN THE BUDGET INFORMATION SESSION AND JUST AS AN JUDGMENT DATE FOR THE B.A.
AN UPDATE FOR THE B.A.C.IS WE'VE SUBMITTED OUR A.R.P.S.R.3 APPLICATION TO THE STATE.
THAT'S ROUGHLY $35 MILLION OF FEDERAL FUNDING TO HELP US CONTINUE ALONG WITH COVID 19 IMPACTS TO THE DISTRICT.
AS YOU RECALL LAST YEAR, WE RECEIVED ROUGHLY $15 MILLION OF S.R.2 MONIES THAT WE'RE IN THE STIDST OF WORKING THROUGH THE AL MIDST OF WORKING THROUGH THE ALLOCATION OF THAT.
THE A.R.P.S.R.3 APPLICATION THE POLICE STATION WAS SUBMITTED THE END OF AUGUST, ONCE WE GET THE THUMBS UP FOR THAT, THAT ADDITIONAL $35 MILLION, THAT THAT WAS ALLOCATED FOR THE FOUR KEY AREAS OF SOCIO, EMOTIONAL AND ACADEMIC LEARNING, COVID 19 MITIGATION WHICH IS MOSTLY FACILITIES WORK INCLUDING INCREASED CUSTODIAL, MASKS, VENT LAKES ETC., OUR HUMAN CAPITAL NEEDS, OBVIOUSLY, ONE OF THE I DON'T WANT TO SAY UNFORESEEN BUT ONE OF THE MAJOR COMPONENTS OF COVID MITIGATION ALSO IS THE INCREASED NEED FOR ADDITIONAL STAFFING.
SO WE'RE WORKING THROUGH ADDITIONAL SCHOOL MONITORS TO HELP ASSIST IN THE CLASSROOM.
THERE'S GOING TO BE ADDITIONAL STAFF TO HELP WITH THE SOCIAL, EMOTIONAL ACADEMIC LEARNING, SO NOT JUST THE ACADEMIC SIDE BUT THERE ARE ADDITIONAL PERSONNEL NEEDS AS WELL.
WE'RE MAKING A CONCERTED EFFORT THAT FOR THOSE POSITION THAT IS ARE INCLUDED IN THERE THAT WE MAKE NOTE THESE POSITIONS ARE GRAND FUNDED.
THIS IS A KEY NOTE WE'RE MAKING FOR POTIONS ASSOCIATED WITH THIS GRANT FUNDING SO AS TO ADVERTISE AND PROMOTE THAT THIS POSITION THAT WE'RE ADVERTISING IS A GRANT FUNDED POSITION.
SO TO THE EXTENT THAT THE FUNDING EXPIRES IN THREE YEARS, SO, TOO, THE NEED FOR THE POSITION.
WE DON'T WANT TO AND NOR WAS IT INTENDED THAT WHATEVER POSITIONS THAT WE ADD USING GRANT FUNDS WERE TO BE AN AUTOMATIC INCREASE TO OUR OPERATING FUND.
THAT WILL BE AN UNDUE BURDEN ON THE OPERATING FUND TO ADD SOME OF THE POSITIONS IN THERE.
AND THE OTHER COMPONENT WE'VE HAD IN OUR S.R.3 APPLICATION WAS FOR THE TECHNOLOGICAL INFRASTRUCTURE NEEDS.
ONE OF THE GREAT THINGS THAT HAS COME OUT OF THIS IS THE DESIRE AND THE INCREASED LOOK AT OUR TECHNOLOGY INFRASTRUCTURE AND HOW WE'RE BEST SUITED TO MEET THE NEEDS OF OUR STUDENTS.
AS YOU KNOW, ALEXANDRIA WAS WELL POISED TO PIVOT TO ON LINE AND VIRTUAL LEARNING DUE TO THE FACT OF OUR CHROMEBOOK DISTRIBUTION, SO WHAT WE'RE LOOKING AT NOW IS CREATING AND HAVING A MORE ROBUST AND STABLE AND I GUESS JUST ENHANCED TECHNOLOGICAL ENVIRONMENT SOAS TO CONTINUE TO OFFER THE OFFERINGS WE HAVE FOR OUR STUDENTS AND PARENTS.
[00:15:01]
WE WILL HEAR MORE ABOUT THAT IN TERMS OF WHAT THE S.R.3 MONIES WILL HAVE IN THE BUDGET INFORMATION SESSION.THE BUDGET RELATED COMMUNICATIONS PLAN, AS I MENTIONED BEFORE, WE ARE THIS ISING IN NEW, AGAIN WITH THE THIS IS SOMETHING NEW, WITH THE REPRESENTATION THEY HAVE ABOUT OUR BUDGET WE'RE CLOSELY LOOKING AT HOW WE CAN UTILIZE OUR WEBSITE BETTER.
HOW WE COULD BETTER UTILIZE THE COMMUNICATIONS TEAM IN TERMS OF THE INSIDER AND THE EXPRESS AND HOW WE GET INFORMATION OUT REGARDING WHETHER IT'S THE BUDGET OR WHETHER IT'S JUST FINANCIAL UPDATES THROUGHOUT THE YEAR.
IS HOW WE CAN BE MORE PURPOSEFUL IN ENGAGING IN COMMUNITY THROUGHOUT THE FISCAL YEAR.
NOT JUST BUDGET BUT THROUGHOUT THE FISCAL YEAR TO PROVIDE MORE AWARENESS AND MORE INFORMATION TO COMMUNITY REGARDING THAT.
I WILL PAUSE THERE FOR ANY QUESTIONS, COMMENTS, CONCERNS THAT YOU MAY HAVE AND I'LL TRY MY BEST TO ANSWER AND RESPOND.
I JUST HAD A COUPLE OF COMMENTS.
AND I WOULD LIKE TO TABLE, I THINK WE CAN TALK MORE, MORE ABOUT THE BUDGET FOR A MINUTE, IN A MINUTE, SO HAPPY FOR PEOPLE TO ASK QUESTIONS BUT WE'LL TALK MORE ABOUT THE BUDGET FORUM IN A LITTLE BIT.
I WANTED TO ADD, YOU KNOW, FOR YOUR COMMENTS AT THE BEGINNING ABOUT THE MEMO.
YOU AND I HAVE HAD AN OPPORTUNITY TO TALK, BUT I KNOW AND TRUST THAT I CAN SPEAK FOR THE GROUP THAT WE'RE REALLY LOOKING FORWARD TO WORK COLLABORATATIVELY WITH STAFF, AND PARTICULARLY YOU AND WE'VE HAD JUST A TERRIFIC AND VERY WARM WORKING RELATIONSHIP WITH YOU.
THE ONLY THING I WOULD SAY ABOUT IT IS THAT I JUST WANT TO ENSURE MOVING FORWARD THAT IF THERE ARE AREAS WHERE WE'VE MADE AN ERROR OR MISCHARACTERIZED SOMETHING OR WHAT HAVE YOU, THAT YOU ALL ARE JUST VERY PROACTIVE ABOUT TELLING US THAT.
YOU KNOW, I THOUGHT, I AGREE WITH YOU IN TERMS OF THE STAFF RESPONSE WAS VERY SUPPORTIVE OF THE CORE RECOMMENDATIONS, BUT I WOULD LOVE TO AVOID THE NEED TO MAKE CORRECTIONS LIKE THAT.
WE CAN JUST DO THAT DURING, WITHIN THIS FORUM AND JUST BY COMMUNICATING WITH ONE ANOTHER SO THAT WE CAN NIP THOSE THINGS IN THE BUND DON'T TO ADDRESS THEM IN THAT KIND OF A MANNER.
SO THAT IS THE ONLY THING I KNOW THAT YOU AGREE WITH THAT.
I SEE RAGEEE'S HAND UP SO RAMEE'S HAND UP.
>> I'LL JUST ADD, I REALLY THINK WHAT IS SPECIAL ABOUT THE BUDGET ADVISORY COMMITTEE IS IT REALLY IS THIS GREAT COMBINATION OF MEMBERS OF THE COMMUNITY THAT ARE WILLING TO VOLUNTEER AND BRING THEIR TIME AND THEIR EFFORTS TO THE TABLE AND ALSO THE STAFF.
I'M ALSO AWARE, YOU KNOW, EVEN BEFORE I WAS, I'VE HAD MANY YEARS OF EXPERIENCE WITH THE BOARD ADVISORY COMMITTEES, AND AS A MEMBER OF THEM OR A PERSON THAT ATTENDED THEM LONG BEFORE I WAS ON THE SCHOOL BOARD.
AND I THINK IT'S COMPLETELY REASONABLE TO EXPECT THAT THERE WILL BE TIMES WHEN THERE MIGHT BE SOMETHING THAT ONE GROUP IS SUGGESTING OR THINKING ABOUT OR SOMETHING LIKE THAT AND THE OTHER ONE IS NOT, AND I KNOW, I CAN APPRECIATE FROM THE STAFF POINT OF VIEW THAT IT'S A DELICATE BALANCE BECAUSE THERE DOES NEED TO BE SOT SOME AT ON ME ON THE PART OF THE ADVISORY COMMITTEE.
WHAT I WOULD JUST SAY IS MY FEELING ON THAT IS I THINK AS LONG AS EVERYBODY KNOWS, I THINK IT'S COMPLETELY HEALTHY AND NORMAL FOR A HYPOTHETICAL BUDGET ADVISORY COMMITTEE TO SAY, YOU KNOW, THESE ARE THE REPRESENTATIONS WE'RE THINKING ABOUT DOING AND THE STAFF CAN SAY, YOU KNOW, WE REALLY LIKE RECOMMENDATIONS, 1, 2 AND 3.
HERE IS A REASON WHY WE'RE, THERE IS A POTENTIAL ISSUE WITH RECOMMENDATION 4.
THAT DOESN'T, HAVING THAT YOU COMMUNICATION POINT DOESN'T STOP THE ADVISORY COMMITTEE FROM GOING AHEAD AND GIVING THAT RECOMMENDATION IF THE GROUP FEELS LIKE THEY WANT IF AND IT DOESN'T PREVENT THE STAFF FROM EXPLAINING WHY THEY DIDN'T WANT TO GO WITH A CERTAIN RECOMMENDATION BUT HAVING THAT COMMUNICATION MOMENT JUST CONTINUES THE TRANSPARENCY AND COLLABORATION THAT I THINK
[00:20:04]
IS HAPPENING WITH THE ADVISORY COMMITTEES.I THINK B.A.C.DID I THINK WE ACTUALLY LAST YEAR CREATED A REALLY NICE MODEL I SAY WE.
I GOT TO WATCH FROM THE SIDELINES 367 YOU PUT IN AN INCREDIBLE AMOUNT OF WORK AND REALLY CREATED A GREAT DOCUMENT.
I THINK A GREAT MODEL OF I THINK SOMETIMES THERE IS SOME CONCERN ABOUT WHAT IMPACT BOARD ADVISORY COMMITTEES HAVE BUT THE IDEA OF REALLY CREATING, HAVING A VERY SPECIFIC SET, A VERY SPECIFIC SCOPE AND THINGS THAT YOU ARE GOING TO LOOK AT AND REALLY CREATING A MEMO DOCUMENT AND HAVING A MOMENT WHERE YOU ARE SHARING THAT WITH THE BOARD IS A GREAT MODEL.
AND SO HATS OFF TO EVERYBODY ON THIS CALL AND THE PEOPLE THAT WERE ALSO PRESENT LAST YEAR THAT WORKED ON THAT.
ANYBODY ELSE HAVE QUESTIONS FOR ROBERT?
>> JUST A QUICK ONE ON THE A.R.P.PLAN.
BOTH IN TERMS OF WHETHER THAT'S SOMETHING THAT IS PUBLICLY AVAILABLE RIGHT NOW OR WHETHER WE HAVE TO WAIT UNTIL THE STATE AGENCY, THE DEPARTMENT APPROVES THAT? AND THEN RELATEDLY, I KNOW I'VE BEEN HEARING AND READING ABOUT A LOT OF OTHER JURISDICTIONS THAT ARE STRUGGLING ON THE HIRING FRONT.
EVERYTHING FROM BUS DRIVERS TO THOSE SCHOOL MONITORS AND JUST CURIOUS ABOUT THE CHALLENGE OBVIOUSLY OF, ONE, HIRING PEOPLE THAT ARE LOOKING FOR JOBS, AND WILLING TO TAKE SOMETHING THAT IS SHORT TERM.
JUST ANY PERSPECTIVES ON HOW THAT IS GOING WITHIN THE DISTRICT RIGHT NOW?
TO YOUR FIRST QUESTION THERE IS A DOCUMENT ON THE WEBSITE.
WHICH HIGHLIGHTS THE PLAN FOR THE S.R.3.
IT DOES NOT HAVE THE APPLICATION BECAUSE WE'RE WAITING FOR THE APPROVAL, BUT IF YOU GO TO THE A.
REENTRY PLANS THERE IS AN ELEMENTARY AND SECONDARY SCHOOL RELIEF S.
3 FUND AND IF YOU CLICK ON THAT AND AGAIN FROM A COMMUNICATIONS STANDPOINT IT'S TRANSLATED.
SEVERAL DIFFERENT TRANSLATION OPTIONS, SO IT PROVIDES YOU SOME INSIGHT AS TO WHAT OUR APPLICATION, WHAT'S GOING TO ENTAIL AND ONCE WE GET THE APPROVAL OF THE SPECIFIC PLAN, WE WILL THEN BE ABLE TO ADVERTISE THAT TO SAY, YES, WE RECEIVED THE $35 MILLION AND THIS IS HOW IT'S GOING TO BE ALLOCATED HERE.
HERE IS WHERE FUNDS ARE SCHEDULED TO BE DISTRIBUTED.
I WILL NOTE THAT THROUGHOUT THE PROCESS, THERE WILL BE AND THERE HAS BEEN ADJUSTMENTS TO THE PLAN.
SO THERE IS A MECHANISM OR A PROCESS BY WHICH WE WILL PIVOT TO A CERTAIN DEGREE BASED ON THE NEEDS OF THE SCHOOL SYSTEM AT THAT TIME.
ONE OF WHICH, TO BE HONEST WITH YOU, HAS BEEN THE NEED FOR HIRING ADDITIONAL MONITORS.
SO OR MONITORS AS WELL AS TESTING.
SO ONE OF THE THINGS WE TALKED ABOUT JUST RECENTLY IS THE TESTING FOR STUDENTS AND STAFF.
WASN'T INITIALLY IN OUR S.R.2 NOR IN OUR S.R.3 PLAN SO THAT'S ONE OF THE AREAS THAT WE WILL BE REPRIORITIZING SOME FUNDING TOWARDS A PARTICULAR AREA.
QUESTION REGARDING THE STAFFING, YES, STAFFING RIGHT NOW IS INDEED A CHALLENGE FOR THOSE CURRENT POSITIONS THAT WE HAVE ON THE REGULAR OPERATING FUND SIDE AND MORE IMPORTANTLY WE ALSO CONSIDER THAT A CHALLENGE WHEN IT COMES TO ADVERTISING AND FILLING THOSE GRANT POSITIONS.
SO, YES, JUST ONE OF THOSE THAT IT'S NOT JUST A.C.P.S.
IT'S NATIONWIDE THAT THERE HAS BEEN A CHALLENGE.
AND ESPECIALLY WHEN YOU ARE LOOKING AT THE PEOPLE WHO ARE HAVING SOME RELUCTANCE TO COMING BACK INTO THE CLASSROOM FIVE DAY AS WEEK WITH STUDENTS OR WHAT HAVE YOU.
SO, YES, JUST ONE OF THOSE WHERE WE'RE TRYING TO MAKE THE BEST WE CAN.
WE'RE ACTUALLY ENGAGING IN A PROCESS OF ENGAGING SOME OF THE TEMPORARY STAFFING AGENCIES TO ASSIST US IN SOME WAYS.
SO WE'VE ALWAYS HAD RELATIONSHIP WITH TEMPORARY STAFFING AGENCIES TO FILL POSITIONS AS NEEDED ON A SHORT TERM OR TEMPORARY BASIS.
BUT WE'RE NOW REACHING OUT AND BANGING THE DRUM LIKE, HEY, WE NEED HELP.
[00:25:05]
WE NEED HELP AND THEY ARE DOING BEST THEY CAN AS WELL.SO THEY CAN ONLY BRING IN AS MANY PEOPLE AS ACTUALLY COMING TO THEM.
SO OVERALL IT'S JUST A CHALLENGE TRYING TO FILL THOSE POSITIONS.
>> ANY OTHER QUESTIONSFOR ROBERT? RAGEEE, DO YOU HAVE ANYTHING RAMEE, DO YOU HAVE ANYTHING THAT YOU WANT TO ADD TO THE STAFF REPORT BEFORE WE MOVE ON WITH THE AGENDA?
>> YOU CUT OUT FOR A SECOND, CAN YOU REPEAT THE QUESTION?
>> I WAS ASKING IF YOU HAD ANYTHING THAT YOU WANTED TO ADD TO ROBERT'S >> THE ONLY THING I'M GOING TO SAY AND I ACTUALLY ALLUDED TO THIS AT THE LAST WORK SESSION IS NOW THROUGH DECEMBER I'M PRETTY MUCH GOING TO REITERATE A PARTICULAR CONCEPT WHICH IS REALLY DRIVING HOME THAT THE BUDGET IS A YEAR ROUND PROCESS.
THERE'S A LOT OF STUFF THAT'S HAPPENING NOW.
THIS IN TERMS OF SETTING THE BUDGET PRIORITIES.
THAT IS A REALLY IMPORTANT IDEA.
I HOPE, I ENCOURAGE YOU TO GO BACK AND WE'LL BE THE PRESENTATION ON THURSDAY BUT IF YOU WANT TO, IF YOU WANT TO WATCH HOW IT HAPPENED WATCH THE WORK SESSION BUT YOU'LL ACTUALLY BE ABLE TO SEE THE BUDGET PARTICULARLY FOR THE C.I.P.BUDGET BY DESIGN, IT'S A TEN YEAR BUDGET.
WE'RE TECHNICALLY VOTING ON THE NEXT YEAR COMING UP BUT IT'S A 10 YEAR BUT THE.
IF YOU ARE DOING IT RIGHT THERE'S NOT GIANT SWINGS OF MOVEMENT IN THE OTHER YEARS.
SO THERE SHOULDN'T BE BIG, BIG CHANGES.
EVEN FOR THE OPERATING BUDGET, I JOKED WITH DOMINIC LAST WEEK.
I SAID I NEED A TEE SHIRT BEFORE I LEAVE AND IT NEEDS TO SAY 88% ON THE FRONT BECAUSE I DON'T DO A MEETING AND I DON'T SAY 88%.
88% OF THE OPERATING BUDGET IS STAFF.
ONCE YOU HAVE TAKEN CARE OF PAYING FOR THE SALARIES AND BENEFITS OF THE STAFF, YOU HAVE 12% OF THE OPERATING BUDGET LEFT.
SO, YOU KNOW, THAT'S JUST SOMETHING I THINK FOR PEOPLE TO KEEP IN MIND WHEN THEY'RE THINKING ABOUT OVERALL BUDGET AND THINGS PEOPLE WANT AND WHAT KINDS OF THINGS CAN HAPPEN.
I THINK IT'S PARTICULARLY IMPORTANT IN AN ELECTION YEAR BECAUSE THIS IS ALWAYS A CHALLENGE THING BECAUSE WHEN YOU HAVE A NEW BOARD COMING IN JANUARY, WE'RE REALLY HANDING THEM, LITERALLY HANDING THEM THE BATON ON THE LAP 3 OF A FOUR LAP RACE.
THEY'RE REALLY COMING IN AT THE END.
SO I THINK WE'RE A CONTINUOUS BOYD, AND THE NEXT BOARD WILL BE DOING THE SAME THING, RIGHT.
THEY'LL BE SETTING UP THE BUDGET FOR WHATEVER COMBINATION OF PEOPLE ARE THERE THREE YEARS FROM NOW.
SO IT'S REALLY MORE A CONFERSAL THING THAT I'M GOING TO KEEP EMPHASIZING FOR PEOPLE BECAUSE I ALWAYS THINK PARTICULARLY IN TRANSITION YEARS LIKE THIS IT'S AN IMPORTANT THEME TO EMPHASIZE.
SO ONE THING IN TERMS OF WHEN WE GET LATER, I THINK YOU ALL WHO HAVE BEEN PEOPLE THAT HAVE BEEN CLOSELY FOLLOWING THE BUDGET PROCESS, I'M INTERESTED IN MAYBE US BRAIN STORMING WAYS THAT YOU CAN BE A RESOURCE FOR INCOMING BOARD MEMBERS IN TERMS OF THEM TAKING ON THE CHALLENGE OF DOING THE BUDGET.
>> NANCY, IF I CAN JUST ADD SOMETHING TO FOLLOW UP WITH WHAT RAMEE MENTIONED ABOUT 88% OF OUR EXPENDITURE BUDGET IS F.T.E.RELATED.
IT'S PERSONAL RELATED PERSONNEL RELATED ((SCREEN FROZEN.) ,.
[INAUDIBLE] A SMALL PERCENTAGE OF DOLLARS ASSOCIATED THAT COMES FROM THE STATE AND FEDERAL GOVERNMENT WHEN IT COMES TO THE A.C.P.S.OPERATING BUDGET.
LET'S TRANSITION TO THE NEXT PART OF THE AGENDA WHICH IS JUST A BRIEF REPORT FROM ME.
I WANTED TO FILL YOU IN ON A COUPLE OF CONVERSATIONS THAT I'VE HAD WITH DIFFERENT
[5. Chair’s Report]
[00:30:04]
FOLKS JUST TO KEEP IN MIND AS WE TRANSITION TO THE OTHER PARTS OF THE AGENDA.SO THE FIRST THING I WANTED TO SHARE IS THAT I'VE HAD SOME COMMUNICATION WITH KATHY STENZEL WHO IS A MEMBER OF THE CITY'S EQUIVALENT OF B.A.C.WHICH IS THE BUT THE AND FISCAL AFFAIRS COMMITTEE AND KATHY IS THE SCHOOL BOARD REPRESENTATIVE ON THE CITY BULLET COMMITTEE.
SO THE SCHOOL BOARD HAS ITS OWN REPRESENTATIVE JUST BY WAY OF BACKGROUND THE CITY THE CITY'S BUDGET COMMITTEE WORKS EACH CITY COUNCIL MEMBER APPOINTS A MEMBER TO THE BUDGET COMMITTEE AND THEN THERE ARE A NUMBER OF OTHER ENTITIES THAT NOMINATE FOLKS TO THAT COMMITTEE.
SO I THINK THE CHAMBER OF COMMERCE, FOR EXAMPLE CAN APPOINT SOMEONE.
SO I MET WITH KATHY SEVERAL WEEKS AGO TO CHECK IN WITH HER, AND ONE OF THE THINGS WE TALKED ABOUT IS THAT TRADITIONALLY B.A.C.AND D.P.A.C.MEET FOR A JOINT MEETING TO SHARE PERSPECTIVES ON BUDGET ISSUES FROM BOTH THE CITY AND THE SCHOOL SIDE.
AND ALSO TYPICALLY FILE A JOINT REPORT THAT THE IN A LARGE PART IS REAL' SUMMARY OF THE CONVERSATION OF THE JOINT MEETING.
IT'S NOT LIKE THE REPORT THAT WE DID LAST YEAR.
IT REALLY IS JUST SORT AFTER SUMMARY OF THE THINGS WE DISCUSSED.
BUT KATHY DID HAVE SOME THOUGHTS ABOUT A COUPLE OF AREAS THAT SHE THOUGHT MIGHT BE REALLY RICH FOR JOINT DISCUSSION BETWEEN THE TWO BODIES.
AND AN EXAMPLE OF THAT WAS OUT OF SCHOOL PROGRAMMING WHICH IS REALLY THAT IS A CITY EXPENSE.
PARKS AND REC PUTS ON MANY OF THOSE OUT ALL OF THOSE OUT OF SCHOOL PROGRAMS. THERE ARE SOME PRIVATE ONES AS WELL, BUT OBVIOUSLY THERE'S A DIRECT CONNECTION WITH THE SCHOOLS.
WE TALKED ABOUT THAT AS AN EXAMPLE OF THE TYPE OF THING THAT WOULD BE OF INTEREST TO BOTH OF THE BODIES.
SO WE SORT OF HAVE TO FIGURE OUT THE TIMING A LITTLE BIT FOR THAT.
I FEEL LIKE OCTOBER IS GOING TO BE BUSY FOR US.
SO I'LL TALK WITH HER A LITTLE BIT MORE ABOUT THE TIMING FOR THAT JOINT MEETING, BUT JUST WANTED TO MAKE SURE THAT YOU WERE AWARE THAT THAT IS SOMETHING THAT WE'LL BE DOING.
I THINK HOPEFULLY BY THE END OF THE CALENDAR YEAR WE'D WANT TO HAVE A JOINT MEETING.
AND I DON'T WANT TO SKIP AHEAD TO THE SCHEDULE AND CALENDARING BUT I WOULD HOPE
[00:35:04]
THAT THAT WOULD BE THE EQUIVALENT OF ONE OF OUR MEETINGS SO WE WON'T MEET TWICE IN A MONTH.THAT WOULD TAKE THE PLACE OF OUR NORMAL B.A.C.MEETING BUT MORE TO COME ON THAT.
THE OTHER THING I WANTED TO MENTION IS THAT I ALSO HAVE REACHED OUT TO P.T.A.C., THE P.T.A.COUNCIL ASKING FOR AN OPPORTUNITY FOR US TO MEET WITH THEM TO GET SOME FEEDBACK FROM THEM ABOUT HOW THEY SEE THE BUDGET PROCESS AND BUDGET RELATED ISSUES AND TO GET SOME FEEDBACK FROM THEM.
I THINK ALL OF YOU KNOW THAT THEY HAVE INVITED US TO THEIR OCTOBER 20TH MEETING.
SO I WILL DEFINITE BE THERE AND AS MANY OF YOU THAT CAN BE THERE AS WELL, IT WOULD BE TERRIFIC.
AND REALLY I'M JUST HOPING TO SORT OF GET THEIR PERSPECTIVE ON BUDGET RELATED ISSUES LIKE WHAT THEY WOULD LIKE TO LEARN MORE ABOUT OR KNOW MORE ABOUT.
WHAT THEY WOULD LIKE TO SEE OUR COMMITTEE DO WITH RESPECT TO BUDGET RELATED ISSUES AND JUST HAVE AN OPEN CONVERSATION.
SO I'LL PUT SOME THOUGHT INTO SOME QUESTIONS AND SHARE IT WITH ALL OF YOU, BUT THAT'S GENERALLY THE GIST OF WHAT I'M HOPING THAT WE CAN DO.
NOW I RECOGNIZE THAT IS AFTER THE BUDGET INFORMATION SESSION AND SO WHAT I ALSO, I REACHED OUT TO THE P.T.A.C.PRESIDENT.
SHE INVITED ME TO THEIR EXECUTIVE BOARD MEETING WHICH IS ACTUAL THEY WEDNESDAY TO HOPEFULLY GET SOME MORE TARGETED FEEDBACK FROM THEM ABOUT THE BUDGET INFORMATION SESSION.
SO I KNOW THAT'S SUPERSHORT NOTICE FOR EVERYBODY ELSE SO I'M HAPPY TO DO THAT.
AGAIN LIKE IF OTHER PEOPLE WANT TO JOIN, YOU ARE WELCOME TO, BUT SHE TOLD ME THAT THAT DATE WAS AVAILABLE AND CONVENIENT IMMEDIATE TO COME AT THE BEGINNING OF THEIR MEETING.
SO IN A SECOND I WOULD LOVE TO TURN TO TALK MORE ABOUT THE BUDGET FORUM AND WHAT KIND OF FEEDBACK WE MIGHT WANT TO GET FROM THEM.
BUT HOPING TO GET THE FEEDBACK TO BE ABLE TO SHARE WITH ROBERT BUT THEN ALSO SET THE STAGE FOR FUTURE CONVERSATIONS THAT WE CAN HAVE WITH THEM TO PICK THEIR BRAIN ABOUT BUDGET RELATED ISSUES.
SO QUESTIONS ABOUT EITHER OF THOSE ITEMS? THEN I WANT TO TALK THEY'VE INVITED US TO THEIR OCTOBER 20TH MEETING.
>> AND I THINK THAT THAT WAS ACTUALLY THE DATE I HAD ALREADY SHARED WITH YOU ALL FOR A B.A.C.MEETING BUT WE'RE JUST GOING TO GO TO THEIR MEETING.
WE WON'T MEET AS A FORMAL B.A.C.MEETING BUT AS.
YOU WHO ARE INTERESTED WILL ATTEND THE P.T.A.C.MEETING THAT NIGHT.
THAT IS THEIR LARGE MEETING SO ALL THE P.T.A.PRESIDENTS WILL BE THROUGH BUT RECOGNIZING THAT THE BUDGET INFORMATION SESSION IS BEFORE THAT OCTOBER 20TH DATE, THEY INVITED ME TO COME TO THEIR EXECUTIVE BOARD MEETING THIS WEDNESDAY.
JUST TO GET ANY SPECIFIC FEEDBACK ABOUT THE BUDGET INFORMATION SESSION AND I'M ALSO OF COURSE HOPING FOR THEIR HELP IN GETTING THE WORD OUT ABOUT IT SO I WANTED TO MAKE SURE THAT IT WAS SORT OF ON THEIR RADAR AS WELL.
SO >> NANCY, NANCY, I'M SORRY, REAL QUICK, B.A.C.MIGHT NEED, I DON'T KNOW IF P.T.A.C.CAN SEND YOU THE LINK TO THE INVITE OR, THEN YOU CAN SEND IT ON TO B.A.C.BUT, YEAH, I JUST TO MAKE SURE THAT IF PEOPLE WANT TO GO TO THE OCTOBER 20TH.
>> YEAH, I DON'T HAVE IT YET MYSELF BUT I'LL SHARE IT.
>> SO, BUT, ROBERT, I WOULD LOVE, WHAT I THOUGHT WOULD BE HELPFUL AND THIS IS A GOOD TRANSITION TO TALK ABOUT THE INFORMATION SESSION, I THINK IT WOULD BE REALLY HELPFUL TO HAVE A SENSE OF SORT OF WHAT YOUR DRAFT AGENDA FOR THAT MEETING IS GOING TO BE.
AND WOULD LOVE TO SORT OF FLOAT GENERALLY WHAT YOU ALL HAVE IN MIND THE TO THE P.
LEADERSHIP TO SEE IF THAT COVERS THE TYPES OF ISSUES THEY THINK THAT WOULD BE HELPFUL FOR AN INFORMATION SESSION OR THERE ARE OTHER THINGS THAT YOU MIGHT WANT TO CONSIDER.
I DON'T KNOW IF YOU HAVE I KNOW IT WOULD BE VERY MUCH IN DRAFT AND IT WOULD BE FROM ME BUT I DON'T KNOW IF YOU HAVE A DRAFT AGENDA OR THOUGHTS THAT I COULD SORT OF HAVE AVAILABLE TO ME WHEN I CHAT WITH THEM.
>> GIVE ME ONE SECOND BECAUSE DOMINICK AND I I'VE HIGH LEVEL TOPICS.
OF COURSE I WOULD WANT THIS GROUP TO PROVIDE YOU FEEDBACK ON THAT, TOO, BUT I WAS THINKING TOO ABOUT THE FACT WE HAVE THIS MEETING IN A COUPLE OF DAYS.
>> I MEAN, WHILE YOU ARE LOOKING, WHAT I HEARD YOU SAY BEFORE IS THAT YOU ARE SORT OF, THE FOCUS REALLY IS AN INFORMATION SESSION TO ORIENT PENAL TO THE BUDGET PROCESS WHICH TO MY MIND SOUNDS TERRIFIC AND WOULD BE USEFUL BUT WANTED TO GIVE OTHER B.A.C.MEETINGS A CHANCE JUST TO PROVIDE FEEDBACK ON THAT GENERAL IDEA BEFORE WE GO INTO THE OTHER TOPICS.
HOW DO, DOES THAT SOUND RIGHT TO PEOPLES ABOUT THE LEVEL OF INFORMATION THAT PEOPLE WOULD BE INTERESTED IN HEARING AT THIS POINT IN THE YEAR?
>> I WOULD ALSO BE INTERESTED TO KNOW WHAT FEEDBACK, YOU KNOW, ROBERT YOU ARE ALL LOOKING FOR AS WELL.
ARE THERE AREAS WHERE YOU SEE INNAUGHT COULD BE HELPFUL? ONE, COMMUNICATIONS IS ONE PART OF IT.
JUST INFORMATION AND PROVIDING SORT OF ON THE BUDGET, BUT I WAS ALSO KEEN TO GET YOUR PERSPECTIVE ON ARE THERE AREAS WHERE YOU WOULD WANT SOME INPUT?
>> QUITE HONESTLY, WHAT WE HAVE HERE AND I APPRECIATE THE QUESTION.
WHAT WE STRUGGLE WITH AS WE ATTEND SCHOOL BOARD MEETINGS THROUGHOUT THE YEAR IS AGAIN I THINK A FAILURE ON OUR PART TO PROVIDE THE SUBSTANTIVE INFORMATION TO MAKE SURE OUR CONSTITUENCY IS AWARE OF HOW THIS BUDGET WORKS.
BECAUSE A LOT OF TIMES WHEN WE'LL HAVE IS COMMUNITY MEMBERS COME TO SPEAK AT A SCHOOL BOARD MEETING AND IT'S, THERE IS A LOT OF PASSION THAT COMES WHEN YOU ARE MAKING THE COMMITMENT TO COME TO A SCHOOL BOARD MEETING TO EXPRESS MORE OFTEN THAN NOT A FRUSTRATION WITH SOMETHING THAT HAPPENS IN THE SCHOOLS OR THROUGHOUT THE DIVISION, AND IT'S NOT BACKED UP WITH INFORMATION THAT OUR OFFICE COULD HAVE
[00:40:05]
PROVIDED AND COULD HAVE PROMOTE AND COULD HAVE MADE AVAILABLE TO HELP EDUCATE OUR CONSTITUENCY.SO A PART OF WHAT WE'RE LOOKING AT IS JUST ENSURING THAT WE ARE A LOT MORE PROACTIVE IN PROVIDING INFORMATION THAT THE COMMUNITY CAN THEN USE AS FOUNDATION TO WHATEVER THE ARGUMENT THAT THEY MIGHT HAVE, POSITIVE OR NEGATIVE, BUT THAT THE INFORMATION IS AVAILABLE.
THAT'S ONE OF THE BIGGEST FEEDBACKS THAT WE WOULD LIKE IS THAT IF WE'RE DOING, OUR WHO ARE WE'RE DOING IN TERMS OF COMMUNICATING OUR MESSAGE, OUR FINANCIAL MESSAGE, AND ONE OF THE AREAS, THIS HAPPENED IN OUR COMMUNICATION OR IN OUR MEETING WITH THE COMMUNICATIONS TEAM LAST WEEK, IS THAT A LOT OF THE TOPICS OKAY I'M NOT GOING TO SAY A LOT.
QUITE A FEW OF THE TOPICS THAT WE HAVE IN THE BUDGET PROCESS OR THROUGHOUT THE BUDGET PROCESS, IT'S BURIED IN OUR WEB PAGE.
LIKE THERE ARE FOUR AND FIVE AND SIX CLICKS TO TRY TO GET SOMEWHERE AND YOU WOULD HAVE TO BE SOMEONE WHO IS REALLY FOLLOWING THE BUDGET THROUGH TO ACTUALLY KNOW WHERE TO GO.
SO A LOT OF TIMES IT'S PROBABLY PULLING OUT INFORMATION THAT IS BURIED FOUR AND FIVE CLICKS IN AND MAKING IT MORE PREVALENT ON THE BUDGET WEB PAGE.
THEN AGAIN IT'S THE PRESENTATION OF THAT INFORMATION.
LET'S DO AT LO MORE BITES AND SNACKS INSTEAD OF A LOT OF MEALS WITH THE NARRATIVE AND MEMOS AND DOCUMENTATION IF WE COULD SUMMARIZE IT AND PULL IT OUT VIA BULLET POINTS OR GRAPHICAL PRESENTATIONS, THAT'S WHERE WE FIND OUR, THE INFORMATION WE SHARE CAN BE BEST UTILIZED.
>> DID YOU WANT TO ASK SOMETHING?
>> BUILDING ON WHAT ROBERT SAID, I DO THINK PART OF THE CHALLENGE IS THAT THE FINANCE PEOPLE ARE AWARE OF A HUGE, THIS GROUP KNOW, WE LOOK TO THE BUDGET, A HUGE DROVE OF INFORMATION AND HOW TO NAUGHT OUT IN A WAY THAT'S MORE EASILY SOMETHING THAT CAN BE NAVIGATED MORE EASILY BY MEMBERS OF THE COMMUNITY.
AND I THINK WHAT IS SORT OF INTERESTING ABOUT THE WHOLE I MEAN IF YOU'VE BEEN FOLLOWING OUR MEETINGS, WE HEAR THIS A LOT.
I THINK COMMUNICATIONS IS RIGHT ABOUT THIS CONCEPT OF SOMETIMES YOU HAVE A TOPIC AND THE IDEA OF SOME PEOPLE WANT TO BITE, SOME PEOPLE WANT SOMETHING MORE.
THE SNACK AND SOME PEOPLE WANT THE MEAL.
I THINK WHILE THAT WORKS, I THINK WHAT IS INTERESTING ABOUT THE BUDGET IS YOU CAN KIND OF DO THAT, BUT WHAT TENDS TO BE IS PEOPLE IT'S NOT THAT PEOPLE WANT BITE, SNACK MEAL OF THE WHOLE BUDGET.
IT'S THAT PEOPLE WANT BITE, SNACK, MEAL OF CERTAIN TOPICS AND I ALSO THINK THE WAY THAT SOMETIMES I'M GOING TO MAKE SOMETHING UP.
IF A MEMBER OF COMMUNITY WANTED INFORMATION ABOUT SPECIAL EDUCATION SERVICES, FOR ELEMENTARY SCHOOL KIDS, AT THIS POINT, I WOULD BE ABLE TO POINT THEM WHERE BUT IT WOULD LID RALE BE FIVE DIFFERENT PLACES WITHIN THE BUDGET BOOK WHICH IT HAS TO BE BUT COULD THERE BE A WAY THAT THE WE COULD HELP PEOPLE GET TO THE PARTICULAR SLICES OF INFORMATION THAT THEY MIGHT NEED? THAT'S KIND OF ONE THOUGHT THAT I HAVE.
I THINK IT WOULD ALSO BE YOU GUYS BECAUSE OF YOUR CONNECTIONS WITH COMMUNITY AND STUFF LIKE THAT I THINK IT'S ALSO SOMETIMES WHEN YOU ARE AN INSIDER, NO MATTER HOW MUCH YOU TRY AND YOU THINK YOU KNOW WHAT PEOPLE ARE INTERESTED IN OR WHAT PEOPLE ARE, ARE CURIOUS ABOUT OR PEOPLE WANT TO KNOW, YOU MIGHT BE WRONG OR EVEN IF YOU ARE RIGHT, YOU ARE STILL PACKAGING IT NOT IN THE WAY THAT'S HELPFUL.
SO THOSE ARE SORT OF SOME OF MY REACTIONS THAT I HAVE IN THINKING ABOUT THIS IN TERMS OF THE COMMUNICATION ASPECT.
>> YOU KNOW, WHEN WE, I FEEL LIKE WHEN WE ENDED THE YEAR LAST YEAR, OBVIOUSLY OUR GOAL LAST YEAR WAS B.A.C.WAS TO PRODUCE THAT MEMO THAT REALLY LOOKED AT THE BUDGET PROCESS AS A WHOLE.
I KNOW THAT WE HAD SOME DISCUSSION ABOUT A POTENTIAL AREA OF FOCUS OF OURS FOR
[00:45:04]
THIS YEAR BEING COMMUNICATIONS.SO ROBERT, I MEAN THIS IS A QUESTION FOR YOU, BUT ONE THOUGHT I HAD IS THAT WE, YOU KNOW, COULD PRODUCE A MEMO LIKE THE ONE THAT WE DID LAST YEAR BUT MORE FOCUSED ON COMMUNICATIONS RELATED ISSUES.
SO TAKING A LOOK AT THE WEBSITE.
MAKING SUGGESTIONS ABOUT THE WEB SIDE.
TALKING ABOUT OTHER OPPORTUNITIES FOR COMMUNITY ENGAGEMENT AND THAT PART OF THAT MEMO WOULD BE, WOULD INCLUDE FEEDBACK THAT WE GET FROM OUR PEOPLE IN COMMUNITY ABOUT BUDGET ISSUE, FOR EXAMPLE, LIKE THE MEETING WITH P.T.A.C.WOULD BE AN OPPORTUNITY TO SAY WHAT WOULD YOU LIKE TO BETTER UNDERSTAND ABOUT THE BUDGET? WE'D INCLUDE THAT KIND OF FEEDBACK IN THE MEMO.
I WOULD, I MEAN RYAN HAS HIS HAND UP.
SO >> YES, I JUST WANTED TO TOTALLY AGREE WITH THE LAST STATEMENT YOU MADE, NANCY, WHICH IS I FEEL LIKE AT LEAST IN MY WORK AND IN OTHER EXPERIENCES, IT'S NOT SO MUCH WHAT DO I THINK WE NEED TO BE SHARED BUT WHAT IS THE PROCESS FOR ME TO USE MY CONTACTS OR TO CREATE NEW OPPORTUNITIES TO HEAR FROM THE END USERS ABOUT WHAT THEY NEED.
WE CAN BE SORT OF CONDUCT UITS FOR THAT RACHAEL BE ABLE TO DESIGN SOMETHING THAT ULTIMATELY IS GOOD FOR RYAN BUT MIGHT NOT BE GOOD FORINT'S NEXT DOOR NEIGHBOR.
SELENA, DOES THAT SOUND LIKE A GOOD POTENTIAL FOCUS FOR US FOR THIS YEAR?
>> YES, I COMPLETELY AGREE WITH THAT.
I THINK IT'S IN LINE WITH WHAT WE HAD DISCUSSED AND DEFINITELY TO ME SEEMS TO BE A NEED AND A VERY TANGIBLE WORK PRODUCT THAT WOULD BE HELPFUL.
YEAH, I MEAN I THINK IT COULD BE REALLY EXCITING.
I SUSPECT THAT A COUPLE OF THOUGHTS.
FIRST, YOU ALL ARE TRYING TO MAKE SOME CHANGES NOW AND THIS IS SOMETHING THAT WE WOULD WORK OVER THE NEXT FEW MONTHS.
SO I THINK WE CAN INCORPORATE SOME OF THE THINGS THAT YOU ARE TRYING OUT NOW.
BUT DO THIS IN A THOUGHTFUL WAY SO THAT WE HAVE A GOOD END PRODUCT AT THE END OF OUR YEAR.
I THINK IT WOULD BE GREAT, ROBERT, IF YOU THINK THAT THE COMMUNICATIONS TEAM WOULD BE INTERESTED, IT MIGHT BE NICE FOR US TO AT ONE OF OUR UPCOMING MEETINGS TO HAVE SOMEONE FROM COMMUNICATIONS COME TO TALK TO US TO GIVE US SOME FEEDBACK ABOUT THE KIND OF THINGS THAT WOULD BE HELPFUL TO THEM AS THEY'RE WORKING IN PARTNERSHIP WITH YOU.
I DID WANT TO FOLLOW UP WITH YOUR ORIGINAL QUESTION.
THE TENTATIVE FORMAT FOR THE >> YES, YES.
>> COMMUNICATION INFERENTIAL SESSION.
OBVIOUSLY WE'LL HIGHLIGHT THE PRIORITIES AND THE CALENDAR.
>> AND THE BUDGET PROCESS, ONE OF THE THINGS THAT DOMINICK HAD AN IDEA ABOUT IS TO HIGHLIGHT SOME OF DISTINCTION BETWEEN THE A.C.P.S.BUDGET AND THE CITY OF ALEXANDRIA'S BUDGET JUST AT A VERY HIGH LEVEL, HIGHLIGHT SOME DIFFERENCES AND DISTINCTIONS BETWEEN THE CITY AND A.C.P.S.OF WHICH, I'M PRETTY SURE JUST EVEN IN SOME OF NYE FRIEND GROUPS, A LOT OF PEOPLE ARE UNFAMILIAR WITH THE DISTINCTION BETWEEN THE CITY AND A.C.P.S.
WE'RE ALL BIG ONE GOVERNMENT, BUT A.C.P.S.IS A COMPONENT UNIT OF THE CITY OF ALEXANDRIA.
>> SO JUST CREATING THAT SORT OF AGAIN INFORMATION SHARING THAT WAS ONE OF THE THOUGHTS WE HAD AND THEN PROVIDING A MORE DETAILED S.R.UPDATE.
3 TO HIGHLIGHT OVER THE PAST YEAR, A.
HAS RECEIVED PRETTY MUCH $50 MILLION OF ADDITIONAL GRANT FUNDING AND HOW THAT GRANT FUNDING WAS APPLIED FOR AND HOW IT'S ALLOCATE AND WHAT IT'S MEANT TO BE USED FOR, SO AGAIN, TO SHARE WITH THE GOVERNMENT, NOT THE GOVERNMENT, WITH COMMUNITY REGARDING HOW THESE PLANS FOR THIS ADDITIONAL RESOURCES ARE NEW JERSEY PLAY, AND THEN A C.
PROGRAM REVIEW UPDATE BECAUSE THAT IS ONE OF THE THINGS THAT AS WE LISTEN TO THE COMMUNITY AND AS WE HEAR FROM THE COMMUNITY, IS THE QUESTIONS REGARDING OUR BUILDINGS.
AND WHAT IS HAPPENING IN THE BUILDINGS.
[00:50:02]
SO WHERE THE DISTINCTION LIES BETWEEN THE OPERATING FUND AND THE C.MAYBE THAT'S ONE OF THE THINGS WE NEED TO HIGH LIGHT.
THE OPERATING FUND WHICH PAYS THE TEACHERS AND OPERATES THE BITTINGS AND PAYS UTILITY BILLS AND BUYS THE MATERIALS AND SUPPLIES, IT'S DIFFERENT FROM THE CAPITALISM PROVEMENT WHICH ACTUALLY MODERNIZED, UPDATES, FIXES A LEAKY ROOF, YOU KNOW, DEALS WITH THE H.V.A.C.UNITS.
AND THOSE THINGS AND THEN WHAT WE PLAN TO HIGH RIOT TOWARD THE END IS JUST HIGHLIGHT TO THE END IS TO PROMOTE OUR WEB PAGES AND HIGHLIGHT WHERE INFORMATION IS ACTUALLY BEING SHARED REGARDING THOSE C.
A VAST IMPROVEMENT IN TERMS OF THE INFORMATION SHARING ON THE C.
SIDE AS SCHOOL BUILDINGS GET MODERNIZED AS PAINT JOBS, AS RENOVATIONS, AS THE REPAIRS HAPPEN, WE'VE DONE A MUCH MORE CONCERTED EFFORT TO HIGHLIGHT THOSE THINGS.
SO AS WE SHARE WITH THE COMMUNITY, WE ALSO WANT TO PROMOTE WAYS IN WAY THEY CAN FIND OUT MORE FOR THEMSELVES REGARDING WHAT'S REALLY HAPPENING WITHIN A.C.P.S.
SO THAT'S KIND OF THE FRAMEWORK RIGHT NOW WE'RE WORKING ON IS JUST TO TALK ABOUT THE PROCESS, THE PRIORITIES, CALENDARS, CREATE SOME DISTINCTION OR SOME INFORMATION REGARDING THE CITY OF ALEXANDRIA AS WELL AS A.C.P.S.
THE S.R.UPDATES FROM THE GRANT FUNDING THAT WE HAVE AND THIN LOOK AT WHERE THE C.
WHERE IT'S HEADED AND THEN PROVIDE THE WEB PAGES AND HIGHWAY LYTE WHERE YOU CAN GET MORE INFORMATION REGARDING THE OPERATING BUDGET AS WELL AS THE C.
>> YES, I THINK THAT THE AGENDA SOUNDS GREAT, ROBERT.
THE ONLY THINGS AS YOU WERE SUGGESTION I THINK THERE NEEDS TO BE A LEVEL SETTING.
EARLIER WE'RE TALKING ABOUT HOW 88% OF THE FUNDS IS ALREADY SPOKEN FOR, RIGHT.
SO I THINK JUST BEGINNING WITH SOME OF THOSE FOR LACK OF A BETTER WORD I CALL IT FAST FAX.
HERE IS WHAT YOU ARE DEALING WITH, A LEVEL SET BECAUSE THERE WILL BE DIFFERENT AUDIENCE GROUPS.
I THINK THAT WOULD BE REALLY HELPFUL AS A BASELINE.
I LOOK BACK AS WE'RE FINALIZING AND WE ARE BEA TO PUBLICIZE THE ACTUAL FINAL BUDGET BOOK FOR F.Y.22 SO IT IS' ACTUALLY GOING INTO PRODUCTION NOW.
BUT ONE OF THE THINGS THAT WE HAVE IN OUR BUDGET BOOK AND IT'S BURIED HERE ON PAGE 17 IS A BUDGET AT A GLANCE.
IT'S A TWO PAGER AND IT'S, YOU KNOW VERY COLORFUL BUT IT'S VERY INFORMATIVE.
IT PROVIDES THE CHALLENGES, THE GOALS, THE STUDENT DEMOGRAPHICS, HOW OUR STUDENTS, IT PROVIDES A SNAPSHOT OF OUR EMPLOYEES AND WHO THEY ARE AND HOW MUCH THEY'RE PAID.
IT GIVES A SNAPSHOT OF OUR BUDGET BOOK.
YOU GET TO SEE WHERE AND HOW THE TRENDS OF SPENDING HAPPEN.
SO I DO THINK, WELL, NOT THINK, I KNOW THAT'S GOING TO BE ONE OF THE EFFORTS THAT WE WILL PROMOTE MORE VIGOROUSLY IS TO PROVIDE LIKE THESE KEY BULLET POINTS AND THE KEY THINGS THAT HELP GIVE A CONTEXT AND A FOUNDATION TO WHAT HAPPENS AT A.
WELL, IF YOU HAD THE CONTEXT OF WELL, 88% OF THEIR BUDGET IS TIED UP IN SALARIES AN BENEFITS FOR THE STAFF.
SO THERE IS OBVIOUSLY, WE DEAL WITH THIS IN THE BUDGET.
THERE ARE TRADEOFFS THAT NEED TO BE MADE AND HAVE TO BE MADE.
SO WE CAN'T HAVE EVERYTHING BUT WE HAVE TO BE INFORMED SO WE KNOW WHERE AND HOW TO MAKE THOSE TRADEOFFS.
OTHER, DO OTHER FOLKS HAVE COMMENTS ABOUT THOSE TOPIC AREAS FOR THE INFORMATION SESSION?
>> I WOULD JUST LASTLY ENCOURAGE JUST CONTINUE THAT EVEN IF IT'S INFORMATION SESSION, I KNOW YOU PROBABLY PLAN TO DO THIS ALREADY, ASKING THEM WHAT MORE INFORMATION, ASKING FOLKS THAT ATTEND ASKING WHAT MORE INFORMATION THEY WANT TO SEE
[00:55:02]
SO IT'S NOT A ONE WAY STREET.AND THEN WE'LL WRAP IT UP WITH WITH PROMOTION OF THE CONTINUE AND CONTINUOUS WAYS THEY CAN STAY INFORMED BECAUSE WE ALSO DON'T WANT IT TO APPEAR THAT OH, THAT IS THE CLEANERS, THAT'S WHAT I HEARD.
>> I THOUGHT I WAS CLEARING, IS IT REALLY STORMING OUT THERE.
THAT IS THE CLEANER WITH THE VACUUM.
WE WANT TO PROMOTE THAT THE BUDGET, IS ONE IN WHICH, YES, THERE IS A PROCESS THAT HAPPENS, BUT THERE ARE THINGS THAT, WAYS THAT YOU CAN CONTINUE TO BE ENGAGED THROUGHOUT THE PROCESS.
SO IT'S NOT JUST THE COMMUNITY INFORMATION SESSION.
THERE ARE WAYS IN WHICH YOU COULD COME TO EVERY SCHOOL BOARD MEETING AND YOU CAN ADDRESS THE SCHOOL BOARD WITH ANY PARTICULAR ISSUE DURING THE PUBLIC COMMENT PERIOD.
THERE ARE PUBLIC HEARINGS ON THE BUDGET THAT ARE PART OF THE CALENDAR THAT ARE PUBLICIZED AND ADVERTISED THEN ON THE BUDGET WEB PAGE THERE ARE WAYS THAT YOU BEEN ENGAGE AND SEND AN E MAIL AND ASK YOUR QUESTION OF THE BUDGET STAFF.
I THINK THOSE ONE OF THOSE AREAS IN WHICH MAYBE THE COMMUNITY SEES THAT THE BUDGET HAPPENS HERE, THEY HAD ONE PUBLIC HEARING AND I MISSED MY SHOT.
SO THERE ARE OTHER OPPORTUNITIES TO BE HEARD AND HAVE YOUR VOICES HEARD.
I THINK WE HAVE TO DO A BETTER JOB PROMOTING THAT CONTINUOUS AND CONSTANT WAYS IN WHICH THE COMMUNITY CAN STAY INVOLVED IN THE PROCESS.
OTHER COMMENTS FROM FOLKS? I THINK THAT ALL SOUNDS REALLY TERRIFIC, ROBERT.
SO WHAT I THINK I'LL DO, ROBERT, ON WEDNESDAY WHEN I CHAT WITH THE P.T.A.C.LEADERSHIP IS TO GIVER THEM A SENSE OF THAT, THOSE HIGH LEVEL AREAS AND IF THEY HAVE ANY COMMENTS OR ADDITIONS OR ANYTHING LIKE THAT, I'LL CERTAINLY SHARE THAT WITH YOU.
I ALSO, YOU KNOW, WANTED TO OFFER THAT I'M SURE THAT B.A.C.MEMBERS WOULD BE HAPPY TO TAKE A LOOK AT A DRAFT OF THE POWER POINT OR THE AGENDA OR WHAT HAVE YOU.
I DON'T THINK WE'LL MEET AGAIN BEFORE OCTOBER 18TH BUT IF THERE IS WAYS THAT WE CAN PROVIDE YOU WITH SOME FEEDBACK, ALL OF THAT IS BEING DEVELOPED, PLEASE FEEL FREE TO SHARE THAT WITH US.
AND THEN THE THIRD THICK IS ONCE THEIR PROMOTIONAL MATERIALS ARE AVAILABLE, I'LL ALREADY TALK TO P.T.A.C.ABOUT THIS BUT WEEK WORD TO GET THE WORD OUT PURCHASE I KNOW THIS IS NOT SOMETHING THAT IS USUALLY ATTENDED BY A LOT OF PEOPLE, BUT I THINK A LOT OF THAT HAS TO DO WITH, IT HASN'T BEEN WIDELY CIRCULATED SO I THINK WE CAN DO A MUCH BETTER JOB GETTING THE WORD OUT.
SO I WANT TO MAKE SURE WE CAN BE AS HELPFUL AS POSSIBLE WITH THAT.
>> I WAS SAYING IT'S AN ELECTION YEAR SO WE'LL PROBABLY SEE MORE ATTENDEES THAN NORMAL.
>> WE'RE HOPING ANY OF THE CANDIDATES CERTAINLY ATTEND.
WE THINK IT WOULD BE HELPFUL FOR THEM TO >> YEAH, ABSOLUTELY.
SO THE JUST WITH THAT, WITH THE BUDGET INFORMATION MEETING PLEASE KEEP US UPDATED, ROBERT.
>> AND, YOU KNOW, IF AS MUCH AS PEOPLE CAN TAKE A LOOK AND PROVIDE FEEDBACK, I KNOW IT WILL BE REALLY APPRECIATED BY A.
AND AS MANY OF YOU CAN ATTEND THE SESSION THAT WOULD BE TERRIFIC.
AND IT'S ALSO WILL BE AVAILABLE AND WILL BE RECORDED AND AVAILABLE AFTERWARDS IF PEOPLE AREN'T AVAILABLE ON A PARTICULAR EVENING.
WITH, SO THAT'S AN IMMEDIATE THING HAPPENING SO IT'S TIMELY BUT WITH THE SORT OF LARGER SCALE INTEREST IN FOCUSING ON COMMUNICATIONS RELATED ISSUES FOR OUR YEAR, IT SOUNDS LIKE THERE, THAT PEOPLE THINK THAT THAT'S A VALUABLE WAY FOR US TO MOVE FORWARD.
SO WHAT WE NEED TO DO IS TO PUT TOGETHER A PROPOSED SCOPE OF WORK AND SUBMIT THAT TO THE SCHOOL BOARD.
SO WHAT I'LL TRY TO DO IS THROW TOGETHER AN OUTLINE OF THAT AND SHARE IT WITH YOU
[01:00:06]
TO GET YOUR THOUGHTS, BUT I THINK IT WILL REFLECT WHAT WE TALKED ABOUT TO THINK THROUGH COMMUNICATIONS RELATES IDENTIFY SHOES AND GIVE SOME FEED BACKTO A.C.P.S., ALSO THROUGH ENGAGING OTHER PEOPLE IN THE COMMUNITY TO GET THEIR FEEDBACK AS WELL.SO I'LL CIRCULATE THAT TO FOLKS.
WE WELCOME YOUR ADDITIONS AND EDITS AND COMMENTS TO IT.
DOES THAT SOUND OKAY WITH EVERYBODY? YEAH.
WHAT ELSE? OH, SO WE, I, WE ALSO NEVER SUBMITTED AN WE DID OUR VERY LARGE REPORT.
[6. New Business: 2021-2022 Organizational Issues]
BUT WE DIDN'T TECHNICALLY DO AN END OF YEAR REPORT FOR LAST YEAR.SO I CIRCULATED A VERY SHORT REPORT THAT LARGELY.
>> REPORTER:S THE LONGER REPORT THAT WE DID LARGELY EVERYONES THE LONGER REPORT THAT WE DID.
I WOULD WELCOME ANY COMMENCE ON THAT EITHER NEW OR THIS WEEK BUT I WOULD LOVE TO GET THAT SUBMITTED THIS WEEK AS LONG AS PEOPLES ARE COMFORTABLE WITH IT.
ANY COMMENTS OR QUESTIONS ABOUT IT?
>> YOU DID INTEND ON ATTACHING THE DOCUMENTS THAT YOU HAVE, APPENDIX, 1, 2, 3?
>> YES, I WAS GOING TO I A TACH THE REPORT SO IT'S THERE.
YES ATTACH THE REPORT SO IT'S THERE.
I MAY HAVE SOME EDITORIAL COMMENTS BUT OVERALL, I THINK I'M GOOD.
WHY DON'T I ASK THAT PEOPLE, IF YOU HAVE ANY COMMENTS OR EDITS TO GET THOSE TO ME THIS WEEK SO THAT I CAN GET THAT SUBMITTED.
THAT WOULD BE MUCH APPRECIATED.
SO I WANTED TO TALK MEETINGS, OUR MEETINGS.
SO I KNOW THERE WAS A LOT OF BACK AND FORTH ABOUT WHERE WE WERE MEETING AND WHEN WE WERE MEETING, AND I THOUGHT I WOULD JUST ORIENT EVERYBODY TO SORT OF WHERE WE ARE AND WHAT OUR OPTIONS ARE FOR THE YEAR.
SO FIRST EVER ALL WITH RESPECT TO IN PERSON VERSUS VIRTUAL MEETINGS, A.C.P.S.HAS GIVEN US THE FLEXIBILITY TO MEET VIA ZOOM AT LEAST THROUGH JANUARY 2022.
AND SO I KNOW, I'VE HEARD FROM SEVERAL PEOPLE THAT WOULD PREFER TO MEET VIRTUALLY, AND SO MY PLAN IS TO CONTINUE TO PLAN TO MEET VIRTUALLY AS LONG AS WE ARE, WEAVER THE FLEXIBILITY FROM A.C.P.S.BUT I WANTED JUST FOR US TO MAKE SURE THAT THAT'S ALL RIGHT AND ACCEPTABLE TO EVERYBODY IN THE GROUP.
THE ONLY DOWNSIDE OR CHALLENGE I SHOULD SAY WITH MEETING VIRTUALLY IS THAT WE SHARE THE ZOOM ACCOUNT WITH A NUMBER OF OTHER BOARD COMMITTEES.
IF THERE ARE CONFLICTS THAT CAN POSE SOME CHALLENGES TO OUR SCHEDULE.
SO I KNOW THERE ARE A COUPLE OF THE ORIGINAL DATES THAT I SHARED WITH FOLKS WHERE THERE ARE CONFLICTS.
SO I'M GOING TO GO BACK AND LOOK AT THE SCHEDULE AND SORT OF GET ORIENTED TO IT.
BUT WE MAY NEED TO REGROUP A LITTLE BIT ABOUT DATES BUT I'LL TRY TO GET THAT ARRANGED AND SETTLED AS EARLY AS POSSIBLE BUT I WANTED TO FLAG THAT AS A POTENTIAL ISSUE WITH CONTINUING TO MEET VIRTUALLY.
>> NANCY >> NANCY, IF I SO IS IT JUST, IS IT THE SIMPLE SOLUTION OF GETTING ANOTHER ZOOM ACCOUNT?
OR, LIKE, I'M TRYING TO UNDERSTAND WHAT THE >> YEAH, THAT IS A QUESTION FOR SUSAN.
I'M NOT SURE IF SHE IS LISTENING.
>> YEAH, EVERY 3 SECONDS MY PHONE IS RINGING AND IT NEVER RINGS.
I DON'T KNOW WHAT IS GOING ON TONIGHT.
SO WE HAVE A DEDICATED ZOOM ACCOUNT FOR THE SCHOOL BOARD.
THAT IS WHERE WE DO MOST OF OUR MEETINGS.
WE CAN ASK FOR IT TO BE ON A DIFFERENT PLATFORM BUT IT REQUIRES SOMEONE TO RUN EACH MEETING.
IT HAS TO BE ONE ON OUR PLATFORM.
IT CAN'T BE RUN ON ANYBODY ELSE'S BECAUSE IT, WE HAVE IT STREAMED.
WE HAVE IT, YOU KNOW, RECORDED AND THEN IT GETS POSTED OFF THE FACT.
SO WE DON'T LET YOU ALL USE YOUR OWN ACCOUNT.
WE HAVE TO USE ONE OF THE A.C.P.S.ACCOUNTS.
THE ONLY PROBLEM WITH WHEN WE HAVE TWO, LIKE LIVE STREAMS AT ONCE WE NEED MORE
[01:05:01]
THAN ONE PERSON.AS SELFISH, AS IT MAY SOUND, SOME OF US HAVE CHILDREN AND WHATEVER.
I RUN MOST OF THEM BECAUSE I'M ABLE TO.
AND OTHERS HAVE OTHER FAMILY OBLIGATION THAT IS MAY BE IT DOESN'T WORK INTO THEIR SCHEDULE AS WELL.
BUT SO I MEAN WE'LL HAVE TO SEE WHAT IS AVAILABLE AND WHAT IS POSSIBLE.
SO I THINK IT'S SOMETHING, YOUR NEXT MEETING WON'T BE UNTIL NOVEMBER.
SO WE HAVE TIME TO FIGURE THAT OUT.
WE'RE JUST GETTING ALL THE ZOOMS SET UP SO WE DON'T EVEN KNOW ACTUALLY EXACTLY WHERE OUR BLANCS SPACES ARE.
BUT NOT ALL OF THEM AT THE MOMENT.
WE JUST GOT TO GET THEM, WE'RE TRYING TO GET ALL THE ZOOMS SET UP TO SEE WHERE WE'RE HAVING PROBLEMS.
YEAH, I, SIMILARLY, I, YOU KNOW, FOR EXAMPLE IF WE WERE TO MEET DO A JOINT MEETING WITH B.F.A.C.WE WON'T HAVE TO WORRY ABOUT THIS ISSUE BECAUSE IT PROBABLY WOULD BE ON THE CITY'S PLATFORM SO WE MIGHT BE ABLE TO AVOID SOME OF THE CHALLENGES BECAUSE OF THE NATURE OF OUR MEETINGS.
SO I'LL CONTINUE TO WORK WITH SUSAN TO PROBLEM SOLVE AROUND IT.
COULD ROBERT RUN THE MEETING SINCE HE IS ALWAYS AT OUR MEETINGS ANYWAY?
I'LL HAVE TO >> YOU DON'T KNOW? YOU DON'T THINK I HAVE.
YOU DON'T HAVE THE CONFIDENCE IN ME?
>> [LAUGHTER] >> NO, WE'LL HAVE TO SEE.
>> WE'LL WORK ON ALL THE BUGS.
WE'RE NOT THERE YET BECAUSE WE STARTED ADDING THEM LAST WEEK.
SUSAN, YOU'VE BEEN GREAT, I KNOW IT'S A LOT OF MOVING PARTS.
SO THE OTHER THING I WANTED TO SHARE WITH FOLKS IS THAT I THINK I SHARED THIS VIA E MAIL BUT TECHNICALLY WE, I THINK CUSTOMARILY BACK HAVE MET ON A MONTHLY BASIS, ALTHOUGH REALLY ALL THAT IS REQUIRED IS THAT WE MEET ON A QUARTERLY BASES.
AND SO I WANTED TO GET FOLKS' THOUGHTS ABOUT WHETHER THEY FELT IT WAS IMPORTANT FOR US TO MEET ON A MONTHLY BASIS.
AND HAVE A STANDING MEETING RECOGNIZING THAT MEMBERS OF THE PUBLIC MIGHT WANT TO COME.
I THINK IT'S PRETTY UNUSUAL IF THEY DO COME BUT THAT WOULD BE A REASON TO HAVE A REGULAR FORUM.
OR WHETHER FOLKS WOULD BE OPEN TO LESS FREQUENT MEETINGS AND MY THOUGHT ABOUT A LESS FREQUENT MEETING STRUCTURE IS THAT WE WOULD BE WORKING ON BACKRELATED ACTIVITIES BUT JUST NOT, WE B.A.C.REMITTED ACTIVITIES BUT WE WON'T NEED A FORMAL MEETING, IF WE'RE WORKING ON A MEMO GATHERING FEEDBACK, WE CAN DO THAT OUTSIDE OF A FORMAL MEETING.
AND JUST KEEP THAT WORK GOING.
SO CURIOUS WHETHER AND RAMEE AND ROCKETS I WOULD LOVE TO HARE YOUR THOUGHTS, TOO, ABOUT WHAT KIND EVER MEETING STRUCTURE IS IDEAL BECAUSE MY OVERALL GOAL IS TO MAKE SURE THAT I'M BEING RESPECTFUL OF ALL OF YOUR TIME KNOWING THAT YOU ARE BUSY PEOPLE.
AND TO STRUCTURE THE MEETING SO WE MEET WHEN WE HAVE TO BUT WE DON'T NEED FOR THE SAKE OF MEETING IF OTHER WORK IS HAPPENING.
CURIOUS WHAT PEOPLES' THOUGHTS ARE ABOUT THAT.
>> I HAVE MY HAND UP SO I'M GOING TO BARGE RIGHT IN.
>> SO YOU DO HAVE TO BE CAREFUL IF YOU ARE WORKING ON WORK OUTSIDE OF THE MEETING THAT YOU ARE NOT TECHNICALLY MEETING EVEN IF YOU ARE SENDING E MAILS BECAUSE IF YOU, I MEAN YOU HAVE A VERY SMALL COMMITTEE.
SO YOU HAVE 1, 2, 3, YOU'VE FOUR MEMBERS.
AND ARE YOU MISSING ANYONE TONIGHT?
YOU COULDN'T ACCEPTED YOUR E MAILS TO ALL OF THE COMMITTEE AT ONCE THEN HAVE THEM RESPOND BACK TO YOU.
THAT CREATES WHAT IS TECHNICALLY A MEETING.
SO, THEREFORE, THAT IS A MEETING, SO YOU DO HAVE TO BE CAREFUL WITH DOING WORK OUTSIDE OF THE MEETING.
BUT ONE THING WE HAVE USED IN THE PAST SUCCESSFULLY IS B.A.C.DOES HAVE A GOOGLE DRIVE I BELIEVE.
SO YOU WILL PUT YOUR MEMBER NO, THERE BUT YOU CAN'T ALL WORK ON IT AT ONCE.
IF THERE IS SOMEONE ELSE IN THERE, ONLY ONE PERSON WORKS AT IT AT A TIME, IF YOU SEE IN THE CORNER THAT, YOU KNOW, SOMEBODY IS IN THERE, THAT YOU COME BACK LATER
[01:10:02]
WHEN THERE IS NO ONE IN THERE.AND YOU CAN PUT COMMENTS IN AND STUFF ON THE RIGHT SO YOU CAN SEE WHY PEOPLE ARE MAKING CHANGES.
THAT WILL CUT DOWN ON MEETINGS LIKE OFFICIAL MEETINGS.
BUT YOU DO NEED TO KEEP SOME OF THAT STUFF IN THERE.
LIKE WHEN YOU FINALLY I THINK COME UP WITH YOUR FINAL DRAFT, YOU NEED TO LEAVE THE DRAFT IN THERE AND THEN SAVE IT TO A NEW NAME OR SOMETHING WHERE IT'S, IT'S THE FINAL VERSION.
WE'VE HAD T.A.G.A.C.DO THAT THROUGH ALL OF THEIR SUBCOMMITTEE MEETINGS AND STUFF SO YOU HAVE TO BE CAREFUL THAT YOU ARE NOT CREATING MEETINGS UNINTENTIONALLY.
DO OTHER FOLKS HAVE THOUGHTS OR PREFERENCES AROUND MEETING SCHEDULE? IN PRINCIPLE WITHOUT TALKING ABOUT MORE SPECIFIC, RAM?
>> I'LL JUST SAY I DON'T KNOW ABOUT YOU ALL IN YOUR DAY TIME JOBS, BUT I MEAN MY ORGANIZATION IS COMING DOWN REALLY HARD TO THE POINT THAT SOMETIMES IT TAKES SOME DISCIPLINE LIKE THEY'RE TRYING TO CREATE BLOCKS OF TIME WHERE THEY ARE LIKE YOU CANNOT SCHEDULE MEETINGS NOW BECAUSE EVERYONE IS GETTING TO POINT WHERE THEY'RE LIKE
IF I HAVE ONE ( >> THE INTERNET >> MORE MEETING MY SHE'D GOING TO EXPLODE.
AIM BACK? I'M GRATEFUL TO PEOPLE THAT VOLUNTEER THEIR TIME FOR THIS AND I THINK THERE'S A WAY TO BE PRODUCTIVE THAT DOESN'T NECESSARILY REQUIRE A MONTHLY MEETING.
>> SO I THINK NANCY, YOU KNOW MY, WHERE I STAND ON THIS.
I'M NOT A BIG BELIEVER IN THE I THINK GIVEN OUR SCOPE OF WORK AND WHAT I'VE SEEN SO FAR, I DON'T THINK WE NEED TO MEET EVERY MONTH.
I THINK OTHER WORK COULD BE DONE OFFLINE MAYBE ALTERNATE MONTHS.
FRANKLY WE'RE NOT MAKING ANY DECISIONS PER SE.
IT'S ONLY SPECIFIC POINTS OF TIME.
>> I'M A BIG SUPPORTER OF LET'S TRY TO MAKE IT LET'S WALK THE WALK AND WHAT, WE ADD RECOMMENDATIONS TO THE STAFF ABOUT EFFICIENCY IN THE PROCESS, WE SHOULD DO IT AS WELL.
>> OTHER THOUGHTS FROM FOLKS? SELENA?
>> YEAH, I WAS JUST, I WAS ABOUT TO SAY BIMONTHLY WOULD BE FINE.
I THINK JUST CORRESPONDING VIA E MAIL OR VIA GOOGLE DRIVE IS SUFFICIENT ENOUGH.
UNLESS WE HAVE A BUSY ACTION TIME, THEN I'M, YOU KNOW, WILLING TO MEET MORE OFTEN BUT I THINK BIMONTHLY IS SUITABLE.
>> I'M OPEN TO THE DESIRES OF THE COMMITTEE.
>> ROBERT, IT JUST STRIKES ME THAT IF WE WERE TO MEET LESS FREQUENTLY, WHAT MIGHT BE HELPFUL IS FOR YOU TO JUST SHARE INFORMATION WITH US.
>> THAT YOU MIGHT NORMALLY DO AT A MONTHLY MEETING SO WE'RE UP TO DATE ON THINGS.
SO, I KNOW WE ALL REALLY APPRECIATE HEARING FROM YOU ON UPDATES, BUT THAT CAN BE DONE IN ANOTHER FORMAT FOR SURE.
WELL, RYAN, DO YOU HAVE ANY, ANYTHING TO ADD?
WELL, THANK YOU FOR YOUR FEEDBACK.
AND I AGREE WITH EVERYTHING YOU ALL SAID.
SO I WILL TRY TO WORK ON AS I SAID DIRELEASE A MEETING SCHEDULE TO HAVE THOSE DATES HELD.
BUT I'LL TAKE ANOTHER LOOK AT IT AND MAKE SOME REVISIONS AND SHARE IT WITH YOU JUST TO GET YOUR THOUGHTS AND I'LL, AS I'M DOING THAT I'LL TRY TO IS INCORPORATE WHENEVER WE MIGHT MEET WITH THE B.F.A.C., THE CITY COMMITTEE AND JUST BE AWARE OF THAT.
AND I, ALSO I THINK IT WOULD BE HELPFUL FOR US TO MEET WITH ROBERT AND THE
[01:15:02]
COMMUNICATIONS FOLKS SOONER THAN LATER SO THAT WE HAVE THAT FEEDBACK.SO I'M THINKING IN MY IMMEDIATE WE MAY END UP MEETING CLOSER TO MONTHLY MAYBE BETWEEN NOW AND NOVEMBER OR, DECEMBER MAYBE.
BUT THEN IN TO 2022 WE COULD HAVE A MORE DIMONTHLY SCHEDULE AS WE REALLY BIMONTHLY SCHEDULE AS WE DO THE WORK OF THE SCHEDULE.
THERE ARE SEVERAL THINGS WE WANT TO MAKE SURE WE DO TO SET THE STAGES FOR THE FUTURE WORK.
SO I'LL PLAY AROUND WITH SOME THINGS.
AND SHARE IT WITH YOU AND GET YOUR FEEDBACK.
SO THE LAST THING I WANTED TO MENTION IS RECRUITMENT BECAUSE AS SUSAN POINTED OUT WE'RE ONLY FOUR MEMBERS.
AND WE ARE A VERY SMALL, SMALL BUT MIGHTY GROUP.
WE WERE SMALL AND MIGHTY LAST YEAR AS WELL, BUT WE DEFINITELY HAVE ROOM FOR ADDITIONAL MEMBERS AND OBVIOUSLY HAVING MORE PEOPLE MEANINGS MORE FOLKS DO THE WORK AND MORE PERSPECTIVES TO ADD TO THE CONVERSATION.
SO I'M GOING TO MENTION THIS ACTUALLY WHEN I TALK TO THE P.T.A.C.FOLKS BECAUSE I THINK THEY COULD BE HELPFUL IN MAYBE IDENTIFYING PEOPLE WHO MIGHT BE INTERESTED.
ROBERT, IT MIGHT BE NOT HURT TO MAKE A PLUG AT THE PUBLIC INFORMATION SESSION ABOUT B.A.C.AND THAT WE EXIST.
AND I, IT WOULD BE GREAT IF ALL OF YOU COULD THINK ABOUT FOLKS THAT YOU'VE INTERACTED WITH THAT YOU THINK MIGHT BE INTERESTED AND I WOULD BE HAPPY TO TALK TO ANYBODY WHO WANTS TO LEARN A LITTLE BIT MORE BUT I THINK IT WOULD BE, IT WOULD BE GREAT TO HAVE A FEW EXTRA PEOPLE.
>> JUST QUESTION ABOUT ARE THERE ANY GENERAL LIMITATIONS ON WHO CAN OR CANNOT SERVE IN TERMS OF LOCATION WITHIN THE CITY OR IF WE GET TOO MUCH IN ONE AREA OR FIGURE LIKE THAT?
>> BASICALLY, THE BIGGEST IMPEDIMENT IS IF YOU ARE IN THE A CITY RESIDENT.
IF YOU WORK FOR THE CITY OF ALEXANDRIA, YOU ARE, IT DOESN'T INCLUDE YOU OR A STAFF MEMBER WHO IS, MIGHT JOIN THE COMMITTEE, BUT IT DOES REQUIRE THAT YOU BE A CITY RESIDENT OR IF YOU ARE NOT, CERTAIN COMMITTEES DO HAVE I CAN'T THINK OF THE WORD I WANT TO SAY A BUY ON HAVING NON CITY RESIDENTS SUCH LIKE C.T.
E.BECAUSE THEY HAVE TO FILL SPECIFIC TYPE OF POSITIONS LIKE SOMEONE FROM A UNION AND SOMEONE FROM TECHNOLOGIES AND SOMEONE FROM SO THEY'RE DIFFERENT CERTAIN REELS TO FILL.
THEY DON'T HAVE TO BE CITY RESIDENTS BUT ALL THE OTHER COMMITTEES DO HAVE THE BUT WE HAVE IN THE PAST WAIVED THE CITY RESIDENCY REQUIREMENT.
SO YOU JUST HAVE TO MAKE A CASE FOR IT IN THE BOARD CAN VOTE THAT, VOTE AND APPROVE THE RESIDENCY WAIVER AS WELL AS THE APPLICATION.
THE LAST, I KNOW I SAID THAT WAS LAST BUT SOMETHING ELSE POPPED IN MY HEAD.
I WANTED TO GIVE FOLKS A HEADS UP THAT THE SCHOOL BOARD ACTUALLY HAS A SUBCOMMITTEE THAT IS LOOKING BROADLY AT ROAD VICARY COMMITTEES OPINION THE ROLE OF ADVISORY COMMITTEES, HOW THEY CAN BE OF MOST HELP TO THE BOARD AND AT SOME POINT, SUSAN, YOU MAY KNOW THIS BECAUSE I DON'T REMEMBER THE TIMING BUT I THINK THEY ARE GOING TO SUBMIT A SURVEY TO ALL OF US TO GATHER SOME FEEDBACK.
>> I DID SEND OUT THE SURVEY LAST WEEK.
>> HOWEVER, IF YOU HAVEN'T GOTTEN IT LET ME KNOW AND I'LL RESEND IT AND I DID FIND OUT TODAY FROM SOMEONE WHO WROTE IN WHO SAID THAT IT WAS REQUIRING THEM TO SET UP A G.MAIL ACCOUNT WHICH THEY DIDN'T WANT TO DO.
I WAS LIKE, WHAT, SO I WENT IN AND THEY HAVE A HIDDEN LEVER THAT HI TO FIX SO YOU CAN GO IN NOW WITHOUT HAVING TO CREATE A BUT I'LL RESEND IT TO ALL OF YOU.
>> I MISSED MEMO AND DIDN'T SEE IT.
>> IT DOES COME FROM BOARD CLERK SO >> OKAY.
>> IT'S EASY TO MISS, IT'S QUITE EASY TO MISS. > OKAY.
>> SO I DON'T SEE WHO FILLED IT OUT OR NOT.
I CAN ONLY SEE PEOPLE WHEN I WAS ON CRAC OR SOMETHING LIKE THAT.
[01:20:02]
WE'RE GOING TO RESEND OUT AGAIN THIS WEEK TO REMIND PEOPLE TO TALK IT.YOU DON'T HAVE TO RETAKE IT IF YOU'VE TAKEN IT BUT WE CAN'T FIGURE OUT WHO HAR ALREADY SENT IT IN BECAUSE IT IS ANONYMOUS.
>> DO YOU, WOULD IT BE HELPFUL FOR US TO, FOR ME TO REACH OUT TO SOME OF OUR RECENTLY STEPPED OFF MEMBERS? THEY RECEIVED IT AS WELL, DIDN'T THEY?
>> WE WENT BACK FIVE YEARS AND DID FIVE YEARS' WORTH OF WHICH ISN'T THAT GREAT OF A NUMBER IN ESSENCE.
YOU THINK WOULD BE A LARGE AMOUNT BUT YOU HAVE TO REALIZE PEOPLE ARE ON FOR SOMETIMES MULTIPLE TERMS.
>> AND FOR AT LEAST TWO YEARS.
YOU KNOW, SO IT WASN'T A HUGE NUMBER OF PEOPLE BUT WE CAN GO FURTHER BACK IF THE GROUP WANTS TO, IF THE COMMITTEE WANTS TO.
POLLINGS, THANKS TO EVERYBODY.
NOTHING LIKE A LOT OF E MAIL COMING IN.
AS LONG AS THE A.C.P.S.E MAIL DOESN'T SAY POSITIVE COVID CASE I'M VERY HAPPY TO RECEIVE IT.
I KNOW THIS WAS A LONG MEETING BUT WE HAVE A LOT TO CATCH UP ON SO I REALLY APPRECIATE EVERYBODY'S TIME AND AGAIN, SUSAN, I APPRECIATE YOUR SUPPORT AND I KNOW THAT BEING ABLE TO DO THIS VIRTUALLY WAS IMPORTANT TO SEVERAL OF OUR GROUP.
SO I'M APPRECIATE A.C.P.S.MAKING THAT ACCOMMODATION FOR US.
AND I WILL BE IN TOUCH ON EVERYTHING WHAT WE TALKED ABOUT.
AWESOME, CAN I JUST ASK BECAUSE I CAN'T RECALL, HAVE WE RECEIVED THE END OF YEAR REPORT OR YOUR SCOPE OF WORK FOR THE COMING YEAR?
>> SO YOU WILL GET OUR END OF YEAR REPORT DEFINITELY BY EARLY NEXT WEEK.
>> I ASKED FOLKS TO GIVE ME SOME FEEDBACK AND THEN WE TALKED IN PRINCIPAL ABOUT WHAT OUR SCOPE OF WORK WILL BE, WE NEED TO PUT PEN TO PAPER.
HOPEFULLY WE'LL BE ABLE TO GET THAT TO YOU ALL ON.
>> CAN YOU COPY ME ON THAT? SOMETIMES I KNOW IT WILL GO TO STAFF AND THEN SOMETIMES, I'M NOT SAYING ROBERT BUT I'M JUST SAYING SOMETIMES STAFF DOESN'T DO ANYTHING WITH IT AND IT DOESN'T GET ON THE AGENDA.
IF YOU CAN COPY ME, I CAN >> MAKE SURE THAT IT GETS THERE.
>> I WAS THINKING THAT UMP THE PERSON THAT I WAS SUPPOSED TO SEND IT TO.
>> IT ACTUALLY GOES THROUGH ROBERT AND DOMINICK BECAUSE THEY'RE THE ONES WHO, WHO TECHNICALLY REQUEST TO PUT IT ON THE AGENDA, BUT IF YOU COPY ME I'LL KNOW IT HAS
THAT'S IS ALL THAT WE CARE ABOUT.
IT'S SO GREAT TO SEE EVERYBODY.
THANK YOU SO MUCH FOR YOUR TIME.
I KNOW THERE IS LOTS OF THINGS THAT YOU CAN DO WITH YOUR VOLUNTEER TIME.
REALLY APPRECIATE IT AND WE WILL BE IN TOUCH AGAIN SOON.
>> THANKS, EVERYBODY.
* This transcript was compiled from uncorrected Closed Captioning.