>> I'M GOING TO CALL THIS MEETING OF THE AD HOC SCHOOL BOARD ADVISORY SUPPORT [00:00:10] COMMITTEE MEETING TOGETHER TUESDAY, MAY 25 AT 5:03 P.M. NOW WE CAN GO INTO THE AGENDA, I GUESS. >> I WILL SEE IF I CAN PULL UP THE AGENDA. >> I'M ASSUMING THERE'S NO PUBLIC COMMENTS BECAUSE I SEE THAT'S ONE OF THE FIRST THINGS ON THE AGENDA. >> THERE WERE NO PUBLIC COMMENTS SENT. SO LET ME JUST PULL UP THE AGENDA. >> HELLO, HOW ARE YOU? >> I'M HANGING IN THERE. I'M A BIT TIRED, BUT I'M HANGING IN THERE. I WENT OUT TO GET SOME MORE SIGNATURES THIS MORNING AND I GOT HIT WITH A VERY ANGRY PERSON ABOUT CRITICAL RACE THEORY. AND I TOLD HIM BASICALLY, IF YOU CANNOT COME TO ME WITH RECENCY AND RESPECT, THAT I DIDN'T NEED HIS SIGNATURE. SO I WALKED OFF. >> I WONDER IF IT'S THE SAME PERSON WHO'S BEEN EMAILING US ABOUT THAT. >> I THINK THAT IS LEE ABBOTT. THIS WAS A MAN. >> I THINK WE ABBOTT -- I THINK WE ARE RECORDING AND WE ARE LIFE RIGHT NOW. >> WE ARE. >> I FORGET. I AM IN SO MANY MEETINGS. ALL RIGHT. I GUESS WE JUMPED RIGHT IN, SUSAN. [New Business] >> JUMP RIGHT IN. >> IS THIS REFERRING TO OUR COMMITTEE, THUS REGARDING THIS -- >> SO HERE IS WHAT I RECOMMEND, AND YOU GUYS CAN FIGURE IT OUT. SO IT WOULD HELP IF THERE WAS SORT OF THE HEAD OF THIS COMMITTEE, WHETHER YOU WANT TO BE THE HEAD, HEAD OR IT'S EASY TO BE LIKE, OKAY, I NEED AN AGENDA. SO IF SOMEONE COULD KIND OF FIGURE THAT OUT OR YOU CAN DISCUSS WHAT YOU WANT TO DO WITH IT. ABOUT THAT. I DON'T KNOW HOW YOU WANT TO HANDLE IT. >> IT'S ALWAYS GOOD FOR YOUR SAKE -- >> JUST A CONTACT PERSON. >> MY SENSE IS THE WAY I'M HOPING THIS WILL WORK AS WE MAY EACH TAKE RESPONSE ABILITY FOR ONE OR TWO DIFFERENT COMMITTEES AND AFTER WE MAKE SOME GENERALIZATIONS ABOUT IT -- ABOUT WHAT WE WANT TO ACCOMPLISH -- I GUESS THESE SMART GOALS. I WANT TO MAKE DUMB GOALS, NOT SMART GOALS. ONCE WE DO THESE SMART GOALS, WE WILL EACH SORT OF HAVE A TASK TO DO BUT IT'S GOOD TO HAVE SOMEBODY THAT YOU CAN SAY, OKAY, WHEN IS YOUR NEXT MEETING? IT'S PROBABLY BETTER IF IT'S NOT ME BECAUSE I'M JUST SO UNAVAILABLE DURING THE DAY. SO THE REST OF YOU ARE NOT BUSY AT ALL, I KNOW. >> SUSAN, WHY DON'T YOU BE OUR CHAIR? >> I CAN'T BE THE CHAIR. >> WE ARE BEING RECORDED, RIGHT? >> YES. WELL, THAT'S NOT SOMETHING YOU HAVE TO DECIDE TODAY BUT MAYBE WE CAN FIGURE OUT A PROCESS FOR THAT SO THAT I HAVE A CONTACT PERSON. >> I'M HAPPY TO VOLUNTEER IN THIS ROLE HE WOULD APPROVE OF THAT. >> I AM TOTALLY IN FAVOR OF THAT. >> GO FOR IT, MICHELLE. >> THANK YOU VERY MUCH. >> YOU ARE WELCOME. SO, I MEAN, I WAS REVIEWING THE MEMO BEFORE THE MEETING, AND I WOULD LOVE TO HEAR WHAT THOUGHTS YOU HAVE ABOUT THE ADVISORY COMMITTEES, BUT MY UNDERSTANDING IS WE ARE HERE TO REVIEW HOW THE ADVISORY COMMITTEES ARE WORKING AND SEE IF WE CAN MAKE SOME RECOMMENDATION GOALS OR HOW TO MAKE IMPROVEMENTS. SO, I MEAN, I DID SOME BRAINSTORMING BUT I WOULD LOVE TO HEAR FROM YOU, WHAT THOUGHTS YOU HAVE. >> I HAVE A MILLION OPINIONS BUT I WILL LET OTHERS GO FIRST. I DON'T WANT TO DO TOO MUCH TALKING. >> SO I DIDN'T ATTEND THE MEETING THAT WAS APPARENTLY IN FEBRUARY WHERE I KNOW MEGHAN WAS THERE, OBVIOUSLY, BUT APPARENTLY, THERE WAS A DISCUSSION FROM SOME PEOPLE THAT HAVE PARTICIPATED IN CURRENT OR PAST COMMITTEES THAT EXPRESSED THAT THEY DID NOT FEEL LIKE THEIR WORK OR CONTRIBUTIONS ARE BEING VALUED BY THE SCHOOL BOARD OR BEING PRESENTED TO THE SCHOOL BOARD IN A WAY WE CAN USE THE RECOMMENDATIONS THEY [00:05:02] WERE GIVING. THAT'S DEFINITELY SOMETHING I HEARD BEFORE COMING ON THE SCHOOL BOARD. IN SOME PEOPLE, IT KIND OF TURNED THEM AWAY FROM ANYTHING ACPS AWAY BECAUSE THEY FELT LIKE THEIR EXPERIENCE WAS SO NEGATIVE. SO I DEFINITELY WANT TO ADDRESS THAT PERCEPTION BECAUSE THEY DO PUT A LOT OF WORK INTO THESE COMMITTEES, AND WANT TO MAKE SURE THEY FEEL LIKE WE ARE LISTENING TO THEM. IDEALLY LIKE WE DO WITH THE BUDGET ADVISORY COMMITTEE, I THOUGHT THAT PRESENTATION WAS GREAT. AND I WOULD LOVE FOR THEM TO GET THAT KIND OF OPPORTUNITY AND I THINK THAT'S WHY WE'RE HERE. THAT'S MY UNDERSTANDING OF IT. >> I THINK IT'S DIFFERENT FOR DIFFERENT COMMITTEES. MY ATHLETIC HALL OF FAME COMMITTEE, THEY ALL PUT IN GREAT WORK. THEY ALL TEND TO LOVE WHAT THEY'RE DOING BECAUSE THEY ARE PASSIONATE ABOUT ATHLETICS, EITHER HAVING A CHILD GO THROUGH ACPS THAT WAS IN ATHLETICS OR THEY ARE AN ALUM THEMSELVES. THEY ARE VERY PASSIONATE ABOUT THE PROCESS. I WILL SAY THIS. IF YOU DON'T HAVE A STRONG LEADER ON THESE COMMITTEES, A PERSON TO STAND UP AND TAKE CHARGE, THAT'S WHERE YOU SEE THE DOWNFALL. I KNOW YOU CAN'T MAKE PEOPLE BE IN LEADERSHIP, BUT I SEE THAT THERE TENDS TO BE A RELUCTANCE TO BE IN CHARGE OF THE COMMITTEE. SO I THINK THAT'S SOMETHING THAT NEEDS TO BE EXPLORED AND LOOKED AT. AND THEN ALSO, THE SCHOOL BOARD MEMBER THAT REPRESENTS EACH COMMITTEE NEEDS TO SHOW UP AND REPRESENT ON THAT COMMITTEE AS WELL. SO WE HAVE TO HOLD OURSELVES ACCOUNTABLE IN THIS PROCESS OF OUR COMMITTEES. AND THEN, YOU KNOW, FROM WHAT I HEAR ABOUT THE HEALTH ADVISORY COMMITTEE THAT'S NOW WORKING -- AND MARGARET, I THINK YOU CAN TALK TO THIS -- >> I WILL TELL YOU ABOUT THE HEALTH ADVISORY COMMITTEE. >> I MEAN, I JUST HERE THE LEADER DID NOT WANT TO LEAD SO NOW THE -- >> I THINK GOOD PEOPLE ARE NEEDED, STRONG PEOPLE FROM THEIR OWN PERSONAL EXPERIENCE CAN BRING EXPERIENCE TO THAT PARTICULAR COMMITTEE, NOT JUST PICKING ANYONE. YOU HAVE TO PICK GOOD PEOPLE TO BE ON THESE COMMITTEES GOOD DEDICATED PEOPLE THAT BELIEVE IN BETTERING OUR SCHOOL SYSTEM THROUGH THESE COMMITTEES. >> OKAY. I GUESS I WILL SPEAK UP NEXT. I THINK THE BUDGET COMMITTEE, THE MOST RECENT THING WAS AN EXCELLENT EXAMPLE OF HOW A COMMITTEE COULD WORK WHEN THE BUDGET COMMITTEE THEMSELVES SURVEY THE BOARD AND SAID WHAT YOU NEED FROM US? AND I THINK IN GENERAL, YOU SEE COMMITTEES THAT WORK BEST, NOT ALWAYS, ARE THE ONES THAT HAVE A REALLY CLEAR PURPOSE. SO YOUR ATHLETIC COMMITTEE HAS A VERY CLEAR PURPOSE, AND AGAIN, IT DOESN'T SOLVE THE LEADERSHIP ISSUE AND YOU ARE TOTALLY RIGHT THERE. PEOPLE ARE BUSY AND PEOPLE OFTEN DON'T WANT TO TAKE THAT NEXT STEP. BUT -- AND WE DON'T ALWAYS KNOW WHICH COMMITTEES WE REALLY NEED. LET ME GET TO THE HEALTH COMMITTEE. ONE OF THE ISSUES DD-REPRESENTATIVE BEFORE I GOT ON THE BOARD. I'VE BEEN INVOLVED WITH THE SCHOOL HEALTH AS A STAFF PERSON. AND OVER THE YEARS, IT'S BEEN A VIBRANT COMMITTEE. BUT THAT HAS A LOT TO DO WITH THE STAFF WHO STAFFED IT IN ADDITION TO THE COMMUNITY MEMBERS AND THE BOARD MEMBERS WHO WERE INVOLVED BECAUSE THERE IS SO MUCH THAT IS RELEVANT THAT THEY COULD BE INVOLVED IN. IN THE LAST COUPLE OF YEARS, IT WAS SORT OF HOBBLING ALONG AND I THINK THAT VERY MUCH HAD TO DO WITH THE WOMAN WHO TOOK ON LEADERSHIP IS EXTREMELY KNOWLEDGEABLE, VERY INTERESTING AND DID NOT HAVE THE TIME TO DO IT. SHE JUST DO NOT HAVE THE TIME. AND AS A RESULT, THE SAME THING AT THE SAME TIME THAT WAS TURMOIL AMONG THE STAFF SO THAT THE PERSON WAS RESPONSIBLE BARBARA OR SHE WAS OUT SO THERE'S A LOT -- YOU HAVE TO HAVE THE STAFF ON BOARD INTERNALLY BECAUSE EACH COMMITTEE GOOD STAFF REPORT AND THEN YOU HAVE TO HAVE A CLEAR MISSION WITH THE COMMITTEE WHICH SOMETIMES IT COMES FROM US AND I THINK THERE WILL BE VARIOUS APPROACHES UNLESS [00:10:01] ONE IS THINKING IF WE TAKE A COUPLE COMMITTEES EACH AND LOOK AT THEIR BYLAWS AND LOOK -- BECAUSE THEY ARE ALL REQUIRED TO HAVE BYLAWS. SEE WHAT THEIR BYLAWS CAN SAY AND HOW DESCRIPTIVE THEY ARE OR AREN'T AND THEN IT SEEMS TO ME -- I LOVE THE IDEA OF TURNING TO THE SCHOOL BOARD ITSELF FOR MAKING SURE THAT WHAT THE COMMITTEE IS DOING IS SOMETHING WE ARE GOING TO USE. THIS IS A REALLY SPECIAL CASE. IS THE TAG COMMITTEE MANDATED BY CONGRESS IN THE SAME WAY (CROSS-TALK). >> IT IS NOT. >> ANYWAY, AS MANDATED BY THE CONGRESS AND STILL HAS HAD LOTS OF TROUBLE I THINK THE ISSUE THEY ARE HUSBAND PEOPLE FEELING DISCOURAGED BECAUSE AS IMPORTANT AS THEIR WORK IS A TERRIFIC AS SOME OF THE RECOMMENDATIONS THEY HAVE BEEN VERY HARD TO GET THEM TO BE TAKEN SERIOUSLY. SCHOOL SYSTEMS DON'T UNDERSTAND THIS IS A CONGRESSIONALLY MANDATED COMMITTEE AND THEY HAVE A ROLE IN THEIR SUPPOSED TO BE LISTENED TO. SOMEHOW THE (NAME? ) PERSON HAS TO -- IN ORDER TO BE AFFECTED THEY HAVE TO TEACH THE SCHOOL SYSTEM WITH THE LAW IS. WERE THEY ON THEIR OVERSTEPPING THEIR BOUNDS. SO THERE IS A LOT OF MISUNDERSTANDING INVOLVED IN A DIFFERENT COMMITTEES AND THERE HAVE BEEN A LOT OF DIFFERENT COMMITTEES. I THINK PART OF THE JOB ARE WHAT ARE THE MOST ARTICLE COMMITTEES WHICH ARE REQUIRED BY LAW WHICH ARE NOT. WHAT ARE THE MOST NEEDED COMMITTEES AND ARE THERE SOME THAT WE HAVE THAT WE SHOULD HAVE SUCH AS A CURRICULUM COMMITTEE. WE USED TO HAVE A FACILITIES INFRASTRUCTURE COMMITTEE. THESE ARE THE AREAS THAT BOARD MEMBERS MAY NOT KNOW A LOT ABOUT BUT REALLY WOULD LIKE SOME EXPERTISE I'M JUST THINKING PART OF THE SCOPE OF WORK MIGHT BE FIGURING OUT WHICH COMMITTEES WE HAVE AND WHICH WE NEED TO BE DIVIDING UP RESPONSIBILITIES AND LOOKING AT THE BYLAWS OF THOSE THAT MIGHT EXIST IN THIS WHOLE ISSUE ABOUT LEADERSHIP AND MEMBERSHIP AND I THINK HAVING -- YOU SAID THAT AS WELL. THAT'S A REALLY -- I HAVE THOUGHT ABOUT THAT A LOT FOR EXAMPLE CITY COUNCIL USES THE METHOD FOR THEIR BUDGET ADVISORY COMMITTEE THAT EVERY MEMBER OF -- AND THAT COULD SEEM REALLY GOOD IF YOUR SCHOOL BOARD IS DIVERSE AND REPRESENTS A BROAD CONSTITUENCY. IF YOUR -- SOMETIMES THOSE CAN BE -- THEY CAN REPRESENT THE COMMUNITY SO ON THE ONE HAND I'VE OFTEN FELT THE WANT TO HAVE PEOPLE ON THIS COMMITTEE. THE TIME THEY NEED TO RUN THE COMMITTEE I WILL KIND OF CHIME IN AND TRY NOT TO REPEAT EVERYTHING BECAUSE I AGREE WITH A LOT OF WHAT I HAVE BEEN HEARING. I THINK THE SAME THING. I DON'T WANT TO WASTE PEOPLE'S TIME ON MY COMMITTEES AND I THINK IT'S IMPORTANT TO RECOGNIZE THAT THE COMMITTEES ARE VERY DIFFERENT THAN THE KIND OF SERVE DIFFERENT NEEDS TO YOUR POINT. AND I THINK TAD OR (INDISCERNIBLE) BRINGS PARENTS WHO HAVE A SPECIAL INTEREST IN THAT AREA WHERE IS SOMETHING LIKE THE BUDGET ADVISORY COMMITTEE I THINK THEY WANT MORE ACTION ATHLETIC HALL OF FAME AS A -- I THINK THAT IS SOMETHING TO KEEP IN MIND. I THINK WE'VE HAD GREAT PEOPLE AND I THINK THE PRESENTATION CAN BE AN [00:15:01] OPPORTUNITY TO EXTEND THE WORK WE ARE DOING AND I THINK MAYBE WHAT I THINK WOULD BE -- >> MIGHT BE MISSING IS THE RELATIONSHIP BETWEEN THE SCHOOL BOARD AND THE COMMITTEES. I THINK THEY -- WE SHOULD REALLY -- BECAUSE THEY'RE SUPPOSED TO BE SCHOOLBOARD ADVISORY COMMITTEES, I THINK THEY SHOULD REALLY BE TIED TO OUR STRATEGIC PLAN AND OUR GOALS THAT WE HAVE OUTLINED AS A SCHOOL DIVISION AND I THINK THEY KIND OF DO TRY TO DO THAT EVEN WITH THE TAG COMMITTEE I KNOW I WENT TO SOME OF THERE IN PERSON MEETINGS LAST YEAR AND THEY REALLY WERE LOOKING -- THEY WEREN'T DOING A LOT OF WORK AROUND THE TIME PROGRAM WHICH I REALLY APPRECIATED. SO I THINK JUST THINKING ABOUT HOW WE CAN COLLABORATE AND WORK TOGETHER, AND SO I THINK -- I ACTUALLY HAVE -- I HAD WENT TO A MEETING IN PERSON LIKE THE ONE MEGAN JUST RECENTLY HAD DONE. WHEN I FIRST GOT ONTO THE BOARD AND I GOT THE ADVISORY COMMITTEE HANDBOOK BUT I DON'T KNOW IF EVERYONE HAS THAT RESOURCE. WE HAVE A STRUCTURE IN PLACE BUT IS THE QUESTION OF HOW ARE WE MANAGING IT UNTIL WE MANAGE IT MORE EFFECTIVELY AND TO SOME UNDERSTANDING OF THE TIME CONSTRAINTS THAT EVERYONE HAS. >> I WANT TO MAKE A RELEVANT -- RELATIVE POINT RIGHT HERE BECAUSE YOU HIT ON ANOTHER POINT. EVERY TIME SEAC HAS TRIED TO GET A WORK SESSION, SOME WAY TO BRIEF, SOMEHOW MAKING A TIME FOR THE -- THE SUPERINTENDENT. SO I THINK THAT'S THE OTHER THING. SOMEHOW THE FINDINGS OF THESE COMMITTEES HAVE TO BE RELEVANT ENOUGH THAT WE ARE GOING TO SIT AND LISTEN TO THEM WE SIMPLY HAVEN'T DONE THAT. REREAD THEIR SCOPE AND THEN WE READ THE REPORT AND CHECK IT OFF AND IT'S OUT THE DOOR. I THINK YOU ARE HEADING -- IT'S LIKE MAKING THEM RELEVANT. >> AND I MEAN I THINK THE WAY THE BACK WENT ABOUT IT TODAY THEY CAME BACK AND REPORTED TO US, I FELT LIKE THAT WAS REALLY GOOD. I'M TRYING TO THINK IF THAT'S PRACTICAL FOR US TO AS A BOARD MEET WITH EVERY ADVISORY COMMITTEE ONCE A YEAR AND ANOTHER THOUGHT I HAVE IS DO WE HAVE A WORK SESSION WHERE WE SCHEDULE A COUPLE OF THEM AT THE SAME TIME? BUT I THINK ANOTHER CHALLENGE -- AND I WOULD REALLY LOVE TO HEAR FROM SUSAN ABOUT HOW SUSAN INTERACT WITH THESE COMMITTEES BECAUSE I THINK SHE HAS AN ADMINISTRATIVE ROLE. THE OTHER THING I THINK MAY BE CHALLENGING IS RIGHT NOW IT'S THE CHAIRPERSON'S RESPONSIBILITY TO OVERSEE THESE BOARD COMMITTEES AND I THINK WITH EVERYTHING ELSE THE CHAIRPERSON IS DOING, THAT MIGHT BE A LITTLE TOO MUCH TO PUT ON THEIR PLATE. SO MAYBE ONE OF THE APPOINTMENTS INSTEAD OF BEING TO A COMMITTEE IS CONDUCT TO HELP OVERSEE THE COMMITTEES OR SOMETHING LIKE THAT SO -- IT JUST SEEMS LIKE A LOT. WE ARE TRYING TO BUILD A LITTLE MORE ACCOUNTABILITY. WHEN I WAS READING THE HANDBOOK ONE OF THE THINGS THAT STOOD OUT AS IT KIND OF MADE IT SOUND LIKE IT WAS ESPECIALLY FOR CHAIRPERSONS SO I WAS WONDERING IF EVERYBODY WHO JOINS A ADVISORY COMMITTEE GET THE SAMPLE? >> NOT EVERYONE WHO JOINS. BUT EVERYONE WHO IS EVER A CHAIR GETS ONE OR I CAN SEND THE MULTIPLE COPIES OF THIS POST ONLINE SO ANYONE CAN GO ON AND GET IT. AND WE HAVE OTHER RESOURCES FOR THEM IF THEY WANT MEMOS, IF THEY NEED ANY KIND OF DOCUMENT THING. WE HAVE A BUNCH OF THINGS LIKE HOW TO SET UP YOUR BYLAWS. WE GIVE EXAMPLES, AND I THINK WE HAVE A TEMPLATE. WE HAVE AGENDA TEMPLATES SO WE TRY TO HELP THEM IN THAT WAY. BUT I JUST WANT TO SAY THAT IN GENERAL I DON'T FEEL LIKE THE CHAIR IS SUPPOSED TO OVERSEE THE COMMITTEE -- COMMITTEES, BE IN THEIR BUSINESS. [00:20:01] >> I DON'T MEAN THAT. >> I JUST WANT TO BE SURE SHOULD AND, YOU KNOW, ADVISORY COMMITTEES HAVE MORPHED OVER THE YEARS SCREWED MARGARET MENTIONED HOW WE HAVE FACILITIES AND CURRICULUM AND WE HAD A POLICY AND WE HAD A HUMAN RESOURCES ONE. IT'S MOSTLY BECAUSE IT WAS TOO MUCH ABOUT BOARD MEMBERS GETTING IN THE BUSINESS OF THOSE DEPARTMENTS. SO THOSE WERE DISSOLVED WITHOUT REASON. >> WITH BLACK AND HISPANIC ACHIEVEMENT COMMITTEE LAST A LONG TIME. >> THE STUDENT ACHIEVEMENT ONE. THOSE WERE NOT SO MUCH COMMUNITY COMMITTEES AS MUCH AS THEY WERE SORT OF SCHOOL BOARD AND STAFF MEMBERS. AND FOR THOSE SPECIFIC COMMITTEES, I THINK IT WAS DECIDED IT WAS TOO MUCH TAKING AWAY STAFF TIME FOR THEIR WORK. THOSE WERE KIND OF DISSOLVED. AND THEN -- I'M GOING TO MY NOTES HERE -- YOU BROUGHT UP THAT SEAC TRIED TO GET ON AGENDAS, BUT ONE OF THE THINGS AS BOARDS CHANGE, IS THAT BOARD MEMBERS COME ON, I THINK, NOT REALLY UNDERSTANDING THE LENGTH OF MEETINGS AND HOW MANY MEETINGS AND EVERY BOARD COMES ON WANTING EVERYTHING TO BE QUICKER AND SHORTER, WHICH IS A GREAT GOAL. YOU CAN SEE IT ONLY WORKS PART WAY. WE MAKE A LITTLE PROGRESS, AND THAT'S KIND OF WHY SOME OF THE SUBCOMMITTEE OR ADVISOR COMMITTEE WENT BY THE WAYSIDE AND WE DID TALK EARLIER IN THE YEAR ABOUT PUTTING THEM ON WORK SESSIONS AFTER THAT LEADERSHIP MEETING. THAT WAS PART OF THE DISCUSSION IS PUTTING THEM ON TO WORK SESSIONS. SO WE COULD GET PHYSICAL FEEDBACK FROM THEM BECAUSE I THINK ONE OF THE THINGS THAT SCHOOLBOARD MEMBERS CAN DO AND PROBABLY DON'T DO -- NOT THAT THEY DON'T READ THEM, BUT WHETHER THEY REALLY DIVE INTO THE SCOPES OF WORK AND GIVE REAL FEEDBACK TO THE SCOPES OF WORK. BECAUSE I THINK THAT'S IMPORTANT TOO, THAT THE COMMITTEES TO SET UP THIS WORK PROCESS, BUT IT MIGHT NOT BE WORK THAT ALIGNS WITH THE SCHOOL BOARD OF THE TIME. >> THAT'S WHY WE MIGHT WANT TO MAKE THE BOARD -- THE BOARD LIAISON, IF WE ARE THE LIAISON TO THE COMMITTEE, WE TAKE MORE RESPONSIBILITY FOR CONNECTING THE COMMITTEE TO THE BOARD. >> AND CAN I SAY I APPRECIATE THE IDEA, MICHELLE, OF SOMEONE OVERSEEING THE BUDGET ADVISORY COMMITTEES, BUT I DON'T SEE HOW THAT WOULD WORK. IN A VOLUNTEER SENSE, MAYBE IF IT WAS A PAID POSITION, BUT FIRST OF ALL, I DON'T SEE ANYBODY WANTING TO DO THAT. AND NUMBER TWO, THAT WOULD BE A HUGE UNDERTAKING. >> I GUESS LET ME CLARIFY LITTLE BIT WHAT I MEANT. SO I WAS LOOKING IN THIS HANDBOOK, AND IT SAYS THAT THE SCHOOL BOARD ALONG WITH THE STAFF BOARD LIAISONS OVER SERVICE -- OVERSEES THE COMMITTEE ON BEHALF OF THE BOARD. I KNOW EVERY YEAR -- IT SEEMS TO ME WHAT'S HAPPENING RIGHT NOW IS AT THE BEGINNING OF THE YEAR MAYBE, I DON'T KNOW IF SUSAN DD2 SEEMS TO BE ONE MEETING A YEAR WHERE THE CHAIR ON THE SCHOOL BOARD ADVISORY COMMITTEE CHAIRS GET TOGETHER THEY JUST KIND OF TALK ABOUT (INDISCERNIBLE) AND ONE OF THE THINGS I HAVE READ IN THE HANDBOOK IS THE SCHOOL BOARD ADVISORY COMMITTEES ARE SUPPOSED TO REVIEW THE BYLAWS EVERY THREE YEARS OR THEIR BYLAWS PROBABLY SAY THEY ARE SUPPOSED TO ELECT NEW LEADERSHIP. SO I WAS THINKING TO MYSELF WHO IS KIND OF MAKING SURE THAT'S HAPPENING SO THAT THEY ARE REALLY FUNCTIONING COMMITTEES. I MEAN, IT FEELS LIKE IT'S FALLING ON MEGAN OR (CROSS-TALK). >> WHEN BYLAWS DO COME UP, JENNIFER DOES REVIEW THEM TO MAKE SURE THAT THEY ARE IN LINE WITH OUR POLICIES. BUT FOR A LONG TIME, BYLAWS WERE NOT BEING REVIEWED AND ONE COMMITTEE HAD BYLAWS FROM 1978 OR SOMETHING LIKE THAT. NOT QUITE THAT FAR BACK BUT IT SEEMED LIKE IT. AND SO THE REQUIREMENT TO REASSESS YOUR BYLAWS IS SO THAT WE ARE MAKING SURE THEY ARE DONE AND THAT WE ASKED THEM TO REVIEW THEM YEARLY SO THEY CAN SEE WHAT'S NOT [00:25:01] BEING DONE IN THEIR COMMITTEE AND ADJUST THE BYLAWS TO EITHER -- THIS WAS NOT RIGHT OR EFFECTIVE AND WE NEED TO DO THIS INSTEAD. WE ARE TRYING TO GET THEM TO ACTIVELY DO THAT MORE OR EVERY YEAR. AND IT SEEMS TO BE WORKING PRETTY WELL. THIS YEAR I'VE BEEN IN EVERY COMMITTEE MEETING I THINK. THERE HAS BEEN A BUNCH REVIEWING THEM RIGHT NOW. I KNOW THEY ARE REVIEWING THE RIGHT NOW. ATHLETIC HALL OF FAME IS CURRENTLY REVIEWING THEM. AND I DON'T KNOW ABOUT (INDISCERNIBLE) AND I FORGET ABOUT WHAT THE OTHER ONE IS. (INDISCERNIBLE). >> LET'S TAKE AN EXAMPLE SHOULD IF THE COMMITTEE STOPS MEETING BECAUSE MAYBE THE CHAIR (CROSS-TALK). >> I DON'T WANT TO GET INTO THIS PERSON (CROSS-TALK). >> BUT WHO IS RESPONSIBLE FOR STEPPING IN AND -- AND I GUESS THAT'S WHAT I'M TALKING ABOUT. >> SO EARLIER IN THE YEAR, WE WENT -- WE MET WITH THE HEAD OF SHAAB, AND WE ALSO MET WITH JULIE AND JENNIFER AND I AND WE KIND OF TRIED TO TALK STUFF OUT. NOW, I DON'T THINK WITH WHERE THE COMMITTEE IS AT THE MOMENT, THAT WE ARE GOING TO MAKE ANY PROGRESS THIS YEAR. AND WHAT I'VE NOTICED ABOUT SHAAB OVER THE YEARS IS THAT A LOT OF STAFF MEMBERS WHICH IS WHERE THE EXPERTISE IS. AND THERE HAVEN'T BEEN A LOT OF PARENTS, ALTHOUGH THERE HAVE BEEN OVER THE YEARS. AND SO I DON'T KNOW IF IT'S A PROBLEM -- I KNOW WE HAVE OTHER OUTSIDE PEOPLE WHO ARE GREAT. >> IF I CAN JUMP IN, I THINK IT'S A MEETING TIME BECAUSE THEY CTE AND THE SHAAB MEET AT 4:00 WHICH IS PROBABLY ONE OF THE WORST MEETING TIMES FOR ANY PARENTS COME TO A MEETING. AND SO THOSE COMMITTEES REALLY DON'T HAVE A LOT OF PARENTS ON THEM. SO I THINK WE WOULD HAVE TO THINK THROUGH WHAT ARE OUR GOALS AND THAT WAS JUST SOMETHING THAT STOOD OUT TO ME. >> IN THE PAST THERE HAS BEEN A RECOMMENDATION TO CHANGE THAT MEETING TIME AND THE CURRENT CHAIR HAD WORKED ON IT WITH THOSE MEMBERS TO FIND OUT ALTERNATE MEETING TIMES AND THEY DID HAVE A SCHEDULE WHERE THEY WERE MEETING ON DIFFERENT MONTHS AT DIFFERENT TIMES AND I THINK THIS MANY IN PARTICULAR BECAUSE IT INVOLVES SO MANY PROFESSIONALS BUT MAYBE THIS IS A COMMITTEE THAT WOULD BENEFIT FROM MEETING QUARTERLY INSTEAD OF MONTHLY BECAUSE -- THEY ARE CALLED UPON OFTEN BY THE STUDENT SERVICES DEPARTMENT TO REVIEW POLICIES AND THINGS LIKE THAT SO THEY HAVE SOME DIRECT INPUT FROM THAT STEP. I DON'T KNOW HOW OFTEN WELLNESS POLICIES,. THEY ARE WORKING ON THE WELLNESS REPORT CARD BUT I THINK THE MEETING TIME COULD BE CHANGED. BUT WE HAVE NEVER BEEN ABLE TO GET IT TO THE EVENING. (CROSS-TALK). >> AS YOU MENTION IT OVER THE YEARS. IT'S A VERY COMMUNITY-BASED COLLABORATIVE COMMITTEE. IN TERMS OF MEMBERSHIP, THEY HAVE ALSO BEEN ABLE TO PULL TOGETHER A LOT OF THINGS. THIS IS ABOUT LEADERSHIP BECAUSE THE CURRENT -- THEY DIDN'T SEE A LOT OF PURPOSE. A NUMBER OF PURPOSES THIS COMMITTEE NOW. THERE'S SO MANY THINGS TO HELP THEM. SO I THINK IT IS A MATTER OF -- NOT NECESSARILY CORRELATE BECAUSE I THINK IT REALLY DEPENDS WHO YOUR SCHOOL LEADER IS NOT SURE -- ROBIN WAS THE QUINTESSENTIAL -- YOU DIDN'T KNOW ROBIN. SUSAN DID. SHE IS THE PERSON WHO CREATED -- SHE WAS CONSTANTLY LOOKING AND SHE RECRUITED PEOPLE FROM THIS MEETING SHE SAW -- IN SOME WAYS I THINK SHAAB IS [00:30:07] APPROPRIATE TO HAVE OUR HEALTH SERVICES COORDINATOR IS VERY ACTIVE. IT WOULD BE SORT OF A BOARD PERSON AND THAT PERSON WOULD REALLY COLLABORATE AND THEN YOU HAVE ALL OF THE NURSES. THERE'S SUCH POTENTIAL END COMMITTEE. >> I DON'T KNOW IF IT'S THE CASE WITH SHAAB IN THE BYLAWS, BUT I THINK IN THE HANDBOOK IT SAID THE STAFF LIAISON WILL SUPPOSED TO BE NONVOTING MEMBERS OF THE COMMITTEE. AT ANY RATE I THINK SOMETHING LIKE SHAAB, WE SHOULD GO BACK TO THE STRATEGIC PLAN AND WE SHOULD SAY WHAT ASPECTS OF THE STRATEGIC PLAN ARE RELATED TO HEALTH AND WELLNESS AND HOW CAN WE UTILIZE SHAAB TO SUPPORT THE SCHOOLS AND MAYBE THAT'S WHAT CAN HELP DETERMINE WHO WOULD BE THE RIGHT PERSON. >> THAT'S A GREAT IDEA. >> I WILL VOLUNTEER TO WORK ON SHAAB JUST BECAUSE ON THE LIAISON. >> THAT WAS ACTUALLY GOING TO BE MY QUESTION. I'M LOOKING AT THE MEMO THAT WE HAVE HERE AND AS FAR AS MOVING FORWARD, IT LOOKS LIKE WE NEED TO DEVELOP SOME SMART GOALS. THEY WERE ALREADY IDENTIFIED IN THE MEMO LIKE IMPROVING THE PERCEPTION AND VALUE ADDED TO EACH COMMITTEE DEVELOPING THE CENTRALIZED PROCESS OF RECRUITMENT AND RETENTION INCREASING DIVERSITY IN CREATING A PROCESS TO SEE FEEDBACK ON THE SCOPE OF WORK. IS THE GOAL TO DEVELOP SMART GOALS FOR KIND OF EACH OF THOSE AREAS, OR IS IT JUST KIND OF 2 TO 3 SMART GOALS OVER THE MANY ISSUES THAT WE ARE DISCUSSING HERE TODAY? JUST TO ADD SOME STRUCTURE TO HOW WE'RE GOING TO DIVIDE OUR WORK MOVING FORWARD. >> I TOOK IT AS 2 TO 3 SMART GOALS. THAT'S A GOOD QUESTION. THAT WOULD BE EIGHT OR MORE GOALS, SO THAT'S QUITE A LOT. >> ALSO, ARE WE TALKING ABOUT -- IT SEEMS LIKE THE SMART GOALS WOULD BE FOR THE OVERALL PROCESS. >> THAT'S WHAT I WAS THINKING. >> THAT'S THE WHOLE DEAL IS THAT THE COMMITTEES THEMSELVES SHOULD BE DOING IT BUT NEED TO SOLVE THESE ISSUES WERE THE COMMITTEES DON'T FEEL THEY ARE TAKEN SERIOUSLY AND ALSO THE WHOLE LEADERSHIP ISSUE. BUT I THINK, AGAIN, THE CRUX OF IT TO SOME DEGREE IS GOING BACK AND FIGURING OUT THEORETICALLY WHAT WOULD -- WHAT COULD WE USE. AND THEN THIS BOARD MAYBE SAYS OUT OF THOSE USES HERE'S WHAT WE REALLY WANT. HERE'S WHAT I NEED THEM TO FOCUS ON. I THINK SHAAB LENDS ITSELF WELL TO GOING TO THE STRATEGIC PLAN AND FIGURING OUT. >> WHAT ARE YOUR THOUGHTS ON -- IT SEEMS LIKE WE MAYBE NEED TO START WITH INFORMATION GATHERING, YOU KNOW, LET'S SEE. B YOU CAN HELP WITH THE PROCESS HERE. WE NEED TO DEVELOP A SCOPE OF WORK FOR THE SCHOOL BOARD TO APPROVE. IS THAT RIGHT? DO YOU HAVE ANY SENSE OF WHEN -- ARE WE HOPING TO DO THAT BEFORE THE END OF THE SCHOOL YEAR? >> I THINK IT WOULD BE SMART TO DO BY APPROVAL OF THE LAST MEETING AND -- AS I'M TAKING NOTES HERE I SEE A THEME HERE AND THAT ONE IS TO DETERMINE WHAT THE LORD REALLY WANTS FROM EACH COMMITTEE TO HAVE EACH COMMITTEE INTERACT OR BE HEARD BY THE BOARD. AND, YOU KNOW, AND MAYBE DEVELOP PROCESSES FOR LEADERSHIP AND RECRUITMENT. I MEAN, ALL OF THESE THINGS -- AND I JUST WANT TO TALK ABOUT MEMBERSHIP FOR A MINUTE BECAUSE IT WAS MENTIONED EARLIER. YOU KNOW, THE MEMBERSHIP PROCESS IS KIND OF -- I DON'T KNOW HOW GOOD IT IS BECAUSE EVEN THOUGH WE HAVE EVERYTHING AVAILABLE FOR PEOPLE AND WE TRIED TO PUT STUFF OUT TO RECRUIT AND RIGHT NOW THERE IS A PROCESS WHERE RECRUITMENT THAT HAPPENS THROUGHOUT THE YEAR. THIS YEAR DIDN'T HAPPEN AT ALL. WE ARE JUST NOW PUTTING STUFF OUT FOR JUNE TO ADVERTISE AND RECRUIT THE EXPRESS AND STUFF LIKE THAT. BUT WHEN WE GET PEOPLE, I DON'T KNOW WHO IS VETTING THEM TRULY OR INTERVIEWING [00:35:10] THEM. ALL PEOPLE ARE SUPPOSED TO COME TO A COMMITTEE MEETING FIRST. AND IT USED TO BE WAY BACK WHEN WHEN THE BOARD WOULD GO THAT LOOKS GOOD. AND THEN THE COMMITTEE CHAIR WOULD BE LIKE WHERE DID THIS PERSON COME FROM? BECAUSE THEY WERE NOT -- THAT CAME UP WHERE THEY HAD TO -- WE WANT THEM ON THE COMMITTEE AND THEN THEY WOULD BE APPROVED. I DO BELIEVE THE POINT ABOUT LEADERSHIP DOES MAKE A BIG DIFFERENCE HAVING WORKED WITH THESE COMMITTEES OVER THE YEARS THAT WHEN YOU HAVE A STRONG LEADER YOU HAVE A STRONG COMMITTEE. AND SOMETIMES THE COMMITTEES ARE FILLED WITH STRONG PEOPLE. >> SOME LEADERSHIP DEVELOPMENT MAY BE WHAT YOU ARE TALKING ABOUT. WHAT YOU JUST SUMMARIZED AS WELL AS WHAT'S LISTED AS THE AREAS FOR US TO WORK ON, TO ME, THOSE THINGS COULD BE THE SCOPE OF WORK. TO ME, THEY SMART GOALS -- DO YOU FEEL LIKE -- I'M ASKING YOU ALL. DO YOU FEEL LIKE A SMART GOALS NEED TO BE INCLUDED IN THE SCOPE OF WORK? I FEEL LIKE WE NEED TO DO SOME INFORMATION GATHERING TO DETERMINE THE SMART GOALS. I'M NOT SURE IF IT MAKES SENSE TO HAVE A SMART GOALS AND THE SCOPE OF WORK -- >> I THINK IT WOULD MAKE DEVELOPING THE SMART GOALS AS ONE OF YOUR SCOPES OF WORK. >> CAN I ASK A QUESTION? WE TALK SMART GOALS AND I GLAZE OVER. TELL ME WHAT THE LETTERS STAND FOR AGAIN. >> I HAVE TO FIND IT IN MY NOTES. >> (CROSS-TALK). >> I DON'T KNOW IF WE MAKE THAT PART OF OUR SCOPE OF WORK -- TO ME, IT SEEMED LIKE WHERE WE START IS THAT WE ARE GOING TO DETERMINE -- IT SEEMS LIKE WE NEED TO DEVELOP THOSE. >> IT DEPENDS WITH REFERENCE TO WHAT APPEARED SMART GOALS FOR WHAT? >> SO I AM LOOKING AT IT LIKE WE HAVE THESE ISSUES WE WANT TO TACKLE WITH REGARDS TO THE ADVISORY COMMITTEES. THAT'S OUR SCOPE OF WORK AND THEN WE ARE GOING TO WORK TO DEVELOP SMART GOALS WITHOUT -- WE ARE GOING TO GO THROUGH THE PROCESS OF GATHERING INFORMATION AND COMING UP WITH WHAT ARE OUR GOALS THAT WE WANT TO ACHIEVE. >> AND THEN IT'S -- AT LEAST THE CHAIRS AND THE MEMBERS TO FIND OUT -- JUST TO GET THEIR FEEDBACK AS WELL AS WITH THE SCHOOL BOARD, THE OTHER SCHOOL BOARD MEMBERS. THEIR FEEDBACK. AND I ALSO THINK REVIEWING THE DOCUMENTS THAT WE HAVE BECAUSE LIKE I WAS SAYING, THIS HANDBOOK IS REALLY USEFUL I THINK IF IT'S SOMETHING WE NEED TO REVIEW TOGETHER WE ARE OF THE SAME -- IT'S REALLY EASY TO KIND OF FORGET ABOUT IT. I FEEL LIKE WE HAVE A GOOD STRUCTURE IN PLACE FOR THESE COMMITTEES THE SCOPE OF WORK IN THE BEGINNING OF THE YEAR BUT HOW CAN WE -- >> CAN EACH OF US GET A COPY OF THE HANDBOOK? >> OKAY. >> I JUST FOUND IT ONLINE. I WASN'T AWARE OF THE HANDBOOK. BUT I AGREE THAT I THINK WE NEED TO DO INFORMATION GATHERING IN ADDITION TO WHAT MICHELLE SAID SOMETHING I'M INTERESTED IN AND I THINK SUSAN MENTIONED THIS EARLIER CAUGHT UP BEING MORE AD HOC COMMITTEES THAT ARE BEING DONE OVER THE YEARS AND I WOULD BE INTERESTED TO KNOW WHAT THOSE COMMITTEES WERE. I HEARD THE BLACK HISPANIC ACHIEVEMENT WAS ONE. I WILL BE CURIOUS TO KNOW HOW LONG DID THAT LAST AND HOW AND WHY DID IT DISSOLVE. SO KIND OF JUST UNDERSTANDING THE ROLE OF THE AD HOC COMMITTEES TO AN ADDITION TO THE MORE STABLE ONES WOULD BE HELPFUL. I DON'T HOW EASY THAT IS TO FIND SO WE DON'T WANT TO GIVE YOU A BUNCH OF WORK. [00:40:05] >> NO. WITH THE STUDENT ACHIEVEMENT ONE I'M NOT EXACTLY SURE WHY THAT COMMITTEE DISSOLVE, BUT I KNOW WHO TO CONTACT FOR THAT AND WHO CAN MAYBE GET MORE OF A BACKGROUND. >> I KNOW SOMEONE WHO SERVED ON THAT TOO. I MEAN, I CAN ALSO CHECK WITH HER. >> BUT IT HAD A REALLY GOOD GROUP OF PEOPLE. IT WAS A LOT OF COMMUNITY MEMBERS. WE HAD MENTORSHIP CAPABILITIES AND YOUTH PROGRAMS AND OTHER THINGS LIKE THAT. SO IT WAS REALLY AIMED AT WORKING FOR THESE KIDS. >> IT SOUNDS LIKE SOMETHING WE WOULD STILL NEED TODAY AND IT'S UNFORTUNATE WE DON'T HAVE THAT ANYMORE. >> IT HAD SEVERAL EVOLUTIONS AND AT ONE POINT THE MOST -- THEY STARTED DEVELOPING SOME REALLY HARD-HITTING THINGS AND I CAN'T REMEMBER WHICH ADMINISTRATION IT WAS AT THAT POINT. IT WASN'T READY TO DO WHAT WAS BEING RECOMMENDED. THAT WAS MY SENSE. DID IT AND? DID IT AND WHEN SHERMAN ENDED ALL THE COMMITTEES? >> NO. I THINK THE COMMITTEES ENDED DURING CRAWLEY'S TERM. >> MAYBE IT WAS CRAWLEY THAT COULDN'T DEAL WITH RECOMMENDATIONS. IT WAS DEALING WITH PRETTY SPECIFIC SORT OF ALONG THE LINES OF THINGS GREG IS WORKING ON THAT REALLY ADDRESS THE INEQUITIES AND THAT A LOT OF -- A LOT OF THE ACHIEVEMENT GAP HAD TO DO -- A LOT OF THE STUDENTS THAT CAME TO THE MEETINGS WOULD TELL US IT STARTED GETTING INTO SOME OF THE VARIABLES THAT CAN AFFECT ACHIEVEMENT THAT ARE NOT THE FIRST VARIABLES YOU THINK OF. AND. >> IF IT'S A SCHOOLBOARD ADVISORY COMMITTEE, HOW IS IT ENDED? >> IT WAS NOT -- >> (CROSS-TALK). >> I ASSUME (CROSS-TALK) IT DIDN'T START AS A FORMAL SCHOOL BOARD COMMITTEE. IT WAS STARTED -- IT WAS STARTED -- I'M TRYING TO THINK OF THE PERSON WHO WAS HEAD OF INFORMATION. SHE WAS ONE OF THE PEOPLE INSTRUMENTAL IN RUNNING IT AND THEN SHE LEFT. JUST THE DIRECTOR OF COMMUNICATIONS. IT WAS -- SHE WORKED FOR DEBORAH. THOUGHT KAREN. >> OKAY. THAT'S GOING WAY BACK. >> I THINK THAT SORT OF WAS THE GERM THAT GOT GOING THERE. WHO IS THE PERSON YOU KNOW? >> THE PERSON I KNOW IS HUMPHREYS. >> HE WAS VERY ACTIVE ON IT. >> WAS IT JUST THAT COMMITTEE THAT WAS DISBANDED. >> (CROSS-TALK). >> I DON'T KNOW IF THIS COMMITTEE ITSELF DISBANDED OR THROUGH DISCUSSIONS IT WAS DISBANDED YOU CAN'T MEET AND HAVE A COMMITTEE. I THINK THERE WAS DISCUSSION, AND. >> IT WASN'T A SCHOOLBOARD COMMITTEE. >> IT WAS BUT I DON'T KNOW -- >> I DON'T KNOW BECAUSE I WASN'T ON THE SCHOOL BOARD THEN. >> I GOT A FEELING -- IT FELT VERY MUCH -- I (CROSS-TALK). >> IT WAS THE ADVISORY COMMITTEE ON HISPANIC. I WASN'T AROUND WHEN IT STARTED SO I DON'T KNOW THE HISTORY OF IT WHEN IT STARTED. BUT I WILL SEE WHAT I CAN FIND AND I WILL REACH OUT FOR WHATEVER REASON I CAN'T THINK OF THE NAME. >> IN THE INTEREST OF TIME HERE, IT SOUNDS LIKE -- I MEAN, IF YOU ALL ARE OKAY WITH THAT, I'M WILLING TO WORK WITH SUSAN TO TRY TO DRAFT THIS SINCE IT SOUNDS LIKE -- BEFORE THE END OF THE SCHOOL YEAR AND I THINK IT'S GOING TO BE HARD OVER THE SUMMER -- I DON'T -- I GUESS MY QUESTION IS HOW DO YOU WANT TO PROCEED MOVING FORWARD. >> I -- SHAAB HAS SO MANY PROBLEMS. SUSAN, CAN YOU SEND A ROSTER OF MEMBERS WITH PHONE NUMBERS? [00:45:06] I KNOW THE SEAC PEOPLE REALLY WELL. I THINK THEY HAVE DONE AN INCREDIBLE JOB. THEY ARE PUTTING NEW LIFE INTO SEAC. THEY WILL STILL HAVE A LOT OF SUGGESTIONS FOR US. BUT I WOULD SAY LIKE TO CALL EACH PERSON AND SEE WHAT THEY HAVE TO SAY. >> HOW DO YOU WANT TO DO THAT BECAUSE WE CAN CREATE QUESTIONS THAT WE ALL TAKE AND I DON'T KNOW IF WE WANT TO TALK TO EVERY COMMITTEE MEMBER OR -- >> WE COULD DO A GOOGLE FORM. >> OR DEVELOP A SURVEY. >> AND IT WOULD MAYBE -- I KNOW IF YOU DO IT IN GOOGLE FORM YOU COULD GET SORT OF SOME TRENDS GOING BUT IF THE QUESTIONS ARE ONES WHERE THEY HAVE TO ANSWER THEM IN A PARAGRAPH WHICH MIGHT BE MORE HELPFUL, I MEAN, FOR YOU ALL -- (CROSS-TALK). >> AND EVEN PAST MEMBERS. >> AND THEN WE COULD REACH OUT TO THE CHAIRS. >> SO I WOULD RECOMMEND REACHING OUT TO THE CURRENT CHAIRS AS WELL AS NEXT YEAR'S CHAIRS BECAUSE A LOT OF THEM ARE IN THE MIDST OF CHURCH CHANGING. SO I THINK I WOULD GET BOTH. >> AND A GOOD WAY TO DO THAT MIGHT JUST BE TO CREATE THIS MEMO FOR THE SCOPE OF WORK AND THEN WE CAN DIVIDE UP THE ADVISORY COMMITTEES AND WE CAN GO TO THE CHAIR -- I'M JUST GOING TO THROW OUT A CRAZY IDEA HERE BUT AM WONDERING IF IT MIGHT BE OKAY TO HAVE A SCHOOLBOARD MEMBER WHO'S NOT ON THE COMMITTEE REACH OUT TO THE CHAIR, SOMEBODY YOU'D TOTALLY DON'T EVEN KNOW AND JUST REACH OUT AND SAY THIS IS WHAT -- WE HAVE AN AD HOC COMMITTEE AND WE JUST WANT TO LET YOU KNOW BECAUSE WE DON'T WANT ANY OF THEM TO THINK WE ARE GOING TO DISBAND THEIR COMMITTEE OR ANYTHING LIKE THAT, WE WANT TO LET THEM KNOW THAT WE'RE DOING THAT AND MAYBE WE CAN GET THE CONVERSATION STARTED THAT WAY. BUT I THINK WE'RE GOING TO HAVE TO -- I DON'T KNOW WHAT YOU ALL ARE THINKING IN TERMS OF A TIMELINE FOR A SURVEY BUT WE WILL HAVE TO AGREE ON SOME QUESTIONS TO ASK. SO I DON'T KNOW IF WE SEE OURSELVES MEETING AGAIN IN A COUPLE OF WEEKS BEFORE THE SCOPE OF WORK IS SUBMITTED. WE CAN TALK ABOUT SURVEY QUESTIONS. I DON'T KNOW IF JUNE, JULY -- I DON'T KNOW IF THAT'S A GOOD TIME TO SEND OUT A SURVEY OR IF WE SHOULD WAIT. >> I THINK THE BEGINNING OF THE NEXT SCHOOL YEAR WOULD PROBABLY BE A GOOD TIME TO DEPLOY THE SURVEY. AND I THINK AS PART OF OUR SCOPE OF WORK I CAN PUT THAT IN THEIR PIT WHERE THE PROCESS OF DEVELOPING A SURVEY AND HIGHLIGHTING THESE TOPICS. AND I'M HAPPY TO KIND OF TAKE ON THE SURVEY PART BUT DEFINITELY, I THINK THE DEVELOPMENT WE SHOULD HAVE DISCUSSION ON THAT AND SEE HOW THEY PERTAIN TO THESE AREAS THAT WERE IDENTIFIED IN THE MEMO. IF HIS LEADERSHIP OR INCREASING DIVERSITY OR MAKING SURE THE COMMITTEE SCOPE OF WORK IS A LIVELY STRATEGIC PLAN. ALL OF THOSE CAN BE AREAS THAT WE USE TO DEVELOP QUESTIONS. >> HEATHER. >> SO I JUST WANT TO -- CTE HAS SPECIFIC ROLES THAT ARE FILLED, AND THAT COMMITTEE IS A LITTLE BIT DIFFERENT THAN THE OTHERS IN THAT IT'S NOT A FREEFALL FOR PARENTS TO JOIN ALTHOUGH THEY CAN. BUT THEY MUST BE RELATED -- A CERTAIN PORTION IS SUPPOSED TO GO FOR STUDENT DISABILITIES. I THINK IT WOULD BE REALLY GOOD IF THERE WERE PARENTS ON THAT CTE COMMITTEE THAT WERE LOOKING OVER THE SHOULDER BECAUSE APPARENTLY -- I THINK IT HASN'T BEEN -- >> IT'S A PRETTY EFFICIENT COMMITTEE AND MY OPINION. >> IT IS. >> WE SHOULD KNOW WHY THEY ARE SO SUCCESSFUL. WHAT ARE THEY DOING? >> WELL, IT'S VERY STAFF LED. I THINK THE STAFF IS VERY INVOLVED IN -- SINCE THE TIME I'VE BEEN INVOLVED. [00:50:12] THEY REALLY COLLABORATE IN THE DIRECTOR KIND OF DRIVES A LOT OF THIS. IT HAS ITS PROS AND CONS. >> EXACTLY. IT'S THE STAFF PERSON. THERE'S KIND OF A NATURAL CONFLICT. >> TWO OF THE COMMITTEES, THEY ARE PARENTS -- THEY ARE DRIVEN FOR THE BENEFIT OF THEIR KIDS. AND THAT'S NOT A BAD THING. THEY OPERATE DIFFERENTLY WHICH IS ALL BUSINESS PEOPLE AND ANOTHER STAFF AND THEY COME IN AND THEY DO IT AND THEY'RE DONE. BUT THEY ARE EMOTIONAL TOPICS FOR A LOT OF THESE PARENTS ESPECIALLY IN THE SPECIAL EDUCATION WHERE THEY ARE STRUGGLING TO GET THEIR KIDS WHAT THEY NEED. AND IT'S JUST A TOUGH ROAD FOR SPECIAL EDUCATION PARENTS, YOU KNOW, THROUGHOUT THE WHOLE EDUCATION PROCESS. >> I WILL JUST CHIME IN SINCE WE ARE ON THIS TOPIC. ONE OF THE THINGS I WAS -- I HAVE LEARNED SINCE BEING ON THE COMMITTEE IS WE WERE GOING THROUGH THE WHOLE HIGH SCHOOL PROJECT, AND THERE WERE MEETINGS ABOUT THE HIGH SCHOOL PROJECT AND THE CTE COMMITTEE IS EIGHT PEOPLE WITHOUT CHILDREN IN THE SCHOOL SYSTEM CHURCH AND SO I REALIZED THAT THEY DIDN'T EVEN KNOW SOME OF THESE CONVERSATIONS WERE HAPPENING IN THE DIVISION BECAUSE THEY ARE NOT SIGNED UP TO GET THE NEWSLETTERS AND THAT KIND OF THING. SO WHEN WE BRING IN FOLKS WITH EXPERTISE WHO ARE NOT PARENTS. WE REALLY NEED TO THINK ABOUT HOW WE CAN PULL THEM INTO REALLY KNOWING WHAT'S GOING ON BECAUSE I WAS FEELING NEGLECTFUL THAT I HAD NOT THOUGHT TO MAKE SURE THAT THEY KNEW ABOUT SOME OF THESE IMPORTANT MEETINGS RELATED JULY SCHOOL GRADUATE BECAUSE THE CTE PROGRAM IS SUCH A BIG PART OF THAT PROCESS. IT'S JUST BEEN A LEARNING EXPERIENCE FOR ME. >> I THINK THAT'S AN IMPORTANT PART OF RECRUITING. TYPICALLY OUR RECRUITMENT ONLY GOES OUT TO PEOPLE WHO ARE ALREADY IN THE ACPS CIRCLE AND IF WE WANT TO GET PEOPLE -- PARENTS ARE OBVIOUSLY IMPORTANT PARTS OF OUR COMMITTEES BUT IF WE WANT TO GET COMMUNITY MEMBERS WE CAN'T JUST USE THE ACPS EXPRESS. >> WE ACTUALLY HAVE SOME ADS GOING OUT IN THE GAZETTE AND WHAT'S THE OTHER ONE? THE TIMES. PROBABLY NEXT WEEK. YOU KNOW, THAT'S BEEN PART OF PASS. >> TO HELP RECRUIT. SOMETIMES WE GET NO ONE TO RESPOND IN OTHER TIMES WE GET PEOPLE WHO CALL IN THE CHAIR AND -- I THINK IT'S THURSDAY'S THINK IT'S THE YOU OFTEN SEE THE AGENCIES WE KNOW WELL ADVERTISING THEIR SHAAB HAS GOTTEN SMALLER BUT SEAC AND DAG, ALTHOUGH I THINK SEAC IS NOT FULL, DAG IS AND SO IS CTE. EVEN THOUGH WE ARE ADVERTISING FOR THEM BECAUSE IT'S THE START OF THE NEW YEAR, WE KNOW THERE WILL BE SOME TURNOVER. WE MIGHT NOT NECESSARILY ADVERTISE THROUGHOUT THE WHOLE YEAR IN THAT FASHION BECAUSE WE CAN'T PUT ANYONE ON THE COMMITTEE. WE LOOK AT THE COMMITTEES TO SEE WHAT'S GOING ON. [00:55:03] >> IN THE INTEREST OF TIME, I HAVE -- I WORK WITH SUSAN TO DROP THE SCOPE OF WORK. >> FOR THE SECOND MEETING IN JUNE IT WOULD BE DUE TWO WEEKS FROM THIS FRIDAY. SO IF YOU WANT TO MEET AGAIN, I WOULD SUGGEST THAT WE MEET TWO WEEKS FROM -- >> WE NEED TO MEET BEFORE GOES ON -- CAN'T WE JUST DO THAT -- >> YOU DON'T HAVE TO MEET. I'M JUST SAYING IF YOU WANT TO MEET, I WOULD SUGGEST NO LATER THAN THE TUESDAY BEFORE THAT FRIDAY WHEN IT'S DUE. SO TWO WEEKS FROM TODAY WOULD BE THE LAST DAY I WOULD WANT TO MEET. >> I WOULD THINK THAT WE CAN -- SUSAN AND I CAN WORK ON A DRAFT TO GET IT TO YOU ALL TO GET FEEDBACK. I DON'T THINK WE NEED TO NECESSARILY MEET IN ORDER TO DO THAT, TO FINALIZE IT. BUT I THINK WE COULD PROBABLY DO THAT FROM EMAILING EACH OTHER. MAYBE NOT. BUT YOU CAN TELL ME WHAT YOU THINK. I THINK MAYBE WE SHOULD PLAN ANOTHER MEETING IN JUNE. DO YOU THINK WE SHOULD MEET -- THE QUESTION HEATHER HAS VOLUNTEERED TO HELP DESIGN THE QUESTIONNAIRE. >> AND THAT WOULD BE GOING ON IN THE SEPTEMBER TIMEFRAME. SO I WOULD LOVE TO SEE WHAT SHE DRAFTS, BUT I THINK FROM A TIMING STANDPOINT THE SCOPE -- >> WHAT WOULD WE MEET ABOUT IF WE MEET AGAIN? >> I WOULD THINK JUST REVIEW THE SCOPE. >> OR MAYBE JUST GET EVERYONE'S ROLE CEMENTED A LITTLE OR ONCE THE SCOPE IS TRAFFIC, HOW YOU ARE GOING TO ATTACK THE SCOPE. >> I'M THINKING THE SCOPE WOULD BE DUE VERY SOON, AND WE COULD MEET AFTER THAT, EVEN IF IT'S BEFORE THE FINAL MEETING AND THEN MAYBE HEATHER WOULD HAVE TIME TO DRAFT SOMETHING TO SHARE THAT WE COULD TALK ABOUT AND WE CAN TALK ABOUT IF THERE'S ANYTHING WE WANT TO DO OVER THE SUMMER OR HOW WE ENVISION THE WORK PICKING UP IN THE FALL. WE CAN TALK ABOUT THAT AT THE NEXT MEETING. DOES THAT SOUND LIKE A PLAN? >> SURE. >> WHEN IS A GOOD TIME FOR YOU ALL. I DON'T KNOW IF WE CAN SET A MEETING RIGHT NOW, BUT IS 5:00 A GOOD TIME FOR YOU ALL? >> 5:00 IS FINE FOR ME. >> CAN WE DO 5:30? IT WILL JUST GIVE ME A LITTLE (CROSS-TALK). >> 530 WILL BE BETTER EQUIPPED 6:00 WOULD BE PERFECT. >> -TWO 6:00. >> IS THAT OKAY? >> 6:00 IS GREAT BUT IT'S FINE. >> WHAT DAY OF THE WEEK? >> IS 6:00 TO 7:00? >> WE HAVE A BOARD MEETING ON THE 17TH. >> ARE WE TALKING ABOUT JUNE NOW? >> YES. SO IS THERE A DAY OF THE WEEK THAT'S GOOD? >> DO WE WANT TO MEET BEFORE THE BOARD MEETING OR AFTER? >> PROBABLY BEFORE. >> I THINK WE WANT TO MEET BEFORE. >> TUESDAY THE 15TH? I'M BUSY THAT DAY. SORRY WEDNESDAY THE 16TH? FORGET IT. WEDNESDAY THE 14TH? >> WHAT ABOUT THURSDAY THE 10TH SINCE WE DON'T HAVE A SCHOOL BOARD MEETING? >> I AM LEAVING FOR MINNEAPOLIS FOR GOING TO BE GONE FOR FOUR DAYS AND AM LEAVING ON THE 10TH AND I GET BACK MONDAY AFTERNOON BUT I COULD DO MONDAY BECAUSE I GET BACK IN THE AFTERNOON. >> WHAT ABOUT THE NIGHT WHICH IS A WEDNESDAY OR THE 14TH. >> THE NINTH IS FINE. >> I REALLY CAN'T DO IT UNTIL 7:00 ON WEDNESDAYS. >> (CROSS-TALK). >> TONIGHT WE CAN'T DO BECAUSE THERE'S NOT A ZOOM PLATFORM TO ON THE NIGHT. >> SO HOW ABOUT MONDAY, 14 JUNE? >> YES. I GET BACK -- I AM HOME BY FOUR OR 5:00 THAT DAY SO IT HAS TO BE -- >> WE HAVE TO DO IT AT 7:00. >> YOU HAVE AN ADVISORY COMMITTEE MEETING. >> WE HAVE THE ATHLETIC HALL OF FAME WOULD. >> I CAN'T DO IT THEN. >> 7:00 IS FINE IF YOU GUYS CAN PUSH TO 7:00. >> OKAY. YOU DON'T MIND? >> NOT AT ALL. >> AND THAT'S THE 13TH, RIGHT? >> 14. >> ENDING THE 14. [01:00:01] ON LOOKING AT -- YES. OKAY. I WILL SEND OUT AN INVITE. >> SO ONCE WE GET PAST JULY 1, WE WILL PROBABLY BE ALLOWED TO MEET IN PERSON AGAIN. AND IF YOU WANT TO MEET AT ALL, WE CAN HAVE -- WE HAVE TO FIGURE OUT THE LOGISTICS OF ELECTRONIC MEETINGS AND THAT THERE'S MORE OPPORTUNITIES TO BEAT ELECTRONICALLY FOR BOARD MEMBERS AS OPPOSED TO JUST TO A YEAR. AND THAT'S A CALENDAR YEAR, NOT THE SCHOOL YEAR. AND BUT YOU HAVE TO HAVE A QUORUM IN THE ROOM. SO WE WILL HAVE TO KIND OF FIGURE OUT WHAT WE THINK THAT NUMBER IS GOING TO BE. SO THAT YOU CAN PLAN OUT. SO IF YOU'RE ON VACATION -- >> HIM AWAY A PRETTY LONG TIME IN THE SUMMER. >> BUT YOU WOULD HAVE TO HAVE A QUORUM IN THE ROOM. >> SO ARE WE GOING BACK TO ALL IN PERSON MEETINGS AFTER JULY 1? >> I THINK WE WOULD. I DON'T THINK WE CAN DICTATE WELL, I WOULD SAY THAT WE WOULD HAVE BOARD MEMBERS IN PERSON, BUT I DON'T THINK WE WOULD NECESSARILY HAVE ALL STAFF IN PERSON. BUT I DON'T KNOW. WE DON'T REALLY KNOW WHAT THAT LOOKS LIKE YET WE DON'T KNOW WHAT THE RULES ARE. >> IN THE INTEREST OF TIME -- I HAVE TO MAKE DINNER. >> OKAY. WELL, THANKS, EVERYBODY. >> HAVE A GOOD EVENING. >> YOU TOO. GOODBYE. >> I WILL CONTACT YOU, SUSAN. >> OKAY. * This transcript was compiled from uncorrected Closed Captioning.