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WE'RE MOVING INTO OUR WORK SESSION AND THE FIRST THING WE'RE GOING TO TALK ABOUT
[1. Budget Advisory Committee Recommendations on FY 2023 Budget Process and Calendar]
ARE OUR BUDGET ADVISORY COMMITTEE MEETING.>> I'LL JUST REALLY BRIEFLY START THIS OFF BEFORE I'M ACTUALLY GOING TO TURN IT OVER TO THE COMMITTEE.
I HAD THE HONOR THIS YEAR TO SERVE AS THE LIAISON FOR THE COMMITTEE.
THIS COMMITTEE IS SMALL BUT NIGHTY.
WE TOOK A DEEPER DIVE INTO THE WAY WE APPROACH THE CALENDAR AND THE OVERALL BUDGET PROCESS.
THIS THEY SPENT THE YEAR DOING THIS AND THIS IS AN OPPORTUNITY TO SHARE THIS WITH YOU ALL.
I'LL TURN IT OVER TO THE COMMITTEE.
>> THANK YOU VERY MUCH, RAMEE.
MY NAME IS AARON DALLON CHAIR OF THE BUDGET ADVISORY COMMITTEE AND I'M THE PARENTS OF AN ACPS HIGH SCHOOLER AND MIDDL SCHOOLER.
I'M GLAD TO BE JOINED BY MY FELLOW BUDGETED ADVISORY MEMBERS AND WILL BE TAKING TURNS THROUGH THIS PRESENTATION.
WE'RE HERE TO TALK TO YOU ABOUT THE PRIMARY WORK PROJECT FOR THE YEAR, AN ASSESSMENT OF THE ACPS BUDGET PROCESS.
TO DO SO WE NEED TO GO BACK IN TIME AND DURING OUR '19 AND '20 THAT SURVEY WAS FOR INPUT ON CASE WE COULD SUPPORT SCHOOL BOARD EFFORTS AND WHILE THAT TERM WAS INTERRUPTED BY COVID WE WENT AHEAD AND PICKED BACK UP.
THE TOPICS THE BOARD MEMBERS IDENTIFIED WERE THE ONES WE FOCUSED ON.
ONE OF THE ISSUES IDENTIFIED IN THE SURVEY WAS THE RELATIVE SEQUENCING OF THE BOARDS AND ALEXANDRIA CITY COUNCIL'S BUDGET REVIEW AND APPROVAL.
I'M GOING TO ASK SUSAN TO ADVANCE THE SLIDES, PLEASE.
WE'LL START WITH THE ESSENTIALLY QUESTIONS LIKE WHAT WE WERE TRYING TO ANSWER.
LOOKING AT THE SEQUENCING COULD WE DO ANYTHING TO IMPROVE THE SCHOOL BOARD'S AUTHORITY AND AUTONOMY.
HOW COULD THE BOARD AND ACPS WORK TOGETHER TO DEVELOP A MORE STREAMLINED EFFICIENT BUDGET PROCESS AND HOW CAN COMMUNITY ENGAGEMENT AND FEEDBACK ON BUDGET-RELATED ISSUES BE IMPROVED.
THE BOARDS ROLE IN IMPROVING THE SUPERVISOR'S PROPOSED BUDGET AND HOW IT HAD BEEN DEVALUED OVER TIME BECAUSE THE ALEXANDRIA CITY MANAGER TYPICALLY RELEASES THE PROPOSED BUDGET TO THE COUNCIL INCLUDING THE ACPS APPROPRIATION BEFORE THE BOARD IS SCHEDULED TO APPROVE THE SUPERVISOR' PROPOSED BUDGET.
BOARD MEMBERS IDENTIFIED TO US THIS WAS CONCERNING BECAUSE A BOARD VOTE ADJUSTING THE SUPERVISOR'S PROPOSED BUDGET AFTER THE CITY MANAGER'S BUDGET IS RELEASED WOULD BE DIFFICULT TO IMPLEMENT.
IT UNDERMINE ONE OF THE PRIMARY ROLES AND FUNCTIONS OF THE SCHOOL BOARD WHICH IS TO REVIEW AND APPROVE THE ACPS BUDGET AND HAVING THE CITY MANAGER SAYING HE'S MET ACPS'S REQUEST WHEN THE SCHOOL BOARD HAS NOT APPROVED IT DIMINISHES THE AUTONOMY.
>> WHAT WERE OUR GOALS? DETERMINING WHETHER THERE WAS A WAY FOR THE BOARD TO DEVELOP A MORE STREAMLINED EFFICIENT BUDGET PROCESS THAT WOULD ALLOW FOR APPROVAL AND DIALOGUE EARLIER N.
THE MOST PRESSING TIRES BE EXPLORED INCLUDED IDENTIFICATION OF THE SEQUENCING CONCERNS WITH THE CALENDAR, IDENTIFICATION AND EXPLORATION OF THE MOST SIGNIFICANT IMPEDIMENTS TO ALIGNING IT.
WE WERE LOOKING TO COMPARE ACPS WITH OTHER NEIGHBORING OTHER BUDGET CALENDARS AND LASTLY POTENTIAL RECOMMENDATIONS WHERE WE COULD I'VE THE COST AND
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BENEFITS AND PASS ALONG TO STAFF TO INFORM THE DEVELOPMENT OF OPTIONS FOR YOU ALL FOR THE BUDGET CALENDAR.WE DID IT IN FOUR JURISDICTIONS.
A BIG SHOUT-OUT TO THE STAFF LIAISONS, DOMINIC AND ROBERT IN THE BUDGET AND FINANCE OFFICE.
THEY RECOMMENDED WE LOOK AT ARLINGTON AND FAIRFAX COUNTY AND THEN OPTED TO LOOK AT THE CITY OF NEW PORT NEWS AND CITY OF RICHMOND.
I'LL NOTE THAT THROUGH THE MATERIALS AND GATHERED TIMELINES AND PROCESSES.
WE DID NOT MEET WITH THE STAFF BUT WE TOOK A LOOK AT THE INDIVIDUAL COMPONENTS OF THE BUDGET PROCESS.
NOW I'LL TURN IT OVER TO MY FELLOW BOARD MEMBER, SELENA, TO TAKE IT FROM HERE.
I'M THE PARENT ALSO OF TWO STUDENTS AT ACPS.
WE EXAMINED THE SCHOOL BUDGET PROCESS IN COMPARABLE JURISDICTIONS.
ARLINGTON COUNTY, CITY OF NEWPORT NEWS AND CITY OF RICHMOND AND FAIRFAX COUNTY.
WE EXAMINED THE BUDGET DECISION-MAKING BY THE SCHOOL BOARD AND CITY/COUNTY OFFICIALS.
WE EXAMINED THE COMPONENTS OF THE BUDGET PROCESS IN SPECIFIC AREAS.
THESE COMPONENTS ARE BUDGET CALENDAR WITH ATTENTION TO THE KEY DATES, SUPERVISOR RELEASE OF PROPOSED BUDGET, SUPERINTENDENT, FORMAL EXCHANGE BETWEEN THE SCHOOL BOARD AND THE CITY OR COUNTY AROUND BUDGET SETTINGS FOR EXAMPLE JOINT BUDGET WORK SESSIONS AND MEETINGS.
LEVEL OF PUBLIC ENGAGEMENT DURING SCHOOL BOARD BUDGET PROCESS, PUBLIC HEARINGS AND COMMITTEE FORUMS, ROOMS OF ENGAGEMENT FOR BUDGET PROCESS AND WHETHER AND HOW AND WHEN BUDGET PRIORITY SETTINGS IS MADE AND HOW IT'S INCORPORATED INTO THE BUDGET PLANNING DECISION.
GENERAL OBSERVATIONS REGARDING COMPARISON WITH SURROUNDING JURISDICTION.
TIMELINE IS COMPARABLE FOR PRIORITY SETTING AND SUPERINTENDENT RELEASE OF THE PROPOSED BUDGET.
DELIBERATION PROCESS IS TRUNCATED IN OTHER JURISDICTIONS.
ALEXANDRIA, SOMEWHAT OF AN OUTLIER, THE BOARD APPROVED THE PROPOSED BUDGET AFTER THE GENERAL BUDGET IS RELEASED BY THE CITY MANAGER OR THE EXECUTIVE.
ALEXANDRIA OFFERS MORE PUBLIC ENGAGEMENT AND WORK SESSIONS, MORE FORMAL CITY OR SCHOOL ENGAGEMENT IN ALEXANDRIA.
I'M GOING TO GO OVER THE FIRST SET OF RECOMMENDATIONS BEFORE TURNING IT OVER TO
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ONE OF MY COLLEAGUES.THE FIRST SET OF RECOMMENDATIONS FOLLOWS SOME OF THE GOALS WE STATED.
OUR CONCLUSION WAS THAT IT'S IMPORTANT AND THAT THE SCHOOL BOARD SHOULD CONSIDER ADOPTING A BUDGET CALENDAR THAT ALLOWED FOR A BOARD VOTE ON THE SUPERINTENDENT'S PROPOSED BUDGET PRIOR TO THE CITY MANAGER'S BUDGET RELEASE.
THAT WAS RELIANT ON CHANGES AND ADJUSTMENTS TO THE BUDGET CALENDAR WE'LL TALK ABOUT IN A MOMENT.
WE EMPHASIZED IN THE MEMO THAT WE PROVIDED THAT THE BOARD SHOULD CONTINUE TO HAVE THE TYPE OF ROBUST ENGAGEMENT THAT THEY HAVE NOW, THAT THAT TYPE OF COMMUNICATION AND SHARING IS IMPORTANT BUT HELPS WITH SEQUENCING ISSUES WHEN INFORMATION IS SHARED IN A SHORT TIMELINE.
THE THIRD RECOMMENDATION ON THIS THOUGHT IT WAS IMPORTANT FOR ACPS TO CONSIDER PREPARING A LIST OF REACH ITEMS BEYOND THE SUPERINTENDENT PROPOSED BUDGET THAT COULD BE PURSUED WITH ADDITIONAL FUNDING REALLY TO GIVE THE CITY COUNCIL AND THE COMMUNITY AND SENSE OF WHAT THE IDEAL SCENARIO WOULD BE TO BRING OUR SCHOOLS TO THE POINT THAT WE WOULD LIKE THEM TO BE.
AND HAVE CHOICES IF THERE WAS ADDITIONAL FUNDING MADE AVAILABLE.
THE SECOND SET IS AROUND PUBLIC ENGAGEMENT.
WE AGREE PUBLIC ENGAGEMENT IS CRITICAL BUT AS WE REFLECTED ON THE BUDGET CALENDAR IT BECAME APPARENT TO US THE CURRENT BUDGET ENGAGEMENT OPPORTUNITIES WHILE AMPLE WERE NOT MEETING THEIR INTENDED GOALS WITH RESPECT TO PARTICIPATION AND QUALITY OF INFORMATION AND FEEDBACK PROVIDED TO ACPS.
WE DETERMINED FORMAL PUBLIC HEARINGS EVEN IF THEY WERE VIRTUAL ARE REALLY ONLY ACCESSIBLE TO A SMALL PORTION OF THE COMMUNITY.
THAT DOES NOT REFLECT THE DIVERSITY OF OUR ACPS COMMUNITY AND COULD NOT BE THE ONLY STRATEGY.
OUR RECOMMENDATION IS THAT THE BOARD REVAMP ITS PUBLIC ENGAGEMENT ON BUDGET ISSUES TO BE MORE EFFICIENT.
TO THE END WE RECOMMENDED ACPS AND THE BOARD WORK TOGETHER TO CREATE AN ACTIONABLE COMMUNICATION PLAN RELATED TO BUDGET-RELATED ENGAGEMENT SO IN THE NEXT BUDGET YEAR ACPS IS INTENTIONABLE HOW HOW IT SEEKS PUBLIC INFORMATION AND FEEDBACK AND HOW IT SHARES INFORMATION OUT WITH THE PUBLIC AND MAKE 77 SURE IT'S HITTING A BROAD SPECTRUM OF THE COMMUNITY.
WE IDENTIFIED WHAT THAT MIGHT INCLUDE AND LOOK LIKE.
ONE THING WE EMPHASIZED WAS MULTIPLE MODES OF COMMUNICATION AND ENGAGEMENT OPPORTUNITIES WE WERE ESSENTIAL, TEXT, EMAIL, IN-PERSON MEETINGS AND VIDEO AND AUDIO, SENDING INFORMATION AND RECEIVING IT BACK IN TO ACPS.
WE THINK IT'S ESSENTIALLY FOR ACPS TO THINK PROACTIVELY ABOUT HOW IT COLLABORATES AND ENGAGES WITH EXTERNAL STAKEHOLDERS WHO HAVE DIRECT ACCESS TO THE COMMUNITY, PTAS, PTAC, COMMUNITY ORGANIZATIONS, LIKE CASA CHIRILAGUA.
OTHER ELEMENTS THAT WE IDENTIFIED WERE ENSURING SUFFICIENT NOTICE TO THE PUBLIC ABOUT BUDGET-RELATED OPPORTUNITIES AND EVENTS USING ONLINE TOOLS LIKE SURVEYS AND COMMENT PAGE THAT WE SAW IN OTHER DIVISION WEBSITES, CONTINUED IMPROVEMENTS TO THE WEBSITE WHICH IS ALREADY BEEN IMPROVED IN SO MANY WAYS TO MAKE SURE THAT THERE'S GREAT PUBLIC INFORMATION AND ALSO USING DIGESTIBLE FACT SHEETS TO REALLY TELL A STORY ABOUT THE BUDGET.
FINALLY WITH RESPECT PUBLIC ENGAGEMENT WE ENCOURAGE ACPS AND THE BOARD TO REVAMP THE COMMUNITY BUDGET FORUM AND GO BACK TO FIRST PRINCIPLES ABOUT WHAT THE GOAL IS AND THE FORMAT AND TIMING AND OPPORTUNITIES FOR PARTNERSHIP AND HOW TO REALLY INVOLVE THE BOARD IN THAT SESSION.
AGAIN, REALLY ENCOURAGING THE BOARD TO THINK BEYOND THE TRADITIONAL PUBLIC HEARING.
WE ENCOURAGE ACPS AND THE BOARD TO THINK ABOUT HOW ENGAGEMENT 78 TRANSLATES TO COMMUNITY MEMBERS WHO DON'T HAVE FAMILY MEMBERS INVOLVED IN ACPS, TO EMPHASIZE THE IMPORTANCE OF INVESTING IN ACPS AS A COMMUNITY GOOD.
WITH THAT I'LL TURN IT OVER TO MY COLLEAGUE, SUPNAR.
>> THANK YOU VERY MUCH FOR THE OPPORTUNITY TO SPEAK WITH YOU ALL TODAY.
THIS PART OF THE PRESENTATION IS REALLY FOCUSED AROUND THE INTERNAL ACPS PROCESS AND THE RECOMMENDATIONS THAT WE CAN USE TO STREAMLINE SUNSHINE OF THAT.
THE FIRST ONE IS REALLY THE BOARD BOOK THAT COMES OUT AT 500 PAGES.
I THINK OUR RECOMMEND CENTERS AROUND FIGURING OUT WAYS TO REALLY SIMPLIFY THAT BUT WITHOUT LOSING THE QUALITY INFORMATION TO MAKE GOOD DECISIONS.
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THAT'S SOMETHING WE WANTED DEFINITELY TO LOOK AT.SECOND, WE DO HAVE THE RECOMMENDATION FOR THE ACPS BUDGET STAFF TO PROPOSE SEVERAL VERSIONS OF THE FY23 BUDGET CALENDAR TO CONSIDER ALTERNATIVES AND SUGGESTIONS PRESENTED HERE AND PROVIDE THAT AS CONSIDERATION FOR THE BOARD.
IF YOU CAN MOVE TO THE NEXT SLIDE.
START WITH THE INITIAL BUDGET PROCESS WHERE THE PRIORITIES ARE SET AND THE RULES OF ENGAGEMENT HERE, AND REDUCE THE BUDGET-RELATED WORK SESSIONS IN SEPTEMBER TO ONE WORK SESSION TO DISCUSS THE BUDGET CALENDAR, BUDGET PROCESS RESOLUTION, AND MORE.
SECOND, THE PUBLIC ENGAGEMENT, THE COMMUNITY BUDGET FORUM IS ANOTHER POTENTIAL VENUE TO CONSIDER STREAMLINING AND REALLY SORT OF NOT TO JUST REPLACE IT OR REDUCE IT BUT REPLACE IT WIT OF COMMUNICATION.
I WON'T GO INTO ALL OF THESE BULLET POINTS BUT YOU'LL SEE SUB RECOMMENDATIONS THAT REALLY SORT OF EMPHASIZE THAT ASPECT.
IF YOU CAN GO TO THE NEXT SLIDE.
IN TERMS OF THE CIP AND CF PROCESS, THERE'S A NUMBER OF WORK SESSIONS WE FEEL SHOULD BE REALLY LOOKED AT TO SEE IF THAT COULD BE STREAMLINED ESPECIALLY SHARING SOME OF THE WORKS PRESENTATIONS THAT THE PROPOSED CIP BUDGET IS RELEASED AND FOLLOW THAT UP WITH PUBLIC HEARING TO RECEIVE PUBLIC COMMENT AND ALSO MAKING IT MORE HOLISTIC WITH THE OTHER CHANNELS AS NANCY MENTIONED AND THE POTENTIAL TO SORT OF REALLY REDUCE THE CIP AND CF WORK SESSIONS AND WHETHER THEY SHOULD HAVE BEFORE OR AFTER THE SCHOOL BOARD BUDGET WORK SESSIONS IN NOVEMBER AND MARCH.
CONTINUING WITH THE TEAM, ALSO THE POTENTIAL TO REDUCE THE WORK SESSIONS TO ONE AS WELL.
IF YOU CAN MOVE THE NEXT SLIDE.
I THINK THAT'S THE LAST SLIDE.
>> WE HAVE TO HOPE IT UP TO QUESTIONS NOW.
THANK YOU TO MY FELLOW BOARD MEMBERS FOR OUR PRESENTING AND WOULD LOVE TO HEAR QUESTIONS FOR THOSE WATCHING ONLINE.
THERE'S ALSO A MUCH FULLER MEMO POSTED ON THE ACPS WEBSITE.
DO WE HAVE ANY QUESTIONS FROM THE BOARD? DR. RIEF.
I WANT TO START BY THANKING THE BUDGET ADVISORY COMMITTEE FOR THIS PRESENTATION AND I WANT TO THANK YOU FOR LISTENING TO THE 80 CONCERNS OF THE BOARD AND DOCUMENTING THOSE CONCERNS IN A VERY COMPREHENSIVE MEMO AND FOR FORMULATING THE THOUGHTFUL RECOMMENDATIONS THAT WE CAN TAKE AND THEN CONTINUE TO DISCUSS IN THE FUTURE AND I JUST WANT TO SAY TOO THAT I THINK THAT, YOU KNOW, WE'RE LOOKING RIGHT NOW AT OUR ADVISORY COMMITTEE IN GENERAL AND I FEEL LIKE THIS IS AN OPTIMAL WAY FOR THE ADVISORY COMMITTEES TO BE FUNCTIONING, TAKING FEEDBACK FROM US AND COMING BACK WITH RECOMMENDATIONS, AND IT PROVIDES AN OPPORTUNITY FOR THE SCHOOL BOARD TO EXPAND OUR CAPACITY TO EXPLORE AND ADOPT BEST PRACTICES, SO I'M EXCITED.
I REALLY AGREE WITH AND IN SUPPORT OF ALL OF THE RECOMMENDATIONS REALLY THAT YOU ALL MADE.
I REALLY LIKE YOUR SUGGESTIONS AROUND HOW WE CAN INCREASE COMMUNICATION AND ENGAGEMENT WITH THE COMMUNITY AND DOING SO IN A WAY THAT'S EQUITABLE AND INCLUSIVE.
IT'S MORE WORK ONLY FRONT END BUT AT THE END OF THE DAY IT'S OUR COMMUNITY THAT REALLY FUNDS THE PUBLIC SCHOOLS AND IT'S AN OPPORTUNITY TO BUILD BETTER UNDERSTANDING IN OUR COMMUNITY ABOUT OUR SCHOOLS AND BUILD SUPPORT FOR YOUR PUBLIC SCHOOL SYSTEM BECAUSE IT WILL REALLY DOES TAKE A VILLAGE.
I APPRECIATED THE RECOMMENDATION ABOUT A REACH BUDGET.
I'M CURIOUS TO SEE, YOU KNOW, WHAT MY COLLEAGUES HAVE TO SAY ABOUT THAT BUT I
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THINK FOR OUR CIP BUDGET IN PARTICULAR, THAT COULD BE REALLY HELPFUL BECAUSE WE'RE TRYING TO ADDRESS THIS OVERCROWDING IN THE SCHOOLS AND WE HAVE THE MASTER PLAN COMING DESPERATE NEED OF MODERNIZATION BUT THEY'RE NOT IN OUR TEN-YEAR CIP SO THE REACH BUDGET IS HELPFUL.THE BUDGET BOOK IS EXCELLENT AND I COMMEND THE TEAM FOR PUTTING IT TOGETHER.
I THINK THAT MIGHT BE AN OPPORTUNITY TO STREAMLINE IT MORE AND MAYBE IT'S NOT AS MUCH WORK FOR THE STAFF.
I REALLY ALSO LIKE THE IDEA OF GETTING TO SEE MORE THAN ONE VERSION OF THE BUDGET CALENDAR AND I JUST REALLY AS A RESULT OF THE MEMO I REALLY TOOK A DEEP DIVE INTO THE BUDGET CALENDAR AND ONE OF THE THINGS THAT SET OUT TO ME IS THAT IF YOU LOOK AT THE CIP PROCESS AT THE BEGINNING OF THE YEAR AND THE FINAL BUDGET PROCESS AT THE END OF THE YEAR THEY BOTH TAKE THREE BOARD MEETINGS TO GET THROUGH SO IT'S A TOTAL OF FIVE WEEKS BUT IT'S THE COMBINED FUNDS BUDGET THAT WE TAKE FOUR BOARD MEETINGS TO GET THROUGH, THE SUPERINTENDENT PRESENTS IT, SUPERINTENDENT, AND WE VOTE ON IT IN FEBRUARY WHICH COINCIDES WITH THE CITY MANAGER ROLLING OUT HIS BUDGET SO IF WE COULD FIND A WAY TO BUMP THAT MIDDLE BUDGET PERIOD, THE COMBINED FUNDS BUDGET PERIOD TO THREE BOARD MEETINGS WHERE IT'S ROLLED OUT AND THERE'S A MEETING IN BETWEEN AND THEN WE VOTE ON IT AT THE THIRD MEETING, WHICH WOULD BE THE FIRST MEETING IN FEBRUARY BUT I THINK WE COULD REALLY ADDRESS THIS ISSUE THAT WE'VE BEEN TALKING ABOUT AND SO I WAS JUST ALSO THINKING ABOUT THE SEQUENCING OF THE BUDGET PROCESS AND FOR MYSELF I WOULD LIKE TO HEAR WHAT OTHER PEOPLE THINK BUT TO ME IDLY, YOU KNOW, BECAUSE THE SUPERINTENDENT WOULD A WEEK BEFORE THE QUESTIONS ARE DO AND AN OPPORTUNITY FOR A PUBLIC HEARING BEFORE THE QUESTIONS AND THEN, YOU KNOW, TIME FOR THE STAFF TO RESPOND TO THE QUESTIONS AND THEN THE PROCESS, THE APPROVAL PROCESS, AND I THINK THERE'S A WAY TO FIT IT INTO FIVE WEEKS.
IT COULD BE TIGHT BUT IF WE COULD AGREE ON THE OPTIMAL SEQUENCING OF THOSE THINGS AND IF WE CAN WORK ON GETTING THE COMBINED FUNDS TO LIKE JUST OVER THE COURSE OF THREE BOARD MEETINGS I THINK WE WOULD BE ABLE TO MEET SOME OF THESE GOALS HERE.
SO THANK YOU VERY MUCH FOR THE PRESENTATION.
I DIDN'T HAVE A QUESTION BUT I WANTED TO SINCERELY THANK THE COMMITTEE FOR THIS HARD WORK.
IT'S AN EXCEPTION PRESENTATION AND RECOMMENDATION.
I KNOW IT'S BEEN FRUSTRATING THIS THE PAST ABOUT THE BUDGET COMMITTEE FEELING RELEVANCY AND TO MAKING HOUR THEIR CONSIDERATION ARE INVOLVED AND FRANKLY WE HAVEN'T DONE THAT GREAT OF A JOB IN FIGURING THAT OUT AND INNING THIS IS A REAL PATH FORWARD.
I WANT TO THANK EVERYBODY FOR THEIR HARD WORK AND PROVIDING WORTH-WHILE RECOMMENDATIONS AND WE'LL CONSIDER MOVING FORWARD.
I DON'T HAVE A QUESTION BUT I WANT TO SINCERELY THANK YOU FOR YOUR PRESENTATION.
WHEN I WAS READING IT BEFORE THE LIKE, WOW, EVERYTHING THAT AARON AND I TALKED ABOUT IN THE MEETING IS OUTLINED IN THIS PRESENTATION AND I KNOW I TALKED HER EAR OFF AND I'M SORRY ABOUT THAT, AARON, BUT, WOW, YOU REALLY LISTENED AND I SEE THE WORK AND EFFORT INTO THIS AND WE APPRECIATE YOU BEING AN EXTENSION OF THE SCHOOL BOARD AND I HOPE WE TAKE THIS SERIOUSLY AND MOVE FORWARD WITH A PLAN TO MAKE THIS HAPPEN PARTICULARLY ROUND THE RELATIVE SEQUENCING, AROUND THE BUDGET.
PLEASE TELL SEAN WE MISSED HIM TONIGHT AS WELL.
YES, I WANT TO THANK THE BUDGET ADVISORY COMMITTEE BECAUSE IT WAS SORT OF PAINFUL WHEN I WAS THE LIAISON BECAUSE I DIDN'T HAVE MUCH TO SAY IN TERMS OF WHAT THE PURPOSE WAS AT THAT MOMENT AND IT WAS PARTICULARLY BAD WHEN I HAD BEEN ON THE BUDGET ADVISORY COMMITTEE YEARS AGO SO I DO APPRECIATE THE WORK THAT
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WENT INTO THIS.I HAVE A QUESTION, LOOKING THROUGH IT, IF SOMEONE KNOWS IT BECAUSE YOU'VE BEEN LOOKING AT IT A LOT MORE, I'M A LITTLE CONCERNED ABOUT THE ONE BUDGET WORK SESSION.
ARLINGTON HAS QUITE A NUMBER AND NEWPORT NEWS, ONE THERE.
BUT AM I READING THAT CORRECTLY?
>> DEFINITELY ONE OF THE THINGS THAT WE -- SORRY.
ONE THING WE EXPERIENCED WITH THE JURISDICTIONS THEY PRETTY WIDELY VARIED WITHIN ENGAGEMENT INTERNALLY AND OTHERS.
THAT SAID, I'LL BE THE FIRES ACKNOWLEDGE PERHAPS IN DEEPER CONVERSATION WITH STAFF IF WE FOUND THERE OTHER ENGAGEMENT OPPORTUNITIES AT THE STAFF LEVEL AND I'LL OPEN IT UP IF ANY OF MY COLLEAGUES HAVE ANY OTHER TIGERS ADD.
>> I WAS GOING TO ADD THAT ONE OBSERVATION WE MADE IS THAT, FOR EXAMPLE, THE DATE THAT THE SUPERINTENDENT PRESENTED IS SESSION WAS ALSO A WORK SESSION, SO INSTEAD OF DELIVERING ON THE CONTENT TO A SUBSEQUENT WORK SESSION IT WAS DONE AT THAT SAME TIME AS A RELEASE OF THE BUDGET AND SO IN A WAY IT WAS A WORK SESSION AND UTILIZING THAT DATE NOT JUST FOR, YOU KNOW, CEREMONIAL RELEASE BUT REALLY TO START DIGGING INTO THE BUDGET AND IF ACPS WERE TO TAKE THAT APPROACH I THINK THAT COULD RESOLVE THAT.
OBVIOUSLY THAT CREATES OTHER STRESSORS FOR THE TEAM AND BEING PREPARED TO DO THAT AT THAT BUDGET RELEASE BUT I'LL SAY THE PART OF -- SOME OF THE RECOMMENDATIONS THAT WE MADE FOR EXAMPLE ABOUT THE BUDGET BOOK OR ABOUT STREAMLINING PARTS OF THE CIP BUDGET PROCESS WERE TO PROVIDE MORE OPPORTUNITIES FOR THE TEAM TO HAVE TIME IN THE LATE FALL AND EARLY WINTER TO GET PREPARED FOR THAT BUDGET RESEES SO TO TRY TO SORT OF GET READY TO PRESENT SOMETHING IN EARLY IN JANUARY HAS POSSIBLE.
>> IF I COULD ADD SOMETHING FOR A SECOND HERE TO MS. ANDERSON'S COMMENT.
ARLINGTON ACTUALLY HAS FEWER WORK SESSIONS AND IT'S A LITTLE HARD TO UNRAVEL THE BUDGET CALENDARS ACROSS THE JURISDICTIONS.
IT'S NOT EASILY -- DOESN'T LINE UP BUT IF YOU LOOK AT ARLINGTON, 85 ABOUT SIX BUDGET WORK SESSIONS COMPARED TO ALEXANDRIA WHICH HAS ABOUT TEN.
DEFINITELY THERE'S -- FAIRFAX COUNTY SEEMS TO BE A LITTLE ON THE HIGHER SIDE BUT ARLINGTON, MUCH LESSER WORK SESSIONS, SO I JUST WANTED TO CLARIFY THAT.
>> DO WE HAVE TEN? WE CAN GO INTO THAT LATER.
>> IF YOU COMBINE IT WITH ADDS AND DE ATHLETES, CIP COMBINED FUNDS AND THE ADJUSTED BUDGET THERE'S TEN MORE MORE ACTUALLY.
THANK YOU, MADAM CHAIR AND DITTO AS TO WHAT MY COLLEAGUES SAID.
I ALSO APPRECIATE THE RECOMMENDATION PARTICULARLY THE ONE THAT GOT ME THINKING IS THE RECOMMENDATION W AND THIS IS MORE FLESHED OUT IN THE MEMO ABOUT THE REACH ITEMS IN THE BUDGET.
I'VE SHARED THE COMMITTEE'S PERHAPS FRUSTRATION AROUND EVERY YEAR SCHOOLS ARE FULLY FUNDED, WE FUND EVERYTHING TYPE OF THING BECAUSE WE KNOW THAT WE COULD BE DOING MORE, YOU KNOW, THE CITY ONLY SPENDS ABOUT A THIRD OF ITS BUDGET ON SCHOOLS, 35 PERCENT OR SOMETHING LIKE THAT, YOU KNOW, OTHER JURY JURISDICTIONS PUSH IT TO 50 PERCENT SO I THINK WE COULD PUSHING IT MORE TO EDUCATION IF WE CALL IT TO QUESTION, AND I FEEL STRONGLY ABOUT THAT, AND I LIKE THE IDEA OF SAYING HERE'S OUR LIST OF ITEMS PROPOSES BUT, YOU KNOW, LOOK, THERE'S A LOT OF NEEDS IN OUR COMMUNITY AND
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THESE ARE THE ADDITIONAL THINGS IN AN IDEAL WORLD THAT WE WOULD HAVE.ANOTHER WAY I THOUGHT ABOUT THIS THE COMMITTEE HAD DONE ANY RESEARCH OR COULD IS HAVING A SITUATION WITH A B BUDGET, AND B BUDGET, AND C BUDGET, YOU KNOW, WHERE YOU CAN SEE HERE'S THE REACH BUDGET, YOU KNOW, AND HERE'S THE BUDGET THAT WOULD MOSTLY KEEP US ON THE SAME TRACK AND BE GOOD BUT IDEALLY WE WOULD HAVE THIS.
I LIKE THE IDEA PERSONALLY OF STRUCTURING SOMETHING LIKE THAT INTO THE BUDGET PROCESS BECAUSE I DO AGREE WITH THE PREMISE EXPRESSED IN THE MEMO THAT THAT WOULD REALLY FOSTER A MORE AUTHENTIC CONVERSATION ABOUT WHAT THE NEEDS OF THE SCHOOLS ARE AND FRANKLY I THINK IT WOULD PROVIDE SOME MEASURE OF ACCOUNTABILITY TO CITY COUNCIL TO REALLY FORCE THEM TO SORT OF THINK ABOUT, YOU KNOW, HOW MUCH DO YOU WANT TO PRIORITIZE THE SCHOOLS IN THE BUDGET AND I THINK IT COULD MOBILIZE MORE OF OUR EDUCATION COMMUNITY SO TO SNEAK APPROACHING COUNCIL AND PUSH, YOU KNOW, FOR MORE RESOURCES FOR OUR KIDS SO I THOUGHT THAT THAT IDEA WAS PARTICULARLY POIGNANT.
I DON'T WANT TO KILL OUR FINANCE TEAM, MAKE THEM PREACHER FIVE BUDGETS A YEAR, SOMETHING CASE, BUT I THINK SOMETHING LIKE THIS HAVING IT STRUCTURED AND MAYBE IT'S JUST A LIST OF REACH ITEMS OR MAYBE THE A, B AND C, OR THE A AND THE B, BUT I THINK IT'S SOMETHING WORTH SERIOUS CONSIDERATION BECAUSE I THINK IT WILL FORCE THE SCHOOL BOARD TO HAVE A MORE DYNAMIC CONVERSATION, COUNCIL, TOO, AND US TO BE HONEST ABOUT WHAT THE NEEDS ARE BECAUSE WE COULD ALWAYS BE PUSHING OUR -- IF WE'RE GOING FOR EQUITY FOR ALL -- EQUITY FOR ALL, I THINK 87 WE CAN BE PROVIDING RESOURCES.
I THINK VIRGINIA IS 29TH OR 50P IN AVERAGE TEACHER SALARY OR SOMETHING LIKE THAT SO WE HAVE A LOT TO DO NOT ONLY IN ALEXANDRIA BUT IN THE STATE TO PRIORITIZE EDUCATION MORE.
>> I WAS EXCITED TO READ THIS.
LAST YEAR OR THE YEAR BEFORE THIS WAS MY BIG HANG-UP WAS THIS SEQUENCING QUESTION WHEN IT COMES TO THE BUDGET AND WHEN THE CITY MANAGER PROPOSES HIS BUDGET BEFORE THE BOARD HAS OFFICIALLY VOTED ON IT AND, YOU KNOW, I HEARD SOMEBODY ELSE MENTION THIS BEFORE THAT FORTUNATELY FOR US WE'VE BEEN IN TUNE WITH OUR SUPERINTENDENT AND WHAT WE ENVISION FOR THE BUDGET BUT THAT MAY ALWAYS BE THE CASE.
AND FOR THE DAY THAT THAT ISN'T THE CASE I WOULD HOPE THAT OUR PROCESS IS IF PLACE SO THE BOARD'S FULL AUTHORITY IS ABLE TO BE REALIZED.
I HOPE WE CAN GET INTO SOME OF THE DISCUSSIONS ABOUT HOW WE MIGHT BE ABLE TO TRUNCATE OUR PROCESS SO WE CAN HAVE THE VOTE BEFORE THE CITY MANAGER PRESENTS HIS BUDGET BUT UNTIL THAT TIME I WANTED TO GIVE KUDOS TO THE RECOMMENDATION ON ENGAGING WITH OTHER MEMBERS IN THE COMMUNITY WHO MAY NOT HAVE FAMILY MEMBERS CURRENTLY IN ACPS.
THIS IS SOMETHING I WAS A HUGE ADVOCATE FOR BECAUSE I THINK PEOPLE DON'T REALIZE HOW IMPORTANT THE SCHOOLS ARE IN THE CITY UNTIL SOMETHING MAJOR HAPPENS.
COVID, A GREAT EXAMPLE OF THAT.
ALL OF THE SUDDEN THE SCHOOLS HAD SO MUCH FOCUS AS TO HOW ARE WE SPENDING OUR MONEY.
PEOPLE ARE REALIZING WE HAVE MODERNIZATION PROJECTS, AND ALL OF THESE THINGS AFFECT THE CITY IN WAY PEOPLE DON'T REALIZE.
AND I WOULD LOVE TO PUT FORWARD A ROBUST AND COMMUNICATIONS PLAN.
WE'VE HAD PUBLIC HEARINGS AND I THINK WE WERE LUCKY IN WE HAD ONE PERSON COME AND SPEAK ON THE BUDGET.
THAT'S KIND OF LIKE A CHECK BOX, YEAH, WE HAD THE HEARING BUT IT'S NOT FULFILLING THE PURPOSE WE ENVISION.
WE HAVE A GREAT COMMUNICATIONS TEAM THAT'S GREAT WITH PUTTING FORWARD SOME ANYBODY TOUCHES AND I HOPE WE TAKE THAT SERIOUSLY MOVING FORWARD.
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>> AND I KNEW THIS COMMITTEE WAS GOING TO DO GREAT AND YOU DID.
I'M GLAD TO HEAR THAT THE BOARD MEMBERS WERE OBVIOUSLY, YOU KNOW, REALLY DIVING INTO THIS AND SO I'LL LOOK FORWARD TO -- I THINK THERE'S SOME OF THE RECOMMENDATIONS ARE CERTAINLY LONGER, BROADER CONVERSATIONS, I THINK THE WAY WE THINK ABOUT HOW WE HAVE CONTINUOUS IMPROVEMENT WITH OUR COMMUNICATION WITH THE CITY COUNCIL IS SOMETHING THAT, YOU KNOW, WILL BE A LONG, ONGOING ISSUE.
I THINK SO THERE'S EXCITING OPPORTUNITIES FOR IMPROVED COMMUNICATION WITH OUR COMMUNITY AND I THINK WE'VE GOT NEW AND MORE STAFF, YOU KNOW, IN OUR COMMUNICATIONS AREA OF ACPS AND I THINK THAT COULD BE AN OPPORTUNITY, YOU KNOW, FOR US AND FOR THAT TEAM TO WORK WITH THE FINANCE TEAM AND WITH THE AC AND COME UP WITH GREAT SUGGESTIONS AND, YOU KNOW, A DISCUSSION WITH REACH STUFF I THINK MY COLLEAGUE, MRS. THORNTON, SHE'S BRINGING YOU GOOD POINTS ABOUT BEING THOUGHTFUL AND EFFECTIVE.
I KNOW OUR STAFF WOULD NOT PRESENT A BUDGET THAT THEY FELT WAS NOT MEETING THE NEEDS OF OUR STUDENTS SO WHEN WE'RE THINKING ABOUT, I DON'T KNOW IF THE WORD IS, "REACH" OR ADDITIONAL OPPORTUNITIES OR THINGS LIKE THAT, THIS IS THE MOMENT WHERE IT'S THE BUDGET CONVERSATION SO RAMEE GETS TO BRING OUT HER FAVORITE STAT WHICH IS 88 PERCENT OF OUR OPERATING OF THE BUDGET IS THE STAFF.
SO WE WERE THINKING ABOUT OTHER KINDS OF THINGS, AND WE NEED TO KEEP IN MIND THAT THOSE OTHER THINGS WOULD BE WITHIN THE 12 PERCENT OF THE BUDGET.
THE NUMBER ONE THING THAT WE CAN DO EACH YEAR IS MAKE SURE THAT WE HAVE ENOUGH STAFF FOR OUR STUDENTS AND THAT WE'RE WEIGHING THEM A COMPETITIVE RATE SO THAT WE GET AND RETAIN THE BEST FEATURES AND THAT'S 80 PERCENT RIGHT THERE AND THAT'S A BIG -- THAT'S A SUBSTANTIAL THING AND THAT WILL ALWAYS BE A SUBSTANTIAL THING SO I THINK WE JUST NEED TO KEEP THAT IN MIND WHEN WE'RE THINKING ABOUT THAT AND THESE OTHER OPPORTUNITIES.
SOMETIMES THERE'S UNEXPECTED WINDFALL MOMENTS AND IF WE HAVE ALREADY FOUND WAYS TO I'VE AND COMMUNICATE OPPORTUNITIES THEN THAT BECOMES -- IT CAN BE VERY HELPFUL.
THE LAST THING I WOULD SAY WANT TO SAY IS I'M SO HAPPY THAT WE ARE HAVING THIS DISCUSSION NOW AND I REALLY THINK IF YOU'RE GOING TO HAVE A CONVERSATION ABOUT BUDGET PROCESS AND TIMELINES THIS IS THE TIME TO DO 90 IT, IN THIS CYCLE OF THE SCHOOL BOARD'S LIFE, SO WHETHER IT'S YOUR FIRST TERM OR NOT YOUR FIRST TERM EVERY SINGLE MEMBER ON THIS BOARD, HEADING INTO THEIR THIRD YEAR AND REALLY UNDERSTANDS THE HUGE AMOUNT OF WORK THAT GOES INTO THE BUDGET PROCESS AND I THINK WHEN WE HAVE OUR DISCUSSIONS ABOUT THE CALENDAR IN JUNE WE CAN EMBRACE THE CONCEPT OF WORKING SMARTER, NOT HARDER, AND WE'RE GOING TO HAVE TO REMEMBER OUR ROLE IN
[00:40:03]
THAT TOO.IT'S NOT JUST SIGNING OFF ON A CALENDAR SAYING, WE LIKE THIS ONE.
WE HAVE TO BE THOUGHTFUL OF WHAT WE'RE ASKING THE STAFF TO DO AND THOUGHTFUL ABOUT THE QUESTION AND ANSWER PERIOD AND HOW MANY WE'RE ASKING AND BE THOUGHTFUL ABOUT THE VIABILITY OF ADD-DELETES OR, YOU KNOW, JUST OVERALL HOW WE'RE ENGAGING IN THE PROCESS AND THAT WILL MAKE A HUGE DIFFERENCE.
IF WE DON'T DO THOSE KINDS OF THINGS THEN THE STREAMLINING THAT I'M HEARING FROM MY FELLOW BOARD MEMBERS THAT THEY'RE INTERESTED IN DOING IS ACTUALLY NOT GOING TO BE POSSIBLE.
I'M REALLY EXCITED ABOUT HAVING THIS CONTEXT OF THE MEMO FOR BACKGROUND AND I THINK IT WILL BE REALLY HELPFUL FOR NOT ONLY THIS BOARD AS WE FINISH OUT THE CALENDAR YEAR BUT AS A CONTINUOUS BODY I THINK IT'S A GIFT WE'RE GIVING TO THE NEXT BOARD.
GOOD ONE MORE COMMENT OR QUESTION FROM DR. RIEF.
>> I WAS WONDERING ABOUT DR. HUTCHINGS' OR OTHERS ABOUT THIS AND THE FEEDBACK?
9 COMMITTEE BECAUSE I REALLY DO THING YOU CAPTURED THE CONVERSATION THAT THE BOARD HAS HAD OVER THE PAST COUPLE OF YEARS IN REGARDS TO SOME OF THE CONCERNS ABOUT THE PROCESS AS WELL AS, YOU KNOW, HOW COULD WE WORK SMARTER VERSUS WORK HARDER SUCH AS MS. GENTRY SAID EARLIER TODAY SO I WANT TO COMMEND YOU FROM THAT TREMENDOUS AMOUNT OF WORK AND CAPTURING WHERE WE'RE TRYING TO GO.
I THINK THIS CAN ONLY MAKE OUR PROCESS BETTER.
THIS BUDGET PROCESS IS ALL ABOUT COLLABORATION AND WE CAN'T DO IT IN ISOLATION AND I LOVE THE FACT THAN WE NOW HAVE IN A SENSE A THIRD PARTY HELPS US AS WELL AND THAT'S WHAT THE ADVISORY COMMITTEE IS ABOUT.
I WANT TO THANK MR. EASILY FOR SERVING ON THE BUDGET ADVISORY COMMITTEE AS WELL BECAUSE HE REPRESENTED THE STAFF FOR US AND I THINK THIS CAN ONLY GET BETTER.
WE'RE RIGHT ON THE RIGHT TRAJECTORY.
YOU ALL SAID YOU WANTED SOMETHING TO DO AND YOU'VE GOT STUFF TO DO AND YOU GAVE US STUFF TO DO.
THIS IS GOING TO DEFINITELY BE A LEAP INTO THE RIGHT DIRECTION.
>> DR. HUTCHINGS, THANK YOU FOR YOUR COMMENTS.
IF I COULD CHIME IN AS THE STAFF LIAISON, IT WAS TRULY A BALANCING ACT BETWEEN THE ADDITIONAL TASKS OR ASK FROM STAFF BUT AT THE SAME TIME THE WILLINGNESS TO TAKE ON THINGS THAT'S GOING TO MAKE THE PROCESS BETTER.
I WAS ALL FOR, IF IT'S GOING TO MAKE THE PROCESS BETTER, IF IT'S 92 GOING TO MAKE THE DIVISION BETTER OR MAKE OUR BUDGET PROCESS BETTER I'M ALL FOR EVEN IF IT DID REQUIRE A LITTLE BIT OF EXTRAORDINARY ON THE STAFF SIDE I'M ALL FOR A BETTER PROCESS BECAUSE THAT'S GOING TO LEAD US TO A BETTER OUTCOME.
I WANT TO THANK THE BAC AS WELL FOR THEIR THOUGHTFULNESS AND THEIR CONSIDERATIONS IN TERMS OF THE REPORT AS WELL AS THE RECOMMENDATIONS.
THE BEAUTY OF GOING LAST SOMETIMES IS THAT EVERYBODY SALES ALL THE THINGS THAT YOU WANT TO SAY.
I'LL CONCLUDE BY GIVING MUCH APPRECIATION TO THE BAC AND I ECHO THE SENTIMENT THAT I BELIEVE AS WE HAVE AN AD HOC COMMITTEE WHO'S GOING INTO THIS WORK OF INCREASING THE VALUE ADD THIS IS A GOOD START AND A GREAT EXAMPLE OF SOMETHING THAT WE SHOULD BE LOOKING TO ACHIEVE AND RECEIVE FROM ALL OF OUR ADVISORY COMMITS.
SO REALLY APPRECIATE THE WORK AND THANK YOU GUYS.
[00:45:02]
BIG APPRECIATION FOR THE ACPS STAFF, MR. EASILY, MR. TURNER, AND ESPECIALLY MS. GENTRY HAVE ALL BEEN REALLY INSTRUMENTAL IN OUR WORK SO I WOULD BE REMISS IF
[2. FY 2022 Combined Funds and FY 2022-2031 CIP Budgets Add/Delete Work Session #1]
I DIDN'T THANK THEM FOR THEIR COLLABORATION THIS YEAR.>> WITH THAT, WE'RE GOING TO MOVE ON INTO LOOKING AT OUR ADD-DELETES.
I'LL START, I'LL HAND IT OVER TO YOU DR. HUTCHINGS TO START.
>> I'M GOING TO TURN IT OVER TO MR. TURNER, OUR CFO.
>> WE WOULD LIKE TO SEE IF WE HAVE ANY ITEMS FOR THE CAPITAL IMPROVEMENT PROGRAM.
9 WORK SESSION SO I'D LIKE TO GET THE CIP FOR THOSE STAFF MEMBERS FIRST SO IF WE HAVE DISCUSSION AROUND THE CIP, THEY CAN HEAR THOSE.
IF WE HAVE ANY CONVERSATIONS ROUND THE CIP IF WE COULD DO THAT FIRST THAT WOULD HELP STAFF OUT.
IS THE STAFF AVAILABLE TO DO THAT? WHO WOULD WANT TO START?
>> THERE WERE NO SUBMISSIONS OF ANY ADD-DELETE REQUESTS BUT WE WANTED TO SEE IF THERE WAS ANY QUESTIONS.
ANY QUESTIONS FOR THE STAFF REGARDING THE CAPITAL IMPROVEMENT? I'M NOT SEEING ANY HANDS.
WE'LL JUMP RIGHT INTO THE COMBINED FUNDS.
THREE WERE SUBMITTED BY DR. -- [INDISCERNIBLE] -- ONE WAS FOR ADDITION OF TECHNOLOGY SERVICES AUDIT, ONE FOR THE ADDITION OF A HALFTIME CTE ADMIN, AND ONE WAS FOR THE ELIMINATION OF THE MATH TESTING.
WITH THE FIRST ONE, WANTED TO PROVIDE CLARITY.
THERE'S ALREADY MORE THAN ENOUGH MONEY TO COVER TECHNOLOGY SERVICE AUDIT IN THE SCHOOL BOARD'S BECOME UNDER MANAGEMENT -- [INDISCERNIBLE] -- YOU SEE THE NOTES THERE WITH OTHER TWO ITEMS. WITH THAT I'LL OPEN IT UP TO QUESTIONS OR DELIBERATIONS FROM 94 THE SCHOOL BOARD, WHICH ITEMS YOU WANT TO INCLUDE OR NOT INCLUDE.
>> WE'LL GO THROUGH EACH ITEM.
THE FIRST ITEM WE HAVE FUNDS AVAILABLE FOR THAT.
WHAT WE CAN MAYBE DISCUSS AND DECIDE AS A BOARD IF THAT'S SOMETHING WE WANT TO DO, IT'S NOT NECESSARILY REQUIRED, PART OF OUR COMBINED FUNDS DISCUSSIONS.
THIS IS SOMETHING MORE ON THE TOP OF MY BRAIN IN THE CHAIR POSITION BUT WE DEVELOPED A SYSTEM OF AUDITS AND WE HAVE A ROUGH SCHEDULE.
I'M NOT REMEMBERING HOW FAR OUT WE SCHEDULED THAT.
I VIGOROUSLY APPROVE THE IDEA OF CONTINUING THE AUDIT.
I DON'T THINK WE HAVE TO CLARIFY THIS NOW.
AS WE MOVE INTO NEXT WE'RE WE JUST NEED TO CONTINUE TO THINK THROUGH WHICH DEPARTMENTS WILL BE DOING THE AUDITS FOR.
[00:50:01]
THE LAST FOUR -- [INDISCERNIBLE] -- EXHAUSTED THE LIST AND WE DID TALK LAST YEAR ABOUT BEFORE THE PANDEMIC IT WAS ON THE TABLE TO MAYBE MOVE TECHNOLOGY OR GIVE ANOTHER RISK ASSESSMENT.WE'VE BEEN DOING IT EVERY YEAR.
THERE'S BEEN MONEY IN THE BUDGET AND WONDERFUL REPORTS COME FROM THE AUDITS AND THIS YEAR THE MONEY WENT TOWARDS THE POLICY AUDIT AND THAT WASN'T ON THE LIST BUT IT CAME UP AND WAS A RESPONSE TO THE STRATEGIC PLAN AND WE COULD LAUNCH ANOTHER AUDIT BUT WE COULD DO THE RISK ASSESSMENT THAT WOULD GIVE US 95 THE PATH FOR MULTIPLE YEARS.
>> WHAT I THINK WE NEED TO DO IS DETERMINE -- SET ASIDE THE TIME TO DETERMINE WHAT THE NEXT AUDIT SHOULD BE AND GO FROM THERE.
WE WON'T HAVE TO DO THAT NOW BUT I'LL PUT IT ON FOR AGENDA SETTING TO DISCUSS.
BECAUSE I KNOW JENNIFER ALSO HAD SOME THOUGHTS AS WELL.
I'M GOING TO WRITE MYSELF A NOTE.
>> I WANTED TO SUGGEST IT'S IMPORTANT WE GET THE SENIOR LEADERSHIP TEAM AND SUPERINTENDENT'S RECOMMENDATIONS TOO BECAUSE TERRITORY ONES DOING THE REAL WORKDAY TO DAY SO THEY'LL HAVE A BETTER UNDERSTANDING OF WHAT THEY THINK IS BED.
I WANT TO MAKE SURE THAT FEEDBACK IS HEAVILY INCLUDED.
MAKE SURE I DON'T SEE ANY OTHER HANDS.
>> I APPRECIATE THAT CONVERSATION.
CAN YOU CLARIFY -- I PULLED THE RISK ASSESSMENT FROM '13 AND WE DID A LOT OF RECOMMENDATIONS ON THERE.
TECHNOLOGY SERVICES WAS ON THERE.
CAN I UNDERSTAND THE NEXT STEPS?
>> WE'RE GOING TO TAKE THIS DISCUSSION BACK TO AGENDA SETTING BECAUSE JENNIFER HAD INSIGHTS AND WE HAD TO DISCUSS PRIORITY WE WANT TO ADDRESS AND TAKE IT FROM THERE.
THE ASSESSMENT, ONCE IT'S BEYOND FIVE YEARS IT'S NOT NECESSARILY A GOOD DOCUMENT TO LIVE BY.
EVEN THOUGH THERE'S OTHER THINGS, THE BOARD BEFORE I CAME 96 ON CALLED OUT THE PRIORITIES AND THAT TOOK US DEFINITELY BEHIND THE FIVE YEARS SO CONTINUING TO FOLLOW THE RISK ASSESSMENT FROM '13 IS NOT REALLY BEST PRACTICE.
WE HAVE ANOTHER ITEM THAT WE NEED TO DISCUSS WHICH IS ADMINISTRATIVE -- [INDISCERNIBLE] -- AND I WANT TO HEAR ABOUT THAT FROM DR. HUTCHINGS AND HIS TEAM ABOUT THAT.
>> I DIDN'T KNOW IF THERE WAS ANY COMMENTS PRIOR TO THE DISCUSSION.
>> I SERVE AS THE SCHOOL BOARD LIAISON TO THE CTE COMMITTEE.
I BELIEVE THERE WAS A CTE SPECIALIST POSITION AND I THINK IT WAS DISCONTINUED.
[00:55:08]
I WAS WONDERING, THERE'S A LOT OF TESTING FOR THE CTE FOR THE CREDENTIALING AND THINGS REQUIRED AT THE HIGH SCHOOL.I WAS TRYING TO GET AN UNDERSTANDING OF WHO WAS RESPONSIBLE FOR THAT RIGHT NOW.
I'M GLAD TO SEE WE'RE LOOKING TO ADD THE FULL-TIME ADMINISTRATIVE ASSISTANT IN THE FOLLOWING YEAR.
LIKE WHO'S RESPONSIBLE FOR THAT TESTING WOULD NEED SOME CLARITY.
>> ONE THING WE'RE DOING, DR. RIEF, IS THE HIGH SCHOOL TEAM IS WORKING THROUGH THAT AND TYPICALLY WE TRY TO HAVE SHARED RESPONSIBILITIES IN REGARD TO THE ADMINISTRATION OF THE ASSESSMENTS WITH THE CTE STAFF AND WE'RE WORKING THROUGH THAT WITH THE CURRENT STAFF MEMBERS.
>> ANYONE ELSE WHO WOULD LIKE TO MAKE A COMMENT ON THIS? CINDY.
>> I HAVE TROUBLE FINDING MY "RAISE HAND" BUTTON.
THIS IS SUCH A BIG PART OF WHAT WE'RE PLANNING TO DO.
9 EXPERIENCE WITH MY KIDS IN HIGH SCHOOL THAT THERE WILL NEED TO BE LOT OF TRAINING FOR CLOWN LOWERS, KIND OF A MINDSET CHANGE AND THERE'S JUST A LOT OF WORK THERE AND THE PROGRAMS ARE GOING AND I DON'T THINK WE'VE STACK UP TO MEET THE GROWTH IN THE AREA.
SOME OF THE THINGS WE'RE TRYING TO BRING BACK DISAPPEARED BEFORE BECAUSE THERE WAS NO ONE MANAGING AND ATTRACTING PEOPLE AND TRAINING COUNSELORS TO LOOK FOR PEOPLE WHO MIGHT BENEFIT FROM THAT KIND OF PROGRAM.
FOR CLARITY TO EVERYONE ELSE, THIS IS SOMETHING THAT WE'RE PLANNING TO DO IN THE NEAR FUTURE BUT IT'S NOT SOMETHING WE'RE IN NEED OF FOR THE CURRENT BUDGET.
I THINK THE ONLY ADDITIONAL COMMENTS I WOULD MAKE SORT OF STEMMING OFF OF MS. ANDERSON'S COMMENTS ARE THERE'S A HUGE COMPUTER OPPONENT PENALTY OF THIS WORK THAT IS A MINDSET CHIEF FOR EVERYONE AND SO I'M THINKING IN TERMS OF HIGH SCHOOL PROJECT, ONE THING WE'VE TALKED ABOUT IS HOW THIS WORK REALLY NO LONGER SHOULD BE HAPPENING IN ISOLATION.
THAT TRAINING AND EVERYTHING IS GOING TO BE A LOT MORE THAN JUST ADDING A CTE PERSON, RIGHT.
IT'S GOING TO BE HOW ARE WE TEACHING GEOMETRY AND SOCIAL STUDIES AND LANGUAGE ARTS, SO ALWAYS KEEPING THAT IN MIND AS WELL AS WE MOVE FORWARD ON THIS -- WHICH I THINK IT'S GOING TO BE REALLY EXCITING.
IT'S GOING TO BE REALLY GOOD, SO WE'RE HEADING IN THAT DIRECTION.
-- [CROSSTALK] -- >> IT SOUNDS LIKE THERE'S A DESIRE TO PUT MORE FUNDING IN THIS AREA.
IF WE CAN REALLY MAKE SURE WE HAVE THE SUPPORT STAFF WE NEED AT THE HIGH SCHOOL AND I'M WILLING TO WITHDRAW THIS RIGHT NOW.
[01:00:01]
>> I WANTED TO CLARIFY IF YOU'RE WITHDRAWING THAT ONE REQUEST, DR. RIEF, OR IF YOU'RE WITHDRAWING ALL, SO WE CAN HAVE THE RECORD OF THAT.
IF IT'S JUST THE ONE, WE STILL NEED THE THUMBS UP OR THUMBS DOWN, JUST FOR THE RECORD.
>> THANK YOU FOR THAT CLARIFICATION.
>> I WANTED TO PIGGY BAG ON WHAT MS. GENTRY JUST SAID.
I THINK THAT'S A REALLY GOOD POINT AND I HOPE CTE WILL CONTINUE TO BE A FOCUS OF THE DIVISION AND, YOU KNOW, IN THE SAME WAY THERE'S ALWAYS LIKE DISCUSSION ON WHAT PERCENTAGE GETS INTO COLLEGE AND THAT SORT OF THING AND ALSO BE KEEPING NUMBERS AROUND LIKE HOW MANY OF OUR GRADUATES ARE GOING INTO CTE AND, YOU KNOW, ARE THEY WINDING UP IN THESE CAREER AND TECHNICAL FIELDS IN A FEW YEAR AND I WAS JUST THINKING ALSO ABOUT, YOU KNOW, I REMEMBER IN SOME OF THE HIGH SCHOOL PROJECT PRESEASON TAKES WE WERE TALKING A LOT ABOUT THE FUTURE OF THE DIVISION AND REALLY MAKING THE CTE ROW BUSTS AND MAKING THEM INNOVATIVE AND TALKING ABOUT THINGS LIKE CYBER SECURITY AN THAT ARE EMERGING AND SO THE MORE WE CONTINUE THIS CONVERSATION TO MS. GENTRY'S POINT AND HAVE PRESENTATIONS ON IT AND THINKING ABOUT HOW IT SYNCHS UP WITH THE REST OF THE PROGRAM I THINK THE HIGH SCHOOL PROJECT WILL LEND ITSELF TO MORE OF THOSE CONVERSATIONS AND THAT'S AN EXCITING THING FOR THE BOARD.
>> WHAT I'LL DO, IF DR. RIEF IS ONLY WITHDRAWING THE SECOND ITEM THEN WE NEED TO BACK TO THE FIRST ITEM AND DO HANDS UP OR DOWN.
I'M GOING TO -- YES, MS. GENTRY.
>> ONLY TO SAY TO CLARIFY ON THE FIRST ONE, AND I UNDERSTAND WHY WE NEED TO DO THE THUMBS UP, THUMB DOWNS, I'M LETTING EVERYONE KNOW I'D BE DOING A THUMBS DOWN NOT BECAUSE I'M AGAINST THE CONCEPT OF A TECHNOLOGY AUDIT BUT ONLY BECAUSE I KNOW THAT WE DON'T NEED TO MAKE THIS DECISION RIGHT NOW AND I WANT THAT FULLER LOOK BEFORE WE MAKE A FINAL DECISION.
I THINK WHAT I'M HEARING FROM THE BOARD IS WE WANT TO CONTINUE THE AUDIT PROCESS BUT I'M NOT COMFORTABLE DECLARING THAT AS A PES -- I WOULD LIKE IT TO REMAIN NOT DECLARED AT THIS MOMENT.
I JUST WANTED -- I WANT TO THANK DR. RIEF, THIS IS SOMETHING WE'RE ALL AGREEING ON BUT IF DR. RIEF HADN'T PUT THIS LINE IN I THINK IT'S SPURRING US ALL TO MAKE SURE WE ADDRESS THIS AND COME UP WITH A DECISION.
I DO APPRECIATE BRINGING YOU THE IDEA.
JUST WANTED TO MAKE THAT CLARIFICATION BEFORE WE DID THE THUMBS UP, THUMBS DOWN.
THIS IS ALWAYS THE CHALLENGE DOING IT ON THE SCREEN.
[01:05:02]
>> LET'S DO THE "HAND RAISE" 100 FUNCTION.
MR. SUAREZ, YOU HAVE A HAND UP THOUGH.
>> ALL IN FAVOR OF THE FIRST ADD.
>> I DON'T HAVE THE "HAND RAISE" FUNCTION.
>> WHAT WAS THE QUESTION? ALL IN FAVOR OF WHAT?
>> THE FIRST ADD WHICH IS TO PURCHASE A TECHNOLOGY SERVICES AUDIT.
I'M IN FAVOR BUT I DON'T THINK I FEEL LIKE WE NEED IT AS AN ADD.
THOSE WHO HAVE YOUR HANDS UP YOU CAN TAKE THEM DOWN.
>> I'M SORRY TO INTERRUPT, BUT JUST TO CLARIFY, IF YOU'RE SAYING YES THEN WE'RE ADDING $75,000 TO THE SCHOOL BOARD BUDGET?
>> IF YOU DO NOT WANT TO DO THIS, PLEASE RAISE YOUR HAND.
>> SO WE WON'T BE ADDING THIS TO THE BUDGET.
YOU GOT WHAT YOU NEED, SUSAN? OKAY.
THE SECOND ITEM HAS BEEN -- SORRY.
THE PROPOSITION IS TO 1 DISCONTINUE MAP TESTING.
I JUST WANTED TO SAY IN RESPONSE TO A COMMENT EARLIER, YOU KNOW, I LOOK AT THIS ADD-DELETE PROCESS AS AN OPPORTUNITY TO HAVE A CONVERSATION ABOUT AREAS THAT I THINK WE AS BOARD MEMBERS FEEL LIKE WE MADE NEED ADDITIONAL SUPPORT AND I THINK IT'S A TOOL FOR HAVING A CONVERSATION.
, FOR EXAMPLE, WITH THE RISK ASSESSMENT AND YOU TAKE THE TECHNOLOGY SERVICES AUDIT, I'M NOT SURE WHAT ELSE WE WOULD TALK ABOUT EXCEPT FOR I COULD EMAIL DR. HUTCHINGS AND GET AN ANSWER BUT IT'S NOT REALLY AN OPPORTUNITY FOR THE PUBLIC TO HAVE INSIGHT WITH THE BUDGET PROCESS SO IF WE COME TO THAT POINT AND THERE'S NOT QUESTIONS OR THEM, IT'S NOT MUCH HELP TO THE COMMUNITY.
WITH REGARD TO THE MAP ASSESSMENT.
I WANT TO THANK ALL THE TEACHERS AND ADMINISTRATORS OUT THERE FOR COORDINATING THE SOLS THIS YEAR BECAUSE IF YOU ARE A PARENT IN THE SCHOOL YOU'RE SEEING HOW COMPLICATED IT IS THIS YEAR BECAUSE OF TWO DIFFERENT COHORTS OF KIDS AND IT'S AN EXTREMELY CHALLENGING AND, YOU KNOW, HATS OFF TO OUR TEACHERS AND ADMINISTRATORS FOR DOING THAT.
THE REASON I PUT IN THIS PARTICULAR DELETE IS BECAUSE I LEARNED THERE WAS A BILL PASSED IN THE VIRGINIA LEGISLATURE THIS SPRING WHICH IS REQUIRING THE CREATION OF A PRE-GROWTH ASSESSMENT SYSTEM, AND THEY'LL START NEXT WE'RE BY
[01:10:02]
DOING A BETWEEN, AND THEN THREE YEARS OF TESTING FOR GRADES 3-8, READING TESTS, MATH TESTS, EVERY YEAR AND WE'RE ALSO PLANNING TO DO THE THREE-YEAR MAP GROWTH ASSESSMENT SO ESPECIALLY FOR THE 3RD THROUGH EIGHTH-GRADER, EVERY YEAR.I SAW THE STAFF NOTES THAT THE DATA IS DIFFERENT FROM THE TWO.
MY QUESTION, IS IT SO SIGNIFICANTLY DIFFERENT OR BETTER THAT IT REALLY WARRANTS THE COST AND INCREASE LOSS OF INSTRUCTIONAL TIME FOR OUR KIDS?
>> THANK YOU FOR THE QUESTION, DR. RIEF.
THERE'LL BE MIXED REVIEWS THIS YEAR BECAUSE WE'RE IN A PANDEMIC AND ADMINISTERING MATH ONLINE WHICH IS NOT WHAT OUR INTENT WAS.
THE WHOLE MATH ASSESSMENT COMPONENT CAME ABOUT WITH THE STRATEGIC PLANNING PROCESS AND MAKING SURE WE HAD AN INTERNAL GROWTH ASSESSMENT.
WE WOULD BE RELYING ON THE STATE TO PROVIDE US WITH INFORMATION TO GIVE INFORMED DECISION WAS STUDENTS THREE TIMES A WEEK WHICH THAT WOULD BE A CONCERN.
FOR OUR STAFF AS WELL AS FOR ME AS THE SUPERINTENDENT.
ONCE THE STATE GETS THEIR STUFF TOGETHER AND IT'S ALL GOING WELL, THAT'S A DIFFERENT CONVERSATION THAT WE COULD HAVE BUT IT'S JUST A THOUGHT FOR THE STATE RIGHT NOW.
WE'RE ALREADY AHEAD OF WHERE THE STATE IS TRYING TO GO.
AND ONE MAIN ASPECT OF THE STRATEGIC PLAN PLAN IS TO HAVE A MONITORING TOOL INTERNALLY FOR THE STAFF SO THEY CAN MAKE DATA-INFORMED DECISIONS AND A WAY TO BE ABLE TO DETERMINE THE PROGRESS OF OUR STUDENT 103 COLLECTIVELY WHETHER OR NOT IT'S A GRADE LEVEL OR SCHOOL OR DIVISION-WIDE SO THAT WE CAN AGGREGATE IT AND BEGIN TO MAKE DIVISION-WIDE OR SCHOOL-WIDE DECISIONS.
>> THAT WAS GOOD JOB DESCRIBING SOME OF WHAT WE WERE GOING TO SAY BUT I WOULD LIKE DR. SAM TO PROVIDE COMMENTS.
THANK YOU, DR. RIEF FOR THE QUESTION AND THE OPPORTUNITY TO SPEAK TO THIS.
I THINK THERE'S A COUPLE OF THINGS WE SHOULD CONSIDER.
THE FIRST ONE, WE'VE HAD AN UNPRECEDENTED YEAR WE CONTINUE TO TALK ABOUT THE LEARNING LOSS -- I HAVE A BAD INTERNET -- [INDISCERNIBLE] .
TRYING TO TURN YOUR VIDEO OFF AND SPEAK.
DR. SIMMS? -- [INDISCERNIBLE] .
>> I DON'T THINK WE'RE GOING TO BE ABLE TO HEAR YOU.
ONE THING WE TALKED ABOUT WAS THE STATE'S ASSESSMENT, IT'S NOT A DIAGNOSTIC, AND
[01:15:01]
THAT'S THE DIFFERENCE BETWEEN THE TWO.I THINK IT WOULD BE HELPFUL FOR US TO PROVIDE THE BOARD WITH A BOARD BRIEF THAT GIVES MORE INFORMATION IN REGARDS TO MAPPING AND SOME OF THE DIFFERENCES BETWEEN MAP AND THE STATE ASSESSMENT THAT THEY'RE LOOKING TOWARDS BECAUSE THAT IS A NEW ASSESSMENT THAT THEY'RE EXPLORING WHICH I'M IN AGREEMENT IN THIS.
I THINK IT'S A BETTER APPROACH BUT I THINK IT WOULD BE HELPFUL FOR THE TEAM TO PROVIDE, THE BOARD, WITH AN ANALYSIS BETWEEN THE TWO.
THIS HAS BEEN A DIFFICULT YEAR PARTICULARLY WITH THE LEARNING LOSS AND THIS IS THE FIRST YEAR OUR SCHOOLS HAVE BECOME TO UTILIZE MAP.
AND ONE OF THE MAJOR DIFFERENCES IS WHAT IS ASSESSED ON THE SOL VERSUS WHAT IS ASSESSED ON MATH.
ONE DIFFERENCE IS JUST GRADE-LEVEL COP CONTINUE AND IT PROVIDES A LOT OF DIAGNOSTIC INFORMATION, MULTIPLE REPORTS TEACHERS CAN USE AND PROGRESS AND RETEACH AND PLAN INSTRUCTION.
WE ALSO KNOW THE STATE IS STILL IN THE PROCESS OF FIRMING UP THE THREE ASSESSMENTS.
WE WANT TO BE IN A PLACE THAT WE HAVE SOMETHING AND ALSO PROVIDES US SOME INSTRUCTIONAL GROWTH THAT WE CAN USE FOR MAKING DECISIONS AND WE KNOW AN ASSESSMENT LIKE THIS IS USEFUL PARTICULARLY FOR APPLYING FOR GRANTS.
WE HAVE MAP CONTEXT IN EACH SCHOOL SO OUR STAFF WILL BE GETTING FEEDBACK FROM THOSE ABOUT THE IMPLEMENTATION OF THAT.
WE'RE REALIZING THAT SCHOOLS ARE UTILIZING THOSE MULTIPLE REPORTS AND IN A YEAR WE'RE GOING TO HAVE TO RECONSIDER WHAT THAT MIGHT LOOK AT IN TERMS OF ACPS BECAUSE WE DO UNDERSTAND WE WANT TO SPEND A LOT OF TIME ON TEACHING AND LEARNING AND NOT A LOT OF TIME ON ASSESSING BUT WE KNOW MAP YIELD SOMETHING DIFFERENT FOR OUR SCHOOLS AND WHERE WE NEED TO GO IN THE FUTURE.
STUFF WOULD LOVE TO PROVIDE A PRESENTATION AT SOME POINT I'LL JUST IN BECAUSE I'M GOING TO BE PRETTY BLUNT THAT NO MATTER WHA STATE COMES UP WITH, I DON'T EVER WANT TO BE SOLELY RELIANT ON STATE DATA.
I FEEL LIKE IF YOU WITH YOU YOURSELF IN THAT POSITION AND THAT DATA DOESN'T NECESSARILY COME OUT, YOU KNOW, ACCORDING TO WHAT IS CONSIDERED THE BEST, YOU DON'T HAVE ANYTHING ELSE TO STAND ON TO SHOW THAT KIDS ARE MAKING PROGRESS SO, YOU KNOW, I'M GLAD THAT THE STATE IS HAVING AN IDEA ABOUT SOMETHING BUT ALSO IF YOU'RE GOING TO HAVE A STAND-UP MTSS PROCESS THERE HAS TO BE A UNIVERSAL ONE THAT IS THE PURPOSE OF THE MAP ASSESSMENT AND IT'S A DIAGNOSTIC TOOL.
I'LL PROBABLY DIE ON A HILL TO NOT BE GETTING RID OF THAT KIND OF STUFF BECAUSE WE SPENT WAY TOO LONG NOT HAVING IT.
THAT TO ME IS BORDERLINE EDUCATIONAL MALPRACTICE ESPECIALLY WHEN WE'RE TRYING TO MAKE DECISIONS ABOUT SERVING KIDS IN GENERAL LET ALONE THE POPULATION WE SERVE.
AND WHEN WE ADOPT SOMETHING WE NEED TO TAKE THE TIME TO IMPLEMENT, YOU KNOW, OVER A PERIOD OF TIME TO REALLY UNDERSTAND HOW USEFUL IT IS IN WHAT WE'RE DOING AND, YOU
[01:20:04]
KNOW, AND THE -- I'M THROWING THAT OUT THERE.I DON'T THINK WE SHOULD BE DELETING THAT ANY TIME SOON.
>> SOME OF MY TALKING POINTS YOU JUST STATED SO I APPRECIATE THE CONVERSATION.
I WANT TO BE HONEST ABOUT WHERE I STAND WITH THIS DELETE ITEM.
I WAS SURPRISED WHEN I SAW IT AND FRANKLY CONCERNED.
I WANTED TO SHARE MY FEEDBACK WITH THE HOPE THIS ISN'T SOMETHING THAT CONTINUES.
1 THE BOARD BUT I AGREE THERE'S SOMETIMES OPPORTUNITIES AS BOARD MEMBERS THAT WE HAVE QUESTIONS AND WE WANT TO ASK AND FIND OUT MORE INFORMATION AS WELL AS SHARE WITH THE PUBLIC THAT INFORMATION.
MAYBE THAT'S A DISCUSS FOR A BOARD RETREAT OF GOING ABOUT DOING THAT BECAUSE I'M CONCERNED MOVING FORWARD THAT THE BUDGET ADD-DELETE AND THE QUESTIONS MIGHT NOT BE THE BEST TOOL FOR THAT.
IF I RAN THE DEPARTMENT FOR A DIVISION AND SAW SOMETHING ADDED OR DELETED FROM A BOARD MEMBER WITHOUT DISCUSSION WOULD GIVE ME PAUSE AND CONCERN AS WELL AS AM I GOING TO LOSE A RESOURCE.
I'M CONCERNED FROM A STAFF RETENTION PERSPECTIVE AND MAKING SURE WE PROVIDE THE INPUT AS THE ADD-DELETE MIGHT NOT BE THE BEST TOOL AND DOESN'T HOW FOR AN EXCHANGE BETWEEN STAFF AND BOARD.
MIGHT BE WORTH EXPLORATION FROM THE BOARD.
THE REASON I'M CONCERNED ABOUT THE MAP TESTING BEING DELETED, THERE WAS NEVER IN ANY DISCUSS AMONGST THE BOARD AND THAT'S WHY I WAS SURPRISED AS TO HOW IT GOT HERE AS ADD-DELETE BECAUSE WE NEVER DISCUSSED THE MAP AND ESPECIALLY CONCERNED THIS DID NOT SURFACE FROM THE STAFF WHO ARE THE ONES DOING THE DAY-TO-DAY WORK AND MY CONCERN TAKING AWAY SOMETHING THE STAFF USES WITHOUT THEIR INPUT WAS A CONCERN FOR ME.
I WAS ALSO CONCERNED AS THE CHAIR SAID, WE JUST IMPLEMENTED THE MAP AND THIS IS A CHALLENGE IN OTHER SCHOOL DIVISIONS THIS IS WHY KIDS DON'T GET SERVED 107 BECAUSE TOO MANY TIMES NEWLY IMPLEMENTED ASSESSMENTS OR INITIATIVES GETS THROWN OUT AFTER ONE OR TWO YEARS.
WE NEED ASSESSMENTS AND NEED TO UNDERSTAND WHERE THEY ARE AND MEASURING THEIR GROWTH AND THAT'S HOW WE DO THIS.
IF WE TOOK THIS OUT, THAT CONCERNED ME.
THE SOLS ARE DIFFERENT FROM THE MAP TESTING, CAPTURING DIFFERENT INFORMATION.
-- [INDISCERNIBLE] -- THE MAP WAS WELL-CHOSEN BECAUSE IT HAS A STRONG REPRESENTATION.
I WOULD LIKE US TO CONTINUE WITH THE DIVISION.
WE WANT TO MAKE ITS EFFECTIVENESS AND GETTING THE STAFF FEEDBACK AND USING IT IN THE WAY IT WAS USED TO.
THAT'S SOME OF MY FEEDBACK AND WHY I WOULDN'T BE SUPPORTING IT AS ADD-DELETE.
I JUST WANTED TO SAY THAT I'M QUITE UPSET I DIDN'T GET TO HEAR YOU TALK ABOUT THE PROGRAM.
YOU SOUNDED SO PASSIONATE ABOUT IT.
I WOULD LIKE TO HEAR WHAT YOU HAVE TO SAY IN THE NEAR FUTURE WHEN YOU TALK ABOUT IT.
EVERYONE HAS SHARED SO MANY COMPELLING POINTS.
WHAT I HAD LIKE ADD IS AT THIS TIME IT'S INCREDIBLY IMPORTANT FOR US TO GATHER DATA THAT ALLOWS US TO DISAGGREGATE THE KINDS OF STUDENTS HAVE.
ONE DIFFERENCE FOR THE 28 ITEM MINI SOL THAT WILL START THE YEAR VERSUS WHAT WE HAVE WITH IS THAT OUR SCHOOLS ACTUALLY HAVE GROWTH DATA TO COMPARE THIS YEAR FOR OUR STUDENTS.
[01:25:07]
WON'T HAVE THAT WITH THE MINI ASSESSMENT.IN FUTURE YEARS THEY'LL BE GROWTH POTENTIAL.
BUT FOR NEXT YEAR WITH US COMING BACK TO A YEAR WHERE WE NEED TO KNOW AS MUCH ABOUT STUDENT NEEDS AS POSSIBLE TO FORMALIZE, IT'S IMPORTANT WE USE SOMETHING AS ROBUST AS MAP.
THE ONLY OTHER POINT I WOULD LIKE ADD RELEVANT I HAVE TO TO MAP VERSUS SOLS, WE KNOW WE HAD TO DO INDEPENDENT GROUPING SIGNIFICANTLY BEHIND THE CURVE BEFORE THE PANDEMIC.
ONE OF THE BENEFITS TESTING ON SPECIFIC GRADE LEVEL CONTENT IS MAP ALLOWS US TO LOOK AT STUDENT NEEDS BEYOND THE GREAT-LEVEL CONTENT AND IT'S IMPORTANT FOR US TO KNOW FOR STUDENTS WHO ARE TWO OR MORE GRADE LEVELS BELOW, WHAT ARE THE AREAS WE HAVE TO FOCUS ON TO DO THE INDIVIDUAL PLANNING FOR THOSE STUDENTS THAT'S NECESSARY.
THAT'S AN IMPORTANT DISTINCTION.
I KNOW YOU ASKED ABOUT SOME OF THE DISTINCTIONS, DOCTOR.
I'D LIKE TO SAY ONE WAY OF THINKING ABOUT THE MAP AND THE ADDITIONAL ASSESSMENT IS THAT IT IS ANOTHER ASSESSMENT FOR STUDENTS BUT IT'S ROUGHLY AN HOUR, MAYBE AN HOUR AND 20 MINUTES PER CHILD FOR EACH CONTENT AREA.
THE WHERE WE OF THINKING ABOUT IT IS INVESTING THE ONE HOUR OR ONE AND A HALF ADDITIONAL HOURS FOR MATH OR READING GIVES US IMPORTANT INFORMATION TO HELP STUDENTS IN THOSE CONTENT AREAS.
I LOOK AT IT AS AN IMPORTANT INVESTMENT.
I DON'T HAVE TOO MUCH TO ADD BUT I HAD A COUPLE OF COMMENTS AS WELL.
I WOULD SAY FIRST OFF I THINK MY BIG DISAPPOINTMENTS ABOUT THIS SCHOOL YEAR IS WE'RE ABLE TO USE IT LESS HAD WE WOULD HAVE IN PERSON.
I WAS EXCITED TO HAVE THAT DATA THIS YEAR AND OBVIOUSLY WE COULDN'T BECAUSE OF THE CIRCUMSTANCES OF THE PANDEMIC.
I'M LOOKING FORWARD TO US HAVING MORE OF THAT DATA AND ANOTHER POINT IS ALSO THAT SOME HAD SPOKEN IN THE COMMUNITY ABOUT TEACHERS HAVE ASSESSMENTS AND INFORMAL ASSESSMENTS AND THEIR INDIVIDUAL THINGS BUT AGAIN AND ALL TEACHERS MIGHT DO THAT IN A SOMEWHAT DIFFERENT WAY SO HAVING SYSTEMIC ALIGNMENT WILL BE IMPORTANT FOR THE DIVISION TO MAKE SURE THAT WE CAN SEE HOW THE TEACHERS ARE DOING AND MAYBE THEY HAVE THEY ARE OWN BUT THE ONE SHOWING MORE GROWTH IN THE MAPS IS PERHAPS DOING OTHER THINGS IN THE CLASSROOM THAT ARE VALUABLE AND ALLOWS US TO PUSH THE TEACHERS TO THE HIGHEST LEVEL THEY CAN.
THIS DATA IS INCREDIBLY VALUABLE BUT I'LL RECOGNIZE THE CONCERN EXPRESSED BY THE COMMIT AND BY DR. RIEF AS WELL.
THERE'S NATIONAL CONVERSATION AROUND TOO MUCH TESTING IN PUBLIC SCHOOLS AND TAKES AWAY FROM INSTRUCTIONAL TIME AND AT A THEORETICAL LEVEL I UNDERSTAND THAT.
MY UNDERSTANDING, THAT IS A TEST WHERE YOU CAN SET UP PROCEDURE THIS IS A CLASSROOM AND HAVE IT ADMINISTERED WHERE ONE STUDENT AT A TIME CAN GO UP AND DON'T EXTENT THAT WE CAN AS A DIVISION COMMUNICATE TO THE COMMUNITY AND COMMUNICATE THERE'S WAY TO GIVE THESE IN WAYS THAT ARE LESS DISRUPTIVE TO INSTRUCTIONAL TIME, I APPRECIATE THAT CONCERN.
I THINK THERE'S A PERCEPTION FROM SOME IN THE COMMUNITY THAT HIS GOING TO IMPACT INSTRUCTIONAL TIME SO TO THE EXTENT WE CAN MITIGATE THAT I THINK IT WOULD BE HELPFUL.
>> DO WE HAVE ANY MORE COMMENTS OR QUESTIONS?
[01:30:02]
>> SO IF YOU ARE IN SUPPORT OF THIS DELETE, RAISE YOUR ZOOM HAND.
DOMINIQUE, DO WE NEED A HAND RAISE FOR NOT IN SUPPORT? WE'RE MOVING ON.
IS THERE ANYTHING ELSE BEFORE WE -- YEAH.
WE HAVE TO GO BACK TO OUR REGULAR MEETING SO THAT WE CAN GO INTO CLOSED.
>> WE'RE IN THE REGULAR MEETING LINK.
>> WE'RE IN A WORK SESSION SO WE NEVER CAME OUT OF RECESS.
>> BUT DR. HUTCHINGS SAYS HE NEEDS TO TALK ABOUT THE FEDERAL GRANTS FIRST.
THANK YOU, MADAM CHAIR, AND MR. TURNER IS GOING TO JOIN US AGAIN TO TALK ABOUT THE OVERVIEW OF FEDERAL FUNDING.
WE'VE BEEN RECEIVING FEDERAL DOLLARS AND WE WANTED TO PROVIDE AN UPDATE OF THIS INFORMATION.
>> INCHES HATE TO DO THIS TO YOU BUT IF WE COULD DO THE ADDITIONAL CITY APPROPRIATION FEDERAL FUNDING.
THE CITY APPROPRIATION INCREASED BY THE $400 FOR THE RELEASE AS STATED.
IF THERE'S QUESTIONS ON THAT, I'LL FIELD THEM, AND WE'LL PROVIDE THE UPDATE ON THE FEDERAL GRANTS WHICH WE HAVE OUR APPLICATION FOR -- [INDISCERNIBLE] -- ACCEPTED AND WE HAD UNTIL SEPTEMBER 1 TO WORK WITH THE WORK TEAM TO DEVELOP THE BUDGET FOR THE AMERICAN RESCUE PLAN.
I APOLOGIZE FOR SKIPPING OVER THAT.
IN REGARDS TO THE 400,000, I WANTED TO GIVE THE BOARD A QUICK OVERVIEW OF WHAT THAT IS ABOUT.
THE CITY MANAGER ACTUALLY PUT THE $400,000 IN A RESERVE BECAUSE THEY WERE AWAITING OUR PLAN OF HOW WE WERE GOING TO IMPLEMENT OUR EARLY COLLEGE PROGRAM.
WE WEREN'T ABLE TO SHARE INFORMATION.
WE'VE BEEN WORKING WITH NORTHERN VIRGINIA COMMUNITY COLLEGE WITH THIS AND WE'RE IN A SITUATION WHERE THIS FUNDING WILL ALLOW US TO BE ABLE TO PROVIDE THE TUITION FOR STUDENTS WHO ARE DOING ANY OF OUR DUAL ENROLLMENT CLOSERS WITH THEM, SO THIS WILL BE EXTREMELY BENEFICIAL FOR JUNIORS AND SENIORS AND ESPECIALLY THOSE WHO CAN RECEIVE ENOUGH CREDITS OVER TIME WHERE THEY CAN OBTAIN AN ASSOCIATES DEGREE OR HAVE CREDITS TOWARDS A BACHELOR'S DEGREE IF THEY'RE ATTENDING A STATE COLLEGE OR UNIVERSITY.
SO THAT WHAT IS THIS IS ABOUT.
>> MS. GENTRY, DO YOU HAVE A QUESTION?
>> AS FURTHER CLARIFICATION, NOT THE PAYING FOR LIKE THE DUAL ENROLLMENT COURSES LIKE A KID CURRENTLY ATTENDING THE HIGH SCHOOL? IT'S SPECIFICALLY THE EARLY COLLEGE PROGRAM WHICH HAS BEEN INCHING ALONG FOR THE LAST FEW YEARS? HOW MANY KIDS NEXT YEAR WOULD BE ENROLLED IN WHAT WE'RE CALLING THE EARLY COLLEGE PROGRAM? OR MAYBE THAT'S NOT ACCURATE.
>> I'VE BEEN TALKING ABOUT THE EARLY COLLEGE PROGRAM AND IT'S ACTUALLY FOR DUAL ENROLLMENT.
IT'S LATE AND I WAS TALK NORMAL, TOO.
WITH THE EARLY COLLEGE PROGRAM WE'RE STILL WORKING WITH THEM IN REGARDS TO THE
[01:35:04]
EARLY COLLEGE PROGRAM.THIS RELATES TO THE DUAL ENROLLMENT COURSES, ALLOWING FOR US TO HAVE ADDITIONAL STUDENTS WHERE RIGHT NOW THEY'RE OFFERING IN PERSON AS WELL AS VIRTUAL ENROLLMENT SO THIS WOULD ALLOW US TO PROVIDE MORE STUDENTS WITH THIS OPPORTUNITY.
WHAT WE'RE TARGETING ARE AVID STUDENTS, ESPECIALLY JUNIORS AND SENIORS.
THIS WILL ALLOW US TO HAVE ADDITIONAL STUDENTS TAKING THE DUEL ENROLLMENT COURSES.
WE HAD A CAP BEFORE BECAUSE WE HAD A CERTAIN AMOUNT ALLOCATED.
>> CAN WE CLARIFY THAT? I DEFINITELY WAS CONFUSED.
I WAS CONFUSED, SLASHED, EVEN WORRIED BECAUSE I DIDN'T KNOW WHERE WEAR IN THE EARLY COLLEGE PROGRAM AND TO SUDDENLY HAVE THE MONEY -- THE DUAL ENROLLMENT IS WHAT WE'VE ALREADY BEEN DOING AND THAT MAKES SENSE TO ME.
>> IT'S PART OF THE DUAL ENROLLMENT BUT EXPANDING TO 113 EARLY COLLEGE OVER TIME.
THE EARLY COLLEGE PROGRAM, THAT'S A PROGRAM THAT'S 9TH THROUGH 12TH GRADE AND BEGINS IN 9TH GRADE AND IT'S AN OPPORTUNITY FOR STUDENTS TO OBTAIN THEIR ASSOCIATES DEGREE WHERE OUR DUAL ENROLLMENT PROGRAM IS ALLOWING FOR STUDENTS TO TAKE COLLEGE COURSES WHERE THEY RECEIVED COLLEGE CREDIT THAT COULD LEAD TO AN ASSOCIATES DEGREE BUT IT'S NOT NECESSARILY SET UP THAT WAY WHEREAS IN EARLY COLLEGE THE EXPECTATION IS THAT WE'LL HAVE YOUR ASSOCIATES DEGREE AND HIGH SCHOOL DIPLOMA.
THAT WAS THE ONLY ITEM YOU SAID IN REGARD TO THE FEDERAL?
THEN WE HAD THE FEDERAL GRANTS THAT WE HAVE SO JUST TO PROVIDE YOU AN UPDATE WE BEGIN CONTINUE TO USE OUR FOUR CORE ITEMS THAT WE'RE FOCUSING ON FOR THE FEDERAL GRANT SO COVID-19 MITIGATION PROJECT, -- [INDISCERNIBLE] -- HUMAN RESOURCES NEEDED TO HELP WITH ANY ACADEMIC LEARNING LOSS RECOVERY, ANY SOCIAL OR EMOTIONAL SUPPORT THAT WE NEED TO PROVIDE TO THE STUDENTS AND THEN THE IMPROVEMENT OF OUR FACILITY SO WITH OUR ESSER 2 FUNDING UNDER THE ESSER ACT WE RECEIVED JUST UNDER $15.5 MILLION DOLL ARE AND THE APPLICATION WAS ACCEPTED BY -- [INDISCERNIBLE] -- FOR THAT AND WE HAVE THE DETAILS BEHIND THAT.
THERE'S SOME NOISE IN MY HOUSE.
>> ON THE SCREEN YOU'LL SEE WHERE WE HAVE EXPENDED CARES ACT FUNDING AND WE'LL EXHAUST ALL OF THE CARES ACT FUNDING BY THE EN OF THIS FISCAL YEAR AND THEN WE'LL START TO EXHAUST THE ESSER II.
WE HAVE ROUGHLY FOUR MONTHS AND WE'RE WORKING WITH THE INTERNAL WORK TEAM TO START TO DEVELOP THE APPLICATION FOR ESSER III AND IT'S A SUBSTANTIAL AMOUNT OF MONEY SO IT'S GOING THROUGH THE ENTIRE BUDGET PROCESS ALL OVER AGAIN FOR THIS GRANT AWARD BECAUSE IT IS ALMOST $35 MILLION WHICH AS YOU ALL KNOW IS ESSENTIALLY OUR ENTIRE NONPERSONNEL BUDGET WHEN IT COMES TO OUR OPERATING BUDGET SO WE PUT IT TOGETHER AND WORKING ON DEVELOPING THAT BUDGET AGAIN, AGAIN, THE FOUR AREAS OF FOCUS OR STAYING THE SAME AND WE HAVE UNTIL SEPTEMBER 2024 TO EXHAUST -- SORRY.
'23 TO EXHAUST THOSE FUNDS AS WELL SO WE'VE GOT TIME TO BE ABLE TO CONTINUE TO DO
[01:40:04]
THAT AND WE WANT TO HAVE INPUT FOR HOW TO USE THIS BECAUSE IT'S 12 PERCENT OF OUR BUDGET AND WE'RE GOING THROUGH AN ENTIRE BUDGET PROCESS TO DEFINE HOW WE'RE USING THOSE FUNDS.IT'S A NICE CHALLENGE TO HAVE, RIGHT.
I THINK WE'VE DEVELOPED -- I PERSONALLY, AND I THINK I FEEL LIKE HEARD FROM OTHER BOARD MEMBERS IS THAT WE ALL REALLY VALUED BUDGET PRIORITY PROCESSES THAT WE DEVELOPED FOR OUR REGULAR BUDGET PROCESS SO MY INITIAL THOUGHT ON IT IS PERHAPS THE STAFF COULD SET UP SOMETHING SIMILAR TO THAT I THINK THAT WIN HELP FOCUS AND CONCENTRATE.
DINING -- I THINK REQUIRING US TO US ENGAGING, IT'S SORT OF A DIFFERENT SET OF MONEY WITH SPECIFIC RULES AND, YOU KNOW LIMITS AND STUFF LIKE THAT SO I THINK IT'S IMPORTANT FOR THE STAFF TO REALLY EMPHASIZE THAT FOR US BEFORE WE ALL ROLL UP OUR SLEEVES AND GET READY EXCITED ABOUT IT BECAUSE THERE'S PRIORITIES BUT THEY'LL HAVE TO WORK UNDER THOSE KIND OF CONSTRAINTS.
THAT'S AN INITIAL THOUGHT I HAVE AND THE OTHER THING I WAS GOING TO SAY IS I'M ALSO WONDERING IF WE'RE GOING TO HAVE TO AS THIS MONEY GETS SPENT DOWN, HOW DO WE TRACK THAT AND SHARE THAT.
I DON'T HAVE AN OPINION ON THIS BUT IS THERE A PARALLEL REPORTING WE DO FOR IT? DOES IT GET FOLDED INTO OVERALL BUDGET STUFF? THESE ARLINGTON COUPLE OF INITIAL THOUGHTS I HAD.
>> I'LL HAVE MR. TURNER SPEAK TO THAT AND HOW THINGS ARE ITEMIZED.
I WANTED TO MAKE A QUICK COMMENT.
I WAS ON AN ADVISORY TEAM FOR THE UNITED STATES SECRETARY OF ED, AND ONE COMMENT THAT MANY SUPERINTENDENTS HAD INCLUDING MYSELF IN REGARDS TO DEADLINES, DON'T GET ME WRONG, WE'RE EXCITED ABOUT THIS MONEY.
SECRETARY OF EDUCATION AND PRESIDENT BIDEN FOR THE AMERICAN RESCUE PLAN FUNDING.
WHAT WE ARE CONCERNED ABOUT IS SOME OF THE DEADLINES SET BECAUSE WE HAVE TO KEEP IN MIND THAT SCHOOL DIVISIONS ARE TRYING TO CLOSE OUT THE SPRING, PLAN FOR THE SUMMER, PLAN FOR THE FALL, AND THEN WE HAVE DEADLINES, SPENDING MILLIONS OF DOLLARS AND YOU'RE DOING IT REALLY QUICKLY AND WHAT THAT SOMETIMES CAUSES PEOPLE TO DO IS KNOW AND NOT REALLY BE INNOVATIVE AND REIMAGINE WHAT YOU CAN DO BECAUSE YOU DON'T HAVE THE TIME AND WE DON'T WANT TO DO THAT AND WE'RE TRYING TO MAKE SURE WE'RE BEING INNOVATIVE BUT THEN THAT REQUIRES US BRINGING COMMITTEES TOGETHER AND SITTING AROUND WHAT DO WE REIMAGINE WITH THIS.
WHAT WE'RE PUSHING THROUGH THE ADVISORY COMMITTEE IS JUST ASKING FOR GRACE IN REGARDS TO THE TIME FRAMES.
I DON'T KNOW IF THAT'S GOING TO CHANGE.
WE'RE STILL GOING TO MEET THE CURRENT TIME FRAMES IN PLACE.
WE'RE NOT GOING TO PUT ANY MONEY OR LEAVE ANY MONEY ON THE TABLE.
I WANTED TO GET THAT POINT ON THERE SO THE BOARD AND THE COMMUNITY CAN UNDERSTAND WHAT WE'RE UP AGAINST AS A STAFF AS WE'RE DOING MULTIPLE THINGSES.
IT'S A GREAT THING TO DO BUT THE TIME CRUNCH IT DOES HAVE AN IMPACT AND WHEN YOU'RE TRYING TO BE CREATIVE AND HAVE INPUT IT TAKES LONGER AND WE DON'T HAVE THAT MUCH TIME TO DO IT ALL.
>> THAT LEADS ME TO MY QUESTION BECAUSE WE HAVE THE DEADLINES FOR WHEN THE FUNDS NEED TO BE SPENT.
WHAT IS THE IDEAL TIME TO HAVE A DEAD FINALLY WHEN THE FUNDS WILL BE SPENT.
>> MR. TURNER, YOU CAN TALK TO WHERE WE ARE NOW BECAUSE WE'VE BEEN WORKING THROUGH THAT NOW.
>> I HAVE A COUPLE OF REMARKS.
[01:45:02]
I HAD TO WRITE MY NOTES DOWN.FIRST I WANT TO THANK DR. HUTCHINGS FOR PUSHING THE EXTENDED TIME BECAUSE EVERY GRANT THAT COMES OUT, WE APPRECIATE THE FUNDING.
1 WE NEED TO FOR OUR STUDENTS BUT IT IS ESSENTIALLY A WHOLE NOTHER PROCESS.
WE'RE TALKING ABOUT MILLIONS OF DOLLARS VERSUS THOUSANDS.
WE'VE NEVER REALLY GOTTEN OUT OF THAT MODE, SO EXTENDING THE TIME IS GREAT BECAUSE WE CAN THINK OF INNOVATIVE IDEAS.
THE TWO THINGS THAT MS. GENTRY, -- [INDISCERNIBLE] -- AS FAR AS THE GRANT REPORTING, IN THE MONTHLY FINANCIALLY STATEMENTS WE PROVIDED THE SCHOOL BOARD EACH MONTH THE USE OF THOSE FUNDS WILL BE IN THOSE REPORTS AND PROVIDED TO THE SCHOOL BOARD ON A MONTHLY BASIS PER USUAL AND AS FAR AS QUALIFYING EXPENDITURES, JUST SOME HIGH-LEVEL QUALIFYING EXPENDITURES SO YOU CAN HAVE THAT FRAMEWORK IS 20 PERCENT OF THE ARP FUNDS HAVE TO BE USED FOR ACADEMIC LEARNING LOSS RECOVERY.
WE ALSO HAVE TO MAKE SURE THAT WE HAVE MAINTENANCE OF EFFORT AND EQUITY.
MAINTENANCE OF EQUITY MEANS THAT WE CAN'T REDUCE THE PER PUPIL EXPENDITURES WE'RE SPENDING AT OUR TITLE ONE SCHOOLS SO WE HAVE TO CONTINUE TO SPEND THE TIME AMOUNT OF MONEY AT THOSE SCHOOLS.
WE CAN'T OFFSET IT WITH ANY OF THE ARP FUNDS.
AND THEN IT HAS TO BE IN RESPONSE TO COVID-19 OBVIOUSLY SO THAT'S A HIGH-LEVEL WHAT QUALIFIES FOR AN EXPENDITURE UNDER THE ARP FUNDS.
CHAIR ALDERTON, I THINK YOUR QUESTION WAS IF WE KNOW THE APPLICATION IS DUE IN SEPTEMBER, WHEN IS IT A GOOD TIME TO HAVE THE PLAN FINALIZED.
I WOULD LOVE TO HAVE IT BY THE BEGINNING OF AUGUST SO WE COULD HAVE A MONTH TO REVIEW THE APPLICATION BEFORE IT GETS SUBMITTED.
IT'S STILL A VERY TIGHT WINDOW BECAUSE AGAIN WE GO THROUGH THE ENTIRE BUDGET PROCESS SO WE HAVE ALL OF OUR DEPARTMENTS AND STAKEHOLDERS THROUGHOUT ACPS TO DISCUSS WHAT WE WOULD LIKE TO DO.
WE OBVIOUSLY HAVE THE PRIORITIES SET BY THE SCHOOL BOARD SO WE KNOW WHERE WE SHOULD BE SPENDING MONEY AND WE ALSO KNOW THE STUDENT DATA TO KNOW WHERE WE SHOULD BE PUTTING MONEY SO WE HAVE TO DIE GET ALL OF THAT TO MAKE SURE OUR APPLICATION -- [INDISCERNIBLE] -- ON OUR STUDENTS SO IT'S JUST GOING THROUGH AN ENTIRE BUDGET PROCESS FOR THIS BECAUSE IT'S ALMOST 35 SYMPTOMS, YOU KNOW, AND IT'S OUR ENTIRE NONPERSONNEL BUDGET.
>> MY FINAL THOUGHTS ARE ONE OF THE THINGS THAT WOULD BE IMPORTANT TO HAVE TO LOOK AT IS OUR END-OF-YEAR DATA.
AND, GOSH, AUGUST, THAT IS REALLY HARD.
BUT I THINK WE SHOULD TALK ABOUT, YOU KNOW, I GUESS DR. HUTCHINGS AND MS. NOLAN F WE COULD COME UP WITH AN IDEA IN HOW TO SUPPORT GETTING THAT DONE THE EASIEST WAY POSSIBLE.
I THINK THAT'S PROBABLY OUR NEXT STEP FOR SURE.
WE'VE ALREADY STARTED SOME THINGS AND WE HAVE STUFF TO BRING TO THE TAPE.
WE'RE NOT STARTING FROM SCROOCH AND LUCKILY THIS IS KIND OF LIKE OUR THIRD AND FOURTH RUN BECAUSE WE'VE ALREADY DONE THIS PROCESS WITH, YOU KNOW, THE FIRST AND FUNDING.
WITH THAT BEING SAID, I DON'T SEE ANY MORE HANDS OR QUESTIONS.
SO NOW WE CAN COME OUT OF RECESS AND I'M CALLING -- NO?
I APPRECIATE THE TIME WE HAVE A SECOND WORK SESSION ON THE BUDGET CALENDAR FOR
[01:50:07]
NEXT WEEK.I THINK THERE'S TWO ITEMS THAT WE COULD DISCUSS AT THAT WORK SESSION AND IF RECALL BACK IN MAY OF 2020 WE SAID IF WE HAD SURPLUS FUNDING IN THE BUDGET THIS YEAR WE WOULD COME BACK TO THE BOARD TO TALK ABOUT A SALARY ENHANCEMENT FOR STAFF AND SO WE WOULD LIKE TO COME BACK TO THE BOARD TO DISCUSS THAT AS WE DO HAVE SOME SURPLUS FUNDING HERE IN THE BUDGET THIS YEAR BECAUSE I'M SURE MANY OF YOU ALL KNOW THE COMMONWEALTH OF VIRGINIA TAX REVENUE IS UP WHICH, YOU KNOW, IT'S DIFFERENT THAN WHAT WAS PROJECTED ORIGINALLY SO WE HAVE THAT SURPLUS FUNDING TO BE ABLE TO COME BACK TO YOU WITH THAT.
AND THEN ALSO WE DO STILL HAVE THE STAFF RESPONSE FOR THE BAQ REPORT AND WANT TO PROVIDE THAT MEMO AND THEN WE CAN POTENTIALLY DISCUSS THAT AT THAT WORK SESSION AS WELL.
>> SO THEN WHAT YOU WANT TO TELL US IS THAT WE'LL HAVE A SECOND WORK SESSION BUT IT'S NOT AN ADD-DELETE WORK SESSION, SO NO ADD-DELETES BUT THE SECOND WORK SESSION WHICH WE'RE HAVING ANYWAY FOR POLICIES.
* This transcript was compiled from uncorrected Closed Captioning.