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ALL RIGHT, WE ARE SEVEN PRESENT, TWO ABSENT.

[00:00:02]

AT THIS TIME WE'LL HAVE A MOMENT OF SILENCE.

[1. Meeting Called to Order by Chair Alderton]

TECHNICAL DIFFICULTY, SO PLEASE GIVE US A FEW MINUTES, THANK YOU.

[5. Adopt the Agenda for the April 22, 2021 School Board Meeting]

OKAY, MY PLEAG COLLEAGUES THAT ARE REMOTE, CAN YOU HEAR ME?

>> YES.

>> YES, OKAY.

THAT'S GOOD NEWS.

I LEFT THE ZOOM MEETING.

ALL RIGHT, WE'RE GOING TO GO AHEAD AND MOVE FORWARD AND DEAL WITH TECHNICALITIES AS WE GO.

THANK YOU FOR YOUR PATIENTS EVERYONE.

MOVING ALONG IN OUR AGENDA.

LY NEED A MOTION TO ADOPT THE AGENDA.

>> MAD AMENT CHAIR, I MOVE WE ADOPT THE AGENDA FOR APRIL 22ND.

>> SECOND.

>> MS. GREENE WHO SECONDS MS. GENTRY'S MOTION.

WE ALSO WILL NEED AN A MOTION TO AND CROP ACP PRINCE WALL OF THE YEAR AND SUPPORT STAFF MEMBER OF THE YEAR FROM THE COMMUNICATIO AND ADDRESS TO THE BOARD.

AND JUST FOR BOARD MEMBERS AND FOR THE PUBLIC TO UNDERSTAND, WE ARE NOT DROPPING THIS COMPLETELY, WE WILL DO THIS RECOGNITION ON MAY 6TH THIS IS SIMPLY BECAUSE WE DO NOT WANT TO MAKE ANNOUNCEMENTS BEFORE THE "WASHINGTON POST" ACTUALLY MAKES THE ANNOUNCEMENT.

CAN I GET A MOTION TO REMOVE THAT ITEM FROM THE AGENDA.

>>> MADAM CHAIR I MOVE TO ADOPT THE RECOGNITION ITEM ACPS TEACHER OF THE YEAR AND SUPPORT STAFF MEMBER OF THE YEAR FROM COMMUNICATION ADDRESSES TO THE BOARD.

>> SECOND.

>> OKAY, MS. GREENE WHO SECONDED MS. GENTRY'S MOTION SO I'M GOING TO CALL FOR A VOTE.

THE VOTE TO AMEND THE AGENDA.

MEAGHAN ALDERTON YES, CINDY ANDERSON.

>> YES.

>>> RAMEE GENTRY, YES.

>> JACINTA GREENE.

>>> YES.

>> VER RONNA NOLAN IS ABSENT, LORBER ABSENT, CHRISTOPHER SUAREZ.

>> YES.

AND HEATHER THORNTON.

>> YES.

>> OKAY SO WE HAVE AMENDED THE AGENDA WITH 7 PRESENT, 2 ABSENT.

I NOW NEED A VOTE TO ADOPT THE AGENDA AS AMENDED.

SO I WILL CALL FOR THE VOTE TO ADOPT THE AMENDED AGGRESSIVE, MEAGHAN EARLDTON YES.

CINDY ANDERSON.

>> YES RAMEE GENTRY YES.

>>> MARGARET LORBER ABSENT, VERONICA THOSAN, ABSENT.

MICHELLE REAVE.

>> YES.

>> CHRISTOPHER SUAREZ.

>> YES.

>> AND HEATHER THORNTON.

>> WE HAVE ADOPTED THE AGENDA.

THE VOTE OF 7 PRESENT TWO ABSENT.

THANK YOU.

>> MOVING ALONG WITH COMMUNICATIONS AND ADDRESSES TO THE BOARD WE'LL NOW HAVE PUBLIC COMMENTS.

[7. Public Comments]

JUST A REMINDER THAT EACH CHEEKER IS GIVEIN THREE MINUTES TO ADDRESS THE BOARD.

THE CLERK WILL BE TIMING YOU AND ANNOUNCE WHEN YOUR TIME HAS EXPIRED.

IF YOU'RE ALREADY SIGNED UP TO SPEAK, PLEASE TURN ON THE RAISED HAND FUNCTION ON ZOOM.

AND SO THAT WE CAN FIND YOU EASILY.

OUR FIRST SPEAKER IS MS. ERIKA MEDICALMAN WHO IS A PARENT.

>>> -- MELMAN.

>> HI, CAN YOU HEAR ME?

>> YES, MA'AM.

>> THANK YOU.

GOOD EVENING, THANK YOU FOR THE COUNTRY TO SPEAK.

I JOINED BOTH OF THE Q & A WEBINARS THIS WEEK.

I ENJOYED THE INTERACTIVE FORMAT MY QUESTIONS WEREN'T READA ALOUD.

I'M SHARING SOME OF THEM NOW.

NUMBER ONE, ACPS SHARED CAPACITY AT 3 FEET DISTANCE WILLING BE READY ON APRIL 27TH.

SINCE THE SIZE OF CLASSROOMS IS THE SAME FIXED VARIABLE THAT ACPS USED TO DETERMINE ALL STUDENTS WOULDN'T FEET AT 6 FEET DISTANCING WHY DON'T ACPS ALREADY KNOW AT 3-FEET PLANNING.

WHY DOESN'T ACPS HAVE THIS INFORMATION YET?

>> TWO WITH THE 3-FOOD DISTANCING IT IS FOCUSING ON ALLOWING A LARGE NUMBER OF STUDENTS TO PIVOT FROM VIRTUAL TO HYBRID THIS YEAR, RATHER THAN A FEWER NUMBER OF STUDENTS TO PIVOT TO FOUR-DAYS PERSON INSTRUCTION WITH EXCEPTION OF THE 200 STUDENTS ENROLLED IN THE CITYWIDE PROGRAMS. IF ACPS IS DETERMINING CAPACITY AT 3 FEET AND HASN'T SURVEYED FAMILIES TO ASK HOW MANY WANT FOUR-DAYS A WEEK IN PERSON, HOW DOES ACPS KNOW THEY CANNOT ACCOMMODATE THE NUMBER OF FAMILIES THAT WANT FOUR DAYS A WEEK IN PERSON AT THE 3-FEET DISTANCING? 3, DR. HUTCHINS STATINGED THAT ACPS ISN'T FOCUSING ON 4-DAYS IN PERSON BECAUSE FAMILIES WILL STILL NEED CHILD CARE ON MONDAYS AND VIRTUAL PARTNERS WILL NEED PACE TO EXPRAIT A LOT OF PAWRNTS HAVE FIGURED OUT CHILD CARE SO IT WOULD BE DISRUPTIVE.

THE PROGRAMMING WORKS TO ADDRESS THAT LACK OF IN-PERSON SCHOOL DAYS.

IF THERE WERE MORE IN-PERSON SCHOOL DAYS THE NEED FOR PLUS PARTNERS DIMINISHES.

I CAN TELL YOU I ALONG WITH MANY OTHER NEVER PHYSICALLED OUT CHILD CARE.

ANY NUMBER OF PERSONAL INFORMATION WOULD BE A GODSEND.

CAN YOU CLARIFY HOW THE NEED FOR CHILD CARE ON MONDAYS AND PARTNER SPACING NEEDS WORK AGAINST EXPANDING TO FOUR DAYS A WEEK IN PERSON?

[00:05:01]

FOUR, ACPS GUARANTEED FIVE DAYS A WEEK IN IN PERSON FOR THE FALL.

IF FIVE DAYS A WEEK IN THE FALL IS POSSIBLE, I'M ASSUMING FOUR DAYS A WEEK IN-PERSON IS POSSIBLE IN THE FALL SINCE 4 IS LESS THAN FIVE.

SO IT WOULD BE LESS COMPLICATED SO IF 4 DAYS A WEEK ISES NO THE FALL, WHY ISN'T 4 DAYS A WEEK POSSIBLE NOW? W CHANGED NOW OR COULD NOT HAVE BEEN PLANNED FOR GIVEN THAT THE CITY COUNCIL HAS SAID THAT MONEY IS NO OBJECT TO FULLY REOPEN SCHOOLS? I WOULD LIKE TO GET AN ANSWER TO ANY OF THESE QUESTIONS DURING THIS BOARD MEETING TONIGHT, THANK YOU.

>> THANK YOU.

NEXT UP WE HAVE MS. SHANTILA SMITH WHO IS A PARENT.

OKAY.

WE DO NOT SEE MS. SMITH, WE'RE MOVING ONTO MS. CANDY SPARROW.

OKAY, MR. KYLE MARTIN.

>> HOW DO YOU HEAR ME? YES.

>> OKAY.

THANKS FOR THE OPPORTUNITY TO SPEAK.

SO LET ME START OFF WITH A QUOTE "TO WHOM MUCH IS GIVEN, MUCH IS EXPECTED" ADDRESS WE ENTER THE FOWRLT QUARTER I WOULD KIND OF LIKE TO LOOK BACK ON THE LAST COUPLE OF QUARTERS WE'VE WORKED ON AND TAKE AN ASSESSMENT OF HOW WE'VE DONE.

TO START OFF, LET'S LOOK AT ACPS FUNDING BETY NATIONAL AVERAGE.

ACPS ACCORDING TO ITS WEBSITE SPENDS $18,000 PER PUPIL.

THE NATIONAL AVERAGE $12,000.

ACPS FUNDED AN DLICIAL 30%.

NOW LET'S LOOK AT RESULTS.

OF THE 132 DISTRICTS IN VIRGINIA, 96 OF THEM HAVE AN OPTION FOR FIVE-DAY IN-PERSON.

ACPS IS IN THE BOTTOM 25% IN BEING ONE OF THE ONLY SCHOOL DISTRICTS IN VIRGINIA TO NOT OFFER FIVE DAY A WEEK.

SO HOW WOULD WE GRADE? IN ADDITION, LET'S LOOK AT COMMUNITY SPREAD.

ACCORDING TO THE "NEW YORK TIMES," VIRGINIA AND ALEXAN DRYIA CITY HAS HAD ONE OF THE HOSPITALIZATIONS.

HERE WE HAVE A SCHOOL DISTRICT THAT IS FUNDED WELL ABOVE THE NATIONAL AVERAGE THAT IS IN AN AREA OF LOW COVID SPREAD YET STILL IN THE BOTTOM 25% OF OFFERING SERVICES TO STUDENTS.

HOW DO WE GRADE THAT? AND SO I RETURN TO THAT QUOTE, TO WHOM MUCH IS GIVEN, MUCH IS GIVEN.

ACPS, YOU ARE WELL-FUNDED.

YOU ARE IN A GREAT PLACE AS FAR AS COMMUNITY SPREAD.

YET WE ARE NOT GIVING OUR STUDENTS WHAT I NEED OR WHAT THEY NEED, APOLOGIES.

SO I CAN ONLY GIVE ACPS A FAILING GRADE WITH RESPECT TO WHERE WE STAND RIGHT NOW.

I CONCUR WITH THE COMMENTS OF THE FIRST SPEAKER, THAT WE MUST BE MORE AGGRESSIVE WITH OUR RETURN TO FIVE-DAY IN PERSON.

AND THAT THERE IS REAL QUESTIONS AND QUESTIONS THAT COULD HAVE BEEN FORESEEN THAT WERE SIMPLY NOT.

AND UNFORTUNATELY, THAT IS A FAILURE OF LEADERSHIP AND A FAILURE OF MANAGEMENT.

SO I IMPLORE ACPS TO MOVE FORWARD AGGRESSIVELY IN RETURN GREATER LEVELS OF EDUCATION TO OUR STUDENTS.

BECAUSE MUCH IS GIVEN TO ACPS.

SOME SPECIFICS, I AGREE WITH THE FIRST CALLER IN THAT WE SHOULD AND CAN RETURN MORE STUDENTS TO FIVE DAYS A WEEK IN-PERSON.

WE SHOULD ABSOLUTELY CAPITALIZE ON MONDAY, EVEN IF WE CAN'T GET EVERYONE IN ALL FIVE DAYS USING THAT AS AN ALTERNATE DAY OF INSTRUCTION.

IN ADDITION, WE SHOULD EXPAND THE SCHOOL EVERY YEAR AND TRY TO RECAP THOSE DAYS OF INSTRUCTION THE DAYS OFF AND CANCELED SCHOOL.

IN ADDITION, ACPS MUST EXPAND SUMMER SCHOOL TO FIVE DAYS A WEEK AND MAKE IT AVAILABLE TO ALL INTERESTED PARTIES.

IT IS CURRENTLY QUALIFIED AS WHAT CAPACITY CAN BEAR.

AND I IMPLORE ACPS TO FIND A WAY TO YES ON IMMEDIATELY FIVE DAYS A WEEK, ON AN EXTENDED SCHOOL TIMELINE AND GREATER OPPORTUNITIES IN THE SUMMER.

BECAUSE RIGHT NOW WE ARE FAILING.

AND MUCH HAS BEEN GIVEN TO ACPS.

[00:10:01]

THANK YOU.

>> THANK YOU.

OKAY SO JUST AS A NOTE WE'VE SIFFED WRITTEN COMMENTS THAT ARE POSTED TO THE AGENDA UNDER PUBLIC COMMENTS.

AND THESE COMMENTS CAME FROM MS. ALLISON BECKER WHO IS A PARENT AND NGUYEN NGUYEN WHO IS A PARENT.

IF YOU WISH TO SUBMIT WRITTEN COMMENTS OR SIGN UP TO SPEAK AT THE NEXT SCHOOL BOARD MEETING, SIGN UP NO LATER THAN NOON A DAY PRIOR TO THE MEETING USING THE LINK ON THE SCHOOL BOARD WEB PAGE SO WE WILL NOW MOVE ON AND HAVE REPORTS FROM OUR STUDENT REPRESENTATIVE THEY'RE HERE IT IS HARD FOR ME TO SEE NO, I DON'T SEE ANY OF MY STUDENT REPRESENTATIVES TODAY.

OKAY.

THEN THEY'RE BUSY.

AND THAT'S OKAY.

MOVING ALONG.

WE NEED TO ADOPT THE CONSENT CALENDAR, MOTION TO ADOPT THE CONSENT CALENDAR,

[Consent Calendar]

PLEASE.

>> MADAM CHAIR, I MOVE WE ADOPT THE CONSENT CALENDAR.

>> SECOND.

>> OKAY, I HAVE DR. RAEF WHO MOTION.

I'M GOING TO CALL FOR THE VOTE.

MEAGHAN ALDERTON YES.

CINDY ANDERSON.

>> YES.

>> RAMEE GENTRY.

>> YES.

>> JACINTA GREENE.

>>> YES.

>> MARGARET LORBER.

ABSENT.

VERONICA NOLAN IS ABSENT.

MICHELLE RIEF.

>> YES.

>> CHRISTOPHER SUAREZ AND HEATHER THORNTON.

>> YES.

THE CONSENT CALENDAR HAS BEEN ADOPTED WITH 7 PRESENT AND TWO ABSENT.

ALL RIGHT.

[15. Hybrid Reopening 5.0 Spring, Summer, Fall Learning and Air Quality Update--Revised documents added on 4/22/21--60 mins.]

SO WE ARE MOVING ALONG ON THE AGENDA AND WE'RE GOING START WITH OLD BUSINESS WHICH IS OUR HYBRID REOPENING 5.0 SPRING, SUMMER, FALL LEARNING AND AIR QUALITY UPDATE.

AND SO I WILL TURN THAT OVER TO DR. HUTCHINNINGS.

>> THANK YOU, MADAM CHAIR, AT THIS TIME I'M GOING TO START US OFF, KICK US OFF REALLY QUICKLY.

TODAY WE HAVE A LOT OF INFORMATION THAT WE WANT TO SHARE WITH NOT ONLY THE BOARD, BUT ALSO THE COMMUNITY IN THAT REGARD TO CURRENT HYBRID LEARNING, PLANNING FOR THE SUMMER AS WELL AS PLANNING FOR THE FALL.

AND WE WANT TO PROVIDE A MORE IN-DEPTH UPDATE ON OUR AIR QUALITY.

SO I'M GOING TO TURN THINGS OVER AT THIS TIME TO DR. MOZINGO TO GET STARTED WITH OUR PRESENTATION.

DR. MOZINGO.

>>> GOOD AFTERNOON, DR. HUTCHIN, MADAM CHAIR, VICE CHAIR, GOOD TO SEE EVERYONE THIS AFTERNOON.

WE'LL GET STARTED.

I WANT TO JUST HIGHLIGHT QUICKLY THE ESSENTIAL QUESTIONS THAT ARE ON SLIDE TWO.

I THINK SHE'S TRYING TO PULL UP THE PREANTATION FOR US.

LET'S SEE IF IT IS COMING UP.

OKAY.

HERE WE GO.

WE'RE GETTING STARTED.

OKAY, THANK YOU SO MUCH.

SO HERE ARE ESSENTIAL QUESTIONS, AGAIN, WE WILL GET AN UPDATE FROM DR. ANNE GADDY THE ACTING DIRECTOR OF THE ALEXANDRIA HEALTH DEPARTMENT.

SHE WILL INTRODUCE HER TEAM LATER ON DURING THIS PRESENTATION TO PROVIDE A HEALTH INDICATORS UPDATE.

BUT AGAIN, OUR WORK IS STILL GUIDED BY THOSE ESSENTIAL ORGANIZATIONS.

IN ADDITION TO THAT AS DR. HUTCHINS HAS ALREADY INDICATED BEFORE YOU WE'VE LISTED FOR YOU SOME OF THE UPDATES THAT WILL BE A FOCUS AREA TONIGHT AND JUST FOR THE PUBLIC, I WOULD LIKE TO QUICKLY HEIGHT THOSE, THE THREE-FEET SOCIAL DISTANCING.

GOOD NEWS IN TERMS OF PLAYGROUND, RECESS GUIDELINES.

SAMUEL TUCKER CALENDAR PROPOSAL, THE SUMMER LEARNING FOR ALL PLAN, YOU'LL HEAR FROM A NUMBER OF EMPLOYEES WHO SUPPORT DIFFERENT ASPECTS OF THE SUMMER LEARNING FOR ALL.

IN ADDITION TO THE WORK TO RETURN TO WORK SATS AND CLASSROOM MONITORS AND WE'LL END WITH AN EXTENSIVE UPDATE FROM DR. HARD AND HER STAFF REGARDING FALL SPACE PLANNING ASK AS VENTILATION AND INDOOR AIR QUALITY UPDATE.

N FOR JOINING US TONIGHT.

THANK YOU VERY MUCH FOR HAVING ME.

I GUESS I'LL JUST TAKE A MOMENT TO INTRODUCE MYSELF AND THE TEAM BEFORE WE GO THROUGH THESE INDICATORS.

I KNOW YOU'RE USED TO SEEING DR. HERRING HERE SO MY NAME IS ANNE GADDY.

AND I'M ACTUALLY TRAINED ORIGINALLY AS A PEDIATRICIAN.

ALL THINGS CHILD AND ADOLESCENT RELATED ARE VERY DEAR TO MY HEART.

[00:15:04]

SO I'M EXCITED TO LEARN MORE ABOUT THE SCHOOL SYSTEM HERE AND GET INVOLVED WITH WHAT YOU'RE DOING.

I SPENT ABOUT 11 YEARS IN BALTIMORE WORKING WITH PEDIATRIC E.R.S, DOING A LOT OF URGENT CARE WORK AND DECIDED I WANTED TO GET INTO PUBLIC HEALTH AND PREVENTIVE MEDICINE AND WENT TO THE SAME PROGRAM DR. HERRING DID, WHICH IS HOW I ENDED UP HERE.

HE WOULD HOST RESIDENTS AT 3 MONTHS IN A TIME.

I CAME AND DID A ROTATION WITH HIM AND HE CONVINCE MEDTO STAY.

I BECAME THE DEPUTY DIRECTOR HERE AND THAT WILL BE GOING ON TWO YEARS AS OF JULY.

AND IN THAT ROLE, BOTH PRE-COVID AND DURING COVID, I'VE BEEN DOING A LOT TO SUPPORT OUR INTERNAL OPERATION HERE IS AT THE HEALTH DEPARTMENT AND NOW THAT DR. HERRING HAS STEPPED DOWN, I'LL STEPPING INTO A LOT MORE OF THE PUBLIC FACING AND COMMUNITY FACING ROLES, SO I'M EXCITED TO BE WITH YOU ALL HERE TONIGHT.

AND I'D ALSO LIKE TO -- WE REALLY DO WORK IN TEAMS HERE AT THE HEALTH DEPARTMENT, SO I WANT TO MAKE SURE TO INTRODUCE THE REST OF THE TEAM.

SO WE HAVE DEBBIE BOWERS WITH US.

SHE IS OUR NURSE MANAGER AND SHE HAS -- DEBBIE, HOW LONG HAVE YOU BEEN HERE AT THE HEALTH DEPARTMENT?

>> 24 YEARS.

>> 24 YEARS.

SO SHE HAS SEEN EVERYTHING AND A IS A VERY VALUABLE RESOURCE.

DEBBIE, I DON'T KNOW IF YOU WANT TO SAY ANYTHING ADDITIONAL.

>> I APOLOGIZE, I DON'T HAVE A CAMERA ON MY COMPUTER, I CAN'T SEE HOW GOOD MY HAIR LOOKS TODAY.

ANYWAY.

NO, I'M JUST EITHER DR. GADDY OR I WILL BE TAG TEAMING GOING FORWARD.

SO ONE OF THE LEADERSHIP TEAMS WILL BE AVAILABLE TO YOU.

THANKS.

>> AND THEN WE HAVE TWO OF OUR EPIDEMIOLOGISTS HERE.

SO LINA ZIMMERMAN WHO IS OUT OF US THE NEWEST EDITION TO OUR TEAM BUT REALLY STEPPED IN SEAMLESSLY TO HELP WITH MEETING OUR SCHOOL TEAM AND HELPING TO PUT TOGETHERRED A VIOLATION AND METRICS AND REALLY TRY TO SUPPORT IN WHATEVER WAY WE CAN SO LINA, I DON'T KNOW IF YOU WANT TO GO AHEAD AND SAY HI.

>> HELLO, EVERYONE.

GLAD TO BE PART OFSCHOOL COVID SCHOOL RESPONSE TEAM.

>>> AND THEN WE HAVE CRISTINA WHO IS OUR EPIDEMIOLOGY SUPERVISOR AND SHE IS OUR MOST SENIOR EPDEEM YOLINGSZ HERE AND REALLY IS THE SUBJECT MATTER EXPERT ON EVERYTHING FROM CONTACT TRACING TO VARIOUS INFECTIOUS DISEASES AND HOW TO APPLY CDC GUIDELINES.

A WORK WITH US.

AND SPECIALIZED IN VIROLOGY AND OF ALL THINGS ACTUALLY SPECIALIZED IN CORONAVIRUSES SO WE'RE VERY LUCKY TO HAVE HER AS QUITE A SUBJECT MATTER EXPERT DURING THIS PANDEMIC SO CHRIS CITIZEN THAT IF YOU WANT TO SAY HELLO AND CRISTINA IS GOING PRESENT THE INDICATORS.

>> HELLO, EVERYONE, NICE TO BE HERE AT THE SCHOOL BOARD MEETING.

SO I JUST THANK YOU FOR THE OPPORTUNITY TO SHARE THIS WEEK'S PUBLIC HEALTH INDICATORS FOR K-12 SCHOOLS.

AND FOR THOSE THAT ARE NEW, WE'RE LOOKING A THE NUMBER OF NEW CASES PER 100,000 PEOPLE IN THE LAST SEVEN DAYS AND THIS IS SO WE CAN COMPARE BETWEEN DIFFERENT REGIONS IN THE STATE OR ACROSS THE COUNTRY.

AND WE ALSO LOOK AT THE PERCENT OF MOLECULAR TESTS THAT ARE POSITIVE OUT OF THE TOTAL NUMBER OF MOLECULAR TESTS THAT ARE PERFORMED.

SO IN THIS WEEK, THE NUMBER OF TOTAL CASES IN THE PAST SEVEN DAYS IS ABOUT 117 CASES PER 100,000 PEOPLE.

AND YOU CAN SEE THAT THIS IS IN THE RED FOR OUR INDICATORS THIS WEEK.

WE HAVE NOTICED THAT SINCE SPRING BREAK AND TRAVEL AND HOLIDAY-RELATED GATHERINGS ARE CASE COUNTS ARE TRENDED UPWARDS SINCE THE LAST SCHOOL BOARD MEETING BUT THIS WEEK, WE HAVE NOTICED THAT DECREASING CASES, SO THAT IS REALLY GOOD.

OUR PERCENT OF MOLECULAR TESTS THAT HAVE TESTED POSITIVE IN THE PAST 7 DAYS IS JUST BELOW 5% AT 4.8%.

S RIGHT DIRECTION.

OUR SECONDARY INDICATORS INCLUDE THE CHANGE AND NEW CASES PER 100,000 POPULATION.

[00:20:01]

THE PERCENT OF HOSPITAL BEDS OWPT OCCUPIED AND THE PERCENT OF OPT BEDS WITH COVID-19 CASES SO OUR HOSPITAL MEASURES ARE LOOKING REALLY GOOD AND WE'VE SEEN A DECREASE IN CASES COMPARED TO THE RECENT UPTICK DUE TO SPRING BREAK TRAVEL.

OUR OVERALL COMBINED INDICATORS SCORE INDICATES THAT THE SPREAD IN OUR COMMUNITY HAS BEEN HIGH.

PLEASE NOTE THAT THE CDC GUIDANCE IS TO REALLY USE THAT WORST INDICATOR WHEN THE INDICATORS DO NOT ALIGN SO IF YOU KNOW A PERCENT POSITIVITY IS IN THE BLUE LOWER RANGE BUT OUR CASE COUNTS ARE IN THE HIGH RANGE.

BUT WE HAVE GOOD NEWS.

WE HAVE SEEN A DECREASE IN CASES IN THOSE OVER 65 YEARS OLD SO WE HOPE THAT AS MORE OF OUR POPULATION GETS VACCINATED, WE WILL SEE OUR NUMBERS GO DOWN.

AND NOW VACCINATION IS OPEN TO ALL VIRGINIANS 16 AND UP.

SO HOPEFULLY SOME STUDENTS AND MORE MEMBERS OF OUR COMMUNITY CAN BE VACCINATED THANK YOU.

>> MY NAME IS COREETTE PIERRE -- PIERRETTE PETERS AND I THINK DELETE S THANK YOU FOR TIME PRESENTING THE TIMELINE PHASED RE-ENTRY ASK OF NEW HYBRID STUDENTS AT 3-FEET SOCIAL DISTANCING.

THIS WEEK ELEMENTARY PRINCIPALS WELCOMED A NEW GROUP OF COHORT A STUDENTS ON TUESDAY AND COHORT B STUDENTS TODAY.

SECONDARY PRINCIPALS HAVE COMPLETED OUR PROCESS FOR PHASE 3 ENTRY AND LOOK FORWARD TO WELCOMING NEW HYBRID STUDENTS NEXT WEEK.

AS A REVIEW OF OUR PROCESS AND TIMELINE, WE HAVE DEVELOPED A TWO-STEP PROCESS THAT INCLUDED FIRST CONFIRMING THE INTENT OF FAMILIES WHO HAVE SELECTED HYBRID, BUT HAVE NOT ATTENDED SCHOOL BUILDINGS TO DATE.

PRINCIPALS THEN WORKED WITH THEIR SCHOOL LEADERSHIP TEAMS AND REGISTRARS TO DETERMINE WHICH HOMEROOMS, TEAMS AND CONTENT TEACHERS HAVE A EXFT OF ACCEPTING ADDITIONAL HYBRID STUDENTS.

SCHOOLS HAVE BEEN USING A HYBRID PRIORITIZATION MATRIX TO INTERNALLY IDENTIFY STUDENTS FOR HYBRID INSTRUCTION.

THE HYBRIDY PRIORITIZATION WAS DEVELOPED AS EXTENSION TO THE PRIORITIZATION THAT PREVIOUSLY DEVELOPED WHEN WE BEGAN DISCUSSIONS REGARDING PHASE RE-ENTRY.

SCHOOL TEAMS HAVE INTERNALLY PRIORITIZED STUDENTS BASED UPON THE FOLLOWING CRITERIA.

AND AS A REVIEW, CRITERIA ONE WAS SPECIAL POPULATION, ENGLISH LEARNERS, 504 STUDENTS AND STUDENTS EXPERIENCING HOMELESSNESS.

OUR SOCIAL, EMOTION, ACADEMIC LEARNERS SEAL SUPPORT SUPPORT MONS AND STUDENTS EXPERIENCES GRADES OF D OR IF OR REFERENCING ELEMENTARY THOSE EARNING 1 ON THEIR PROGRESS REPORTS AND REPORT CASHEDS.

MULTI-TIERED SYSTEM OF SUPPORT, MTSS STUDENTS BEING MONITORED THROUGH OUR MTSS STUDENT.

5 IS TECHNOLOGY, STUDENTS WHO HAVE HAD DIFFICULT ACCESSING TECHNOLOGY.

6, STUDENTS AND FAMILY CHOICE.

STUDENTS WHO NOW WANT TO ACCESS HYBRID INSTRUCTION AND 7 WOULD BE OUR NEW STUDENTS ENROLL AS OF 2021.

DURING THIS TIMELINE, MOST SCHOOLS WERE ABLE TO ACCOMMODATE STUDENTS WHO FELL WITHIN CATEGORIES 1 THROUGH 4 WHO WERE INTERESTED IN HYBRID INSTRUCTION.

AND SO AGAIN, AS A REVIEW OF THE TIMELINE, ELEMENTARY PRINCIPALS HAVE WELCOMED NEW HYBRID STUDENTS ON TUESDAY AND TODAY.

AND THEN FOR SECONDARY STUDENTS WE WILL WELCOME OUR COHORT A STUDENTS ON APRIL 27TH, AND COHORT B ON APRIL 29TH.

AGAIN, THAT WAS WITH PRIORITIZATION FOR PRIORITIES 1 THROUGH 4.

NOW THE FOCUS OF OUR WORK IS PREPARING FOR ANOTHER PHASED IN RESPRI ENTRY AT 3-FEET SOCIAL DISTANCING.

THERE IS COLLABORATION AMONGST MULTIPLE DEPARTMENTS SO SUPPORT SCHOOL LEADERSHIP TEAMS. THE DEPARTMENTS INVOLVED IN THE FACILITYIZATION OF OUR NEXT PHASED RE-ENTRY INCLUDES THE FACILITIES AND OPERATIONS DEPARTMENT, CUSTODIAL STAFF, FOOD AND NUTRITIOUS SERVICES HUMAN RESOURCES TEAM, AND DEPARTMENTALIZED INSTRUCTION I'LL SHARE WITH YOU HOW EACH DEPARTMENT SUPPORTS RE-ENTRY AND THE TIMELINE FOR THE COMPLETION OF THEIR ASSIGNED TASK.

OUR FACILITIES DEPARTMENT HAS BEEN FOCUSING ON BUS TRANSPORTATION AND CUSTODIAL STAFF.

BUS TRANSPORTATION TORONTOSITION TO 3-FEET SOCIAL DISTANCING AS OF APRIL 20TH.

IT IS IMPORTANT TO NOTE THAT WHILE THEY HAVE TRANSITIONED TO 3-FEET SOCIAL DISTANCING

[00:25:01]

ON BUSES, THERE ARE ADDITIONAL RESPONSIBILITIES THAT OUR TRANSPORTATION DEPARTMENT IS SCHEDULING NEW HYBRID STUDENTS.

OUR TRANSPORTATION DEPARTMENT IS WORKING WITH EACH SCHOOL LEADER AND EACH SCHOOL LEADERSHIP TEAM INDIVIDUALLY TO PREPARE ACCURATE BUS ROUTES.

BECAUSE THIS BUS PREPARATION IS OCCURRING FOR ENTIRE SCHOOL DIVISION, THIS PROCESS TYPICALLY TAKES FIVE TO TEN DAYS.

SCHOOL PRINCIPALS AND LEADERSHIP TEAMS HAVE ALSO BEEN WORKING WITH OUR FACILITIES AND OPERATIONS DEPARTMENT AND CUSTODIAL STAFF TO READJUST CLASSROOM SPACES TO 3-FEET SOCIAL DISTANCING.

AND THIS WILL BE COMPLETED BY APRIL 26TH.

AND THEN OUR FACILITIES DEPARTMENT WILL THEN PROVIDE AN UPDATE ON SPACE AND CAPACITY AT 3-FEET SOCIAL DISTANCING BY APRIL.

THE NEXT DEPARTMENT COLLABORATING FOR 3-FEET SOCIAL DISTANCING IS OUR FOOD AND SOCIAL SERVICE DEPARTMENT COLLABORATING WITH OUR SCHOOL LEADERSHIP TEAMS. OUR CAFETERIA MANAGERS AND PRINCIPALS WILL BE CONFIRMING FOOD AND NUTRITION SERVICES BY APRIL 30TH.

ACCURACY IN THIS COUNT OF STUDENTS ENSURES THAT OUR HYBRID STUDENTS WHO ARE COMING BACK FOR THEIR PHASE-3 RE-ENTRY HAS ACCURATELY PREPARED FOR INCREASE IN ADDITIONAL STUDENTS.

OUR HUMAN RESOURCES DEPARTMENT HAS ALSO BEEN WORKING VERY CLOSELY WITH EACH INDIVIDUAL PRINCIPAL ON STAFFING AND RETURN TO WORK.

THEY HAVE BEEN WORKING WITH SCHOOL LEADERSHIP TEAMS TO CONFIRM ANY STAFF MEMBERS APPROVED FOR FMLA AND ANYWHERE FORMS OF ABSENCE AND ALSO CONFIRMING STAFF WHOSE TEMPORARY REMOTE STAGHTS FOR CHILD CARE NEEDS EXPIRE ON MAY 3RD.

THOSE STAFF WILL BE AVAILABLE FOR ON SITE WORK AS OF MAY 3RD, UNLESS APPROVED FOR FMLA.

IN ADDITION TO THE COLLABORATION WITH VARIOUS DIVISIONWIDE DEPARTMENTS OUR LEADERSHIP TEAMS HAVE THE RESPONSIBILITY OF ENSURING THAT EVERYTHING IS PREPARED FOR OUR SCHOOL BUILDINGS.

AND PLANNING AND COLLABORATION HAS BEEN TAKING PLACE WITHIN FAMILIES TO SUPPORT THE HIGH BRINGER RE-ENTRY OF ADDITIONAL STUDENTS.

SCHOOL PRINCIPALS WILL CONTINUE CONTACTING ADDITIONAL PARENTS AND STUDENTS BASED UPON OUR PRIORITIZATION MATRIX.

WHILE MOST SCHOOLS HAVE CONTACTED FAMILIES WHO HAVE BEEN INTERNALLY IDENTIFIED THAT FALL BEEN PRIORITY 1 THROUGH 4, SCHOOL TEAMS WILL NOW BE PRIORITIZING GROUPS 5 THROUGH 7.

SO AS A REVIEW, AGAIN, GROUPS 5-7 ARE OUR TECHNOLOGY STUDENTS, OUR STUDENT AND FAMILY CHOICE AND THEN OUR NEW STUDENTS.

AND THEN FINALLY, OUR DEPARTMENT OF SPECIALIZED INSTRUCTION HAS BEEN SUPPORTING RE-ENTRY WITH A FOCUS ON STUDENTS IN OUR CITYWIDE PROGRAM.

THE CITYWIDE PROGRAM FOR STUDENTS WITH SPECIALIZED NEEDS EXPAND TO FOUR DAY OF IN-PERSON LEARNING.

IN PREPARATION FOR EXPANGS, DR. STONE AND TEAM OF INSTRUCTIONAL SPECIALISTS HAVE BEEN HOLDING INDIVIDUAL MEETINGS WITH SCHOOL TEAMS AND CITYWIDE TEACHERS TO ASSESS SPACE AND FAMILIES AND EBB SURING THAT ALL INSTRUCTIONAL RESOURCES ARE AVAILABLE TO SUPPORT OUR SCHOOL STAFF AND STUDENTS.

A COLLABORATION OF ALL OF THESE DEPARTMENTS HAVE DRIVEN OUR NEXT TIMELINE.

SO, AS OF APRIL 20TH FOR OUR ELEMENTARY PRE-K THROUGH 5 SCHOOLS, THEY WILL CONFIRM ALL RETURNING TEACHERS FOR HYBRID INSTRUCTION.

OUR NEXT TIMELINE FOR ELEMENTARY WILL BE APRIL 23RD.

THEY WILL IDENTIFY AND CONFIRM NEW HYBRID STUDENTS BASED UPON THE PRIORITIZATION MATRIX WITH PRIORITIES 5 THROUGH 7 BEING THE PRIORITY FOR THIS NEXT PHASE RE-ENTRY.

ALL INFORMATION SHOULD BE UPDATED IN POWER SCHOOL FOR ELEMENTARY BY APRIL 26TH ALONG WITH COMMUNICATION FOR A LIST OF TRANSPORTATION.

AND ON APRIL 30TH, OUR FAMILIES WILL RECEIVE COMMUNICATION REGARDING THEIR BUS ROUTE AND SCHEDULE FOR THE NEXT PHASED RE-ENTRY.

AND SO THE DATES FOR OUR NEXT PHASED RE-ENTRY AT 3-FEET SOCIAL DISTANCING FOR ELEMENTARY PRE-K THROUGH 5, MAY 4TH THROUGH COHORT A AND MAY 6TH FOR COHORT B.

FOR SOUR SECONDARY STUDENTS AND SECONDARY PRINCIPALS BY APRIL 27TH, WE WILL CONFIRM STUDENTS RETURNING FOR HYBRID INSTRUCTION, BY APRIL 30TH, WE WILL IDENTIFY AND CONFIRM NEW HYBRID STUDENTS BASED UPON THE PRIORITIZATION WITH PRIORITIES 5 THROUGH 7 BEING THE PRIORITY FOR THIS NEXT PHASED RE-ENTRY.

BY MAY 3RD, WE WILL UPDATE POWER SCHOOL INFORMATION FOR NEW HYBRID STUDENTS AND COMMUNICATE OUR LIST TO TRANSPORTATION.

BY MAY 7TH, PARENTS AND FAMILIES WILL RECEIVE COMMUNICATION REGARDING BUS ROUTES AND SCHEDULED.

AND PHASED RE-ENTRY WILL BE MAY 11TH FOR COHORT A AND MAY 7TH FOR CO -- MAY 13 FOR COHORT B.

AND NOW WE'LL HAVE INFORMATION ABOUT PLAYGROUND EQUIPMENT.

>>> THANK YOU, MS. PETERS.

GOOD AFTERNOON, I'M KRISTIN DONNELLY AND FAMILY LIFE INSTRUCTIONAL SPECIALIST FOR

[00:30:02]

ACPS.

THANK YOU AGAIN FOR HAVING ME TONIGHT.

I'M HERE TO PROVIDE AN EXCITING UPDATE ON RECESS AT THE ELEMENTARY LEVEL.

I'LL BE I SPEAKING ABOUT THE LOGISTICS.

SO ACPS HAS BEEN ABLE TO WORK WITH THE ALEXANDER HEALTH DEMOCRAT TO REVISE OUR RECESS GUIDELINES TO ENSURE RECESS FOR ALL BASEOND CDC GUIDELINES.

DOCUMENTS RASHING LOGISTICS AND TRANSITION TO HIGH EXPWRID HAVE BEEN ABLE TO UPDATE IT TO REFLECT THE FOLLOWING CHANGES.

FOLLOWING THE PLAYGROUND EQUIPMENT, WE'VE BEEN ABLE TO UPDATE THE LOGISTICS INCLUDING PLAYGROUND EQUIPMENT, SO IT IS NOW OPEN.

SO WE NEED TO HAVE CONTINUED STRICT HAND WASHING AND SAN TIDING BEFORE AND AFTER RECESS.

A RECESS ZONE SCHEDULE WHICH INCLUDINGS THE PLAYGROUND AREA NOW MUST BE FOLLOWED PER CONTRACT TRACING MEASURES, A BREAKDOWN OF DAYS, TIMES, STUDENT GROUPINGS THAT WILL BE ON THE PLAYGROUND EQUIPMENT AT THAT TIME JUST IN CASE WE HAVE AN OUTBREAK.

S WHILE PLAYING JUST DUE TO THAT INCREASED EXHALLATION, IT MUST BE A MINIMUM OF 6 FEET.

A SANITATION PLAN FOR CLEANING EQUIPMENT DAILY IS ALSO IN PLACE AT ALL LOCATIONS AND OTHERS OUTSIDE OF ACPS ARE PROHIBITED FROM USING THE PLAYGROUND.

THAT HAS ALWAYS BEEN, BUT WE'LL MAKE SURE THAT IS ENFORCED.

AS FOR OTHER RECESS EQUIPMENT, SO ACROSS THE BOARD, STRICT HAND WASHING AND SANITIZING BEFORE AND AFTER RECESS IS FOLLOWED, BUT STUDENTS IN OTHER ZONES CAN BE UTILIZED.

NEED TO BE USED INDIVIDUALLY OR IN PAIRS.

AND CAN BE THEN THINGS THAT CAN BE CLEANED EFFECTIVELY WITHOUT BREAKDOWN OF THE MATERIAL SO WE'VE SUGGEST THAT TEACHERS ALOE INDICATE SEPARATE BINS OF RECESS EQUIPMENT FOR COHORT OR CLASS, WHICH CAN BE CLEANED BETWEEN EACH RECESS PERIOD DAILY.

WE ALSO ARE DISCOURAGING CHILDREN BRINGING EQUIPMENT FROM HOME FOR RECESS AND STUDENTS MUST STILL MAINTAIN THE MINIMUM OF 6 FEET OF DISTANCE FROM OTHERS WHILE PLAYING WITH THIS EQUIPMENT DUE TO THAT INCREASED EXHALLATION THIS DOES MAKE TYPICAL RECESS BLAME GHNEIMS LIKE SOCCER, FOOTBALL AND SOCK TOUGH, BUT STUDENTS CAN WORK ON KICKS.

YOUR TYPICAL RECESS EQUIPMENT.

TEACHER AND RECESS STAFF ARE ENCOURAGED TO USE THE RESOURCE PROVIDED TO THEM.

IT HAS OVER 75 COVE I--- COVID-SAFE ACTIVITIES THAT ARE SAFE AND ENGAGING AND MEET THE RESTRICTED GUIDELINES OF SOCIAL DISTANCING.

LASTLY, PRINCIPALS HAVE BEEN AND IF THEY HAVE NOT ALREADY, THEY WILL BE INFORMING FAMILIES OF THIS IN THIS COMING WEEK IN THEIR NEWSLETTERS.

I APPRECIATE YOUR TIME THIS AFTERNOON AND THANK YOU FOR ALLOWING ME TO SHARE THE NEW, EXCITING RECESS ADDITION.

I'M GOING TO TURN THIS OVER NOW TO PLAINS PAL AT SAMUEL TUCKER.

>> THANK YOU, KRISTIN, GOOD EVENING MADAM CHAIRKS VICE CHAIR AND MEMBERS OF THE SCHOOL BOARD.

I'M HERE TONIGHT TO PRESENT A PROPOSAL TO AMEND MODIFIED CALENDAR NEXT YEAR.

THE PATH TO THIS PROPOSAL STARTED WITH PARENT AND STAFF STAKEHOLDER MEETINGS TO ADDRESS CONCERNS REGARDINGS THE LINGERING EFFECTS OF THE PANDEMIC AS WELL AS THE TRICKLEDOWN EFFECT ON THE CALENDAR DURING THIS UNIQUE TRANSITION YEAR IN WHICH ALL ACPS SCHOOLS WILL BE STARTING A FEW WEEKS EARLIER THAN NORMAL.

AFTER A THOROUGH ANALYSIS OF THE POSSIBLE AND CONTINUES OF EITHER REMAINING ONE MORE YEAR ON THE TRADITIONAL CALENDAR, OR STICKING WITH THE ALREADY APPROVED JULY 26TH START DATE, DESPITE CLEAR OBSTACLES THIS AMED CALENDAR SURFACED AS A PROPOSAL THAT WAS MOST ALIGNED WITH OUR GOAL OF MAXIMIZING LEARNING OPTIONS FOR FAMILIES.

SOME REFERRED TO THIS AS THE COMPROMISED CALENDAR, BECAUSE IT BEST MEETS THE NEED OF A COMMUNITY EVENLY SPLIT BETWEEN WANTING AN BREAK AND THOSE WHO ARE EAGER TO AFFORD THEMSELVES ADDITIONAL LEARNING BECAUSE OF THE CHALLENGES EXPERIENCED THIS YEAR.

A KEY CONSIDERATION IN THIS REGARD IS THE FACT THAT EVEN IN PRE-COVID TIMES, TUCKER FAMILIES CHOOSE FAMILY LEARNING IN LARGE NUMBERS EVEN WITH EARLY START DATE.

THIS PLAN PROVIDES TUCKER STUDENTS AND STAFF TO FULLY PARTICIPATE IN SUMMER LEARNING FOR ALL IF THEY SO CHOOSE.

REGARDING OUR PROGRAMATIC SATS, I WANT TO THANK MS. GENTRY FOR HER FAITHFUL PRESENCE AT TUCKER PTA MEETINGS AND RECENT COMMENTS ASSURING THE COMMUNITY'S

[00:35:05]

ONGOING SUPPORT FOR THE MODIFIED CALENDAR.

THE PROPOSAL SECURES THE OPPORTUNITY THIS COMING YEAR TO LEVERAGE ENTER SESSION TO ADDRESS THE DISRUPT I LEARNING OF MANY OF OUR STUDENTS.

IT REPRESENTS A BRIDGE BACK TO NORMALCY FOR OUR COMMUNITY.

MOVING TO THE VISUAL OF THE CALENDAR, PLEASE NOTE THAT OTHER THAN A SHIFT TO ONE WEEKEND OR SESSIONS, THE PROPOSED AMENDMENT KEEPS ALL OTHER ELEMENTS OF THE CALENDAR PARALLEL TO WHAT PARENTS HAVE COME TO EXPECT IN TERMS OF CONFERENCES, TEACHER WORK DAYS, ET CETERA.

AGAIN, WE HAVE AN AUGUST 9TH START DATE, TWO, ONE WEEK INTERCESSION ONE IN THE FALL AND ONE IN THE SPRING AND, OF COURSE, WE END WITH EVERYONE ELSE ON JUNE 11TH.

WE WILL BE BRINGING THIS PROPOSAL TO YOU FOR A VOTE ON NEXT MEETING ON MAY 6TH.

WE APPRECIATE YOUR SUPPORT.

AND NOW I WILL TURN IT BACK OVER TO YOU, DR. MAYON.

>> THANK YOU, GOOD, BOARD AND DR. HUTCHINGS.

GLAD TO BRING ANOTHER UPDATE THE BOARD ABOUT SUMMER LEARNING FOR ALL.

THIS TIME I BROUGHT SOME FRIENDS WITH ME.

T AND ALICIA KINCAID SO THIS SUMMER WE'LL HAVE A TRADITIONAL SUMMER PROGRAM FOR FOUR WEEKS, JULY 6TH THROUGH THE 30TH.

AND THAT IS UPPER LEARNING FOR ALL.

WE'RE OFFERING 20 PROGRAMS THIS SUMMER THAT ARE RUN BY ACPS AND LISTED HERE.

AND FOR THE FIRST TIME WE'RE GOING TO HAVE AN ADDITIONAL TWO-WEEK OPTION FOR SELECTED STUDENTS THAT WILL BE VIRTUAL.

AND THIS WOULD GIVE US TIME TO GET OUR BUILDINGS READY OOZE WE HAVE TEACHERS RETURNING AUGUST 13TH.

AND THEN YOU'LL SEE HERE, WE STILL HAVE SOME OF OUR TRADITIONAL PROGRAMMING, OUR SUMMER LANGUAGE ACADEMY BETWEEN MOUNT VERNON AND JOHN ADAMS AND OUR MUSIC CAMP WHICH IS WIELGDLY SUCCESSFUL, OUR THEATER CAMP.

WE'RE CONTINUING WITH OUR AP BOOTCAMP FOR ALL OF OUR STUDENTS FOR FIRST-TIME STUDENTS TAKING AP COURSE, BUT AP CALCULUS WHICH WE BEGAN LAST YEAR, AND CONTINUING OUR BOOST COURSES FOR FAMILIES THAT MAY OPT -- I DON'T WANT TO PARTICIPATE IN SUMMER LEARNING, BUT I WOULD LIKE FOR MY STUDENT TO GET GLIMPSE AS TO WHAT IS COMING AHEAD FOR THE FALL.

WE'RE RETHINKING AND RETOOLING OUR IDEAS AROUND KINDERGARTEN PREP.

EXRENSIVE MIDSCHOOLS ARE WORKING ON MIDDLE SCHOOL PREP FOR RISING 6TH GRADERS AND AGAIN, WE'RE OFFERING THE OPPORTUNITY FOR OUR STUDENTS AND MANY OF OUR PROGRAMS TO HAVE SUMMER BRIDGE OPPORTUNITIES TO GET READY FOR THEIR SUMMER LEARNING.

SUMMER LEARNING THE TRA FOUR DAYS A WEEK, MONDAY THROUGH THURSDAY.

AND THEN THE FIRST WEEK IN JULY, BECAUSE WE'RE STARTING TUESDAY IT WILL BE TUESDAY THROUGH FRIDAY.

WE'RE TRYING TO AGAIN, GIVE OUR STAFF THE ABILITY TO CONTINUE TO WORK WITH OUR STUDENTS.

SO WE WILL AGAIN, HAVE FOUR DAYS A WEEK HIGH SCHOOL.

WE'RE CONTINUING TO WORK ON OUR SCHEDULE TO FIGURE OUT WAYS THAT WE CAN HAVE OUR FAMILIES AND STUDENTS MAXIMIZE SUMMER LEARNING TIME.

AND LASTLY, WE ARE INCENTIVIZING OUR STAFF AND POSTING JOBS IN MONTH, WE'LL BE OFFERING FACULTY THE ABILITY TO APPLY IN TWO-WEEK INCREMENTS.

[00:40:22]

WE REALIZE WE HAVE AN ABBREVIATED SUMMER, BUT WE ALSO KNOW THAT LEARNING LOSS IS REAL.

WE ARE EXCITED ABOUT THIS OPPORTUNITY, BECAUSE WE BELIEVE STUDENTS NEED AN OPPORTUNITY FOR EXCITEMENT.

AND SO MUCH OF OUR SUMMER LEARNING IS FOCUSED AROUND PROJECT-BASED LEARNING AND GIVES THE STUDENTS THE ABILITY TO GET THEIR HANDS WHETHER VIRTUAL OR IN PERSON AND ONE PART I DID FORGET TO MENTION, IS THAT WE ARE PRIORITIZING OUR STUDENTS FOR IN-PERSON.

WE WANT TO MAXIMIZE AS MANY STUDENTS AS WE CAN GET IN PERSON SO WE WILL HAVE IN-PERSON CREDIT RECOVERY AT THE HIGH SCHOOL LEVEL AND ESY IN PERSON AND ALSO MS. WARNLER GO IN GREATER DETAIL AROUND SPECIAL EDUCATION OFFERINGS AND LASTLY, THE VIRTUAL OPTION WILL BE FOR ANY STUDENT WHO IS NOT PRIORITIZED TO COME INTO THE BUILDING.

AND SOOZ MS. PETERS WENT OVER A AGAIN THE SCHOOLS HAVE BEEN PRIORITIZING AND REPRIORITIZING STUDENTS.

AND THANK YOU TO THE.

SO I'LL TURN IT OVER TO MS. WARNER TO TALK ABOUT OUR SPECIAL JED THANK YOU, DR. MAYEN.

GOOD EVENING, MADAM CHAIR, MEMBERS OF THE BOARD, DR. HUTCHINGS.

THANK YOU FOR THE OPPORTUNITY TO REVIEW THESE SUMMER PROGRAMMING.

WE ARE GOING TO TAKE A 3-TIERED APPROACH TO PROVIDING SERVICES TO STUDENTS WITH DISABILITIES AS PART OF THE SUMMER LEARNING PROGRAM.

OUR FIRST TIER WILL BE FOR THOSE STUDENTS WHO ACCESS THE GENERAL EDUCATION PROGRAM.

WE WILL PROVIDE SPECIAL EDUCATION TEACHERS TO SUPPORT STUDENTS WITH ABILITIES TO MAKE SURE THAT THEY CAN ACCESS THAT CURRICULUM.

THOSE STUDENTS WILL BE AGAIN, FOLLOWING THE PRIORITY MATRIX.

THEY WILL BE VIRTUAL OR IN PERSON DEPENDING OTHER THEIR PROGRAM IS PRIORITIZED.

SECONDLY WE'RE HAVING DOING IT ON 3-TIER BASIS.

THAT IS TIER ONE.

TIER TWO IS SPECIALIZED READING AND MATH INTERVENTION FOR THOSE WHO NEED ADDITIONAL SUPPORT IN READING AND MATH SCHOOLS.

WE'RE GOING TO PROVIDE THOSE PROGRAMS IN PERSON WHEN SPACE CONSTRAINTS AND OTHER FACTORS ARE IN OUR FAVOR.

IF WE ARE NOT ABLE TO PROVIDE SOME OF THOSE SERVICES IN PERSON, WE WILL BE PROVIDING THEM VIRTUALLY.

THIRDLY, WE ARE GOING TO PROVIDE OUR TRADITIONAL ESY PROGRAM AS MANY OF OUR FAMILIES WHO HAVE PARTICIPATED IN ESY ARE FAMILIAR WITH.

THAT PROGRAM WILL BE FACE-TO-FACE.

WE WILL BE MEETING AT THE ELEMENTARY LEVEL AT JEFFERSON HOUSTON AND WE WILL BE MEETING AT THE SECONDARY LEVEL AT TC WILLIAMS. FAMILIES WILL BE RECEIVING CONTACT INFORMATION THEIR STUDENT'S CASE MANAGER, IF THEY HAVEN'T RECEIVED IT ALREADY THEY WILL GET IT IN THE NEXT DAY OR SO WE HAVE BEEN WORKING DILIGENTLY TO COLLECT DATA AND TO REVIEW STUDENT PROGRESS AND MAKE RECOMMENDATION FORTIER OF SERVICES THAT STUDENTS MIGHT REQUIRE.

FOR THOSE STUDENTS WHO ARE BEING RECOMMENDED FOR ESY SERVICES WE WILL BE HAVING IEP MEETINGS TO ADDRESS NEEDS FOR THOSE SERVICES, AGAIN, THANK YOU FOR THE OPPORTUNITY AND I'M TURNING THIS OVER TO MS. NICKERSON.

AS ALL THE SUMMER LESSON GUIDES ARE BEING DEVELOPED, THEY'RE BEING DEVELOPED WITH ELS IN MIND.

THEY'RE INTEGRATING EL BEST PRACTICES AND INCLUDING LEVEL TEXT THAT ARE CULTURALLY RELEVANT AND ENSURING ALL FOUR LANGUAGE DOMAINS ARE UTILIZED.

IN DELETE S IN ADDITION TO THE PLANNING THEY WILL COLLABORATE WITH GENERAL EDUCATION TEACHERS AND DIRECT INSTRUCTION AND SUPPORTING SMALL GROUP INSTRUCTION.

AND EL SPECIFIC LEARNING WILL BE INCORPORATED INTO THE TEACHER TRAINING.

NEXT WE HAVE DARRYL SAMSON.

>> THANK YOU, DR. NICKERSON.

SO WE KNOW THAT FOR OUR STUDENT, SOCIAL AND EMOTIONAL NEEDS ARE GOING TO DON'T BE A PRIORITY GOING INTO OUR SUMMER LEARNING.

S TO WHAT WE DID LAST YEAR WHERE K-12 STUDENTS BOTH IN PERSON AND VIRTUAL WILL BE ABLE TO ACCESS SOCIAL, EMOTIONAL AND ACADEMIC LEARNING SUPPORT.

SO AT A TIER ONE LEVEL WE'RE REALLY TRYING TO HELP MAINTAIN IF SEAL LESSONS STEUBS HAVE BEEN PROVIDED DURING THIS ACADEMIC SCHOOL YEAR.

WE'RE BUILDING TIME IN TO THE SCHEDULES FOR OUR STUDENTS WHERE THEY WILL BE ABLE TO RECEIVE THAT DAILY DOSE OF SOCIAL, EMOTIONAL AND ACADEMIC LEARNING.

OUR STUDENT SUPPORT TEAMS MADE UP OF SCHOOL COUNSELOR, SCHOOL NURSES, SCHOOL SKYCOLOGISTS AND SOCIAL WORKERS WILL BE ON SITE TO BE ABLE TO PROVIDE SOME OF THOSE TARGETED SKILL DEVELOPMENT STRATEGIES THAT STUDENTS MAY NEED, SOCIALLY, EMOTIONALLY AND BEHAVIORALLY TO SUPPORT THEM IN A TIER-2 AND TIER-3 MANNER.

THESE SEPARATES WILL RANGE FROM ACADEMIC COUNSELING TO SOCIAL AND EMOTIONAL COUNSELING AND COLLEGE AND CAREER SUPPORTS AS WE DID LAST SUMMER.

AND THEN ALSO, WE'LL HAVE FOLKS THAT WILL BE ABLE TO SUPPORT THE GENERAL HEALTH AND WELLNESS OF OUR STUDENTS.

WE'LL ALSO AGAIN, LOOK TO PROVIDE OPPORTUNITIES WHERE STUDENTS CAN ACCESS SPECIAL TOPICS OR GO TO FOCUS GROUPS, OR SEMINARS TO GET SOME ADDITIONAL INFORMATION THAT MIGHT BE HELPFUL TO THEM.

IT WAS A REALLY BIG SUCCESS THAT WE HAD LAST SUMMER.

AND I'LL TURN THIS OVER TO DR. ALICIA KINCAID.

>> THANK YOU, MR. SAMPSON.

GOOD EVENING DR. HUTCHINGS AND THE SCHOOL BOARD MEMBER.

T SUMMER LEARNING MILESTONES.

THE SUMMER SCHOOL LEADERSHIP TEAM BEGAN PLANNING WITH FACILITIES AND HUMAN

[00:45:01]

RESOURCE DEPARTMENTS SINCE DECEMBER WE MET TO THINK ABOUT INITIAL SEAT CAPACITY, BUILDING USAGE AND STAFFING NEEDS.

BY THE END OF APRIL THE SUMMER LEARNING PARTICIPATION SURVEY WILL BE SENT TO FAMILIES AND THE OVERALL VIEW OF THE SUMMER LEARNING FOR ALL PROGRAM WILL BE POSTED ON THE ACPS WEBSITE.

WE WILL COMMUNICATE TO FAMILIES WHO ARE IDENTIFIED FOR IN-PERSON LEARNING.

IN MAY WE WILL CONTINUE TO MEET WITH A CURRICULUM SPECIALIST TO DRAFT THE SCHEDULE AND PROFESSIONAL DEVELOPMENT PLAN FOR THE SUMMER SCHOOL STAFF WHICH WILL BE ON JUNE 28THAND JUNE 29TH.

IN JUNE WE WILL BE REFINING THE MASS OF SCHEDULES AND HOST SCHOOL SIMULATIONS SIMILAR TO WHEN WE REOPENED FOR HYBRID LEARNING WE ARE EXCITED TO LAUNCH SUMMER LEARNING PROGRAM FOR ALL AUGUST 6TH.

AND SEND IT TO THANK YOU, AGAIN.

>> THANK YOU AND GOOD AFTERNOON.

AS YOU RECALL, AS A DIVISION OUR INSTRUCTIONAL STAFF WAS ON A TEMPORARY REMOTE STATUS PENDING THE REOPENING OF THE SCHOOL BUILDINGS.

DURING THESE PAST MONTHS WE SURVEYED OTHER STAFF TO INFORM OF ANY HEALTH CONDITIONS FOR HEALTH CARE NEEDS THAT WOULD IMPACT THEIR SCHOOL ABILITIES.

PART OF THE REVIEW INCLUDED FOLLOWING FEDERAL LEGISLATION THAT SUPPORTED EMPLOYEE LEAD TO DEAL WITH COVID-RELATED CONDITIONS.

I MANDATED PAID LEAVE FOREWORKER WITH CHILD CARE WOULD EXPIRE ON MARCH 31ST, 2021.

WE ALSO INFORMED STAFF CHILD CARE NEEDS OR HEALTH CARE NEEDS THAT WE WOULD REVIEW THEIR STATUS AT LEAST MONTHLY AS WE MONITORED THE PANDEMIC HEALTH SITUATION.

OVERALL BEGINNING IN MARCH 2021, WE DETERMINED HEALTH CONDITIONS HAD IMPROVED TO A LEVEL WHERE WE COULD SAFELY REOPEN SCHOOLS AND AS MS. PETERS DESCRIBED EARLIER, WE USED A PHASED RE-ENTRY PLAN TO EASE TEACHER'S RETURN TO CLASSROOM WHILE SCALING UP SCHOOL OPERATIONS FOR OUR STUDENTS.

WE WOULD TRANSITION WORKFORCE FROM TEMPORARY REMOTE STATUS TO GENERAL AVAILABILITY FOR ON SITE INSTRUCTION, DEPENDING ON THE INSTRUCTIONAL PLAN OF THE PARTICULAR SCHOOL, STUDENT ATTENDANCE AND SOCIAL DISTANCING REQUIREMENTS THUNDERS PHASED RE-ENTRY APPROACH UNDERSTANDING THAT ANY TRANSITION CAN BE CHALLENGING, WE WANTED TO BE SURE TO SUPPORT OUR STAFF WITH CHILD CARE NEEDS THIS MEANS THAT WE WANTED TO INFORM OUR STAFF THAT WE WOULD ALLOW AGRATION PERIOD TO ARRANGE CHILD -- A GRACE PERIOD TO ARRANGE CHILD CARE BEFORE LISTING THEM FOR IN-PERSON WORK.

WE ANNOUNCED THIS FROM APRIL 9TH, ABOUT A MONTH FOR PARENT EMPLOYEE AND GUARDIANS TO FIND AND ARRANGE CHILD CARE.

IN ADDITION WE ALSO PROVIDED CHILD CARE RESOURCES VIA OUR OFFICE OF COMMUNITY PARTNERSHIPS AND ENGAGEMENT UNDER MR. CURT HUFFMAN WHO HAVE DEVELOPED A NUMBER OF ALEXANDRIA CHILD CARE NEIGHBORING OPTIONS WHICH ARE POSTED ON HIS WEB PAGE.

ADDITIONALLY, WE ARRANGED TO HAVE OUR ACPS EMPLOYEE ASSISTANCE PROGRAM PROVIDER PROVIDE CHILD CARE RESOURCE TO FIND CHILD CARE OPTIONS IN THEIR AREA.

WE UNDERSTAND THAT FINDING CHILD CARE TAKES TIME.

AND WE WANTED TO BE SURE TO GIVE OUR TEACHER-PARENTS TIME TO ARRANGE CHILD CARE AS BEST AS POSSIBLE WITH THE SLIDE SHOWS IS THE TRANSITION PROCESS FROM TEMPORARY REMOTE STATUS TO ON-SITE AVAILABILITY STARTING MAY 3RD, 2021 FOR THOSE WITH CHILD CARE NEEDS AND THOSE WITH HEALTH CONDITIONS THAT MAY LIMIT THEIR ABILITY FOR IN-SCHOOL CONSTRUCTION.

UNDER THE CHILD CARE REVIEW PROCESS, WE NOTIFIED OUR EMPLOYEES OF THIS PARTICULAR CHANGE ON APRIL 9TH WITH THE SUPERINTENDENT'S WEBINAR AND INFORMEDSTAF TO BE AVAILABLE STARTING MAY 3RD, 2021 OR APPLY FOR FAMILY MEDICAL LEAVE ACT OPTIONS TO CARE FOR THEIR CHILD.

WE ALSO PUBLISHED THIS RECORDED WEBINAR AND FAQ AND CURRENT FLY THE PROCESS OF MANAGING THE APPLICATIONS FOR FMLA OR OTHER ABSENCES PER ROUTINE HR POLICY.

IN REGARDS TO THE HEALTH REVIEW PROCESS, WE MONITOR THOSE EMPLOYEES STATUS EACH MONTH AND CONTACT THE HEALTH PROVIDER OR TO VERIFY THE STATUS OF WHETHER OR NOT THE EMPLOYEE MAY RETURN ON SITE OR BE PLACED ON A LEAVE OF ABSENCE.

[00:50:01]

I WANT TO BE CLEAR ON THIS THAT WE DON'T ASK ABOUT THE CONDITION OF THE EMPLOYEE, ONLY WHETHER OR NOT THE EMPLOYEE IS AVAILABLE T WORK ON SITE OR NOT AND, OF COURSE, IF THERE IS ADDITIONAL MEDICAL RESUE WE WORK THROUGH THAT PROCESS THROUGH W THE EMPLOYEE.

THAT SOUR PROCESS TO TRANSITION OUR EMPLOYEES BACK TO THE WORKPLACE.

THIS CONCLUDES MY PART OF THE BRIEFING ANDLY BE FOLLOWED BY DR. HART.

>> THANK YOU, DR. WILKINS AND GOOD EVENING BOARD MEMBERS.

I WOULD LIKE TO PROVIDE AN UPDATE ON FALL SPACE CONSIDERATION AND PLANNING.

WE ARE CURRENTLY UTILIZING A FEW ASSUMPTIONS TO ASSESS OUR NEEDS.

WE ARE USING THE FY22 ENROLLMENT PROJECTION OF 16,097 STUDENTS.

WE'RE ASSUMING 3 FEET OF SOCIAL DISTANCING WOULD STILL BE FLIBL THE FALL TO INCLUDE THE NOTED CAVEAT FOR 6 FEET FOR ADULTS.

IN THE CASE TO LEASE SPACE INCLUDING A LEASE ASSUMPTION OF $20 TO $30 PER SQUARE FEET AND AN ASSUMPTION OF $50 TO $100 PER SQUARE IF FIT FOR RETRO FITTING OF ANY LEASED SPACE.

OUR TEAM IS USING MULTIPLE STRATEGIES TO ADDRESS POTENTIAL SPACE DEFICITS FOR ALL, INCLUDING USING ALL AVAILABLE SPACES IN OUR SCHOOLS, PARTNERING WITH THE CITY ON ANY AVAILABILITY CITY OWNED SPACE, THE POSSIBILITY OF INSTALLING MOBILE CLASSROOMS AT SELECT SITES, LEASING SPACE AND EXPLORING OPPORTUNITIES FOR NONTRADITIONAL SPACES SUCH AS CHURCH, ET CETERA.

NEXT SLIDE, PLEASE.

THIS SLIDE PROVIDES A QUICK OVERVIEW OF TASK AND TIMELINE TO BEGIN, WE'RE CURRENTLY WORKING ON RECONFIGURATION OF OUR SPACES TO 3 FEET THIS WILL ALLOW US TO BETTER UNDERSTAND OUR FINA CAPACITY NUMBERS WITH UPDATED GUIDANCE AND REFINE OUR NEEDED SPACE ESTIMATIONS.

WE HAVE ALSO SUBMITTED OUR FORMAL REQUEST TO THE CITY FOR THEIR ASSISTANCE IN THIS PROCESS.

THE REQUEST WAS SUBMITTED ON APRIL 12THAND WE'VE HAD AN OPPORTUNITY TO CONVENE WITH A SMALL GROUP OF ACPS AND CITY REPRESENTATIVES THIS PAST MONTH TO BEGIN OUR JOINT DISCUSSIONS ON LOGISTICS FOR OUR REQUEST.

WE'LL PROVIDE UPDATES ON THIS PROCESS AT FUTURE BOARD MEETINGS.

WE ARE ALSO LOOKING INTO THE FEASIBILITY OF INSTALLING MOBILE CLASSROOMS AT SELECT SITES.

ULTIMATELY, THIS WILL BE BASED ON A AVAILABLE LAND SPACE AS WELL AS COMPLIANCE WITH ZONING REGULATIONS.

IT IS IMPORTANT TO SHARE THAT MOBILE CLASSROOM MANUFACTURERY AND DELIVERY ARE TRACKING MONTHS OUT AND CURRENTLY AT AN OCTOBER 2021ETA.

THE TEAM AND I CONTINUE TO INVESTIGATE OPTIONS FOR LEASED SPACE AS WELL.

AND TO DATE WE HAVE A FEW VIABLE OPPORTUNITIES.

LASTLY, I DON'T PARTNER WITH CURT HUFFMAN.

SO SUCH AS USING SPACE WITHIN CHURCHES TO MITIGATION OUR -- MIT GAZE OUR SPACE NEEDS.

NOWLY TRANSITION FROM FALL SPACE CONSIDERATIONS TO THE NIGHT'S UPDATE ON VENTILATION AND INDOOR AIR QUALITY.

I APOLOGIZE IN ADVANCE FOR THE LENGTH OF MY COMMENTS, BUT I WANT TO ENSURE THAT THE DETAILS ARE PRESENTED WITH FULL CONTEXT.

THE NEXT FEW SLIDES WILL ADDRESS THE FOLLOWING QUESTIONS, WHAT CDC AND ASHRAE GUIDANCE HAS ACPS IMPLEMENTED? WHAT METRICS ARE MONITORED VIA THE BAS SYSTEM? WHO IS RESPONSIBLE FOR INDOOR AIR QUAL MANAGEMENT? HOW CAN STAKE HOAMEDZERS SHARE CONCERNS? HOW HAS THIS INFORMATION BEEN COMMUNICATED AND WHAT SUPPLEMENTAL ACTIONS HAVE BEEN TAKEN? NEX I'LL BEGIN HOW OUR TEAM HAS IMPLEMENTED CDC GUIDANCE WITHIN OUR FACILITIES.

THE CDC VENTILATION GUIDANCE IS PRESENTED IN FIVE CATEGORIES WITH TOTAL OF FIN RECOMMENDATIONS WE HAVE ASSESSED ALL 15 RECOMMENDATION AND APPLIED 12 OF THOSE RECOMMENDATION FOR 80% ACROSS DIVISION FACILITIES.

TO DATE, EIGHT RECOMMENDATIONS HAVE BEEN FULLY IMPLEMENTED WHICH ARE HIGHLIGHTED ON THIS SLIDE.

THESE INCLUDE ENSURING OUR SYSTEMS HAVE BEEN AND CONTINUED TO BE SERVICED.

BRINGING IN OUTDOOR AIR.

INCREASING AIR FLOW DURING OCCUPIED HOURS WHEN POSSIBLE, RUNNING SYSTEMS FOR TWO HOURS PRIOR TO AND AFTER OCCUPIED HOURS.

AND IMPROVING A LEVEL OF FILTRATION.

AND INSPECTING AND MAINTAINING EXHAUST SYSTEMS AND REST ROOMS AND KITCHENS AND OPENING WINDOWS WHEN TRANSPORTATION VEHICLES WHEN SAFE TO DO SO NEXT SLIDE.

>> THE PINK HIGHLIGHTED BOX WHICH SPEAKS TO THE HEPA AIR PURIFICATION SYSTEM HAS BEEN INDICATED IN HIGH RISK AREAS CLINICS AND ANNEX SPACES IN ALL SCHOOLS.

WE'RE IN THE PROCESS OF MOVING TOWARD A MORE ROBUST IMPLEMENTATION OF THIS RECOMMENDATION AND I'LL SHARE MORE ABOUT THAT A BIT LATER.

THE NEXT THREE RECOMMENDATIONS HAVE BEEN IMIMPLEMENTED ON A TARGETED BASIS.

THE USE OF UV GERMICIDAL WE HAD AN OPPORTUNITY TO INSTALL THIS TECHNOLOGY THE NEW HVAC UNITS TRADITIONAL ACADEMY.

WHILE THE CIP PROJECT WAS PLANNED PRIOR TO THE ONSET OF THE PANDEMIC, WE HAD A

[00:55:04]

CHANCE TO UPDATE THE DESIGN FEATURES OF THIS SYSTEM PRIOR TO INSTALLATION.

WE ARE USING THIS AS A PILOT TO BETTER UNDERSTAND IF THIS IS A TECHNOLOGY THAT SHOULD BECOME A DESIGN STANDARD FOR FUTURE HVAC.

IF SAFE TO DO SO OPEN WINDOWS AND DOORS.

WE ENCOURAGE INTERIOR DOORS TO REMAIN OPEN THROUGHOUT THE SCHOOL DAY.

THIS HELPS WITH AIR CIRCULATION AND A PRACTICE THAT HAS NOT BEEN DISCOURAGED OR PROHIBITED.

AS WE SHARED PREVIOUSLY, WE DO NOT ENCOURAGE THE OPENING OF WINDOWS AS IT BRINGS IN UNFILTERED AIR AND EXACERBATE ALLERGIES OR OTHER RESPIRATORY AS HIGH AS AND MAKE HUMIDITY CONTROL DIFFICULT AND ULTIMATELY TAX THE HVAC SYSTEMS OF A FACILITY.

CONSIDER HAVING OUTDOOR ACTIVITIES, CLASSES OR LUNCHES OUTDOORS WHEN CIRCUMSTANCES ALLOW.

AS SHARED EARLIER TONIGHT, OUR STUDENTS HAVE THE OPPORTUNITY TO ENJOY OUTDOOR RECESS, USE OF PLAYGROUNDS EQUIPMENT AND MASK BREATHS THROUGHOUT THE SCHOOL DAY LEADERSHIP IS STILL DISCUSSING THE OPPORTUNITY FOR OUTDOOR LUNCHES AND WE WILL PROVIDE AN UPDATE AS THOS FINALIZED.

THE FINAL THREE RECOMMENDATIONS ON THIS SLIDE WERE REVIEWED, BUT NOT IMPLEMENTED.

USE OF CHILD SAFE TO EFFECTIVENESS OF OPENING WINDOWS.

GIVEN WE'RE NOT OPENING TWIN DOES THIS WOULD NOT BE APPLICABLE THIS ENABLE DISABLED DEMAND-CONTROLLED VENTILATION CONTROLS I IT IS NOT IN FAVOR TO IMPLEMENT THIS FOR OUR SYSTEMS. OUR SYSTEMS ARE DESIGNED TO ADJUST QUICKLY BASED ON ATMOSPHERIC CONDITIONS AND WE CAN MANIPULATE PARAMEET ES WITHIN THE SYSTEM.

FOR SPACE CONTROLLED BY THERMOSTAT SET THE SYSTEM FROM AUTO -- AUTO TO ON.

IT DOES NOT ALLOW THE OPPORTUNITY TO QUICKLY ADJUST SYSTEM OPERATION BASED ON TEMPERATURE AND/OR HUMIDITY CHANGES THIS CAN CREATE A FAVORABLE ENVIRONMENT FOR EXCESSIVELY COLD OR WARM TEMPERATURE EXCESS HUMIDITY, ET CETERA.

NEXT SLIDE, PLEASE.

IN ADDITION TO CDC RECOMMENDATIONS OUR TEAM HAS LOOKED TO ASHRAE FOR RECOMMENDATION AND GUIDANCE REGARDING VENTILATION AND HVAC.

THE CDC REFERENCED ASHRAE IN THEIR DOCUMENTS.

NEXT SLIDE, PLEASE.

THERE ARE TWO SPECIFIC DOCUMENTS ASHRAE PUBLISHED DURING THE AGE OF COVID-19 THAT I'D LIKE TO SPEAK TO.

IN THE FIRST DOCUMENT, GUIDANCE FOR THE REOPENING OF SCHOOLS, THERE ARE FOUR STRATEGIES SPECIFIC TO IMPROVING VENTILATION THAT ARE NOTED.

ACPS HAS FULLY IMPLEMENT DELETE S IMPLEMENTED THESE ON THE CHART WITH ONE IMPLEMENTED ON A TARGETED BASIS.

THE SECOND DOCUMENT CORE RECOMMENDATIONS FOR REDUCING AIRBORNE INFECTIOUS AEROSOL EXPOSURE SPEAKS TO FIVE CATEGORIES OF RECOMMENDATIONS, MOST OF WHICH IS REDOESN'TANT OF THE CDC GUIDANCE WE'VE IMPLEMENTED.

IN THE GUIDANCE DOCUMENTS IT IS IMPORTANT TO NOTE THE FIRST MEASURE LISTED TO REDUCE AIRBORNE INFECTIOUS AEROSOL EXPOSURE IS TO FOLLOW THE MITIGATION MEASURES SUCH AS THE USE OF FACE COVERINGS, SOCIAL DISTANCING AND THE APPROPRIATE USE OF PERSONAL PROTECTIVE EQUIPMENT.

THESE ARE MEASURES ACPS HAS IMPLEMENTED WITHIN ALL OF OUR FIMENTS.

NEXT SLIDE, PLEASE.

>> THE PREVIOUS PRESENTATIONS WE HAVE SHARED HOW WE'RE USING AUTOMATION SYSTEMS TO REGULARLY MONITOR PERFORMANCE OF OUR HVAC UNITS.

WE USE TWO SYSTEMS, SIEMENS AND ALL MATED LOGIC THIS IS OF A ROOFTOP UNIT AT PATRICK HENRY SHOWS THE DIFFERENT METRICS MONITORED THROUGH MOD YEUL DUEL.

TEMPERATURE, CUBIT -- CUBIC FEET PER MEETER RELATIVE HUMIDITY, AND PERCENTAGE OF DAMPER OPEN WIG SPEAKS TO THE ABILITY TO REGULATE AND REDIRECT AIR FLOW TO NAME A FEW.

OUR SYSTEMS ARE DESIGNED WITH A CAPACITY TO EXCHANGE AIR BETWEEN 4 TO 6 TIMES AN HOUR AIR EXCHANGE RATE IS USING CF MEASUREMENT, MULTIPLYING BY 60 AND DIVIDING THAT TOTAL BY THE CUBIC FEET OF THE ROOM.

SYSTEM DESIGN IS ADDRESSED DURING HVAC INSPECTIONS AND REGULARLY BY OUR MAINTENANCE TEAM MEMBERS.

OUR QUARTERLY PREVENTIVE MAINTENANCE PROGRAM WHICH IS COMPLETED BY OUR HVAC CONTRACTOR IS A QUALITY CONTROLLED PROCESS TO ENSURE SYSTEM FUNCTIONALITY DOES NOT SUBSTANTIALLY CHANGE BETWEEN ANNUAL INSPECTION OUR NEXT STEPS WILL BE TO EXPLORE THE OPPORTUNITY OF WORKING WITH AN EXTERNAL FIRM AS AN EXTRA VERSION MEASURE.

IN ADDITION, MANY OF OUR SYSTEMS WERE DESIGNED WITH CO2 MONITORING AND RESPONSE FEATURES.

FOR THOSE NOT DESIGNED WITH CO2 FEATURES WE'RE WORK TOWARDS HAVING AN EXTERNAL FIRM TAKE CO2 MURMS WHERE WE DO NOT HAVE THE CAPABILITIES THROUGH OUR BAS SYSTEMS.

[01:00:04]

A A MATRIX THAT SHOWS WHICH SCHOOLS HAVE AUTOMATED CO2 MONITORING VERSUS MANUAL AS WELL AS THE FINDINGS FROM THE EXTERNAL STUDY WHEN COMPLETED.

AS WITH ANY MONITORING EFFORT, CO2, AIR EXCHANGE OR OTHER METRICS IT IS A SNAPSHOT IN TIME.

WHILE THERE IS VALUE IN THESE METRICS IT IS IMPORTANT TO UNDERSTAND ALL OF THESE COMPONENTS THAT CONTRIBUTE TO INDOOR AIR QUALITY IN ADDITION TO INDOOR AIR VENTILATION.

NEXT SLIDE, PLEASE.

SO NOW I AM TRANSITIONING INTO INDOOR AIR QUALITY.

INDOOR AIR QUALITY CONSISTS OF MANY FACTORS AND INDICATORS ALL OF WHICH CONTRIBUTE TO ACCEPT ABOUT OR UNACCEPTABLE WITHIN A FACILITY.

WE ASSESS IAQ BY REVIEWING WORK OR SUBMISSION FOR TEMPERATURES, OBNOXIOUSIOUS ODOR, VISIBLE MOLD, ET CETERA.

WE RECEIVE INFORMATION FROM THERE HAS BEEN A NOTED SICK CHANGE DAY AND LEVERAGE OUR BAS SYSTEMS TO PROVIDE REALTIME INFORMATION ON SYSTEM FUNCTIONAL YI.

WE CONFIR WHEN THEIR EXPERTISE ISNEEDED.

IA SCW A CONTINUOUS PROCESS AS CONDITIONS ARE ALWAYS SUBJECT TO CHANGE.

OVERALL ACCOUNTABILITY IS WITHIN THE OFFICE OF SAFETY AND SECURITY OFFICE AS THIS OVERSEES OUR ENVIRONMENTAL PROGRAMS. HOWEVER, FOUR OFFICE WITNESS THE DEPARTMENT OF FACILITIES AND OPERATIONS CONTRIBUTE TO POSITIVE OUTCOMES IN RELATION TO THE INDOOR AIR QUAL, THOSE OFFICES INCLUDES SAFETY AND SECURITY SERVICES, CAPITOL PROGRAM, PLANNING AND DESIGN, MAINTENANCE AND CUSTODIAL SERVICES AND EDUCATIONAL FACILITIES ESSENTIALLY THE HEART OF OUR IAQ PROGRAM LIES IN ACTIVITIES BETWEEN ALL FOUR OFFICES.

I'D ALSO LIKE TO REITERATE THERE ARE DEFINITELY WAYS FOR STAKEHOLDERS AND BUILDING OCCUPANTS TO SHARE ANY CONCERNS THEY MAY HAVE.

IN FACT, IT IS ENCOURAGED.

RECEIVE INFORMATION FROM STAKEHOLDERS THROUGH THE SUBMISSION OF WORK ORDERS, E-MAILS TO THE TEAM AND DIRECT CONVERSATIONS.

IN ADDITION OUR TEAM RECEIVES FEEDBACK FROM OUR FACILITY VISITS AND PARTICIPATE IN COMMUNITY MEETINGS WHICH ALLOWS US AN OPPORTUNITY TO RECEIVE FEEDBACK IN THOSE FORUMS. NEXT SLIDE, PLEASE.

NOW I'D LIKE TO FOCUS ON NEXT STEPS.

WHILE I HAVE SHARED THE MANY ACTIONS THAT WE HAVE COMPLETED TO IMPROVE VENTILATION AND IAQ THROUGHOUT ALL OF OUR FACILITIES, WE FEEL IT IS IMPORTANT TO SUPPLEMENT OUR ACTIONS AS GUIDANCE CONTINUES TO BE UPDATED TO THAT END, WE WILL MOVE FORWARD WITH INSTALLATION OF PORTABLE HEPA AIR FILTERS IN ALL CLASSROOMS AND COMMON SPACES THIS ACTION WILL COME AT AN ESTIMATED COST OF $631 FOR 1500 UNITS AND DOES NOT INCLUDE THE COST OF REPLACEMENT FILTERS WILL WE WILL AN IMPORTANT COST.

INSTALLATION IS SCHEDULED TO BEGIN NEXT WEEK.

WE ARE ALSO IN THE PROCESS OF REVIEWING AND UPDATING OUR IAQ MANAGEMENT PLAN WITH EXFERNAL ENVIRONMENTAL CONSULTANT USING THEIR EXPERTISE, INDUSTRY BEST PRACTICES AND LESSONS LEARNED TO DATE FROM THE PANDEMIC TO STRENGTHEN WHERE NEEDED.

A DELIVERABLE WE'LL PROVIDE IS TO SHARE THE UPDATED IAQ MANAGEMENT PLAN WITH THE BOARD AND COMMUNITY ONCE COMPLETED.

WE ARE ALSO CONTINUING WITH THE IMPLEMENTATION OF COMPREHENSIVE FACILITY CONDITION ASSESSMENTS FOR ALL SCHOOLS WHICH ARE SCHEDULED TO COMMENCE THIS SUMMER.

THESE ASSESSMENTS WILL PROVIDE AN UNDERSTANDING OF ADDITIONAL BUILDING REPLACEMENT NEEDS RELATED TO IAQ AND OTHERWISE, THE PROCESS WILL ALLOWS US THIBLE TO DESIGN REPLACEMENTS RATHER THAN MODIFYING AT A LATER DATE.

USING DATA WILL PROVIDE THE OPPORTUNITY TO MORE ACCURATELY BUDGET THROUGH THE CIP BUDGET PROCESS.

ULTIMATELY LEVERAGING THE INFORMATION WILL LEAD TO IMPROVED OFFICIALSIS AS WELL AS LONG-TERM COST SAVINGS.

W COMPLETE.

LASTLY, WE WILL EMPLOY A MORE STREAMLINED APPROACH TO OUR COMMUNICATION EFFORTS.

OUR MAIN GOAL IS TO BETTER UTILIZE OUR WEB PAGES TO POST INFORMATION SUCH AS HVAC MAINTENANCE AND CONTINUING TO POST WATER QUALITY AND IAQ RESULTS AND WE'LL SHARE WORK ORDER DAT TREND DATA BY FACILITY AS IT IS IMPORTANT TO UNDERSTAND THIS PERFORMANCE METRIC.

TO DATE, WE HAVE SHARED OUR VENTILATION IAQ AND FACILITY IMPROVEMENT INFORMATION IN THE FOLLOWING WAYS.

THROUGH OUR CIP QUARTERLY UPDATES, SINCE SCHOOL CLOSURE WE HAVE POSTED THREE QUARTERLY REPORTS AND HAVE PRESENTED THOSE TO THE SCHOOL BOARD AS WELL.

THESE REPORTS ARE SHARED TO PROVIDE MORE IN-DEPTH INFORMATIONAL AND CIP

[01:05:04]

PROJECT STATUS BY FACILITY.

MOST NOTABLY THEY WILL PROVIDE UPDATES ON MAJOR HVAC REPLACEMENT AND REPAIRS.

ROOF REPLACEMENT AND REPAIRS AND BUILDING ENVELOPE UPDATES.

WE PROVIDED A SUMMER PROJECT UPDATE IN JUNE 2020 AND A FACILITIES RETURN TO SCHOOL GUIDANCE DOCUMENT PUBLISHED IN NOVEMBER OF 2020 AND UPDATED IN FEBRUARY OF THIS YEAR WE PROVIDED OUR FAQ PUBLISHED IN JANUARY OF THIS YEAR AND SPECIFICALLY ON VENTILATION ON TWO RECENT SCHOOL BOARD MEETINGS AND THEN ANOTHER, ON MARCH 4TH, 2021.

AND WE'VE ALSO ANSWERED MANY QUESTIONS IN VARIOUS FAQS SHARED BY THE COMMUNICATIONS DEPARTMENT.

NEXT SLIDE, PLEASE.

I'D LIKE TO CLARIFY THAT VENT COMPONENT OF INDOOR AIR QUALITY BUT NOT THE TOTAL SUM OF IAQ.

THE ENVIRONMENTAL PROTECTION AGENCY OR EPA SHARES IAQ IS A COMPREHENSIVE APPROACH THAT INCLUDES ALL THE ITEMS NOTED ON THIS SLIDE.

THE DATES SHOWN INDICATES THE DATES WHICH ACPS BEGAN TO MITIGATE THE RESPECTIVE COME PON.

TO THIS END THE TEAM AND I HAVE SHARED ALL UPDATES.

OUR HOPE WAS TO PROVIDE CONTEXT OF ALL THE UPDATES MADE TO OUR FACILITIES PRIOR TO AND DURING THE PANDEMIC ALL OF WHICH CONTRIBUTE TO OVERALL IAQ IMPROVEMENT.

IT WAS AND CONTINUES TO BE IMPORTANT TO VIEW IAQ THROUGH A COMPREHENSIVE LENS.

FOR EXAMPLE, YOU CAN HAVE A FULLY FUNCTIONAL HVAC SYSTEM AND HAVE IAQ DEFICIENCIES SUCH AS YOUR ROOF, PLUMBING OR BUILDING ENVELOPE ARE COMPROMISED, YOUR CLEANING PROCESSES ARE ING ADEQUATE, AND PEST APPROACH MANAGEMENT IS ANTIQUATED.

THERE IS NOT A REGULATED APPROACH TO IAQ.

AN ENTITY HAS TO CONSIDER EACH FACILITY INDIVIDUALLY FOR THAT SPECIFIC SPACE IN CLOSING THE DEPARTMENT OF FACILITIES AND OPERATIONS HAS CONTINUED TO KEEP OCCUPANT SAFETY AT THE FOREFRONT OF OUR PANDEMIC OPERATIONS.

WE HAVE PROVIDING FACE COVERINGS AND NECESSARY PPE TO ALL STAFF AND STUDENTS.

WE HAVE UPDATED OUR CLEANING APPROACHES.

WE HAVE ENSURED ROOM CONFIGURATION AND MEET SOCIAL DISTANCING GUIDELINES.

WE HAVE INSTALLED TEMPERATURE SCREENING TECHNOLOGY AT ALL SCHOOLS AND WE HAVE FOCUSED ON IMPROVED MIST AND VENTILATION AND HVAC SYSTEMS. WE HAVE ALL BEEN WORKING THROUGH A CONTINUALLY CHANGE LANDSCAPE THAT COMES WITH ITS OWN SET OF CHALLENGES.

HOWEVER, WE HAVE BEEN ABLE TO IMPLEMENT A CONSIDERABLE NUMBER OF CONSIDERATIONS AND BEST PRACTICES WITHIN THE PAST YEAR.

SINCE FY20 WE SPENT $8.6 MILLION ON IMPROVEMENTS ALONE, INCLUDING THE COMPLETION OF PROJECTS AND ANNUAL AND PREVENTIVE MAINTENANCE, SYSTEM REPAIRS, UPGRADED FILTER PURCHASES, ET CETERA.

AS WE MOVE FORWARD, WE REMAIN COMMITTED TO THE IMPORTANT WORK OF IMPROVING AND MAINTAINING OUR FACILITIES.

I'D LIKE TO PUBLICLY COMMEND THE TEAM MEMBERS OF FACILITIES AND OPERATIONS FOR THEIR CONTINUEDED HARD WORK AND DEDICATION DURING THESE UNPRECEDENTED TIME.

WITH THAT I TURN IT OVER.

>> AS YOU ALL KNOW THIS IS AN EFFORT THAT REQUIRES COLLABORATION, A LOT OF TIME, TIRELESS HOURS AND A LOT OF HARD WORK AND DEDICATION.

AND I KNOW NUNG OF THIS IS POSSIBLE WITHOUT OUR TEAM.

I HAVE TO SAY ONCE AGAIN, I TRY TO SAY THIS EVERY TIME WE HAVE A ZOOM MEETING, EVERY TIME IN YOUR PRESENCE, THANK YOU SO MUCH FOR YOUR HARD WORK.

I KNOW THAT SOMETIMES WE GET SOME NEGATIVE E-MAILS OR PHONE CALLS OR POSTS OR WHATEVER.

BUT YOU WILL HAVE TO KNOW YOU ARE WORKING AS HARD AS YOU POSSIBLY CAN.

AND YOU ARE DOING A PHENOMENAL JOB WE APPRECIATE IT EVERY SINGLE DAY.

I ALSO JUST WANT TO REITERATE POINTS AS WE GO INTO TRANSITIONING TO OUR QUESTIONS AND FIRST AND FOREMOST I WANT TO REITERATE THE POINT OF CURRENTLY WE ARE TRANSITIONING TO 3 FEET BEGINNING NEXT WEEK.

THIS IS SO WE CAN ACCOMMODATE MORE STUDENTS IN INTO OUR CLASSROOM.

THE GOAL HAVING TWO DAYS PR WEEK EACH DAY IS BECAUSE WE REALLY WANT TO BE ABLE TO PROVIDE OUR FAMILIES AND AS MANY FAMILIES AS WE POSSIBLY CAN THE OPTION OF HAVING SOME FORM OF IN-PERSON PRIOR TO TENDS OF THIS YEAR.

WE ARE GETTING THROUGH 7 DIFFERENT LAYERS BECAUSE WE'RE TRYING TO DO THE PRIORITIZATION.

AND RIGHT NOW MANY OF OUR SCHOOLS ARE ONLY AT -- WE'RE ONLY AT THE FOURTH LEVEL IN HE MANY OF OUR SCHOOLS AND WE HAVE 7 THAT WE NEED TO GET THROUGH.

WE WANT TO BE ABLE TO EXTEND THAT OFFER AND OPTION TO AS MANY FAMILIES AS WE POSSIBLY

[01:10:04]

CAN AND THAT IS WHY WE'RE STICKING TO THE TWO DAYS PER WEEK.

WE'RE TRANSITIONING TO FOUR DAYS A WEEK AND I KNOW MS. WARNER MENTIONED THIS DURING HER PRESENTATION, THAT IS IMPORTANT RNT FOR US TO RECOGNIZE WE'RE TRANSITIONING TO FOUR DAYS A WEEK FOR THAT GROUP.

IN THAT REGARD TO OUR SUMMER IS SO IMPORTANT THAT STUDENTS DO NOT FEEL PUNISHED AND STAFF DO NOT FEEL PUNISHED THIS SUMMER.

WE HAVE TO KEEP IN MIND, PEOPLE HAVE HAVE BEEN WORKING HARDER THAN EVER BEFORE.

I'M STILL TRYING TO FIGURE OUT HOW WE'RE GOING RECRUIT STAFF TO EVEN BE IN HERE, YOU KNOW THIS SUMMER.

AND I KNOW OUR STAFF ARE DEDICATED.

WE'RE GOING TO HAVE SOME WE NEED YOU.

THANK YOU TO OUR FEDERAL GOVERNMENT FOR GIVINGS US ADDITIONAL FUNDING TO DO MONETARIRY INCENTIVES FOR PEOPLE DOING IN-PERSON THIS SUMMER.

I KNOW WE'RE GOING TO BE ABLE TO MEET OUR MARK, BUT I WANT Y'ALL TO UNDERSTAND THAT WE'RE ASKING PEOPLE TO GIVE UP A SUMMER AND I KNOW OUR STAFF ARE GOING TO I DO.

YOU ALL CARE ABOUT OUR YOUNG PEOPLE.

I KNOW YOU'RE GOING DO THIS.

THAT IS WHY WE WANTED TO MAKE IT 4 DAY A WEEK FROM 9 TO 1:00, YOU'RE STILL GETTING SOME FORM OF A BREAK, NOT JUST STAFF BUT ALSO STUDENTS.

THEY HAVE BEEN THROUGH A LOT OVER THE PAST YEAR, TOO.

AND WE REALLY WANT OUR FAMILIES TO COMMIT TO HAVING THEIR KID DOS THIS PROGRAM.

IT IS NOT MANDATORY BUT STRONGLY ENCOURAGED FOR EVERY SINGLE ONE OF OUR STUDENTS TO PARTICIPATE SUMMER WILL BE IN PERSON AND VIRTUAL, NOT HYBRID.

SO FAMILIES WILL HAVE THE CHOICE OF DOING IN-PERSON OR VIRTUAL.

THIS SUMMER.

AND THE TRADITIONAL 4 WEEKS IS FROM JULY 6TH THROUGH JULY 30TH AND STUDENTS WHO ARE STILL EXPERIENCING SOME CHALLENGES, WE'RE GOING TO EXTEND A VIRTUAL SUPPORT FROM AUGUST 2ND THROUGH AUGUST 12TH.

AND THAT IS SO IMPORTANT FOR STUDENTS WHO JUST, WE NEED TO MAKE SURE WHEN THEY START OFF IN THE FALL, THEY START OFF ON THE RIGHT NOTE AND PREPARED FOR SUCCESS.

IN THAT REGARD TO THE FALL, THE POINTS THAT ARE SO PERTINENT, WE ARE GOING HAVE FIVE DAYS PER WEEK THIS FALL, EVERYONE.

FIVE DAYS THIS WEEK OF IN-PERSON LEARNING FOR OUR FAMILIES WHO ARE CHOOSING TO BE IN PERSON.

FAMILIES WHO CHOOSE TO BE IN PERSON WILL RECEIVE INSTRUCTION FROM A TEACHER IN PERSON.

WE ALSO ARE GOING TO OFFER AN OPTION FOR VIRTUAL.

SOME FAMILIES MAY CHOOSE TO BE VIRTUAL.

IN THE FALL AND WE WANT TO OFFER THAT OPTION OF VIRTUAL AND THAT STUDENTS WHO ARE IN THE VIRTUAL OPTION OR VIRTUAL ACADEMY, THEY WILL BE TAUGHT BY A VIRTUAL TEACHER.

SO WE ARE NOT GOING HIGH TBLID THE FALL.

FIVE DAYS IN PERSON, FIVE DAYS A WEEK OF VIRTUAL.

THOSE ARE THE TWO OPTIONS WE'RE GOING TO HAVE MOVING FORWARD.

I ALSO WANT TO TOUCH ON AIR QUALITY.

DR. HART YOU HAVE STEPPED INTO THIS ROLE AS EXECUTIVE DIRECTOR OF FACILITIES AND OPERATIONS AT A VERY SIGNIFICANT TIME.

I MEAN YOU TALK ABOUT CHALLENGES, OUR FACILITIES AND OPERATIONS, THAT'S THE HUGE PIVOT.

WE HAD TO PIVOT WITH OUR TEACHING, LEARNING AND TEACH FACILITIES TEAM.

BUT YOU HAVE DONE THIS FLAWLESSLY, GRACIOUSLY, EXPERTLY AND I JUST WANT TO COMMEND YOU AND YOUR TEAM, BECAUSE WE HAVE BEEN WORKING TOWARDS WHAT YOU SHARED TODAY, OVER THE PAST SEVERAL DAYS.

THIS IS NOT SOMETHING THAT CAN HAPPEN OVERNIGHT.

IT IS NOT SOMETHING THAT YOU CREATED TWO WEEKS OR FROM THE LAST BOARD MEETING TO THIS BOARD MEETING THIS HAS BEEN A WORK I SINCE AUGUST, SINCE AUGUST.

AND IT IS NOW COMING TO FRUITION AND YOUR HARD WORK AND TEAM'S HARD WORK HAS LITERALLY PAID OFF.

SO THANK YOU FOR THE EXPLANATION AND THE DEEP DIVE INTO WHAT OUR AIR QUALITY SYSTEMS ARE ALL ABOUT AND YOU, YOU HAVE TO LOOK AT THE FULL PACKAGE.

AND I'M THANKFUL THAT YOU ALL ARE JUST NOT FOCUSED ON VENTILATION, RIGHT.

IF WE JUST GET ONE PART OF THE PROBLEM AND THINK IT IS SOLVED, THERE IS A FULL SYSTEM THAT THOSE BE IN PLACE IN ORDER FOR US TO MAKE SURE THAT WE'RE PROVIDING HEALTHY SAFE ENVIRONMENT FOR ALL STUDENTS SO I'M GOING TO STOP THERE.

I JUST, YOU KNOW, I ALWAYS GET EXCITED AT THE END WHEN I HEAR EVERYBODY SPEAKING.

BUT I WARRANT TO TURN THINGS OVER TO THE BOARD -- WAY WANT TO TURN THINGS OVER TO THE BOARD BECAUSE THEY PROBABLY HAVE QUESTIONS DELETE S QUESTIONS FOR SOUS MADAM CHAIR.

>>> THANK YOU, EVERYONE, THANK YOU FOR SUCH SUCH A GREAT PRESENTATION AND TURN IT OVER TO MY COLLEAGUES FOR QUESTIONS.

AND I SEE I HAVE MY FIRST QUESTION FROM DR. RIEF.

>> THANK YOU SO MUCH FOR THAT PRESENTATION.

TO EVERYONE ON THE TEAM, IT WAS REALLY THOROUGH AND I REALLY -- IT WAS GREAT INFORMATION SO THANK YOU SO MUCH.

AND I WOULD LIKE TO START WITH JUST THE VENTILATION PRESENTATION.

AND I REALLY, I WANT TO SECOND WHAT DR. HUTCHINGS WAS SAY DR. HART, WE'RE

[01:15:05]

REALLY 40 TO HAVE YOU AS OUR EXECUTIV FACILITIES AND OPERATIONS AS ACPS PARENT FORGOING ON ABOUT TEN YEARS NOW FACILITIES HAS BEEN A HUGE CHALLENGE IN OUR SCHOOL DIVISION FOR A LONG TIME SO, YOU KNOW, I HAVE DEFINITELY SEEN THE PROGRESS THAT WE'VE BEEN MAKING.

AND I THINK UNDERSTAND YOUR LEADERSHIP IT IS REALLY TAKING IT TO ANOTHER LEVEL.

SO I WANT TO THANK YOU FOR THAT.

AND I APPRECIATE ALL THE STEPS, TOO, THAT ACPS HAS TAKEN TO INCREASE THE VENTILATION AND INFILL -- AND FACILITYTERATION IN OUR BUILDINGS.

IT WAS GREAT OF ALL THE DIFFERENT THINGS THAT WE HAVE BEEN DOING AND JUST FOR COMMUNITY, TOO, THE SCIENCE, IT HAS BEEN EVOLVING THROUGHOUT THIS WHOLE PANDEMIC, AND THE RECOMMENDATIONS CONTINUE TO CHANGE AND CONTINUE TO BE UPDATED AND WE'VE BEEN WORKING HARD TO TRY TO KEEP UP WITH THOSE RECOMMENDATIONS AND I APPRECIATE ALL OF YOU TALKING ABOUT WORKING TRYING TO CONTINUE TO IMPROVE OUR COMMUNICATIONS FROM THE COMMUNICATION WITH THE COMMUNITY, THAT IS SO IMPORTANT.

I DID JUST WANT TO MENTION, TOO, FOR ANY PARENTS OR ANYBODY WHO MAY BE LOOKING FOR INFORMATION ON OUR WEBSITE, A LOT OF OUR DOCUMENTS ARE HOUSED IN WHAT IS CALLED THE ELECTRONIC SCHOOL BOARD.

IT IS A SOFTWARE PROGRAM THAT YOU CAN ACCESS ON THE SCHOOL BOARD WEBSITE.

BUT THE LINK THE URL RECENTLY CHANGED SO THERE ARE A NUMBER OF LINKS SUCH AS ON THE FACILITIES WEBSITE OR OTHER PLACES THAT JUST HAVEN'T BEEN ABLE TO BE UPDATED YET, BUT IF YOU ARE LOOKING FOR A DOCUMENT AND SEE THE DATE LISTED YOU CAN ALWAYS GO TO THE ELECTRONIC SCHOOL BORE MEETINGS EXPWEBZ AND THERE IS A SEARCH ENGINE THERE.

THE QUESTION I WANTED TO ASK DR. HART WHEN YOU WERE GOING THROUGH THE PRESENTATION JUST GOING THROUGH EVERYTHING.

IF YOU COULD JUST SPEAK SPEAK ABOUT THE AIR CHANGES PER HOUR.

I KNOW WURNG OF THE ISSUES WE HAVE IS WE HAVE SEVERAL BUILDINGS AND THEY ALL HAVE DIFFERENT SYSTEMS AND IF I UNDERSTOOD CORRECTLY, I WANT TO MAKE SURE THE BUILDING AUTOMATION SYSTEM DOES TARGET THE 4 TO FOR THOSE THAT DON'T WE'RE GOING TO DO THE HAVE AN OUTSIDE CONSULTANT DO THE CO2 MONTHORRING IN THE CLASSROOMS. COULD YOU MAYBE WALK THROUGH THAT A LITTLE BIT.

>>> ABSOLUTELY, SO FOR CLARITY, WHAT WE WERE SHARING IS THAT OUR SYSTEMS ARE DESIGNED, NOT NECESSARILY THE BAS SYSTEM, THAT IS AN AUTOMATION SYSTEM TO HELP YOU LITERALLY AUTOMATE YOUR SYSTEMS TO BE ABLE TO MONITOR THEM REMOTELY, BUT SYSTEM DESIGN WHEN WE ARE DESIGNING HVAC SYSTEM AND REPAIRS THERE ARE AIR EXCHANGES IS ONE OF THE THINGS YOU WOULD DESIGN FOR YOUR SYSTEMS. OUR SYSTEMS ARE DESIGNED FOR FOUR TO 6 AIR CHANGES PER HOUR WITH THE BAS SYSTEMS HELP US DO IS LOOK AT THE MURMS SUCH AS CFM, THE CUBIC FEET PER MINUTE.

A MANUAL CALCULATION YOU CAN DO TO MAKE SURE, OKAY, IS THIS ACTUALLY, YOU KNOW, MEETING THOSE PARTICULAR STANDARDS? AND FOR AREAS THAT ARE YOU MAY HAVE AREAS ABOUT, WE FEEL AS A GOOD PRACTICE JUST TO CONTINUE TONE SURE THAT VERSION PROCESS -- VERIFICATION PROCESS, WE CAN BRING IN AN EXTERNAL CONTRACT TO SPEAK TO TARGETED ASSESSMENTS OF OUR BUILDINGS THAT WOULD JUST HELP, I THINK WITH THE ADDITIONAL VERIFICATION OF IT.

WE HAVE ANNUAL HVAC INSPECTION, QUARTERLY INSPECTIONS AND ABILITY TO MONITOR OUR SYSTEMS REGULARLY.

IT IS ONE OF THOSE THINGS THAT WHERE YOU CAN TAKE VERIFY AIR EXCHANGE THROUGH MANUAL CALCULATIONS WHICH I JUST MENTIONED, OR YOU CAN HIRE AN OUTSIDE ENTITY TO COME IN AND ESSENTIALLY THEY WOULD DO THE SAME THING FOR YOU IT WOULD JUST NOT TAKE YOUR LABOR FORCE TO DO.

THAT SO THAT IS WHAT WE'RE CONSIDERING JUST IN THE CASE THAT, YOU KNOW, THERE ARE CERTAIN SCHOOLS, BECAUSE WE DO KNOW WE HAVE AGED FACILITIES, NOT NECESSARILY SYSTEMS, BUT FACILITIES.

AND IF THAT WILL ADD THAT ADDED SENSE OF COMFORT FOR THOSE PARTICULAR FACILITIES.

WE DON'T HAVE AN ISSUE OF MOVING FORWARD WITH AN EXTERNAL CONTRACTOR JUST TO COME AND VERIFY, YES, SYSTEMS ARE OPERATING AS THEY'RE DESIGNED TO.

YES, THE MEASURES THAT ARE PUT IN PLACE ARE, YOU KNOW, MAKING SURE THAT THE AIR EXCHANGES ARE AS DESIGNED IS SO ON AND SO FORTH.

>> THANK YOU FOR THAT.

AND IF I COULD ASK ONE OTHER FOLLOW-UP QUESTION, I BELIEVE THE CDC GUIDELINES THAT WERE UPDATED ON VENTILATION TALKED ABOUT THE PLEXIGLASS DIVIDERS AND THAT BEING NECESSARY.

I WAS CURIOUS IF WE'RE LOOKING TO TAKE THOSE DOWN OR REMOVE THEM.

A FOR OUTDOOR LUNCHES?

>> SO I'LL ANSWER THE FIRST QUESTION, DR. RIEF, I CAN SAY THAT IS CURRENTLY UNDER DISCUSSION IN TERMS OF REMOVAL OF THE PHYSICAL BARRIERS.

[01:20:03]

MYSELF AND DR. CRAWFORD ARE TRYING TO GET ADDITIONAL INFORMATION AS TO WHY CDC REMOVED THAT AS ONE OF THE GUIDANCES.

AND WE'RE SEEING THAT BECAUSE LITERALLY THE GUIDANCE IS FAIRLY VAGUE, NOT TO BE CRIT KACIALTION BUT IT IS FAIRLY VAGUE.

IT DOES SAY TO REMOVE THEM BUT DOESN'T SPEAK WHY YOU SHOULD REMOVE THEM OR WHY THEY'RE AN ADDED MEASURE PROTECTION.

THE ONE THING I WOULD SAY IS WE WOULD NOT REMOVE PHYSICAL BARRIERS PRIOR TO THE HEPA AIR PUREIFIERS WE JUST SPOKE TO.

AS WE'RE MAKING A DECISION IN TERMS OF WHETHER WE'LL TAKE THOSE DOWN AND THE TIMELINE TO DO SO, WE WOULD NOT DO SO BEFORE THE INSTALLATION OF THE ADDITIONAL HEPA AIR PUREIFIERS.

DR. HUTCHINGS, I DON'T KNOW IF YOU WOULD LIKE TO SPEAK TO THE LUNCH PIECE OR.

>> YES.

SOIRKS I USED THE WRONG MIC.

I APOLOGIZE.

I GET CONFUSED, EVERYBODY.

WHICH MIC I DO USE, I WAS SAYING THIS EARLIER.

AND NOW LOOK AT ME.

SO TO ANSWER THE QUESTION, I THOUGHT IT WOULD BE NICE FOR ONE OF OUR PRINCIPAL LEADS, BECAUSE THEY HAVE BEEN MEETING OVER THE PAST WEEK TO GO OVER EACH OF THE SCHOOLS' PLAN.

EVERY SCHOOL IS DIFFERENT IN THAT REGARD TO HOW THEY'RE GOING MEET THE LUNCH NEEDS.

Y HAVE TO REMAIN SIX FEET WHEN TREATING LUNCH AND THAT THAT REQUIRED US TO PUT TOGETHER OUR LUNCH SCHEDULE.

I KNOW MS. BINEM, SHE BOOSHUM MAY BE ON HERE AS WELL.

MO SO FOR ELEMENTARY BUT SECONDARY DID HAVE A PLAN AS WELL BUT EASIER IN SECONDARY.

>> THANK YOU, DR. HUTCHINGS, I'LL BE GLAD TO ADDRESS THAT.

EVERY SCHOOL IS DEALING WITH A DIFFERENT SET OF VARIABLES.

PUT CONCISELY WE'RE TRYING TO MANIPULATE TIME OR SPACE SO ACCESS TO OUTDOOR LUNCH IS PROBABLY A PART OF EVERY PRINCIPAL'S PLAN.

BUT BECAUSE OF INCLEMENT WEATHER AND CAN'T BE THE CORNERSTONE OF A PLAN.

SO SOME OF US ARE LOOKING AT EXPANDING THE LUNCH OPTIONS.

WE'RE LOOKING AT, FOR EXAMPLE, HALF OF MY STUDENTS NEAT THE CLASSROOM WHILE THE OTHER GO OUTSIDE FOR RECESS AND THEN WE SWITCH.

THAT REQUIRES A LITTLE BIT MORE STAFFING IN ORDER TO PROVIDE COVERAGE FOR THAT.

BUT WE ARE CONSULTING, WE'RE WORKING TOGETHER, AND WE ARE VERY SOON READY TO PRESENT TO OUR PUBLIC AND OUR COMMUNITIES WHAT OUR PLANS ARE FOR PROVIDING A SAFE LUNCH IN THE 3-FOOT WORLD.

>> MS. PETER.

>> ABSOLUTELY, I DIDN'T KNOW IF MS. BINEM WANTED TO SHARE.

FOR SECONDARY SORT OF SIMILAR TO ELEMENTARY WE'RE USING EVERY AVAILABLE SPACE WE HAVE IN THE BUILDING.

BECAUSE OUR KIDS ARE LITTLE BIT OLDER WE CAN TAKE THEM IN, FOR EXAMPLE AT HAMMOND IN THE COURTYARD.

WE HAVE CLASSROOMS THAT ARE NOT BEING OCCUPIED BECAUSE THE TEACHERS ARE STILL VIRTUAL.

SO FOR CLASSES WHERE STUDENTS CAN FACE OUT THEIR DESK TO SIX FEET SOCIAL DISTANCING INSIDE THE CLASSROOM WE WILL.

BUT FOR OTHERS, HALF OF THE CLASS WOULD LEAVE AND GO TO ANOTHER CLASSROOM SPACE TO SPREAD OUT A LITTLE BIT MORE.

SO THAT WE CAN ACHIEVE THE 6-FOOT SOCIAL DISTANCING WITHIN THE CLASSROOM.

WE'LL BE USING EMPTY CLASSROOMS, COURTYARD AND JUST EVERY AVAILABLE SPACE THAT WE HAVE TO ALLOW STUDENTS TO HAVE THAT 6-FEET SOCIAL DISTANCING.

>> OKAY, THANK YOU, NEXT UP I HAVE MS. GENTRY.

>> THANK YOU AND AGAIN, HUGE THANKS TO THE STAFF.

YOU KNOW, IT IS ALL THE WORK THAT IS BEING DONE AND ALL THE WORK TO, YOU KNOW, PREPARE THE PRESENTATIONS TO HELP EXPLAIN ALL OF THE WORK THAT IS BEING DONE.

SO REALLY, HUGE, HUGE THANK TO EVERYONE.

AND YOU KNOW ONE OF THE THINGS THAT I REALLY APPRECIATED ABOUT THIS, YOU KNOW, AND I THINK THAT WE SAW ONE EXAMPLE OF THIS IN THE DISCUSSION, THE REALLY THOROUGH DISCUSSION ABOUT THE INDOOR AIR QUALITY IS, THAT YOU KNOW, ACPS LIKE EVERYONE ELSE THERE IS THIS HUGE AMOUNT OF DATA AND RECOMMENDATIONS AND SOURCES AND EVERYONE IS TAKING THAT INFORMATION, TAKING WHAT IS SPECK ABOUT THEIR SCHOOL DIVISION AND NEEDS AND COMING UP WITH THE BEST THING.

I THINK ONE THING THAT STIEMTION MAKES THAT A LITTLE BIT CHALLENGING IS THAT IF SOMEONE SOMETHING, THEY MIGHT HEAR ABOUT ONE SCHOOL DIVISION DOING A CERTAIN THING AND THEN THEY WONDER, WHY ACPS

[01:25:02]

ISN'T DOING THAT EXACT SAME THING IN THE EXACT SAME WAY.

AND I REALLY THINK PRESENTATIONS LIKE THIS JUST REALLY HELP SHOW YOU KNOW THAT THE COMMITMENT TO THE SAFETY AND THE COMMITMENT TO THE STUDENTS IS THERE AND JUST THAT WE MAY AS YOU'RE LISTENING TO OUR PRESENTATIONS, KNOW THAT WE MIGHT DO SOMETHING, YOU KNOW, SLIGHTLY DIFFERENT WAY, BUT THE COMMITMENT IS CLEAR.

SO KIND OF BUILDING OFF OF THAT YOU KNOW, THERE HAS BEEN OBVIOUSLY, YOU KNOW, I CAN CERTAINLY UNDERSTAND A LOT OF INTEREST IN BRINGING BACK YOU KNOW, FOUR -- BRINGING BACK STUDENTS TO FOUR DAYS A WEEK RATHER THAN TWO DAYS A WEEK.

AND AGAIN, I DO THINK ONE OF THE THINGS I THINK IS IMPORTANT IS FOR PEOPLE TO UNDERSTAND, AGAIN, IF YOU'RE TRYING TO DO SOME KIND OF STRAIGHT HEAD-TO-HEAD COMPARISON BETWEEN ACPS AND OTHER SCHOOL DIVISION, THE CIRCUMSTANCES ARE DIFFERENT.

AND SO FOR CLARIFICATION, I'M ACTUALLY GOING TO RUN THROUGH SORT OF THREE THINGS THAT I THINK ARE TRUE AND GOING TO INVITE THE STAFF TO CORRECT ME OR ELABORATE.

SO IN TERMS OF WHY A SCHOOL DIVISION MIGHT BE ABLE TO GO TO FOUR DAYS A WEEK FOR THEIR STUDENTS SME THAT THE CONDITIONS THAT WOULD ALLOW EM-- ALLOW THEM TO DO THAT WOULD BE ONE OF THE FOLLOWING: CONDITION 1, WOULD BE THAT SCHOOL DIVISION HAD DECIDED TO FOREGO THE 3-FEET DISTANCING.

TECHNICALLY, YOU KNOW, THE COME OUT, THEY'RE RECOMMENDATIONS AND THEY'RE GUIDELINES.

THEY'RE NOT HARD RULES SO WE HAVE DECIDED THAT WE THINK IT IS VERY IMPORTANT TO FOLLOW THE CDC GUIDELINES FOR THE SAFETY OF OUR STUDENTS, BUT, YOU KNOW SO PEOPLE WOULD NEED TO UNDERSTAND, IF YOU HEAR OF A SCHOOL DIVISION DOING THAT IT IS VERY POSSIBLE THAT IT MIGHT BE A CHOICE THAT THEY MADE.

ANOTHER WAY THAT A SCHOOL DIVISION MIGHT BE ABLE TO DO 4 WOULD BE THAT THEY WERE SERVING FEWER KIDS.

THAT MIGHT BE BECAUSE THEY'RE LITERALLY A SMALLER SCHOOL DIVISION, ONE.

ONE OF THE THINGS THAT IS SORT OF INTERESTING OF THE COMMONWEALTH OF VIRGINIA IS WE IN THE NORTHERN VIRGINIA AREA ARE HUGELY VERY, VERY HEAVILY POPULATED AND SOME OF THE OTHER AREAS IN VIRGINIA, YOU HAVE ACTUALLY ON SCHOOL DIVISIONS THAT ARE SCHOOL POPULATIONS ARE DWINDLING, SO THEY ACTUALLY HAVE I DON'T WANT TO SAY EXCESS SPACE, BUT DEFINITELY MORE SPACE IN THEIR SCHOOL BUILDINGS THAT MIGHT HAVE ALLOWED THEM TO EXPAND SO, YOU KNOW, THE SAME KIND OF CONSTRAINTS AS WE OFTEN LIKE TO REMIND EVERYONE, WE'RE BURSTING AT THE SCENES AT ACPS MORE THAN WE WERE BEFORE.

OR POSSIBLY THAT YOU'RE CHOOSING TO PROVIDE FEWER STUDENTS NUMBER OF DAYS.

YOU MIGHT DECIDE WE'RE GOING TO TAKE THIS ONE SUBSET AND GIVE THEM THE FOUR DAYS AND EVERYONE ELSE WILL NEED TO STAY VIRTUAL.

I WOULD THINK THE FINAL POSSIBLE WAY THAT SOME SCHOOL DISTRICTS MAY TO BE ABLE TO DO THAT IS YOU MIGHT BE DRYING STUDENTS BACK T A BUILDING, BUT YOU WOULDN'T BE BRINGING THEM NECESSARILY BACK TO THE SCHOOLTEACHERS THAT HAS AND THE CLASSMATES THAT HAVE BEEN V BEEN WITH THEM THE LAST THREE YEARS, AGAIN, BECAUSE OF SPACE REQUIREMENTS CLASSROOM SPACING.

YOU WOULD HAVE PUT THE IDEA OF BRINGING THEM INTO A BUILDING AND PRIORITIZE ABOVE THE CONTINUITY OF A TEACHER.

SO I JUST -- THAT'S KIND OF WHAT I WAS THINKING THROUGH IN MY HEAD, THOSE ARE ALL THE KINDS OF DIFFERENT REASONS AND JUST SORT OF UNDERSTANDINGS AS TO WHY THOSE CIRCUMSTANCES ARE NOT REALLY EITHER VIABLE OR CONSCIOUS DECISIONS THAT ACPS HAS ELECWILLED TO TAKE.

BUT I JUST KIND OF WANTED TO LAY THAT OUT AND WANTED TON CITE DR. HUTCHINGS IF YOU THOUGHT ANY STAFF TO RESPOND.

>> AND MS. GENTRY, YOU'RE ACTUALLY SPOT ON IN REGARDS TO THAT I KNOW THAT DR. MOZINGO AS WELL AS OUR PRINCIPAL LEADS, THESE ARE THE CONVERSATIONS THAT WERE HAPPENING DURING OUR TRANSITION TEAM MEETINGS.

FOR THE COMMUNITY OUT THERE, EVERY WEDNESDAY WE HAVE OUR TRANSITION TEAM MEETINGS AND BREAK OUT INTO SECTIONS WHERE WE DISCUSS IN A SCIENCE, WHAT ARE THE IMPLY KAIGS TO DECISIONS THAT WE ARE MAKING.

I ALSO WANT TO POINT OUT THAT WE HAVE REGION FOUR MEETINGS WITH ALL OF THE REGION FOR, CONSISTED OF EVERY IN THIS REGION AS WELL AS THE SHENANDOAH VALLEY.

WE ACTUALLY TALK TO OTHERS AROUND HOW ARE YOU ABLE TO DO IT? AND HOW ARE WE NOT?

[01:30:01]

AND VERY CLEAR HOW OTHERS CAN MAKE IT POSSIBLE AND WE HAVE TO MAKE THAT DECISION BASED ON OUR GUIDANCE ON WHAT WE THINK IS GOING TO BE BEST FOR ALEXANDRIA CITY SCHOOLSF DR. MOZINGO I DON'T KNOW IF YOU WANT TO ADD ONTO ANYTHING THAT WAS SAID I KNOW FIRSTHAND YOU'VE HAD THESE DISCUSSIONS THAT I FEEL MS. GENTRY WAS SITTING IN THE MEETINGS TO WITH US TO HAVE.

>> YES, GOOD AFTERNOON, EVERYONE.

AND I WAS MAKING NOTES WHILE YOU WERE DESCRIBING THOSE FOUR CONDITIONS AND JUST TODAY, I HAD A DISCUSSION WITH A FEW PEOPLE AND THE FIRST ONE YOU MENTIONED WAS, IF A DIVISION DECIDES TO GO FOUR DAYS, HOW COULD THAT HAPPEN? AND IT WOULD BE -- I MEAN YOU ARTICULATED IT, IT WOULD BE THAT YOU WOULD FOREGO THE 3-FEET REQUIREMENT.

WE HAVE TALKED WITH OTHER SYSTEMS BECAUSE WE WANTED TO BE SURE THAT WE UNDERSTOOD HOW SOME OF THOSE OTHER DIVISIONS WERE ACCOMPLISHING THAT EXPECTATION.

SO YOU HAVE ACTUALLY ARTICULATED IT.

THE OTHER CONCERN AND WE'VE TALKED ABOUT THIS, SO WE COULD HAVE SAID IN THE PRIORITIZATION, WE ONLY WANT TO SERVE A CERTAIN GROUP AND IT WOULD HAVE BEEN LESS KIDS RIGHT? WHAT THE PRIORITIZATION DOES, IT ALLOWS YOU TO IDENTIFY KID WHOSES MEET THOSE VARIOUSNESS AND THEREFORE YOU CAN SERVE MORE CHILDREN SO I JUST THOUGHT, THIS IS -- YOU'RE EXACTLY SPOT ON.

AND YOU'RE EXACTLY SPOT ON, BUT PARTICULARLY THAT ONE.

I THINK WE'VE MADE THE COMMITMENT TO TRY TO LEAN ON THE SIDE OF SAFETY, SAFETY AND SAFETY.

AND SO I JUST WANTED -- I DON'T PRINCIPALS WOULD LIKE TO HIGHLIGHT OR EMPHASIZE OR STRESS ANYMORE COMMENTS IN THAT AREA, BUT YOU'VE ACTUALLY ARTICULATED ALL OF THE CONDITIONS THAT WE HAVE IDENTIFIED THAT MITIGATE AGAINST THAT PARTICULAR DECISION.

>> OKAY, I HAVE MISS GREENE.

>> THANK YOU, CHAIR ALDERSON.

THANK YOU EVERYONE FOR THE PRESENTATION.

DR. HART.

I HAD TO TURN OFF MY CAMERA AND START BOWING TO YOU, IT WAS SO THOROUGH.

AND SO APPRECIATED.

SO THANK YOU SO VERY MUCH.

BUT AS WE START TALK ABOUT AIR QUALITY IN OUR BUILDINGS SO THOROUGHLY, COULD YOU TALK A LITTLE BIT ABOUT WHAT MEASURES WE'RE PUTTING INTO PLACE FOR OUR SCHOOL BUSS AND TRANSPORTATION AS WE MOVE FORWARD WITH PUTTING MORE STUDENTS ON THE BUS?

>> THAT'S A GREAT QUESTION, MS. GREENE.

LY SAY WHAT WE'RE DEFINITELY DOING IS MAKING SURE THAT WE ARE SOCIAL DISTANCING.

YOU KNOW, WE HAVE JUST RECENTLY INCREASED OUR SOCIAL DISTANCING ON OUR BUSES, WE WERE DOING ONE STUDENT PER EVERY THIRD ROW UNLESS SIBLINGS LIVING IN THE SAME HOUSEHOLD WE CAN SEAT THEM ON THE SAME SEAT.

WE'RE DOING ONE STUDENT PER ROW, BUT MORE IN A ZIGZAG FASHION, ONE STUDENT CLOSER TO THE WINDOW ON THE NEXT ROW THEY WILL BE CLOSER TO THE AISLE WHICH HELPS INCREASE THAT ADDITIONAL DISTANCE NEEDED BETWEEN THOSE STUDENTS NOW THAT WE'RE GOING TO 3 FEET AND MAKE SURE BUS DRIVERS AND MONITORS ARE WEARING BUS COVERINGS DURING THE RIDE.

WE ARE DOING THAT WE ALSO AND I IN A PRESENTATION AS WELL OPENING WINDOWS FOR THE BUSES.

AND I KNOW PEOPLE WOULD SAY WHY WOULD YOU OPEN THEM IN THE BUSS AND NOT IN THE WINDOW -- IN THE BUILDINGS.

A FEW REASONS.

BUSS WILL NOT HAVE THE SAME LEVEL OF SOPHISTICATED VENTILATION SYSTEMS YOU HAVE A IN A FACILITY.

IN THOSE CASE IT WOULD BE THE BEST PRACTICE TO MAKE SURE YOU'RE BRINGING IN OUTDOOR AIR THROUGH OPEN WINDOWS.

THAT IS SOMETHING THAT IS ENCOURAGED.

OF COURSE, WE WOULD ASK OUR DRIVERS AND MONITORS TO MAKE SURE THEY ARE, YOU KNOW, KEEPING STOCK OF IF IT IS TOO WARM OR TOO COLD OR RAINING AND SUCH, SHOULD WE HAVE WINDOWS OPEN BECAUSE WE KNOW THAT COULD CREATE OTHER DISCOMFORT FOR THE STUDENT RIDERS ON THE BUS.

I CAN SHARE THOSE ARE THE SAFETY MEASURES THAT WE'RE TAKING ON OUR BUSES AS WELL AS REGULAR CLEANING OF OUR BUSES, AGAIN, THAT HAS BEEN IN PLACE SINCE WE STARTED BACK ON THIS JOURNEY.

AND IN THE CASE THAT THERE IS EVER A POSITIVE CASE ON THE BUS WE TAKE THAT BUS OUT OF SERVICE, DO A DEEP CLEANING ON IT, IT RESTS TWER HOURS BEFORE IT CAN BE USED AGAIN.

THOSE ARE SOME OF THE PRACTICES THAT WERE ALREADY IN PLACE AT 6 FEET, WE WOULD CONTINUE THOSE AT 3 FEET, AGAIN, BUT THE ADDITIONAL ENCOURAGEMENT OF OPENING WINDOWS AS MANY AS NECESSARY TO BRING IN ANY ADDITIONAL OUTDOOR AIR ON OUR

[01:35:04]

TRANSPORTATION VEHICLE.

>> THANK YOU.

>> MS.S THORNTON.

> ENTIRE TEAM THIS WAS A REALLY THOROUGH AND HELPFUL PROANT ACHES TODAY.

AGAIN -- PRESENTATION.

AGAIN DR. HART I'M GOING TO SING YOUR PRAIDZS THIS IS VERY HELPFUL TO HERE, BECAUSE WE'RE NOT ALL TECHNICAL PEOPLE THAT UNDERSTAND THE NEWANS OF HVAC AND VENTILATION SYSTEMS TO HEAR YOU BREAK IT DOWN THAT WAY, FOR ME PERSONALLY WAS VERY HELPFUL.

AND I THINK ONE OF THE KEY TAKEAWAYS FOR ME WAS THIS DISTINCTION BETWEEN, YOU KNOW, AIR MONITORING AND THEN SPECIFIC SMALLER ASSESSMENTS OF THINGS LIKE VENTILATION SYSTEMS. THEY'RE NOT THE SAME.

THEY ARE COMPONENTS OF EACH OTHER, BUT THEY'RE DISTINCT.

AND I THINK, YOUNG, THIS WAS MENTIONED BEFORE, BUT WE HEAR SO MUCH FROM, YOU KNOW, E-MAILS AND CONSIT WENTS THAT THEY SEE SPECIFIC TYPES OF REPORTS COMING FROM OTHER JURISDICTIONS AND AGAIN, THEY WONDER WHY AREN'T WE DOING THE SAME THING.

AND I THINK, YOU KNOW, A REALLY IMPORTANT KIND OF INDICATOR OR AREA OF UNDERSTANDING THAT I THINK IS IMPORTANT IS WHEN PEOPLE WANT SPECIFIC METRICS THAT MEASURE CLASSROOM BASED AIR QUALITY WHAT TYPE OF METRIC SHOULD THEY EXPECT TO SEE? BECAUSE AGAIN, WE UNDERSTAND THERE ARE GENERAL SYSTEMS THAT MEASURE AIR QUALITY SCHOOLWIDE.

WHEN YOU LOOK AT THE CLASSROOM LEVEL WHAT ARE THE MOST HELPFUL INDICATORS THEY CAN SHARE WITH THE PUBLIC TO LOOK FOR.

AND NUMBER TWO, I'LL ADD IN BOTH QUESTIONS AND LET YOU ALL GO AT I.

DISPRINGTTARY QUALITY, REGARDING SPACE, I'M VERY HAPPY TO HEAR WE'RE IN ONGOING DISCUSSIONS ABOUT THE CITY ABOUT OUR SPACE NEEDS.

AND I REALLY THINK THAT THE LACK OF SPACE THAT WE HAVE RIGHT NOW ANSWERS A LOT OF THE QUESTIONS THAT WE HEARD FOR INSTANCE IN OUR PUBLIC COMMENTS TODAY, WHY CAN'T WE GO TO FOUR DAYS IN PERSON NOW FOR EVERYBODY WHO WANTS IT? WE WERE ALREADY OVERCROWDED BEFORE THE PANDEMICS AND WHEN YOU PUT 3 FEET IN BETWEEN ALL OF OUR STUDENTS AND 6 FEET BETWEEN OUR STUDENTS AND TEACHER, SPACE IS MORE LIMITED.

SO CAN YOU PLEASE TALK A LITTLE BIT ABOUT WHAT YOU ENVISION AS THE TIMELINE FOR WHEN WE MIGHT HAVE A BETTER UNDERSTANDING OF WHAT SPACE -- WE ARE ABLE TO GET THROUGH OUR CONVERSATIONS WITH THE CITY.

THANK YOU.

>> YOU'RE WELCOME.

GREAT QUESTIONS MS. THORNTON.

LY ADDRESS THE FIRST ONE REGARDING DIFFERENT MET STRICTS SPECIFIC FOR CLASSROOM INDOOR AIR QUALITY ASSESSMENTS.

AND I'M TAKING A PAUSE BECAUSE I LITERALLY HAD A VERY IN-DEPTH CONVERSATION AGAIN WITH OUR ENVIRONMENTAL CONSULTANT THIS WEEK.

AND THEY SHARE ESSENTIALLY WHAT WE'VE SHARED TONIGHT THAT IT IS A COMBINATION OF THING, YOU CAN MEASURE CO2, WHICH, OF COURSE, IS A GREAT INDICATOR.

BUT THAT IS ALSO DEPENDING ON THE NUMBER OF BODIES IN THE SPACE.

JEWEL A CO2 INDICATOR WHEN YOUR ROOM IS FULL.

ONCE YOU DO A TRANSITION OR CHANGE THE USE OF THAT SPACE, THAT CO2 MEASUREMENT NOW NEEDS TO BE RELATIVE TO THE LOAD O USING THAT PARTICULAR SPACE.

YOU HAVE YOUR CFM WHICH I MENTIONED YOU KNOW THROUGH THE BAS SYSTEM THAT INDICATES YOUR AIR FLOW.

IS YOUR SYSTEM ACTUALLY PUSHING THAT AIR THROUGH THE SYSTEM THE WAY IT SHOULD BE.

YOU HAVE MEASURES SUCH AS -- I'M SORRY I'M JUST TRYING TO RECALL EVERYTHING THAT I KNOW THE TEAM AND I HAVE BEEN OVER THE PAST FEW WEEKS AND JOHN FIN AGAIN OR ANITA FEEL FREE TO JUMP IF N IF I MESS SOMETHINGED.

WE MENTIONED JUST YOUR FILTRATION.

I KNOW WE SHARED BEFORE BUT I WANT TO REIT RATE WE IMPROVED ALL OF OUR FILTERS TO MERGE THEIR TEAM.

THAT THAT THERE ARE MERGE STANDARDS THAT SPECIFICALLY SPEAK TO THE LEVEL OF PARTICULATE CAPTURED IN EACH SYSTEM.

WE HAVE THOSE IN ALL OF OUR SYSTEMS ACROSS THE DIVISION.

THAT WAS REALLY ONE OF THE FIRST THINGS WE IMPLEMENTED AND I REALLY WANT TO GIVE KUDOS TO THE TEAM BECAUSE I FEEL WE WERE AHEAD OF THE CURB OF A LOT OF THE GUIDANCE THAT THEN STARTED TO SAY THAT THIS IS SOMETHING THAT YOU SHOULD HAVE IN YOUR CLASSROOMS. THE ADDITION OF HEPA AIR FACILITYTERATION SYSTEM BUMPS AIR PURIFICATION FROM LEVEL 13 TO 17.

THAT IS WHY WE'RE MOVING FORWARD WITH THAT SPECIFICALLY NOW THAT WE'RE MOVING TO 3-FEET GUIDANCE, BECAUSE, AGAIN, THESE CONDITIONS CHANGE BECAUSE BASED ON SO MANY DIFFERENT VARIABLES.

IT IS REALLY HARD TO SAY WELL, THESE ARE THE HARD EXACT MEASUREMENTS BECAUSE YOU TAKE THAT AT 10 A.M.

AND SOMETHING CHANGES BETWEEN 10 AND 12 AND THAT METRIC HAS CHANGED AND WHAT YOU SHOULD BE FOCUSED ON HAS NOW CHANGED.

SO I HATE -- I ALWAYS HATE TO NOT BE ABLE TO GIVE A DEFINITIVE ANSWER, BUT I REALLY HAVE LEARNED THROUGH ALL OF THIS DEEP DIVE THAT IT IS REALLY ALMOST -- I DON'T WANT TO SAY IMPOSSIBLE, BUT VERY DIFFICULT TO SAY IF YOU

[01:40:02]

CHECK ALL OF THESE BOX THIS IS HOW YOU KNOW YOUR CLASSROOM IS GOOD TO GO.

THIS IS HOW YOU KNOW YOUR SPACE IS GOOD TO GO.

IT IS REALLY NOT ONLY CHECKING THE BOXES BUT THEN CONTINUATION OF DOING ALL OF THOSE THINGS, CHANGING YOUR FILTERS REGULAR RADAR LAY.

MAKING SURE THAT, OKAY, AS MORE PEOPLE ARE COMING INTO THE SPACE, LET ME CHECK WHAT THE CO2 IS SAYING IN THE SYSTEMS, YOU KNOW, THAT HAVE THAT FEATURE THAT MONITORING RESPONSE FEATURE, OR LET ME NOW GO OUT TO THE SITE AND CHECK THIS WITH INSTRUMENT AND SEE, OKAY MAKE SURE SYSTEMS ARE WORKING FILTERING THAT AIR AND ADJUSTING BASED OFF OF LOAD AND ADJUSTING OFF OF OUTDOOR AIR-CONDITION AS WE'RE BRINGING IN THE AIR AND MIXING THE AIR AS WELL.

IT IS VERY COMPLICATED EVEN FOR THOSE THAT ARE IN THE INDUSTRY, JUST REALLY UNDERSTANDING EVERYTHING THAT GOES INTO IT IS REALLY SOMETHING SPECIAL.

I'LL END WITH THAT.

BUT IN REGARDS TO OUR SPACE CONVERSATIONS WITH THE CITY, THE ONE THING THAT I DID QUITE HONESTLY PROMISE THE CITY IS WE WANT TO MAKE SURE THAT WE'RE PROVIDING UPDATES THAT WE'RE AGREED UPON.

I'M SAYING THAT BECAUSE I KNOW WITH ARE CONTINUING TO RESPECT BOTH ELECTED BODIES.

WE DON'T WANT TO NECESSARILY GET AHEAD OF THEM BEING ABLE TO DISCUSS OUR CONVERSATIONS WITH THEIR COUNSEL COUNCIL AS WE'RE DISCUSSING WITH THE BOARD.

WHAT I WILL SAY IS IS BOTH SIDES ARE DEDICATED TO GETTING THIS -- GETTING OUR REQUESTS SOLIDIFIED AND ALL THE LOGISTICS WORKED OUT AS SOON AS POSSIBLE.

SO WE'RE TAKING THOSE STEPS, BOTH SIDES HAVE ACTION ITEMS. WE'RE MEETING NOW WEEKLY EVERY MONDAY TO MAKE SURE THAT WE'RE GETTING THROUGH THESE ACTION ITEMS NORTH TO ACCELERATE THE ABILITY TO SAY, YES, WE CAN HAVE THESE SPACES OR THESE SPACES ARE AREN'T AVAILABLE WHACKER ARE THE OTHER OPTIONS.

WE KNOW ESSENTIALLY WE HAVE TO BE IN PLACE AND SAKE SURE OUR FACES ARE IDENTIFIED.

HONESTLY TOWARDS THEN OF JUNE AND EARLY JUST, OUR TAM WOULD NEED TO MAKE SURE WE HAVE ENOUGH TIME TO DO OUTFIT SPACES, SET SPACES UP AND COMMUNICATE WHAT SPACES WERE AGREED UPON THAT WAY STAFF COULD BE NOTIFIED THOSE INSTRUCTING HAVE THE SPEASES, IT WILL DEFINITELY SAY OUR CONVERSATION NOT WAS COLLEAGUES WE WERE WORKING WITH ACROSS THE ISLE ARE MAKE THING SURE THEY CAN SUPPORT US IN THIS BE -- IN THIS MATTER.

>> THANK YOU SO MUCH.

>> MR. SUAREZ.

>> I THANK YOU, MADAM CHAIR AND I ECHO MY GRATITUDE TO THE STAFF VERY THOROUGH PRESENTATION.

REALLY APPRECIATE ALL THE UPDATES AND ALL THE HARD WORK THAT HAS BEEN GOING INTO MAKING ALL THESE OTHER ISSUES AND PLANNING FOR THE TRADITIONAL BACK TO SCHOOL AND EVERYTHING.

SO THANK YOU SO MUCH FOR ALL OF THAT AND DR. HART, I ECHO VERY THOROUGH, REALLY APPRECIATE IT SO MY QUESTIONS ARE SORT OF IN TWO BUCKETS.

ONE IS IN THE VENTILATION AREA.

AND AGAIN, I DO THINK THIS WAS VERY THOROUGH.

I REALLY APPRECIATE THE SOME OF THE UPDATES IN TERMS OF ALL THE THINGS WE HAVE DONE, REALLY ALSO APPRECIATE THE NOT TO GETTING HEPA FILTERS AND MAKING THE PURCHASE, THAT WILL BE VERY HELPFUL.

MY QUESTION IS THIS DR. HART YOU'VE BEEN MOVING US ON A TRAJECTORY.

WHEN I CAME ON THE BOARD THESE IAQ ISSUES WERE A PROBLEM BEFORE COVID, YOU KNOW, RIGHT.

WE HAD SMELL OF GAS AT GW ALL THE TIME.

WE HAD MOLD AT MOUNT VERNON.

WE HAD ALL OF THESE DIFFERENT RECURRING SORT OF IAQ-RELATED ISSUES AND NOT JUST THE AIR QUALITY VENTILATION, IT IS ALL KINDS OF OTHER FACTORS AS YOU ALLUDED TO.

I REALLY LIKED WHAT YOU HEARD THAT YOU'RE WORKING WITH THIS ENVIRONMENTAL CONSULTANT AND YOU'RE DOING PLANNING AROUND THE MAINTENANCE OF THIS GOING FORWARED.

AND I'M SORT OF THINKING ABOUT, INSTEAD OF BEING IN THIS HISTORICALLY REACTIVE POSTURE WE'VE BEEN IN AS A DIVISION, HOW DO WE GET INTO A POINED WE'RE IN AN AWESOME PRO HIF ACTIVE POSTURE.

AND SO ACTUALLY MY COMMENTS/QUESTION ON THIS PIGGYBACKS NICELY OFF MS. THORNTON'S COMMENTS.

I'M CONCERNED ABOUT THE INDICATOR, TOO.

AND FRANKLY I FEEL AS A BOARD INSTITUTIONALLY, WE NEED TO DON'T BE BETTER EDUCATED ON THIS AND SAVVY ON THESE SORTS OF ISSUES.

WHAT I'M ENVISIONING AND MAYBE SOMETHING YOU'RE WORKING TBHARD THIS PLANNING

[01:45:02]

PROCESS, IS REALLY, YOU KNOW, FIGURING OUT, WHAT ARE THESE, YOU KNOW, KEY PERFORMANCE INDICATORS FOR IAQ? YOUNG AT THE CLASSROOM LEVEL? AT THE BUILDING LEVEL? AND AT THE DIVISION LEVEL SO THAT MAYBE WE HAVE A SYSTEM IN PLACE TO LIKE JUST AS WE GET REPORT IN THE CIP AND WHAT YOU'VE DONE EVERY QUARTER, WE HAVE A SYSTEM TO SAY, HERE IS HOW WE'RE DOING IAQ-WISE IN THE DIVISION AND HERE IS HOW WE CAN -- LET'S LOOK AT THAT PRO ACTIVELY AND FIGURE OUT WHAT WE'RE DOING TO ADDRESS THESE THINGS.

I'M THINKING NOT ONLY COVID, I'M THINKING AFTER COVID, YOU KNOW AND NOT HAVING SMELL OF GAS AT GW ANYMORE AND THESE SORTS OF THINGS SO THAT IS MY FIRST QUESTION ANY REFLECTIONS YOU MIGHT HAVE ON THAT.

MAYBE I'LL STOP THERE AND THEN I CAN GO TO MY SECOND QUESTION AFTER.

>> OKAY.

SO YES, WE ARE ABSOLUTELY WORKING TOWARDS I THINK TO YOUR POINT.

NOT ONLY WHAT'S CONSIDER REACTIVE, BUT YOU ASKED ABOUT KEY PERFORMANCE INDICATORS NOT SPECIFIC TO CLASSROOM BUT REALLY TO THE ENTIRE FACILITY I'M ASSUMING.

AND SPEAKING WITH OUR CONSULTANT ME DOING DUE DILIGENCE RESEARCH, SOME OF THE THINGS THAT YOU CAN EASILY LOOK TOWARD WHICH WE ALREADY HAVE THE CAPABILITY TO DO IS LOOK AT YOUR WORK ORDER PERFORMANCE METRIC TREND.

THAT IS A GREAT KEY INDICATOR TO SEE, FOR EXAMPLE, HOW MANY WORK ORDERS DID YOU GET LAST YEAR WHEN IT CAME TO HVAC WHETHER IT WAS THE SYSTEM ISN'T WORKING, TOO HOT, IT'S TOO COLD, IS EXCESSIVELY HUMID IN THIS SPACES? SO ON AND SO SNORT HAS THAT DECLINED? LOOK AT YOUR WORK FORD OBNOXIOUS ORDER.

YOU MENTIONED THE GAS PIECE.

AFTER WE IDENTIFIED WHAT WAS CAUSING THAT AND REPLACED THAT, ONCE IDENTIFIED DO YOU GET REPEATED WORK ORDERS A UBT THE SAME THING, THE SAME TYPE OF SNELL THE SAME AREA THAT IS WHY LOOKING AT WORK ORDERS AS A TREND IS IMPORTANT TO SEE THE EBBS AND FLOWS THIS THE PERFORMANCE OF THE BUILDING.

ANOTHER PIECE IN SPEAKING WITH THE ENVIRONMENTAL CONSULTANT, CONTINUING NOTIFICATION.

IF THERE IS A SPIKE, WE KNOW AROUND COVID SHES IF THERE IS SMIEK IN A BUILDING AND A NUMBER OF STUDENTS CALLING OUT OR A NUMBER OF TEACHERS AND STAFF MEMBERS CALLING OUT SICK ALL AT THE SAME TIME, IS THAT TRULY, YOU KNOW, IS IT SOMETHING RELATED TO THE BUILDING? SOMETHING MAYBE THAT IS RELATED TO COMMUNITY SPREAD OF FLU? COLD WHATEVER IT COULD BE? WHAT IS CREATING THIS PARTICULAR ATMOSPHERE AT THIS PARTICULAR SCHOOL SO THAT IS ANOTHER INDICATOR.

THIRDLY, THEY JUST SAID A PRO AGAIN IS SOMETHING WE'RE ALREADY DOING IS MAKING SURE YOUR SYSTEMS ARE REGULARLY MAINTAINED.

I THINK HISTORICALLY, I'M NOT GOING TO SUGARCOAT ANYTHING, WE PROBABLY DID NOT DO THE BEST JOB WITH THAT.

DEFERRED MAINTENANCE IS A CRITICAL ISSUE.

WE HAVE COME A LONG WAY.

WE'RE STILL NOT COMPLETELY OUT OF THE WOODS, BUT WE ARE FOCUSED ON USING OUR FCAS REALLY AS THE PROCESS TO HELP US BETTER UNDERSTAND AND BEST UNDERSTAND.

WE'RE NOT DOING TARGETED.

WE NEED TO KNOW THE ENTIRE OF OUR FACILITIES WHAT IS WORKING WELL.

WHAT IS WRONG.

WHAT SHOULD WE BUDGET FOR AND HOW SOON DO WE NEED TO REPLACE THOSE ITEMS.

>> I REALLY THINK THOSE THINGS WE'RE DOING NOW ARE GREAT PRO-ACTIVE MEASURES TO MAKE SURE WE'RE CONTINUING ON THE CYCLE OF IAQ IMPROVEMENT, NOT JUST AT THE CLASSROOM LEVEL BUT AT A BUILDING LEVEL FOR ALL OF OUR SCHOOL.

>> THAT'S SUPER HELPFUL AND OBVIOUSLY WHATEVER IS MOST USEFUL FOR YOUR TEAM, PUBLIC TRANSPARENCY AND ANXIETY AROUND THESE ISSUES, I THINK THE MORE WE CAN SHOW THE DATA AT THE BUILDING LEVEL, SCHOOL LEVEL AND DIVISION LEVEL AND USE THESE EXACT DATA POINT, YOU'RE TALKING ABOUT, I THINK THAT WOULD ALLOW US NOT ONLY TO BE TRANSPARENT BUT ALSO ALLOW US TO REALLY USE THE DATA EFFECTIVELY TO, YOU KNOW, CONTINUE ON THIS PRO ACTIVE PATH.

I'M REALLY EXCITED ABOUT THAT AND EXCITED ABOUT SOME OF THE STEPS WE'RE MOVING.

A NOT IAQ EXPERT, AS SO WHY WE'RE NOT OPENING WINDOWS COMPLETELY, THERE ARE CONFLICTING VIEWS ON THAT.

I WANT TO MAKE SURE WE'RE MAKING DATA-INFORMED DECISIONS AND WE'RE DOING THAT AS STRONG AS POSSIBLE.

THANK YOU FOR THAT.

>> MY QUER OWE IS SHIFTING OVER TO THE REOPENING SORT OF TRANSITION OF STUDENTS.

I'M EXCITED ABOUT THE GENERAL PROTRAJECTORY OF THE PLANNING AND EXCITED ABOUT

[01:50:02]

WE'RE WORKING TO GET FIVE DAYS IN THE FALL.

OBVIOUSLY THAT IS REQUIRED BY STATE LAW, BUT WE'RE REALLY GETTING THE DUCK IN A ROW, FIGURING OUT THE BUILDINGS AND FIGURING OUT HOW WE CAN RESOLVE A LOT OF THE CONSTRAINTS AND ASSOCIATE OF AS WE'RE MOVING ON THAT PATH AND EARLIER COMMENTS I'M ALSO IN THE CAMP WE WANT TO MAXIMIZE SAFETY THAT IS WHY WE'RE STICKING WITH THREE FEET.

WE'RE NOT DOING NO DANCING, I DO WANT TO MAXIMIZE EDUCATIONAL OPPORTUNITIES AND I HAD QUESTIONS ABOUT THE PHASE-IN AND JUST, YOU KNOW, CURIOUS HOW HARD WE CAN PUSH THE ENVELOPE IN TERM OF GETTING KIDS BACK INTO THE CLASSROOM AND SO AS I UNDERSTAND IT NOW, WE'RE GOING TO GET AS MANY KIDS BACK IN THE CLASSROOM FOR TWO DAYS IN A AND TWO DAYS IN B WHICH MAKES SENSE TO ME.

I THINK IT IS FAIR TO GIVE EVERYONE A CHANCE TO HAVE THAT OPPORTUNITY.

SO I TOTALLY AGREE AND SUPPORT THAT DECISION.

I GUESS WHERE I'M SORT OF CURIOUS AS TO THE STAFF'S THINKING AND SORT OF WHAT IS POSSIBLE IS SORT OF ON THIS KIDS FOUR DAYS OF INSTRUCTION.

WE'RE OBVIOUSLY SAID THAT WE'RE GOING GIVE THE CITYWIDE FOUR-DAY INSTRUCTION AND ADVOCATE AND SOMEONE VERY CONCERNED ABOUT THE WELFARE OF STUDENTS I THINK THAT IS GREAT.

BUT I REALLY, YOU KNOW, REALLY LIKE THE PRIORITIZATION MATRIX THAT YOU ALL HAVE PUT TOGETHER.

AND I'M JUST SORT OF THINKING ABOUT, YOU KNOW, SCENARIOS WHERE WE SAY EVERYONE CAN COME INTO THE IS BEING OFFERED A SLOT FOR PRIED BY AND SOME FAMILIES DON'T AVAIL THEMSELVES OF THAT AND WE DO HAVE GIVEN THE NUMBER OF TEACHERS AVAILABLE AND AMOUNT OF SPACES AVAILABLE, WE DO HAVE SOME SPACE.

AND SO IN THAT SCENARIO I'M SORT OF WOARNDING IF WE WERE TO GIVE EVERYONE IN THE CITYWIDE A CHANCE TO DO THE FOUR DAYS IN PERSON, CAN WE CONTINUE TO GO DOWN THE PRIORITIZATION MATRIX, YOU KNOW TO THE EL STUDENTS AND STUDENTS GETTING DS AND FS? IF THOSE STUDENT CANS BE IN THE CLASSROOM WITH THEIR TEACHER, POTENTIALLY, VOM STILL VIRTUAL.

BUT IF THEY COULD BE WITH THEIR OPPORTUNITIES FOUR DAYS RATHER THAN 2 AND EVERYONE HAS BEEN GIVEN AN OPTION TO USING A PRIORITIZATION METRICS I'M WONDER IF THAT IS SOMETHING WE'D CONSIDERED AND JUST WONDERING, YOU KNOW, TO WHAT EXTENT WE CAN ASPIRE TO DO THAT.

AND I REALIZE THERE IS NOT MUCH TIME LEFT IN THE YEAR AND SO FORTH.

BUT OBVIOUSLY, THE MORE WE CAN DO, THE BETTER SO I'M I KIND OF THINKING ABOUT THAT AND CURIOUS WHAT YOUR THOUGHTS ARE ON THAT.

>> GOES BACK TO A SIMILAR CONVERSATION WHICH HAD ABOUT IMPLICATIONS OF GOING TO FOUR DAYS.

I HEAR YOUR POINT IN REGARDS TO, YOU KNOW, AS WE GO THROUGH OUR PRIORITIZATION MATRIX, AND AS WE'RE DOING THAT WE'RE STILL LOOKING AT BRINGING IN THAT NEXT WAVE OF STUDENTS THROUGH MID-MAY SO THEN WE ADD ANOTHER EXTENSION, WE'RE GETTING CLOSER TO JUNG FOR THE END OF THE SCHOOL YEAR WHICH WE'RE NOW PREPARING FOR THE SUMMER TO DO FOUR DAYS.

AND WE'RE GOING BE PREPARING FOR THE FUEL DO FIVE DAYS.

SO FOR US, DUE TO THESE IMPLICATIONS AND TRYING TO MAINTAIN ONE, SOME SENSE OF NORMALCY FOR SOME OF OUR STUDENTS, TWO, TRYING TO ENSURE THAT WE GIVE ALL OF OUR FAMILIES THESE OPTIONS TO COME IN INTO OUR BUILDINGS AND MAKING IT THROUGH EACH ONE OF THOSE LEVELS, IT IS JUST NOT TRACK CAL TO DO THATT THIS PARTICULAR TIME.

WE FOCUSED ON THE CITYWIDE PROGRAM SPECIFICALLY BECAUSE WE'RE TALKING ABE A SMALLER NUMBER OF STUDENTS.

YOU CAN GET INTO SOME SIGNIFICANT CHALLENGES WHEN YOU GET INTO, OKAY, LET'S JUST LOOK AT EVERY CLASSROOM.

YOU HAVE A CLASSROOM NEXT DOOR THAT DOES FOUR DAYS A WEEK AND A CLASSROOM THAT CAN'T DO FOUR DAYS A WEEK AND OH, WE'RE AT THE SAME SCHOOL, THEY GET TO GO FOUR DAYS THEY GET TO GO 2.

IT SPIRALS INTO ANOTHER SITUATION.

AND THE COMMITMENT WE MADE TO KEEPING OUR STUDENTS WITH THEIR TEACHERS THROUGHOUT THIS YEAR.

TRYING TO KEEP THEM WITH SOME CONSISTENCY AND ALSO TRYING TO PROVIDE OUR FAMILIES WITH AS POSSIBLE.

THIS IS WHAT WORKS FOR -- I DON'T KNOW IF ANYONE FROM OUR TEAM WANTS TO ADD.

[01:55:06]

I THINK WHAT WE'VE DONE IS REEL WITH RL DID FOCUS ON THOSE SPECIFIC AREAS THAT WE TALKED ABOUT WHEN MS. GENTRY MADE HER COMMENTS EARLIER.

>> AND JUST TO BE CLEAR.

I TOTALLY HEAR ALL THE CONSTRAINTS AND I WANT TO BE RESPECTFUL OF THAT.

I'M JUST THINKING MORE FROM A IS QUENT SHALL -- SEQUENTIAL TIMING, IF WE KNOW BY DAY X HOW MANY FAMILIES WANT TO GO BACK AND DATA ON, NUMBER OF SPACES WE HAVE, OPEN OR SPACE THAT WE HAVE AVAILABLE AND HERE IS THE NUMBER OF TEACHERS WE HAVE BACK, I WONDER IF IN THE SAME WAY, YOU KNOW, WE'VE PLAN FORD CITYWIDE TO PUSH THE ENVELOPE FURTHER.

IT SEEMS TO ME WE COULD POTENTIALLY TRY TO DO THAT.

BUT I REALIZE IT IS CONSTRAINT AND DIFFICULT TOO.

I WANT TO BE RESPECTFUL OF STAFF.

I'M JUST WONDERING IF THERE IS A WAY TO THINK ABOUT THAT A LITTLE BIT.

BUT, BUT I APPRECIATE YOU T RESPONSE.

I UNDERSTAND THERE ARE CONSTRAINTS, I GET IT.

>> DR. RIEF.

>> THANK YOU FOR THE CONVERSATION AND I WANTED TO ASK A COUPLE OF QUESTIONS ABOUT FALL PLANNING, BUT JUST KIND OF ON THE ISSUE THAT SOME FAMILIES HAVE ASKED ABOUT THE FOUR DAY, I JUST WANTED TO MAKE A COUPLE OF COMMENTS ABOUT THAT AS WELL.

I THINK IT IS IMPORTANT TO REMEMBER THAT YOU KNOW, WE REALLY PRIORITIZE IN THE DIVISION TRYING TO KEEP STUDENTS WITH THEIR CURRENT TEACHERS AND SO IT IS CHALLENGING BECAUSE WHEN WE LOOK AT HOW MANY STUDENTS WE CAN BRING BACK, IT IS NOT EASY TO JUST PUT A NUMBER ON IT.

IT IS EVERY, THE CAPACITY IS DETERMINED BY EACH CLASSROOM.

EACH CLASSROOM HAS DIFFERENT NUMBERS OF STUDENTS WHO OPTED IN DECEMBER INTENT FORM WHETHER THEY WERE GOING TO COME BACK.

AND THEY HAVE DIFFERENT NUMBERS OF STUDENTS THAT MAY FIT INTO THE PRIORITIZATION CATEGORIES, WE'RE REALLY HAVING TO WORK THROUGH IT AT A CLASSROOM BY CLASSROOM LEVEL, WHICH IS WHY THE ADMINISTRATORS AT EACH SCHOOL ARE REACHING OUT TO FAMILIES IN TALKING WITH FAMILIES TO 3 FEET OF DISTANCING SOME PEOPLE BRING ASSUMPTIONS, WOULDN'T NORMAL DISTANCING BETWEEN STUDENTS BE 3 FEET.

AND THAT IS JUST BEEN THE CASE IN OUR SCHOOLS.

SOME OF OUR SCHOOLS ARE AT, YOU KNOW, OR EXCEEDING IN SOME PLACES UPWARDS OF 140% CAPACITY, OUR SCHOOLS ARE FULL.

THAT IS DEFINITELY A FACTOR.

AND ALSO ONE OF THE PUBLIC COMMENTS THIS EVENING ASKED, DON'T OVERYOU KNOW, AT 3 FEET BECAUSE ISN'T THERE JUST A FORMULA YOU CAN USE.

WE DID USE A FORMULA WITH 6 FEET AND THEN WE TESTED EVERYTHING AND IT FURNED OUT TO BE A DIFFERENT NUMBER.

THAT IS WHY THE STAFF IS GOING THROUGH EACH INDIVIDUAL CLASSROOM AND SEEING, YOU KNOW, HOW MANY STUDENTS WE CAN BRING BACK AT THE 3 FEET.

I TOTALLY UNDERSTAND MR. SUAREZ' POINT.

I WOULD ALSO LIKE TO SEE US PUSH REALIZING HOWEVER, WE'RE VERY CLOSE TO TEND OF THE SCHOOL YEAR AS WELL.

BUT, MY QUESTION, WHAT I WANTED TO ALSO SAY IS THAT WITH THE -- I THINK IT IS IMPORTANT TO PRIORITIZE GIVING EVERY FAMILY THAT WANTS TO COME BACK IN THE HYBRID OPTION FOR TWO DAYS THAT OPPORTUNITY, BECAUSE WHEN WE DID THE FAMILY CHOICE FORM OR FAMILY INTENT FORM IN DECEMBER, MANY FAMILIES FELT THAT, YOU KNOW, THE FORM WAS NOT BINDING AND THAT THEY WOULD BE ABLE TO CHANGE THEIR DECISION AT A LATER TIME.

RIL THINK IT IS VERY IMPORTANT TO GET THROUGH ALL OF THOSE FAMILIES AND WE WILL NOT KNOW THE CAPACITY THAT WE COULD GO TO FOUR DAYS UNTIL WE WORK THROUGH ALL OF THE FAMILIES.

IT IS A PUZZLE WE'RE WORKING THROUGH.

MY QUESTIONS WERE, ABOUT THE FALL PLANNING, THIS IS FOR DR. HUTCHINGS, I BELIEVE.

THERE IS A FALL INTENT SURVEY COMING OUT IN MAY.

I'M VERY CONCERNED ABOUT HOW THAT PROCESS IS GOING TO GO.

BECAUSE I THINK THERE ARE MANY FAMILIES WHO ARE GOING TO FEEL VERY CONFLICTED ABOUT WHAT TO SELECT AND IS IT BINDING AND THIS KIND OF THING? AND SO BASICALLY MY QUESTION IS THE BOARD GOING TO HAVE AN OPPORTUNITY TO WEIGH IN ON WHAT THAT SURVEY OR FORM FOR FAMILIES IS GOING TO LOOK LIKE.

BECAUSE I UNDERSTAND IT IS COMING OUT IN MAY.

AND I JUST WANT US TO MAKE SURE WE HAVE A REALLY ROBUST CONVERSATION INFORMATION.

ABLE TO MAKE THAT CHASE AND UNDERSTAND THE IMPLICATIONS OF THEIR CHOICE.

[02:00:06]

A ABOUT STAFFING.

SO VERY ENCOURAGED BY THE WORK THAT WE'RE DOING TO ACQUIRE ADDITIONAL SPACE FOR THE FALL AND I HOPE ALL OF OUR FAMILIES CHOOSE TO COME BACK.

I THINK THAT IS THE BEST INSTRUCTIONAL MODEL TO BE BACK WITH IN-PERSON AND IN-PERSON LIVE TEACHER AND NOT LEARNING OVER ZOOM.

RIGHT? IF WE ARE GOING TO CONTINUE TO BE AT 3 FEET, WE'RE ESSENTIALLY GOING TO BE REDUCING OUR CLASS SIZES.

WE'RE GOING TO HAVE MORE CLASSES AND SMALLER CLASS SIZES WHICH IS GREAT BECAUSE THAT IS SOMETHING PEOPLE HAVE BEEN ADVOCATING FOR FOR YEARS.

AND I THINK, YOU KNOW, I'M FEELING CONFIDENT WE'RE GOING TO FIND THE SPACE TO DO THAT.

WHAT I'M VERY CONCERNED ABOUT IS THE STAFFING CAPACITY.

BECAUSE THAT MEANS WE'RE GOING HAVE TO HIRE ADDITIONAL TEACHERS.

AND I THINK OTHER SCHOOL DIVISIONS ARE ALSO GOING BE LOOKING TO HIRE ADDITIONAL TEACHERS SO I WAS WONDERING IF YOU COULD TALK ABOUT STEPS THAT YOU'RE TAKING NOW TO FIGURE OUT THIS ISSUE OF THE STAFFING FOR THE FALL.

>> THANK YOU DR. RIEF FOR THAT QUESTION.

THIS GOES BACK TO BE PRO ACTIVE VERSUS REACTIVE.

IF WE WAIT UNTIL THE SUMMER OR AUGUST TO ASK OUR FAMILIES WHICH WHAT CHOICE THEY WANT TO DO WE'RE GOING BE REACTIVE, BECAUSE SCHOOL IS GOING START IN A COUPLE OF WEEKS AND WE WON'T HAVE STAFF AND WE MAY NOT HAVE SPACE TO ACCOMMODATE SO WE HAVE INFORM OF US WHAT OPTION WHETHER THEY'RE GOING BE VIRTUAL, 100% OR IN PERSON 1 LEARNED% IN THE FALL WE'RE WORKING HOW OFTEN WE HAVE TO ASK OUR FAMILIES ON THEIR OPTIONS THERE ARE IMPLICATIONS TO THIS IT HAS TO DO WOWR STAFFING COMPONENT SO WE CAN BEGIN TO DO ALL OF OUR STAFFING THAT PRIORS A FULL THREE TO FOUR MONTHS TO HIRE SOMEONE.

NOT SOMETHING YOU JUST DO JOY GO THROUGH AN INTERVIEW PROCESS, TRAINING AND A PROCESS.

IF WE WAIT BEYOND THAT MAY TIME FRAME WE'RE GOING THEN BE REACTIVE, I CAN GUARANTEE THAT.

WE'RE TRYING TO GET AHEAD OF IT AS MUCH AS POSSIBLE.

THERE ARE IMPLICATIONS IN THAT REGARD TO THE NUMBER OF FAMILIES WHO WANT TO BE IN-PERSON.

BECAUSE IF WE ARE STILL AT SOME FORM OF SOCIAL DISTANCING IN THE FALL, WHICH I HOPE WE ARE NOT I REALLY DO.

THAT WILL BE THE BEST GIFT ON EARTH IF WE HAVE NO SOCIAL DISTANCING IN THE FALL HOWEVER WE HAVE TO PREPARE FOR SOCIAL DISTANCING, TOO I DON'T WANT US TO BE REACTIVE IN THE FALL AND SAY WE DIDN'T PREPARE FOR THAT EVERYBODY, WE CAN'T OPEN SCHOOL SO IN ORDER FOR US TO BE PRO ACTIVE, WE'RE GOING NEED TO KNOW HOW MANY FAMILIES ARE ANTICIPATING BEING IN PERSON BECAUSE THERE ARE SOME IMPLICATIONARD NORTHWARD TO SPACING IF THEY'RE STILL SOCIAL DISTANCING GUIDELINES AND WE'RE GOING HAVE TO BE ABLE TO REMEDY ALL OF THOSE.

WE CAN'T WAIT ANY LONGER, ESPECIALLY IF WE'RE ADDING, YOU KNOW ANY TYPE OF TRAILERS TO OUR SCHOOLS OR REPROPOSING SPACES I BUILDINGS.

BECAUSE THERE ARE PEOPLE EITHER IN THOSE BUILDINGS OR CONSTRUCTION HAS TO BE DONE TO MAKE THOSE SPACES AND WE NEED TIME TO BE ABLE TO I DO.

WE'RE STILL PUSHING IT NOW JUST LIKE EVERY OTHER SCHOOL DRITION.

-- SCHOOL DIVISION.

EVERYONE IS TRYING TO GET TRAILERS RIGHT NOW, RIGHT? SO UNFORTUNATELY THE TRAILERS LIST, IT IS WE'RE ON HOLD, WE'RE ON A WAITING LIST TO GET THEM, BECAUSE EVERYONE IS DOING THE SAME THING ALL OVER THE COUNTRY AT THE SAME TIME WHICH IS A HUGE, HUGE ISSUE AND TO YOUR POINT DR. RIEF WITH OUR STAFFING COMPONENT WE'RE GOING TO BE COMPETING WITH OTHER AREAS I CAN SAY RIGHT NOW WE'RE GETTING A LOT OF INTEREST IN ALEXANDRIA PUBLIC SCHOOLS THAT IS A GOOD THING PEOPLE ARE SAYING I CAN'T WORK FOR YOU NOW BUT I CAN WORK NEXT YEAR THEY'RE NOT LEAVING SCHOOL DIVISIONS AT THIS PARTICULAR POINT BUT GREAT NOW PEOPLE ARE WANTING TO COME AND WORK IN OUR SCHOOL DIVISION AND I THINK A LOT OF THAT IS BECAUSE WE'RE REALLY TRYING TO BE REASONABLE.

AND WE ARE SHOWING SOME COMPASSION FOR OUR STAFF.

WE'RE ALSO GETTING STAFF MEMBERS BACK INTO OUR SCHOOL BUSINESS IS AWESOME, TOO BY MAY 3RD WE'RE GOING TO HAVE MORE STAFF IN OUR BUILDINGS AND NEXT YEAR WE'RE

[02:05:02]

EXPECTING STAFF TO BE BACK, THAT IS AN EXPECTATION SO THAT THERE ISN'T A STAFFING ISSUE FOR CURRENT STAFF THAT WE HAVE WITHIN OUR BUILDING.

SO I HOPE THAT GAVE YOU INSIGHT, DR. RIEF, BUT IT WILL NOT BE BINDING FOR THE DECISIONS, BUT WE REALLY WANT PEOPLE TO THIN YOU KNOW TO REALLY BE INTENTIONAL ABOUT THEIR EFFORTS, BECAUSE IT IS HELPING US WITH OUR PLANNING AND IF WE DON'T GET THIS DONE NOW, WE WILL BE REACTIVE WHEN IT IS TIME TO GO BACK TO SCHOOL.

AND WE'RE TRYING TO AVOID THAT.

>> THANK YOU FOR THAT DR. HUTCHINGS AND I JUST WANT TO PUT A PLUG IN ONE MORE TIME WHATEVER IS DRAFTED THAT WILL GO OUT TO FAMILIES IF THE BOARD COULD TAKE A LOOK AT THAT BEFOREHAND, I THINK IT WILL BE HELPFUL.

>> WE'LL BE MORE THAN HELPFUL TO GIVE THE BOARD AN UPDATED ON THAT.

>> I THINK I'M THE LAST ONE AND I'LL JUST, I WANT TO START WITH A COMMENT ACTUALLY AND THAT IS, I REALLY DO WANT TO ACKNOWLEDGE THAT THE STAFF HAVE BEEN IN A CONSTANT STATE OF PLANNING FOR OVER A YEAR NOW AND I DON'T KNOW HOW TO SORT OF DESCRIBE THAT, BUT, YOU KNOW, I HOPE EVERYBODY UNDERSTANDS THE IMPACT AND THE DEPTH AND THE STRUGGLE WITH THAT BECAUSE SCHOOL IS STILL HAPPENING.

RIGHT? SCHOOL HAS NOT BEEN CLOSED.

SCHOOL HAS BEEN DIFFERENT, BUT IF SYSTEM HAS -- THE SYSTEM HAS STILL BEEN OPERATING TO PROVIDE THE SERVICE AND INSTRUCTION TO KIDS ON TOP OF THESE CONSTANT LAYERS OF DIFFERENT PLANNING FOR DIFFERENT THINGS UNDER UNCERTAIN CIRCUMSTANCES.

AND I JUST WANTED TO PUBLICLY ACKNOWLEDGE THAT BECAUSE SAME ALWAYS WE'VE ALWAYS BEEN WORRIED ABOUT SORT OF THE STRAIT OF EDUCATION PRIOR TO THE PANDEMIC AND THIS PANDEMICS HAS REALLY EXPOSED A LOT OF JUST WITH THE STRUGGLE IS AND A LOT OF, YOU VALUE IN OUR COUNTRIES AND OUR COMMUNITY AND THIS WORK IS SO COMPLEX AND SO COMPLICATED AND PEOPLE DON'T DO THIS FOR THE ACCOLADES.

THEY DON'T DO IT FOR THE MONEY.

THEY DO IT BECAUSE IT IS THE LABOR OF LOVE AND I JUST WANTED TO SAY TO THE STAFF, YOU KNOW, I FULLY ACKNOWLEDGE, YOU KNOW, HOW DIFFICULT AND CHALLENGING OVER A YEAR THIS HAS BEEN FOR YOU ALL.

AND YOU HAVE MADE SO MANY CHANGES FROM MARCH UNTIL NOW YOU'VE BEEN MAKING MORE AND MORE CHANGES THROUGH THE SUMMER YOU ARE MORE THAN APPRECIATED I THINK WE UNDERSTAND.

I WANTED TO SAY THAT PUBLICLY I HAVE QUESTIONS ABOUT SEAL MONDAYS AN OPPORTUNITY TO CLARIFY FOR THE PUBLIC BECAUSE I THINK IT IS ONE OF THOSE THINGS THAT HAVE BEEN SAID BUT NOT REALLY FLESHED OUT IN GOOD THING TO SHARE.

HAVE THEY ALREADY COMMENCED THIS YEAR? AND IF WE COULD EXPLAIN THE SELECTION PROCESS AND LOCATIONS WHERE KIDS ARE BEING SERVED.

SO, YOU KNOW, ARE KIDS BEING SERVED, YOU KNOW AT THEIR HOMESCHOOLS? HOW IS THAT -- I JUST WANT FOR SORT OF CREATE A PICTURE FOR THE PUBLIC OF WHAT THE SEAL MONDAYS ARE, HOW THE KIDS ARE SELECTED AND WHERE THEY'VE BEEN RECEIVING THOSE SUPPORTS.

>> WE HAVE MR. SAMPSON HERE TO REPLY TO THAT.

>> ABSOLUTELY.

I'LL GO THROUGH EACH OF YOUR QUESTIONS, SO HAVE THEY BEGUN? NO.

BUT THEY START ON MONDAY APRIL 26TH.

WILL BE OUR FIRST SEAL MONDAY.

A THE THINGS READY AND I KNOW THE SCHOOLS HAVE BEEN TRYING TO GET THINGS READY TO HAVE THAT PARTICULAR GROUP OF STUDENTS BACK WE'VE BEEN PRETTY TARGETED WITH THIS GROUP OF STUDENTS AND SO SCHOOLS WERE ASKED TO LOOK AT STUDENT S WHO THEY ALREADY KNEW ABOUT, SO

[02:10:01]

THEY'RE USING THEIR MULTI-TIER SYSTEM OF SUPPORT PROCESS AND THEY'RE REALLY LOOKING AT THAT VERY TOP TIP OF THE MIR MIDUP THERE THAT GROUP OF SPHEUBTS WITH INTENSIVE NEEDS.

AND THEN WE ASKED THEM TO THINK ABOUT, SO WHICH OF THOSE STUDENTS THAT YOU ALREADY KNOW ABOUT HAVE SOCIAL, EMOTIONAL OR ACADEMIC CHALLENGES THAT ARE NOT RECEIVING SERVICES VIRTUALLY AND PROGRESSING WITH THEM OR MIGHT BENEFIT FROM ADDITIONAL PERSONAL TIME? THAT WAS THE PLACE THAT THEY STARTED WHAT WE'VE SEEN OVER THE LAST COUPLE OF MONTHS IS AS WE'VE BEEN ABLE TO TRANSITION MORE AND MORE STUDENTS BACK INTO SCHOOLS THEY ARE THEN ABLE TO SUPPORT TO STUDENTS WHEN THEY'RE BACK ON THE WEDNESDAY, THURSDAY, OR FRIDAY GROUPING.

AS WE'RE BRINGING MORE AND MORE STUDENTS BACK WHAT WE'RE FINDING OUT TODAY IS SOME SCHOOLS ARE ABLE TO BRING MORE OF THESE STUDENTS BACK AND PROVIDE THOSE SERVICES, YOU KNOW, ON THE TUESDAY, WEDNESDAY OR THE THURSDAY-FRIDAY.

REALLY FACTORED ACADEMIC OR SOCIAL/EMOTIONAL INTERVENTIONS ON MONDAY.

THESE STUDENTS ARE BEING PROVIDED THESE SERVICES AT THEIR SCHOOLS.

WE HAVE A FEW SCHOOLS WHO HAVE BEEN ABLE TO WORK THROUGH ALL OF THEIR STUDENTS GETTING ON THURSDAY AND FRIDAY BUT ALMOST EVERY SCHOOL WILL HAVE SOME LEVEL OF PROGRAMMING IT COULD BE A SMALL GROUP OF STUDENTS WHO MEET THESE CRITERIA ON MONDAYS BEGINNING ON APRIL 26TH.

>> OKAY, THANK YOU.

SO I DON'T SEE ANYMORE QUESTIONS.

SO THANK YOU, AGAIN, EVERYONE AND AS WE HAVE BEEN DOING, WE WILL CONTINUE TO TRACK -- AND DR. HUTCHINGS YOU HAD A COMMENT TO MAKE.

>> A QUICK COMMENT AND SPECIFICALLY THANK YOU, MADAM CHAIR FOR YOUR COMMENTS.

BECAUSE THE TEAM HAS REALLY BEEN WORKING EXTREMELY HARD.

AND I'VE BEEN GETTING TEXT MESSAGES AND MAJOR COMMENTS OF PEOPLE CRYING SAYING, THANK YOU SO MUCH FOR ACKNOWLEDGING THAT EVERYONE HAS BEEN WORKING MORE THAN YOU COULD IMAGINE.

OUR JOB IS COME OUT HERE AND MAKE THINGS LOOK EASY.

THAT IS WHAT REAL LEADER DOS.

WE SHOW UP AND SAY WE'RE GOING TO GET THIS WORK DONE.

BUT PEOPLE HAVE NO IDEA WHAT HAPPENS BEHIND THE SCENES AND THAT MANY OF OUR STAFF, THEY'RE DEALING WITH SOME SIGNIFICANT CHALLENGES WITH LOSS AND CHILD CARE ISSUES AND PERSONAL HEALTH CONDITIONS AND MENTAL HEALTH CHALLENGES AND STILL HAVING TO DO THIS WORK FOR OTHER PEOPLE.

THIS IS A SELF-LESS JOB I JUST WANTED TO THANK YOU FOR SAYING THAT PUBLICLY I SAID THIS PRIVATELY TO YOU MANY TIMES BUT I FEEL WITH THE WAY AMERICA IS RIGHT NOW, I FEEL I HAVE TO SAY THIS PUBLICLY, YOU ARE IN A WHITE MALE DOMINATED WORLD IN FACILITIES AND OPERATIONS.

YOU ARE A BLACK WOMAN.

Y JOB.

YOU DESERVE AND ARE -- YOU HAVE THE PRIVILEGE AND RIGHT TO BE SITTING AT THE TABLE, PERIOD.

AND PEOPLE WILL CHALLENGE YOU FOR WHAT YOU LOOK LIKE AND WHAT YOU TBROI THIS TABLE, BUT I'M HERE TO TELL YOU, AS I SAY IT EVERY SINGLE DAY WE TALK, BECAUSE WE TALK ALMOST EVERY SINGLE DAY HOW ARE THE ULTIMATE PROFESSIONAL.

YOU ARE A GREAT LEADER.

YOU ARE A GREAT WOMAN.

YOU ARE A GREAT MOTHER.

AND YOU ARE DOING A PHENOMENAL JOB AND PEOPLE WILL CHALLENGE YOU, PROBABLY FOR THE REST OF YOUR LIFE UNTIL WE CHANGE THIS NARRATIVE IN THIS WORLD, UNFORTUNATELY.

AS A BLOC BLACK WOMAN IN AMERICA.

YOU -- AS A BLACK WOMAN IN AMERICA, YOU HOLD YOUR HEAD UP AND BE THE ULTIMATE PROFESSIONAL AND UTILIZING YOUR EXPERTISE, OUR TEAM AND OUR CONSULTABOUTS TO GUIDE -- CONSULTANTS TO GUIDE OUR WORK.

PERIOD.

I WANT THAT ON THE RECORD SO YOU CAN GO BACK AND LISTEN TO THIS ANY TIME YOU HAVE A MOMENT.

AND ANYBODY OUT THERE.

BECAUSE THAT IS MY JOB.

MY JOB IS NOT ONLY TO SUPPORT OUR STUDENTS AND OUR FAMILIES, I AM THE CEO AND

[02:15:05]

SUPERINTENDENT OF ALEXANDRIA CITY PUBLIC SCHOOLS.

I SIGNED UP FOR IT.

I SIGNED FOR UP FOR IT AND I DO IT TO THE BEST OF MY ABILITY EVERY SINGLE DAY.

SO I AM SHOWING AND LEADING BY EXAMPLE THAT WE HAVE TO MAKE SURE WHEN WE KNOW THAT ODDS ARE AGAINST FOLKS AND PEOPLE ARE BACKED TO A WALL WHEN IT IS UNDESERVING THAT WE STEP IN AND NOT TODAY.

YOU'RE GOING TO LEARN.

SO THANK YOU DR. HART.

AND THANK YOU MADAM CHAIR FOR GIVING OUR STAFF THOSE COMMENDATIONS.

WE APPRECIATE IT.

ABSOLUTELY, AND I HAVE TO ADD THAT DR. HART DOES WITH IT BABY IN TOE, LITERALLY, SOMETIMES ON HER LAB BABY IN TOW, LITERALLY, SOMETIMES W WITH BABY ON HER LAP.

>> WITH THAT SAID WE ARE MOVING ON IN OUR AGENDA.

[16. Human Resources Audit Update]

WE HAVE A HUMAN RESOURCES AUDIT UPDATE.

>> THANK YOU, MADAM CHAIR, WE'RE GOING TO MOVE INTO OUR HUMAN RESOURCES UPDATE.

AT IN TIME I WANT TO TURN THINGS OVER TO OUR CHIEF OF STAFF DR. WILL INS TO INTRODUCE OUR -- WILKINS TO INTRODUCE OUR TEAM AND BEGIN OUR PRESENTATION.

>> OKAY, THANK YOU, DR. HUTCHINGS AND GOOD EVENING, BOARD MEMBERS.

I'LL JUST PROVIDE A BRIEF INTRODUCTION OF HOW WE'RE GOING TO MAKE OUR PRESENTATION AND THEN GET TO Q & A WITH YOU.

>> FIRST OF ALL, WE'RE GOING TO HAVE EACH DIRECTOR INTRODUCE THEMSELVES AND THEY'LL IS COVER THEIR PERSPECTIVE AREAS MR. JOHN PORTER OUR SEARCH CONSULTANT ON SENIOR LEADER SEARCHES AND THEN I WILL RUN THROUGH THE SLIDES AND QUICKLY SUM UP THE KEY AREAS FOR CORRECTIVE ACTIONS SO LET ME GO AHEAD AND TURN IT OVER TO MS. HARDMAN WHO WILL COVER HER AREA ARE W RECRUITMENT AND RETENTION.

>> THANK YOU DR. WILKINS AND BOARD.

I'M DIRECT THE DIRECTOR RAINFALL KREUTMENT AND RETENTION, I SERVED IN ACPS SINCE 20 EN10 IT HUMAN REGULATIONS AN MS MANY MANAGE EXPNT IS RECEIVED MY SPHR IN MARCH, I'M VERY EXCITED THAWB TO ADD TO MY AND I'M GOING OUTLINE THREE AREAS FOR YOU, THE TRANSFER FAIR, TEACHER LICENSURE AND CLASSROOM MONITORS.

FIRST, THE TRANSFER FAIR.

THE RECRUITMENT TEAM HAS FINALIZED THE PLAN FOR A VIRTUAL TRANSFER FAIR ON MAY 3RD THIS IS FOR ENSURING THAT ALL OF OUR LICENSED STAFF HAVE PLACEMENTS FOR NEXT YEAR BASED ON OUR SCHOOL ENROLLMENTS AND BUDGET.

THIS FAIR IS AMONG THE 8 OTHER VIRTUAL JOB FAIRS THAT WE HAVE PARTICIPATED IN THE SCHOOL YEAR WITH AN EMPHASIS ON DIVERSITY RECRUITMENT AND SPECIALIZE INSTRUCTION.

SECOND THE TEACHER LIES CENSURE PROCESS.

LICENSING CRITICAL TO MAINTAINING A QUALITY WORKFORCE TIED TO THE PROFESSIONAL DEVELOPMENT OFFERED AND BOE REQUIREMENTS.

WE AVERAGE 300 LICENSE RENEWALS EACH YEAR.

PREVIOUSLY THIS WAS A PAPER INTENSIVE PROCESS, HOWEVER, WE ARE REALLY HAPPY THAT WE WERE ABLE TO BRING THE TEACHER LICENSING RENEWAL PROCESS ON-LINE.

THE ON-LINE PROCESSING HAS STREAMLINED TEACHER SUBMISSIONS, PRINCE PAP AL -- PRINCIPAL APPROVALS AND HR TRACKING BY LICENSING SPECIALISTS.

AND SHE HAS BEEN ABLE TO OFFER FOR THE FIRST TIME THIS YEAR MONTHLY INFORMATIONAL SESSIONS TO PROVIDE LICENSING ASSISTANCE.

AND FINALLY, I WILL COVER THE CLASSROOM MONITORS.

W SCHOOLS.

THE BREAKOUT IS 253 CLASSROOM MONITORS.

23 HEALTH ANNEX MONITORS AND 22 TEMPERATURE SCREENERS.

THEY HAVE BEEN WELL-RECEIVED IN A MAJOR CONTRIBUTOR TO GETTING OUR KIDS BACK IN THE CLASSROOM I WANT TO PERSONALLY THANK ALL OF OUR MONITORS FOR THEIR EFFORTS.

WE EXPECT TO MAINTAIN THIS NUMBER OF MONITORS THROUGH THE LAST DAY OF SCHOOL TO ON BOARD THE MONITORS SO QUICKLY IT TOOK A LOT OF TEAMWORK.

THERE ARE SOME MAJOR EFFICIENCIES WE WERE ABLE TO PUT IN PLACE TO ENHANCE OUR BACKGROUND CHECK PROCESS BY IMPLEMENTS SELF-SCHEDULING FINGERPRINTING SERVICES.

THE RECRUITMENT TEAM PROVIDED WEEKLY ORIENTATION TRAINING AND DAILY MANAGEMENT INCLUDED RETIRED TEACHER AND ADMINISTRATORS AS PROJECTLY A-- LIAISON AND

[02:20:01]

HELP US TO SEAM MS COMMUNICATION WITH SCHOOLS, OUR CONTRACTORS AND HR PERSONNEL FOR THE AUGUST REOPENING OF SCHOOLS THAT IS GOING BE CONTIN GENERAL ON HEALTH METRICS, TEACHER AVAILABLE, EXPANDED CLASSROOM LOCATION DUE TO LEASE SPACE AND OTHER FACTORS YOU HEARD THIS EVENING.

THANK YOU SO MUCH AND I'LL NOW TURN IT OVER TO TIMOTHY CARSON.

>> THANK YOU, MEMBERS OF THE BOARD I'M TIMOTHY MICHAEL CARSON AND DIRECTOR OF EMPLOYEE RELATIONS TO PROVIDE YOU WITH A LITTLE BACKGROUND I JOINED THE ACPS FAMILY OF JULY OF 2020 AND I'M EXCITED TO BE CLOSING OUT MY FIRST YEAR WITH ACPS.

BEFORE JOINING ACPS I SERVED IN A SEVERAL SENIOR ADVISER ROLES IN HR WITHIN PRIMARY AND SECOND OFFICERSES MANAGEMENT, MAINTAIN TWO PROFESSIONAL CERTIFICATIONS AS A HUMAN RESOURCES PROFESSIONAL THERE CERTIFICATION AS A MEDIATOR AND EQUAL OPPORTUNITY EMPLOYMENT INVESTIGATOR.

TONIGHT FROM THE OFFICE OF EMPLOYEE ENGAGEMENT AND RELATIONS I'LL BE BRIEFING YOU ON ANNUAL TRAINING, PERSONNEL RECORDS MANAGEMENT AND MANAGEMENT INITIATIVES,LY CLOSE WITH AN UPDATE ON RETURN TO WORK STATUS FOR PERSONAL HEALTH REASONS.

STARTING WITH ANNUAL TRAINING, THIS YEAR WE EXPANDED OUR REQUIRED DIVISIONAL ANNUAL TRAINING BEYOND JUST HARASSMENT IN THE WORKPLACE TRAINING ADDITIONAL DIVISIONAL TRAINING INCLUDESSED BLOOD BORNE PATHOGEN TRAINING REQUIRED FOR EMPLOYEES DEALING WITH STUDENTS, ANOTHER TRAINING ADDED WAS CHILD ABUSE AWARENESS AND AWARENESS FOR K-12 PLOY DWHREES DOUBLED AS OUR TITLE IX TRAINING REQUIREMENT FOR THE YEAR AND FINALLY THE VIRGINIA DEPARTMENT OF EDUCATION MANDATED WAS REQUIRE FOR ALL STUDENTS TO COMPLETE.

ALL TRAINING IS TO BE COMPLETED BY APRIL 30TH OF THIS YEAR.

PRESENTLY, I AM WORKING WITH THE CHIEF OF STAFF REGARDING THE ACQUISITION OF MORE ROBUST TRAIN PLATFORM THAT WILL ASSIST WITH ONBOARDING INITIATIVE, PROFESSIONAL DEVELOPMENT AND COMPLIANCE TRAINING.

MOVING TO RECORDS MANAGEMENT, THE HR AUDIT RECOMMENDED THAT ALL PERSONNEL FILES BE DIGITALIZED.

DUE TO THE PANDEMIC, THIS INITIATIVE WAS DELAYED.

AS STAFF RETURN IN PERSON TO THE THE PROCESS OF RECRUITING CASUAL WORKERS TO BEGIN THE AUDITING AND DIGITAL SIETIONIZATION OF PERSONNEL RRDZ.

THIS WILL ALLOW US TO HAVE ONE CENTRAL REPOSITORY AND ALLOW US TO BETTER SAFEGUARD EMPLOYEE'S INFORMATION THE CASUAL WORKERS WILL AUDIT ALL ELECTRONIC WORDS TO COMPLY WITH FEDERAL AND STATE REGULATIONS, I'M ANTICIPATING THIS TASK TO BE COMPLETED WITHIN FOUR TO SIX MONTHS.

MANY THANKS TO THE -- NEXTLY DISCUSS OUR PERFORMANCE MANAGEMENT INITIATIVES MORE SPECIFICALLILY DISCUSS EVALUATIONS AND IN THIS SCHOOL YEAR, ALL EMPLOYEES WERE REQUIRED TO COMPLETE GOAL SETTING AND RECEIVE A MID-YEAR EVALUATION, IN PREVIOUS YEARS BOTH WERE REQUIRED OF LICENSE STAFF.

THIS YEAR ALSO SAW THE ROLLOUT OF THE REVISED AND EVALUATION FOR TEACHERS THIS WAS DONE IN COLLABORATION WITH TEACHER LEARNING AND LEADERSHIP.

MANY THANKS TO THE LEAD PRINCIPAL FOR BRINGING ME UP TO DATE SO QUICKLY AND FINAL EVALUATIONS FOR ALL STAFF ARE DUE JUNE 11TH, 2021.

NOW FINALLY,LY DISCUSS THE RETURNING OF EMPLOYEES INTO THE WORKPLACE AS YOU REFERENCED EARLIER A GREAT DEAL OF EFFORT HAS BEEN PLACED ON THE TRANSITIONING OF STAFF AT THE WORKPLACE TO SUPPORT OUR STUDENTS, MY OFFICE WAS RESPONSIBLE FOR MANAGING THE PROCESS OF THOSE WHO REQUESTED A TEMPORARY REMOTE STATUS BASED ON HEALTH NEEDS AND RELATION TO THE PANDEMICS.

INDIVIDUALS APPROVED FOR THIS TEMPORARY STATUS UNDERGO MONTHLY REVIEWS.

DR. WIN KINS OUTLINED IN HIS PRESENTATION THIS CONCLUDES MY BRIEFING AND NOW TO MY COLLEAGUE SHERRILL.

>> THANK YOU VERY MUCH, AND GOOD EVENING, MEMBERS OF THE BOARD.

DR. HUTCHINGS.

I AM SHERRILL WALDRON, I JOINED ACPS IN OCTOBER OF 2020, I COME FROM A DEPTH OF BACKGROUND IN PRIVATE SECTOR INDUSTRY WHERE I WORKED IN A WIDE VARIETY OF HUMAN RESOURCES ROLES FROM HRGENIST FUNCTION TO THE VERY SPECIALIZED COMPENSATION AND BENEFITS WHICH REALLY ARE IF I HAD TO ADMIT PROBABLY MY FAVORITE

[02:25:03]

PARTS IF IT CAN BE MORE COMPLEX THAN HUMAN RESOURCES THAT IS AN AREA THAT I LIKE TO LIVE IN.

I DO HOLD A BACHELORS DEGREE IN BUSINESS ADMINISTRATION WITH A KOON 17TERATION IN HUMAN RESOURCES FROM AMERICAN UNIVERSITY AND I MAINTAIN THE HUMAN RESOURCES, THE SENIOR PROFESSIONAL HUMAN SERVICES CERTIFICATION AND THE CERTIFIED BENEFITS DESIGNATION.

I AM RESPONSIBLE FOR RUNNING THE OFFICE OF COMEANGS BENEFITS FOR ACPS AND IN MY REVIEW WITH YOU THIS EVENING, I WILL BE COVERING ALSO THREE TOPICS, THE FIRST IS TO TOUCH BASE ON THE COMPENSATION STUDY, THE PHASE 2 WHICH WE REPORTED OUT IN JANUARY OF 2020.

JANUARY 2021, EXCUSE ME, THE SECOND TOPIC WILL BE ON SUPPLEMENTAL RETIREMENT PLAN AND INVESTMENT ADVISORY REQUEST FOR PROPOSAL THAT WE HAVE IN PROCESS AND FINALLY, I WILL TAKE A MOMENT TO REVIEW THE RETURN TO WORK FROM TEMPORARY REMOTE WORK STATUS FOR OUR EMPLOYEES WHO HAVE HAD CHILD CARE NEEDS AND SO TO START IN TERMS OF THE COMPENSATION STUDY, AS YOU KNOW WE REPORTED OUT WITH HEATHER KISSIMMEE WITH CONSIEGAL CONSULTING, ON OUR SECOND PHASE OF OUR COMPENSATION STUDY, THE COMPENSATION STUDY IS VERY IMPORTANT TO ACPS BECAUSE IT IS FROM THE RECOMMENDATION OF THE HR AUDIT THAT ACPS ESTABLISH A SCHEDULE FOR CONDUCTING COMPENSATION STUDIES, SALARY SURVEYS FOR DIFFERENT CLARIFICATION OF POSITIONS ON A REGULARLY SCHEDULED BASIS.

SO THE MOST RECENT STUDY THAT WE COMPLETED IN JULY FOCUSED ON 22 SUPPORT STAFF THAT WERE I SHOULD SAY SUPPORT STAFF POSITION FROM FACILITIES, SCHOOL NUTRITION FACILITIES, GENERAL ADMINISTRATION, HUMAN RESOURCES, INFORMATION TECHNOLOGY AND ALSO INCLUDEDDED FOUR SCHOOL ADMINISTRATION POSITIONS, OUR ASSISTANT PRINCIPALS AT THE ELEMENTARY, MIDDLE SCHOOL AND HIGH SCHOOL AND OUR CAMPUS ADMINISTRATOR POSITION.

THE FINDINGS OF THIS SPEAKS STUDY DID INDICATE THAT ACROSS THE JOB CATEGORIES WE DO LAG IN TERMS OF BASE PAY.

THERE WERE OF THE 26 JOB CATEGORIES, THERE ARE 12 THAT WERE IDENTIFIED AS MOST SIGNIFICANTLY IMPACTED AND THE REMMATION FOR ACTIONS COMING OUT OF THAT REVIEW FOR THE SHORT-TERM ACTIONS WERE TO FOCUS ON MODIFYING THE SALARY RANGES FOR THE ASSISTANT PRINCIPAL AND SELECT STAFF POSITIONS MOST IMPACTED, FOUND BE MOST IMPACTED IN THE COMPENSATION STUDY AND ALSO TO LOOK AT MODIFYING THE PAY GRADE ASSIGNMENTS FOR SELECT STAFF POSITIONS THAT ARE FURTHERREST BEHIND.

SO TO THAT END WE ARE WORKING IMPLEMENTING A MARKET RATE ADJUSTMENT FOR THOSE 12 POSITIONS.

THERE ARE MOST UNDER MARKET THAT WOULD ALIGN TO MARKET OVER A GRADUAL STEP PROGRESSION AND I ALSO WILL BE WORKING WITH EACH DEPARTMENT LEADER FOR THOSE POSITIONS WHERE INDIVIDUAL STAFF MEMBERS R HAVE FALLEN FURTHERREST AND NEED TO BE ADDRESSED ON EITHER A PAY GRADE ADJUSTMENT OR A JOB EVALUATION TO REVIEW THEIR EXPWAWSMTION THAT WOULD BE RECOMMENDATIONS MADE SOUTHEASTERLILY WITHIN OUR REGULAR PLANNING PROCESS EFFECTIVE PER JULY 1.

SO MOVING OVER TO MY SECOND TOPIC WHICH IS THE SUPPLEMENTAL RETIREMENT PLAN REQUESTS FOR PROPOSAL FOR AN INVESTMENT ADVISER.

THE ACPS RETIREMENT PLAN COVERS OUR BENEFITS ELIGIBLE EMPLOYEES WHO WORK 20 HOURS OR MORE PER WEEK THERE.

ARE A APPROXIMATELY 2500 EMPLOYEES WHO ARE CURRENTLY ENROLLED IN THE SUPPLEMENTAL RETIREMENT PLAN.

IN WORKING WITH THE INVESTMENT ADVISORY BOARD, WHO IS THE COMMITTEE APPOINTED BY THE SCHOOL BOARD TO ADMINISTER AND MANAGE THE SUPPLEMENTAL RETIREMENT PLAN, WE HAVE UNDERTAKEN A REQUEST FOR PROPOSAL NOR OUR INVESTMENT ADVISORY AND CONSULTING SERVICES THE PURPOSE FOR UNDERTAKING THAT REQUEST FOR PROPOSAL IS REALLY THAT IT'S TIME, IT IS A TIMELY ACTION.

[02:30:02]

THE CURRENT FIRM HAS BEEN IN PLACE PROVIDING THESE SERVICES FOR OVER TEN YEARS.

AND THE REQUEST FOR PROPOSAL AFFORDS ACPS THE OPPORTUNITY TO REALLY REVIEW WHAT OUR CURRENT MARKET TRENDS, CURRENT MARKE BENCHMARK AND LOOK AT AN OPPORTUNITY WHERE WE CAN POTENTIALLY IMPROVE WHAT THOSE SERVICES ARE PROVIDED FOR THE SUPPLEMENTAL RETIREMENT PLAN WE ARE COMPLETING THE PROPOSAL REVIEW PROCESS AT THIS POINT IN TIME.

AND WE WILL BE COMING BACK WITH A REPORT OUT ON THE FINDINGS FROM OUR PROPOSAL REVIEW.

I DO WANT TO PERSONALLY THANK JUDY MCCONVILLE, OUR RETIRED TEACHER REPRESENTATIVE ON THE INVESTMENT ADVISORY BOARD, AND ALSO DON LUCAS OUR CURRENT ACTIVE TEACHER REPRESENTATIVE.

THEY HAVE BEEN INTRINSIC MAGICALLY INVOLVED IN OUR REQUEST FOR PROPOSAL PROCESS AND REPRESENT AN IMPORTANT VOICE TO US SUPPLEMENTAL AND RETIREMENT PLAN.

AND MOVING ONTO MY TOPIC NUMBER 3 ON THE CHILD CARE, THE RETURN TO WORK PROCESS FOR OUR STAFF WHO HAVE BEEN WORKING ON A TEMPORARY REMOTE STATUS DUE TO THEIR CHILD CARE REASONS.

ALSO AS REVIEWED EARLIER BY DR. WILKINS THE CHILD CARE PROVISIONS THAT EXISTED FOR LEAVE OPTIONS UNDER THE FAMILY FIRST CORONAVIRUS PROTECTION ACT DID EXPIRE IN TERMS OF MANDATING THE LEAVE MARCH 31ST.

WE V HAD IMPLEMENTED THAT CRITERIA AS DR. WILKINS SHARED EARLIER AS OUR WAY OF BEING ABLE TO REVIEW AND CONSIDER EMPLOYEES' REQUEST TO CONTO WORK IN A REMOTE ENVIRONMENT AFTER RETURN TO THE SCHOOL IN MARCH WE HAVE COMMUNICATED WITH EMPLOYEES BASED ON UPON THE TAKEN THAT 3-STAGE APPROACH INCLUDING THE WEBINAR ON APRIL 9TH.

WE FOLLOWED THAT UP WITH A SET OF FREQUENTLY ASKED QUESTIONS, FAQS THAT HAVE BEEN AND MADE AVAILABLE ON THE ACPS WEBSITE AND MYSELF ALONG WITH MY TEAM WITHIN THE OFFICE OF COMPENSATION OF BENEFITS HAVE BEEN ENGAGED SPEAKING WITH OUR STAFF MEMBERS, OFFERING THEM SUPPORT AND GUIDANCE IN TERMS OF WHAT OUR CHILD CARE, WHERE MAY THEY GO TO LOOK FOR CHILD CARE OPPORTUNITIES, MAKING SURE THAT AS WE'RE SPEAKING WITH THE STAFF, WORKING THROUGH THE ISSUE OF RETURNING TO WORK THAT THEY ALSO KNOW THAT THE EAP, THE EMPLOYEE ASSISTANCE PROGRAM HAS A ROBUST CHILD CARE PROVIDER SEARCH SERVICE AND THEN IF THE STAFF ARE INTERESTED IN CONSIDERING A LEAVE OF ABSENCE WHETHER ELIGIBLE FOR A FAMILY MEDICAL LEAVE UNDER FMLA OR ANOTHER LEAVE OF ABSENCE PROGRAM, WE'RE WORKING TO ENSURE THEY UNDERSTAND THE PARAMETERS OF THAT AND THE PROCESS TO APPLY.

OF COURSE, WE'RE NOT TO THE MAY 3RD RETURN TO WORK DAY YET,LY SHARE AT THIS POINT IN TIME THE ACTUAL NUMBER OF REQUESTS SUBMIT HAVE HAD BEEN VERY LIMITED.

AND THAT WILL CONCLUDE MY COMMENTS FOR TODAY.

I APPRECIATE YOUR TIME WITH ME.

AND I WILL TURN IT OVER TO JOHN PORTER.

>> GOOD EVENING, EVERYONE.

I HAVE BEEN SO PLEASED TO HAVE CONNED MY INVOLVEMENT WITH ACPS AND OUR WONDERFUL COMMUNITY.

FOR THE PAST YEAR I HAVE SERVED AS SEARCH CONSULTANT FOR PRINCIPAL AND EXECUTIVE DIRECTOR POSITION ALONG WITH BETTY HOBBS.

LIKE TO PROVIDE YOU BRIEF UPDATE SEARCHES THIS YEAR WHERE WE ARE, WHERE WE'VE BEEN AND WHAT TO EXPECT.

SINCE THE BEGINNING OF 2021, SEARCHES HAVE BEEN OR ARE CURRENTLY BEING CONDUCTED FOR PRINCIPAL VACANCY AND FOUR DIRECTOR POSITIONS.

POLK ELEMENTARY SCHOOL WE JUST COMPLETED THAT YOU APPROVED A CANDIDATE THIS EVENING.

AND WITH THAT BOARD APPROVAL, SHE WILL BECOME THE NEXT PRINCIPAL AT JAMES POLK ELEMENTARY.

>>> WE HAVE TWO FINALISTS THEY HAVE BEEN SELECTED.

[02:35:05]

THEY'VE COMPLETED THEIR MEET AND GREET SESSION INTERVIEWS WITH STAFF AND WITH PARENTS AND COMMUNITY MEMBERS THEY WILL BE MEETING INDIVIDUALLY FOR INTERVIEWS WITH THE SUPERINTENDENT NEXT WEEK IS WITH THE SELECTED CANDIDATE TO BE BROUGHT BEFORE THE BOARD AT THE MAY 6TH MEETING WE JUST POSTED THE JOHN ADAMS PRINCIPAL VACANCY THE PROCESS IS JUST BEGINNING.

WE'LL BE PLANNING HOPEFULLY TO BRING THAT TO THE BOARD IN EARLY OR MID-JUNE, I BELIEVE IS YOUR LAST MEETING IN JUNE.

THE FIRST EVENT COMING UP IS THIS COMING WEEK WHERE WE DO A FOCUS WEEK TO DETERMINE WHAT THE STAFF AND WHAT PARENTS AND COMMUNITY MEMBERS ARE SEEKING IN THEIR NEXT PRINCIPAL WE RECENTLY FAILED THE -- FILLED THE EXECUTIVE DIRECTOR LEADERSHIP POSITION.

BETLEY HOBBS CONDUCTED THAT SEARCH.

YOU APPROVED THAT CANDIDATE THIS EVENING AND THAT WILL BECOME OFFICIALLY NOTICED TOMORROW.

MORE RECENTLY, WE COMPLETED THE EXECUTIVE DIRECTOR SEARCH FOR FACILITIES IN OPERATIONS.

YOU'VE HEARD FROM DR. ELICIA WONDERFUL COMMENTS FROM DR. HUTCHINGS ABOUT HER.

SHE WAS SELECTED AND HAS BEEN WORKING IN THIS POSITION FOR A NUMBER OF MONTHS NOW.

RECENTLY WE ALSO COMPLETED THE SEARCH FOR EXECUTIVE DIRECTOR FOR COMMUNICATIONS.

THAT SEARCH WAS COMPLETED WITH KATHY MEMBURG BEING APEXPROFD LASTLY WE'RE CONTINUING OUR SEARCH FOR EXECUTIVE DIRECTOR FOR HUMAN RESOURCES WITH FOLKS COMPLETING THIS IN MAY.

THAT CONCLUDES MY BRIEF REPORT, HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.

THANK YOU.

>> THANK YOU, MR. PORTER.

BOARD MEMBERS I'LL NOW COVER OUR HR AUDIT SLIDE, SO IF WE COULD BRING THAT UP, SUSAN.

THANK YOU.

AND BEFORE I GO TO THE NEXT SLIDE BOARD MEMBER, THE EXPERTS THAT YOU JUST HEARD FROM REPRESENT REALLY THE NEW HR OVER THE PAST YEAR OR SO WE HAVE REBUILT HUMAN ROARS, IF YOU RECALL LAST MARCH 2020, RIGHT, WE HAD THE RETIREMENT OF JIM LOOMIS AND RETIREMENT OF AND SO WE LOSS TWO KEY EXPERTS WITH A LOT OF YEARS OF EXPERTISE.

WE HAD TO RECRUIT FOR THOSE POSITIONS AND YOU HEARD FROM MR. CARSON AND MS. WALDRON WHO HAVE REPLACED THEM.

IN ADDITION MS. HARD MONTH TOOK ON RECRUITMENT AND RETENTION AND SHE'S JUST BEEN A REAL STANDOUT FOR THE OFFICE AS A EXPERT AND ALSO AS A PERSON OF OFFICE CONTINUITY TO HELP ON BOARD OUR NEW DIRECTORS AS WELL AS OUR NEW STAFF.

THERE IS A NUMBER OF STAFF ARE NEW AND ROUGHLY 50% OF HR HAS TURNED OVER IN THE LAST YEAR OR ROLLING AHEAD AND APPRECIATE ALL THE GOOD AND GREAT WORK THAT OUR STAFF DOES SO TO THE HR AUDIT, NEXT SLIDE, PLEASE.

WE CONTINUE TO MAKE PROGRESS HERE.

WE HAVE APPROXIMATELY 70% OF THE RECOMMENDATIONS ARE COMPLETED SO WE'RE WORKING ON 7 I'LL QUICKLY GO THROUGH THOSE 7 FINDINGS.

NEXT SLIDE.

THE COLOR CODE HERE SHOWS WHAT IS COMPLEELTED AS N GREEN AND STILL IN PROGRESS IS KIND OF THIS LIGHT YELLOW COLOR.

SO IF YOU LOOK AT RECOMMENDATION NUMBER 6 YOU'LL NOTICE THAT IS IN PROGRESS AND THERE HAS BEEN A MAJOR SHIFT IN OUR TIME AND ATTENDANCE SOFTWARE OVER THE LAST SIX MONTHS TO SWITCH FROM WHAT IS TIME CLOCK PLUS TO NEW SOFTWARE CALLED EXECTIME, A GREAT PROJECT THAT HAS GONE ON WELL.

WE'VE MADE THAT TRANSITION AND CURRENTLY T WE'RE CONTINUING TO ADDRESS ROUTINE PROBLEMS THAT COME UP AS WE HAVE BEEN MEETING WEEKLY OVER THE PAST YEAR TO BRING THIS NEW SYSTEM ON BOARD.

IT HAS BEEN A GREAT PROCESS AND AT THE END OF THIS BRIEFING I WOULD LIKE OUR CFR OMAKE A COMMENT FOR THE GOOD AND WREATH GREAT WORK HIS TEAM HAS BEEN DOING.

ITEM NUMBER 7 OR RECOMMENDATION NUMBER 7 YOU'LL SEE IS ABOUT THE PERSONNEL FILES AND RECORDS MANAGEMENT MR. CARSON HAS ALREADY DESCRIBED THAT.

[02:40:06]

WITH RESPECT TO RECOMMENDATION NUMBER 14, MR. CARSON WILL BE WORKING ON THE ONBOARDING PROGRAM WE TALK ABOUT THAT OVER A YEAR AGO BUT DUE TO THE COVID SITUATION THAT HAS BEEN DELAYED.

W ON THAT.

21 REFERS TO, AGAIN, RORS RECORDS MANAGEMENT WHICH WE'LL BE WORKING NEXT SLIDE, PLEASE.

ALL GREEN THERE.

NEXT SLIDE, PLEASE.

>> WITH RESPECT TO RECOMMENDATION NUMBER 8, THAT IS BACK TO EXEC TIME AGAIN AND TALKING ABOUT THAT A LITTLE BIT MORE IN JUST A SECOND ITEM 9 HAS TO DEAL WITH THE RETENTION WITH RESPECT TO GATHERING INFORMATION UNDER THE EXIT SURVEY PROCESS WE WANT TO KNOW ABOUT OUR PERSON'S EXPERIENCES AS THEY DETECTIVE DEPARTMENT DE PART THE ORGANIZATION.

WE'LL BE WORKING ON THAT.

AND ALSO WE WANT TO HAVE SOME INTERMEDIATE CHECKS WHILE FOLKS ARE EMPLOYED IN ACPS WE QUERY STAFF TO GET AN UNDERSTANDING OF HOW THEY'RE EXPERIENCING THE WORKPLACE WHILE THEY'RE HERE.

NEXT SLIDE, PLEASE ALL GREEN THERE NEXT SLIDE, PLEASE.

ALL GREEN THERE.

NEXT SLIDE PLEASE.

ALL GREEN THERE NEXT SLIDE.

AND OUR LAST RECOMMENDATION IS NUMBER 25, THIS HAS TO DO WITH THE TIME SHEET AND GOES BACK THE OUR TIME IN ATTENDANCE SYSTEM, AGAIN AND TO SWITCH FROM TIME CLOCK PLUS TO EXECU-TIME.

THAT CONCLUDES A REVIEW OF THE HR AUDIT, IF I COULD HAVE DOMINIC TURNER OUR CHIEF FINANCIAL OFFICER MAKE A COMMENT ABOUT EXECU-TIME AND WE'LL TAKE CARE OF QUESTIONS.

DOMINIC.

>> YES, THANKS DR. WILKINS CAN EVERYONE HEAR ME FINE? I APPRECIATE THE TIME TO BE ABLE TO SPEAK A FEW WORDS ON BEHALF OF THE TEAM.

I EFFORT.

IT WAS INTERDEPARTMENTAL TEAM OF TECH SERVICES DR. HOOVER AND IT REALLY BIG THANKS TO THE SMALL WORK TEAM GARY MARIAH AND SANDRA FOR REALLY BEING IN THE WEEDS ON THIS AND GETTING THE TRANSITION GOING.

LIKE ANY TRANSITION FROM ONE SYSTEM THE ANOTHER IT HAS NOT BEEN WOULD ITS CHALLENGES.

BUT WE ARE LEAPS AND BOUNDS AHEAD OF WHERE WE WERE IN USING TCP AND HAVING TO EXPORT DATA FROM ONE SYSTEM AND IMPORT IT TO FINANCIAL SYSTEM TO GET PEOPLE PAID.

AND IT COMES WITH THE ADDED BENEFIT OF NO LONGER HAVING TO QUEUE PEOPLE UP IN LINE TOSS PUNCH A CLOCK.

WHICH DURING A PANDEMIC IS GREAT BECAUSE WE SHOULDN'T BE CONGREGATED AROUND A PUNCHED CLOCK ANYWAY.

WE'RE LEAPS AND POUNDS AHEAD AND A FEW BUGS TO IRON OUT IN THE SYSTEM BUT DEFINITELY MOVING US IN THE RIGHT DIRECTION WITH OUR TIME AND ATTEND ANSZ TRACKING AND ENSURING IT IS INTEGRATED WITH OUR FINANCIAL SYSTEMS. THANK YOU TO EVERYBODY ON THAT PROJECT TEAM, THE LARGER GROUP THAT MEETS EVERY FRIDAY AS WELL AS THE SMALLER GROUP THAT MEETS MULTIPLE TIMES A WEEK AND AGAIN, YOU KNOW, APPRECIATE DANIEL AND GARY FOR PUTTING TOGETHER THE TRAINING VIDEOS AND MEETING WITH PEOPLE ONE-ON-ONE AND IN SMALL GROUPS TO TRAIN THEM UP ON HOW TO USE THIS NEW SYSTEM.

THANKS DR. WILKINS FOR LETTING ME HAVE A FEW MINUTES TO SPEAK.

>> CAN APPRECIATE THAT, DOMINIC, SO TO SUMMARIZE, SCHOOL BOARD HAVE YOU HEARD FROM YOUR OUR HR EXPERTS AND HEARD FRO CAN SEE HOW HR COLLABORATIVELY WORK WITH FINANCES AND OTHER DEPARTMENTS TO TAKE CARE OF OUR PEOPLE SO THAT REDELETE S WE REPAIR THE BEST AND BRIEGEST.

BOARD MEMBERS, DR. HUTCHINGS, THAT CONCLUDES OUR BRIEFING, I'LL PAUSE HERE FOR QUESTIONS FROM THE BOARD.

THANK YOU.

>> ALL RIGHT,TY FOR THAT PRESENTATION.

AND DO THE WE HAVE ANY QUESTIONS FROM THE BOARD? MS. GENTRY?

>> WELL, FIRST, THANK YOU ALL SO MUCH FOR THIS PRESENTATION.

I REALLY APPRECIATED THAT WE NOT ONLY GOT THE INFORMATION BUT GOT TO SEE SOME OF THE TEAM MEMBERS.

ALBEIT ONLY THROUGH SCREEN AT THIS POINT, MAYBE DAY WE'LL ALL BE IN THE SAME BUILDING AT THE SAME TIME.

BUT REALLY GREAT TO HAVE ALL OF YOU.

I ALSO JUST A WANT TO SAY YOU KNOW AND THINKING AHEAD, I'M SO PLEASED WITH THIS DEPARTMENT AUDIT PROCESS THAT WAS STARTED A FEW WEEKS AGO AND THINK AHEAD FOR THE

[02:45:03]

SCHOOL BOARD, I REALLY DO THINK THIS IS SUCH A POWERFUL TOOL AND IT GIVES -- IT GIVES THE SCHOOL BOARD A WAY TO IDENTIFY AREAS AND REALLY EMPOWERS THE STAFF TO THEN, YOU KNOW REALLY DIVE INTO IT AS I'VE SEEN IN ALL OF THESE DIFFERENT, WHEN WE'VE HAD THE DIFFERENT OPPORTUNITIES GET THESE AUDIT UPDATES AND REALLY WATCH, YOU KNOW, WHAT THE TEAM CAN DO.

AND I THINK, YOU KNOW I AM SO GLAD THIS PROCESS WAS STARTING EARLIER, EVEN BEFORE THE PANDEMIC HIT BECAUSE IF EVER THERE WAS A YEAR YOU REALLY NEEDED A STRONG HR PRESENCE THIS THE YEAR.

SO I JUST WANTED TO SAY THAT WAS GREAT.

AND IT WAS YOU KNOW I'M AMAZED AT HOW MANY THINGS ARE GREEN AND SO PLEASED IN SPITE OF ALL OF THE PANDEMIC STUFF AND LEADS ME TO THINK, WHEN I LOOK AT SLIDE 6 AND THINK ABOUT HOW COMPLICATED THESE PROCESSES ARE, THE ENTIRE APPROVAL PROCESS AND THAT WOULD BE A CROSS-FUNCTIONAL TEAM THAT WOULD HAVE LOT OF TESTIFY AND WHEN I LOOK AT THE, YOU KNOW, THE CONCEPT OF THE EXIT SURVEY AND YOU ARE REALLY BUILDING ON THIS AND THE IDEA OF DON'T JUST DO AN EXIT SURVEY BUT STAY SURVEYS AND I THINK THAT IS GREAT.

YOU KNOW, WE -- I THINK IT WOULD BE GREAT FOR THE TEAM TO THINK ABOUT YOU KNOW WITH THIS NORTH OF NEW UNDERSTANDING AND CIRCUMSTANCES TO MAKE A RECOMMENDATION ABOUT A REVISED TARGET COMPLETION DATES THAT REALLY, YOU KNOW, WAS REALISTIC AND SOMETHING THAT WE COULD ALL LOOK FORWARD TO SEEING, YOU KNOW, AGAIN, JUST THANK YOU FOR ALL THE TREMENDOUS WORK.

>> I WILL ALSO SAY THANK YOU TO DR. WILKINS AND EVERYONE ON THE TEAM FOR YOUR PRESENTATION AND ALSO TO MR. TURNER AND THE WORK YOU COLLABORATED ON.

I WANTED TO GIVE ONE GENERAL PIECE OF FEEDBACK ON THE LAYOUT OF THE STATUS UP FOR THE DIFFERENT RECOMMENDATIONS THAT WERE MADE.

IT WOULD BE GREAT, I KNOW YOU ALL DID GO THROUGH SOME OF THE DIFFERENT THINGS YOU'VE BEEN DOING BUT GREAT FOR SOME OF THE ITEMS TO MAYBE SEE A LITTLE BIT MORE DATA ON THE OUTCOMES LIKE I'M THINK ABOUT THERE WAS THE RECOMMENDATION NUMBER 5 ABOUT EXPANDING THE USE OF CUSTOMER SATISFACTION SURVEYS WHEN PEOPLE ARE INTERFACING WITH THE HR DEPARTMENT.

IT IS GOOD TO KNOW THAT IS HAPPENING.

IT WOULD BE GREAT TO GET A LITTLE BIT MORE DATA WHAT IS THE KIND OF FEEDBACK YOU'RE GETTING.

ANOTHER THING ON HERE IS IMPLEMENTING STRATEGIES TO MORE EFFECTIVELY RECRUIT, HIRE AND RETAIN HISPANIC TEACHER, I WOULD LOVE TO KNOW IF THE OUTCOMES ARE CHANGING JUST WANTING TO SEE IF THOSE STRATEGYS ARE ACTUALLY WORKING SO THAT WAS JUST ONE PIECE OF FEEDBACK.

I WAS GOING ASK ABOUT THE HR DIRECTOR.

I'M GLAD MR. PORTER SAID THE HIRING DATE IS MAY.

WE'VE NOT HAD AN HR DIRECTOR FOR GHEIT SOME TIME AND THEN THERE WAS A REFERENCE ON THE STATUS UPDATE TO THE HR IMPROVEMENT PLAN AND I WAS WONDERING IF THAT IS AVAILABLE SOMEWHERE.

I KNOW THAT THE BUDGET BOOK THAT BE GOT EARLIER IN THE YEAR SAID THE DEPARTMENT IMPROVEMENT PLANS WERE BEING WORKED ON.

AND I DINO IF THEY WERE GOING TO BE PUT ON THE DEPARTMENT WEBSITES OR COME OUT LATER IN THE YEAR.

IF YOU COULD JUST GIVE US AN UPDATE ON THAT, THAT WOULD BE GREAT.

>> DR. WILKINS BEFORE YOU RESPOND I WANT TO ADDTO RESPOND TO SPECK MAGICALLY, YOU KNOW YOU TALK ABOUT THE DEPARTMENT IMPROVEMENT PLANS AND THAT IS WHERE OUR ACTION ITEMS IN OUR METRICS SHOW UP FOR DIFFERENT DEPARTMENTS.

AND THAT IS AN AREA THAT WE ARE SPECIFICALLY WORKING ON THIS YEAR.

WHAT WE WANTED TO BE ABLE TO DO.

AND THIS IS THE FACT I LOVE WE HAVE THESE AUDITS THAT PROVIDE INFORMATION.

WE CAN THEN GO BACK AS A TEAM AND SAY THIS IS HOW WE'RE GOING TO ADDRESS THESE PARTICULAR RECOMMENDATIONS AND IMPLEMENT THEM.

AND THEN THIS IS HOW WE'RE GOING TO MEASURE WHETHER IT IS GETTING THE RESULTS WE'RE EXPECTING THAT COMES THROUGH OUR DEPARTMENT IMPROVEMENT AND PLANNING ALL OF THE DEPARTMENTS THIS YEAR HAVE BEEN ABLE TO HAVE MORE ROBUST PLANS.

[02:50:04]

BUT WE'RE ALSO IN THIS PANDEMIC SO WE'RE TRYING TO NOT PUT TOO MUCH INTO ADDITIONAL PRESSURES THAT MANY OF OUR DEPARTMENTS HAVE HAD AND I'M JUST GOING TO SPEAK TO HR RIGHT NOW.

YOU ALL, HR WE HAVE BEEN THROUGH A WHIRLWIND WITH THE RETIREMENTS WE HAD OVER THE SUMMER AND THE EXTREME CHANGE THAT HAD TO OCCUR WITH HOW DO WE MANAGE STAFF WHO ARE GOING BE REMOTE AND BE IN PERSON? HOW ARE WE GOING TO CONTACT FOLKS ABOUT WHO CAN COME BACK AND WHO CAN'T AND MANAGE THE DOCUMENTATION.

NOT MAKING EXCUSES TO ANYONE OUT THERE.

I'M GIVING FACTS AS TO THERE HAVE BEEN ADDITIONAL PRIORITIES THAT WERE NOT A PART OF OUR PLANNING WHATSOEVER FOR MANY DEPARTMENTS BUT ESPECIALLY FOR HR THIS YEAR AND WE'RE STILL TRYING TO NIL OUR EXECUTIVE DIRECTOR POSITION OVER THE PAST YEAR.

THAT IS AN ADDITIONAL KIND OF LAYER -- LAY.

I WANTED TO START OFF WITH THAT DR. WILKINS AND THEN TURN THINGS OVER TO YOU.

>>> THANK YOU, DR. HUTCH INNING -- HUTCHINGS -- HUTCHINNINGS.

>> IT HAS BEEN A CHALLENGE TO FIND AN HR DIRECTOR.

THE QUALITY OF APPLICANTS IS VERY, VERY CHALLENGING TO FIND CANDIDATES WHO CAN RISE TO EXPERTISE THAT WE WANT.

WE'VE BEEN THROUGH SEVERAL REVIEWS AND WE'RE STILL IN IT AS WE SPEAK BUT HOPE WE CAN CONCLUDED THIS BY THE END OF THE SCHOOL YEAR WITH THAT SAID, I THINK EVERYONE CAN UNDERSTAND THE DEPENDS ON AN HR DROCTOR IS VERY, VERY CHALLENGING AT THIS TIME NUMBER ONE.

AND NUMBER TWO DUE TO COVID THERE IS NOT A LOT OF MOVEMENT AROUND POSITIONS THAT YOU MIGHT OTHERWISE SEE.

SO THE POOL OF CANDIDATES IS VERY, VERY TINY THAT WE'RE LOOKING AT, BUT WE'RE GOING TO CONTINUE TO KEEP THAT SEARCH OPEN.

WE WANT TO FIND A PERSON WHO PEST FITS THE ROLE FOR ACPS WITH THAT SAID, WHAT WE HAVE SHOWN I THINK OVER THE LAST YEAR OR SO IS THE USEFULNESS OF HAVING AN EXECUTIVE RECRUITER OF SOMEONE OF JOHN PORTER'S CALIBER LAST YEAR JOHN COMPLETED FOUR SEARCHES THIS YEAR HE'S UP TO SIX OR 7.

AND AS WE TAKE A LOOK AT BUILDING THE CAPACITY OF HUMAN RESOURCES I THINK THAT JOHN HAS SHOWN THAT THE USE OF A RECRUITER IS ABSOLUTELY ESSENTIAL TO ENSURE THAT WE GET THE HIGH QUALITY CANDIDATES THAT WE MENTION.

WE HAVE SOME SENIOR POSITIONS AND IF WE WANT THE BEST PEOPLE, WE'VE GOT TO HAVE A GREAT RECRUITER OUT THERE TO TRY T KNOW, THE BEST CANDIDATE FOR ACPS.

>> IN THAT REGARD TO SOME OF THE DATA WITHIN THE AUDIT REPORT, WE CERTAINLY CAN PROVIDE THAT LATER ON AND BUILD IT IN AS PART OF THE REVIEW.

WE ARE ON IT SO IF YOU TAKING DELETE S WE HAVE A QUERY AT OUR ON OUR E-MAILS THAT SAYS HOW SATISFIED ARE YOU, REPLY HERE, LIKE THAT AND WE GET SOME FEEDBACK IN THAT MANNER, BUT IT HAS BEEN DIFFERENT GIVEN THE COVID SITUATION SO AS THINGS RETURN MORE OR LESS BACK TO NORMAL OR GET MORE SETTLED INTO THIS POSITION AS WE RETURN TO THIS HYBRID LEARNING PROGRAM I EXPECT WE'LL BE ABLE TO HAVE A BETTER MEASUREMENT OF HOW WE'RE DOING.

BUT THE COVID SITUATION HAS BACKED HUMAN RESOURCES AND IT IS JUST DIFFERENT TO GET MEASUREMENTS IN A CONTEXT THAT MAKES A DIFFERENCE AS FAR AS ASSESSING WHERE YOU ARE AND HOW YOU'RE DOING.

WITH THAT WE'RE VERY SENSITIVE TO LISTEN TO OUR CUSTOMERS AS WE HAVE VERY, VERY EMTHETTIC UNDERSTANDINGS AND CONVERSATIONS, YOU KNOW, WITH OUR STAFF, RIGHT TEACHERS AND EVERYONE TO ENSURE THAT WE'RE DOING OUR BEST WE CAN TO FAKES CARE OF THEM AND MAKING SURE THEY'RE HAVING A GOOD WORK EXPERIENCE SO WE WILL CONTINUE ON THAT ROUTE AND KEEP THE BOARD INFORMED I WILL STOP THERE AND THINK THERE IS A QUESTION FROM MS. ANDERSON.

>> YEP, MS. ANDERSON, YOU'RE NEXT.

>> THANK YOU.

I HAVE A QUESTION ABOUT THE EXIT POLL SINCE DAY SURVEYS OR INTERVIEWS, ARE WE DOING THOSE SOMEONE ELSE? BECAUSE THERE IS ALWAYS A GREAT DEAL OF ANXIETY FOR STAFF I THINK AROUND THOSE

[02:55:07]

THANK YOU, MEDICATION ANDERSON WE CURRENTLY HAVE A EXIT SURVEY AND STAFF IN ANONYMOUS E-MAIL, ASK THEM TO COMPLEELT THE FORM AND WE GET THAT FEEDBACK.

THAT EXIT SURVEY PROCESS IS GOING.

I THINK IT CAN BE MADE TO BE MORE ROBUST AND THAT IS THE CHARGE OF MR. CARSON'S OFFICE OVER THE NEXT YEAR TO TAKE A LOOK AT THAT SYSTEM AND MAKE SURE IT IS GETTING -- GIVING US A IT IS OPTIONAL, BUT WE WOULD LIKE EVERY EMPLOYEE TO TAKE A MINUTE AND TELL US ABOUT THEIR EXPERIENCE WITHIN ACPS.

>> JUST TO FOLLOW-UP IS THAT ALSO FOR THE STATE AND PULSE AS WELL OR SAME CONTRACTOR? NO IT IS NOT.

THE STATE SURVEY AND PULSE SURVEY ARE AN INITIATIVE THAT WE WANT TO BEGIN AND IF WE NEED A VENDOR TO DO THAT WE WILL DO SO.

THERE IS A NUMBER OF DIFFERENT NEEDS THAT YOU CAN DO THAT YOU CAN DO THAT WITH FOCUS GROUPS, DO A SAMPLING OF THE WORKPLACE PARTICULARLY IN DIFFERENT DEPARTMENTS TO GET AN AGENCY SESSMENT OF HOW THE WORKERS ARE EXPERIENCING THEIR WORK HERE IN ACPS BUT A GOOD PART OF THE PROCESS.

WE DON'T JUST WANT TO HAVE PEOPLE SIGN ON BOARD AND NOT TALK TO THEM THREE MONTHS LATER OR SIX MONTHS LATER, WE WANT TO TALK TO OUR EMPLOYEES THROUGHOUT THEIR TENURE HERE IN ACPS AND WE ARE STILL IN THE CONCEPT STAGE IF YOU WILL OF FIGURING OUT HOW DO THAT.

IT HAS NEVER BEEN DONE IN A VERY HOPE WE CAN SET UP SOMETHING WHERE WE CAN GET CONTINUOUS FEEDBACK PARTICULARLY HOW THE EMPLOYEE IS RELATING THEIR DIRECT MANAGER AND TO DO IT IN A WAY THAT IS FRIENDLY AND SAFE AND THAT IS HELPFUL TO THAT MANAGER AND RELATIONSHIP.

>> THANK YOU.

MR. GREEN.

>> THANK YOU DR. WILKINS AND HR TEAM.

DR. WILKINS, JUST A POINT OF CLARIFICATION AROUND THE EXECUTIVE DIRECTOR OF HR POSITION, MR. PORTER SAID IT WOULD BE FILLED BY MAY AND YOU SAID JUNE? I WAS WONDERING, ARE YOU THINKING WE'RE NOT GOING TO HAVE IT DONE BY MAY AND THAT IS WHY YOU SAID JUNE BY THE END OF THE SCHOOL YEAR? I TOO AM ANXIOUS FOR THAT POSITION TO BE FILLED.

I WANT CLARIFICATION ON IS IT MAY OR JUNE?

>> YEAH, I'LL COMMENT FIRST AND MAYBE LET JOHN COMMENT ALSO.

I USE JUNE BECAUSE I'M VERY HESITANT TO SAY THERE IS A FIRM DATE AFTER GOING THROUGH SEVERAL ITERATIONS OF THIS I WANT TO MAKE SURE WE TAKE OUR TIME AND FIND THE RIGHT CANDIDATE.

I THINK THAT WE MAY NEED SOME MORE TIME TO DO THAT BECAUSE AS I LOOK AT THE CANDIDATE POOL NOW FOR THIS PARTICULAR POSITION, AND I KNOW THAT JOHN IS WORK ON LOOKING AT THE APPLICANTS YOU KNOW IN MORE SPECIFIC TERMS, BUT IT JUST MAY BE THAT WE NEED A FEW MORE WEEKS TO LOOK AT THE APPLICANT POOL AND MAKE SURE THAT WE ADVERTISE AND MARK AND PERHAPS TARGET BACK TO THE ROLE OF MR. PORTER WITH HIS AS AN ASSET, WE CAN HAVE JOHN TAKE AT WHAT QUALITIES THAT WE WANT IN A CANDIDATE AND ACTUALLY LOOK FOR THOSE HIGH PERFORMERS THAT ARE THROUGHOUT AND HAVE A DIFFERENT CONVERSATION WITH THEM ABOUT APPLYING TO ACPS AS OPPOSED TO THAT PERSON WHO IS SEARCHING FOR NEW POSITION BECAUSE FOR WHATEVER REASON THEY WANT TO MOVE HERE TO THE ACPS AREA OR OTHERWISE SO I'M LOOKING TO WORK WITH JOHN PERHAPS ON A TARGETED RECRUITMENT BASIS TO SEE IF WE CAN FIND THE RIGHT CAN DPAT.

JOHN, WOULD YOU LIKE TO MAKE ANY OTHER COMMENT?

>> JUST A LITTLE BIT OF FOLLOW-UP.

I'M TRYING TO BE AS POSITIVE AS WE CAN AND HOPING TO GET THIS ACCOMPLISHED IN MAY.

I DO THINK WE HAVE THE FLEXIBILITY OF MOVING A LITTLE BIT LATER WE WANT TO MAKE SURE WE GET GOOD QUALITY CANDIDATES.

COVID HAS BEEN A MAJOR FACTOR.

PEOPLE ARE NOT WANTING TO RELOCATE AS MUCH AS THEY MAY HAVE IN THE PAST.

AND I THINK STEVE AND I WILL R DUE FOR CONVERSATION ABOUT SOME POSSIBLE OTHER OUTREACH

[03:00:05]

WHERE THERE MIGHT BE VALUE AND INTEREST IN RECRUITING SOME CANDIDATES SO WE'RE SHOOTING FOR MAY THAT MAY MEAN IT IS MORE INTO JUNE PARTICULARLY FOR YOUR APPROVAL AND/OR YOUR REVIEW I WAS GOING ADD ONTO THAT BECAUSE I DO THINK IT IS IMPORTANT AS BOTH OF YOU SAID, WE CAN'T SETTLE, RIGHT.

AND IT IS NOT THAT WE CAN'T FIND GOOD CANDIDATES, WE HAVE GOOD CANDIDATES OUT THERE.

WE ARE FOCUSED ON TRYING TO ONE, INCREASE OUR LA ANYONE KNOW -- LATINO POPULATION OF STAFF.

WE'RE GOING TO NEED SOMEONE WHO WHO ARE GOING TO UNDERSTAND.

THERE ARE CERTAIN CHARACTERISTICS WE'RE LOOKING FOR, BUT STRONGLY ENCOURAGED AND WE'RE ASKING FOR THIS IN A FIELD THAT RIGHT NOW IS KIND OF LIMITED.

BECAUSE PEOPLE DON WANT TO GO INTO HR BECAUSE IT IS ONE OF THE MOST CHALLENGING FIELDS.

SIMILAR TO PEOPLE DON'T WANT TO BECOME SUPERINTENDENTS RIGHT NOW.

YOU KNOW WHAT I'M SAYING.

IT IS GOING TO BE A HIT WHEN WHEN THIS IS OVER.

BUT PEOPLE ARE NOT SIGNING UP TO BE A SUPERINTENDENT TODAY.

THEY DON'T WANT TO DO IT.

I JUST THINK THAT WE HAVE TO NOT THAT WE DON'T HAVE GOOD CANDIDATES BE WAS ARE THE RIGHT FIT TO GET US WHAT WE NEED IN THAT REGARD TO THESE RECOMMENDATIONS THAT WE SET FORTH SO WE'RE NOT IN THIS ROUTINE OR HIRING SOMEONE ELSE IN A COUPLE OF YEARSCH WE REALLY NEED CONTINUITY AND KIND OF LIKE THAT UNICORN WE WERE LOOKING FOR WHEN WE TRIED TO FIND OUR EXECUTIVE DIRECTOR OF SCHOOL LEADERSHIP.

IT TOOK A YEAR AND A HALF, BUT NOW WE'VE GOT SOMEBODY THAT MEETS EVERY ITEM ON OUR JOB DESCRIPTION.

SOMETIMES IT DOES PAY OFF TO TRY TO FIND THAT RIGHT FIT THAT IS ALIGNED WITH WHAT WE HAVE IN A JOB DESCRIPTION AND NOT SOMEBODY THAT CAN DO THE JOB.

>> IF I COULD ADD, SUPERINTENDENT, HUTCHINGS, I AGREE AND YOU WANT THE RIGHT PERSON FOR THE POSITION AND AS THEY SAID SOMEONE WHO WILL BE WITH YOU AND STAY WITH YOU AND PROVIDE YOU ALL THAT YOU'RE LOOKING FOR.

WE DON'T WANT TO RUSH IT AND WE DON'T WANT TO SETTLE WE WANT TO MAKE SURE WE GET PROPER PERSON FOR THE POSITION.

>> MR. SUAREZ.

>> YES, THANK YOU, MA'AM.

SHARON, I 1 GOING TO ASK A QUESTION BUT THIS HAS BEEN A REALLY INTERESTING DISCUSSION AND IMPORTANT ONE.

BECAUSE OBVIOUSLY HR IS A HUGE NEEDED DIVISION I WAS CURIOUS FROM DR. HITCHINGS AND MR. PORTER.

I KNOW DR. HUTCHINGS AIRLINE YERL YOU WERE -- EARLIER YOU WERE TALK ABOUT FINANCIAL INCENTIVES FOR TBLIG RETAINING TEACHERS, BRINGING TEACHER AND THINGS LIKE THAT.

IS THIS AN AREA WHERE YOU KNOW WE COULD USE THOSE TYPES OF INCENTIVES TO GET THE SORT OF UNICORN CANDIDATE, IT SEEMS LIKE MR. PORTER YOU MAY HAVE ALLUDED TO OTHER FORMS OF OUTREACH.

I DON'T KNOW WHAT YOU WERE MEANING TO THAT.

IS THERE A WAY TO MARSHAL ADDITIONAL RESOURCES YOU KNOW AS APPROPRIATE TO REALLY MAKE SURE WE GET THE UNICORN PERSON BY THE YEAR.

I'M JUST THINKING ABOUT THE OPPORTUNITY COST, YOU KNOW, OF NOT HAVING THIS PERSON FOR MORE MONTHS IF WE DON'T GET THAT PERSON AND SO IS THERE ANY WAY THE BOARD CAN BE SUPPORTIVE OF THESE EFFORTS YOU NEED MORE RESOURCES OR SUPPORT TO MAKE THIS HAPPEN?

>> WE, THERE ARE EFFORTS ARE WE ARE DOING IN GETTING THESE JOBS POST ON WEBSITE.

ALAS ARE ONE OF THE ORGANIZATION, THE LATINO ORGANIZATION RIGHT HERE IN D.C.

THAT WE ARE TRYING TO JUST HAVE THAT WE JUST HAVEN'T DONE BEFORE, YOU KNOW, BEFORE WE HAVE ALL DONE THE TRADITIONAL ED WEEK, YOU

[03:05:04]

KNOW LOCAL PAPERS, AND MEET THE STANDARDS AND EXPECTATIONS WE'VE SET.

I KNOW A SUPERINTENDENT BECAUSE I WORK, YOU KNOW, HERE WITH THE SCHOOL BOARD HIGH EXPECTATIONS, WE'RE NOT MEDIOCRE.

SO I KNOW MY EXPECTATIONS ARE HIGH FROM THE BOARD.

AND THAT YOU KNOW, THAT GOES DOWN, TRICKLES DOWN INTO OUR DEPARTMENTS, TOO THAT THEY'RE VERY HIGH EXPECTATIONS IN ORDER FOR US TO GET TO WHERE WE'RE TRYING TO GO AND THAT GIVES YOU SOME INSIGHT TO SOME OF THE THINGS THAT WE'RE DOING.

IF YOU KNOW ANYBODY OUT THERE, MANY SUAREZ, PLEASE, TELL THEM TO APPLY TO ACPS TO OUR WEBSITE AND IN ANYBODY OUT THERE KNOWS, PLEASE, SEND THEM OUR WAY I KNOW MR. PORTER, HE IS CONSTANTLY LOOKING AT RESUM├ęS AND THE ALIGNMENT WE HAVE WITH THE JOB DESCRIPTION.

>> I APPRECIATE THE CREATIVITY AND YOU KNOW, OBVIOUSLY THAT IS GREAT YOU ALL ARE DOING THAT.

IT SEEMS LIKE, YOU KNOW, WE MAY NEED TO OPT FOR SOME, LIKE SIGNING BONUS OR SOME SORT OF, YOU KNOW, OR COLD CALL PEOPLE LIKE YOU SAID, AND THINK OUTSIDE THE BOX.

I'M GLAD YOU'RE TAKING SOME OF THOSE APPROACHES.

IT IS JUST A SUPER IMPORTANT NEED THE DIVISION AS YOU ALL KNOW.

>> IF I MAY, MR. DELETE S SUAREZ TO FOLLOW UP ON THE COMMENT.

THAT IS THE COMENT POSITION OF MR. PORTER'S POSITION THAT RECRUITING IS A SPECIALITY.

IT IS NOT JUST SOMETHING YOU POP IN AND OUT.

AND I CAN TELL YOU MR. PORTER AND OUR RELATIONSHIP HAS JUST BLOSSOMED OVER THIS PAST YEAR AS HE HAS BECOME REALLY AN EXPERT RECRUITER WITH.

WITH THAT SAID, RIGHT, SOMEONE WHO IS IN THE ROLE BUILDS THE NETWORK, BUILDS THE CONTACT, BUILDS THE RELATIONSHIPS THAT HELP ORGANIZATIONS FIND CANDIDATES THAT NEED ON A CONSISTENT BASIS.

THE USE OF JOHN PORTER AS A CONSULTANT IS NEW FOR US.

AND AGAIN, HIS PERFORMANCE HAS PLAYED OUT, RIGHT? IT HAS BEEN PROVEN THAT WE DO NEED SOMEONE DEDICATED TO RECRUITING TO GET US TO HIGH QUALITY CANDIDATES FOR THESE ROLES REAPPRECIATE THE SUPPORT SUPPORT OUT THERE.

>>> THANK YOU FOR YOUR HARD WORK TO BRING ALL THESE IN REALLY APPRECIATE IT.

>> THANK YOU I DON'T SEE ANYMORE HANDS.

SO I JUST HAD SOME COMMENTS.

ONE WAS TO THANK MR. PORTER JUST SORT OF SHIFTING GEARS AND JUST BEING ANOTHER AWESOME PORTION OF THE WHEEL OF ACPS SO DEFINITELY APPRECIATE YOU COMING ON TO DO THAT WORK.

AND FOR SOMEONE WHO IS NOT HERE, BETTY HOBBS.

SHE CONTINUES, CONTINUES TO SUPPORT THE INTERVIEW PROCESS, YOU KNOW, FIELDING CANDIDATES AND SHE IS THE MOM, I'M TELLING YOU, THERE ISN'T MUCH THERE ARE NO SLOUCHES THAT WILL GET THROUGH BETTY IF EVER YOU SIT IN ON AN INTERVIEW PROCESS WITH BETTY SHE IS ANOTHER GREAT RESOURCE WE'RE USING FOR HR PURPOSES I APPRECIATE THE WORK AND I APPRECIATE THE PROGRESS.

WE KNOW THIS HAS BEEN AN ACKILL ACKILL HE'S HEEL FOR OUR DECISION SITTING -- ACHILLES HEEL FOR OUR DIVISION NOT ONLY IS THE REBREUT KREUTMENT ROBUST, THE QUALITIES OF CANDIDATES IS JUST GETTING BETTER AND BETTER AND HARDER AND HARDER TO SELECT BECAUSE WE'RE REALLY SEEM TO BE, YOU KNOW, PICKING UP SOME GREAT PEOPLE WITH A LOT OF SKIMS, WHATEVER WE'RE DOING IN THAT AREA, WE SHOULD DEFINITELY CONTINUE.

IT JUST SORT OF RELATES TO MY COMMENTS EARLIER ABOUT RECRUITMENT AND RETENTION TOO.

WE DON'T WANT JUST ANYBODY IN THESE POSITIONS.

WE WANT THE BEST OF THE BEST AND SO IT IS WORTH INVESTING AND WORTH INVESTING TIME, YOU KNOW, I CAN ECHO WHAT DR. HUTCHINGS SAID ABOUT SOME OF THESE ED DIRECTOR

[03:10:05]

POSITIONS AND HOW LONG IT TOOK.

BUT, YOU KNOW, WHEN THE UNICORN SHOWS UP, IT IS WORTH IT.

SO JUST, YOU KNOW, LET'S KEEP IT MOVING AND KEEP GETTING ALL THESE GOOD CANDIDATES AND GOOD PEOPLE IN THESE POSITIONS.

I THINK IT WILL DEFINITELY GET US TO THE NEXT LEVEL SO WITH THAT SAID, WE'RE MOVING ON.

NEXT ON OUR AGENDA.

[17. Request to Amend the 2021-2022 Academic Calendar for Samuel Tucker Elementary School]

>> WE HAVE NEW BUSINESS AND WE HAVE TO BRING DR. MOZINGO AND TO FORMALLY PROVIDE INFO ON THE CALENDAR FOR SAMUEL TUCKER.

I KNOW IT WON'T BE LONG BUT.

>> AND I'M HAPPY TO DO THAT.

THANK YOU TO CHAIR ALDERTON AND THANK YOU FOR ALLOWING ME TO PREVIEW IN THE THAT IS AN IMPORTANT PIECE HERE THAT THAT REALLY IS IN THE CONTEXT OF OPTIMIZING LEARNING OPTIONS FROM ALL STUDENTS AND IN PARTICULAR TO BE ABLE TO HAVE THE TUCKER FAMILIES BE ABLE TO PARTICIPAT SUMMER LEARNING THIS YEAR AS WELL AS BE AVAILABLE FOR THE FIRST DAY OF LEARNING IF WE CAN AMEND OUR CALENDAR BY TWO WEEKS.

I WENT TO GO OVER ALL OF THE COMMENTS.

I WILL JUST NOTE THAT REALLY THIS IS DRIVEN BY SOME OF THE KEY CORE VALUES IN OUR STRATEGIC PLAN IN TERMS OF BEING EQUITY FOCUSED AND RESULTS-DRIVEN.

WE REALLY VALUE THE ENTER SESSION FRAMEWORK AS A TOOL TO ADDRESS LEARNING LOSS.

AND WE HOPE TO MAXIMIZE IT THIS YEAR IN PARTICULAR IS THIS CALENDAR DAWZ REALLY MATCH WITH WHAT A TRADITIONAL TUCKER CALENDAR WOULD BE.

UNDER NORMAL CIRCUMSTANCES WE HAVE ABOUT A 6-WEEK SUMMER FOR STUDENTS.

WITHOUT THIS THAT WOULD BE CUT BY TWO WEEKS TO FOUR WEEK SO AGAIN THIS SEEMS TO PROVIDE THE OPTION FOR US THE OPPORTUNITY FOR US TO ENSURE STUDENTS HAVE THE OPPORTUNITY TO HAVE OPTIONS.

FAMILIES HAVE MORE OPTIONS WHETHER IT WILL BE FOR A LONGER BREAK OR FOR THAT ADDITIONAL BOOST OF SUMMER LEARNING.

WE'VE HAD MULTIPLE OPPORTUNITIES ENGAGE WITH STAKEHOLDERS FROM PTA MEETINGS TO PARENT FORMS DEDICATED TO THIS LONE TOPIC.

WE SPENT SOME TIME NOT JUST BRAINSTORMING IN STAFF MEETINGS BUT DIGGING DEEPER AND DOING A WAITED PRO/CON LIST TO IDENTIFY WHICH OF THE VARIABLES REALLY DO MATTER MOST TO US.

AND FINALLY WE DID A FORMAL SURVEY THROUGH A GOOGLE FORM SO THAT ALL STAKEHOLDERS HAD THE OPPORTUNITY TO HAVE THEIR VOICE HEARD.

SO IT IS OUR RECOMMENDATION THAT THE SCHOOL BOARD ENTERTAIN, THE SCHOOL BOARD APPROVE THE AMENDED CALENDAR FOR SAMUEL TUCKER FOR NEXT SCHOOL YEAR 2021-'22.

AND WE DO BELIEVE THAT THE IMPACT WILL BE A GREATER LEARNING ON THE PART OF STUDENT, GREATER ACADEMIC RESULTS AND A REDUCTION OF OPPORTUNITY GAP AS WELL AS ACADEMIC GAPS FOR OUR THING WE TREASURE THE MOST, OUR STUDENTS.

THANK YOU.

>> AND TONIGHT THIS IS AN ITEM FOR INFORMATION THE GOAL IS TO BRING THIS BACK AS A FORMAL REQUEST TO THE BOARD TO APPROVE AS PART OF THE CALENDAR ON MAY 6TH.

>> LSHT, DO I HAVE ANY QUESTIONS FROM THE BOARD?

>> ALL RIGHT, PRETTY STRAIGHTFORWARD SO WE WILL SEE THIS LATER.

OKAY.

COOL.

SO NEXT UP, WE HAVE OUR FY2021CIP BUDGET RESERVE UPDATE FOR QUARTER 3.

[18. FY 2021 CIP Budget Reserve Update for Q3]

>> THANK YOU MADAM CHA -- GEEZ, IT IS LATE EVERYBODY.

I JUST WANTED TO MAKE SURE YOU WERE ALL UP.

THANK YOU, MADAM CHAIR, I AM GOING TO TURN THINGS OVER TO MR. FINNEGAN AT THIS TIME TO GO OVER OUR FY2021CIP BUDGET RESERVE UPDATE FOR QUARTER 3.

>> GOOD EVENING, MADAM CHAIR AND BOARD.

FOR QUARTER 3 RE.

>>> NEXT UP WE HAVE OUR QUARTER UPDATE FOR 2023.

>> GEES, IT'S LATE, EVERYBODY.

I JUST WANTED TO MAKE SURE YOU ALL WERE UP.

THANK YOU, MADAM CHAIR, I'M GOING TO TURN THINGS OVER TO MR. FINNEGAN TO GO OVER THE

[03:15:04]

BUDGET.

THIS IS QUARTER THREE.

>> GOOD EVENING, MADAM CHAIR AND BOARD.

FOR QUARTER THREE, OUR CIP RESERVE ACCOUNT IS AT  >> DID WE LOSE HIM?

>> I CAN DEFINITELY FINISH UP.

MR. FINGAN WAS STATING THE BUDGET IS  THIS HAS REMAINED CHANGED FROM THE LAST QUARTERLY REPORT FROM THE LAST ITEM.

WE HAVE SHARED OUR NORMAL ATTACHMENTS WHICH SHOWS HOW THIS PARTICULAR ACCOUNT HAS BEEN FUNDED SINCE ITS CREATION.

>> THANK YOU.

DO I HAVE ANY QUESTIONS FROM THE BOARD? ALL RIGHT.

SO WE'VE GOT OUR UPDATE.

AND WE'RE MOVING RIGHT ALONG.

SO IT'S BACK TO ME.

[19. Report from Meagan L. Alderton]

REPORT FROM THE CHAIR.

I ACTUALLY HAD A THOUGHT I WANTED TO ADD SOMETHING TO MY HR COMMENTS.

BECAUSE I WAS MENTIONED ABOUT RECRUITMENT.

BUT I ALSO IN REGARD TO RETENTION, I WANTED TO SAY THE OTHER THING IS, YOU KNOW, NOT ONLY MAKING SURE WE VALUE AND TAKE CARE OF OUR EMPLOYEES THAT WE HAVE, BUT ALSO WE'VE GOT A LOT OF AWESOME TALENT WITHIN ACPS.

JUST SO ALWAYS KEEPING IN MIND AS WELL MAKING SURE THAT WE'RE GROWING OUR OWN, YOU KNOW, AS PEOPLE MOVE THROUGH DIFFERENT POSITIONS.

I WANT TO MAKE THAT KNOWN BECAUSE WE'VE GOT GREAT PEOPLE WHO ARE GROWING AND READY TO DO GREAT THINGS.

SO WITH THAT SAID, AM I SUPPOSED TO SAY THIS? I CAN'T REMEMBER.

OR DR. HUTCHINGS.

WELL WE HAVE GIFTS ON THE DAIS, GUYS.

EVERYBODY HAS TO OPEN THEM.

AND IF YOU'RE AT HOME, YOU DON'T HAVE YOURS, PEOPLE AT HOME DON'T HAVE THEIRS.

OKAY.

IF YOU'RE AT HOME, YOU WILL GET YOURS.

DON'T WORRY.

ALL RIGHT.

SO WE HAVE  EVERYONE CAN SEE.

WE HAVE OUR ACPS EARLY CHILDHOOD FOR 20202021.

THEY'RE SO CUTE.

THEY'RE SITTING IN LITTLE BOXES.

HOW DID THEY DO THAT? SO THIS IS THE WEEK OF THE YOUNG CHILD.

AND IT'S CELEBRATED ANNUALLY EACH YEAR FOR THE NATIONAL EDUCATION OF YOUNG CHILDREN.

THIS YEAR WE CELEBRATED APRIL 10TH THROUGH 16.

AND THE PURPOSE OF THE WEEK IS TO FOCUS PUBLIC ATTENTION ON YOUNG PEOPLE AND THEIR FAMILIES AND TO RECOGNIZE EARLY CHILDHOOD PROGRAMS AND SERVICES TO MEET THOSE NEEDS.

DR. HUTCHINGS, WERE YOU GOING TO SAY SOMETHING ABOUT THAT AT ALL? NO.

OKAY.

ALL RIGHT.

SO THANK YOU.

TO OUR EARLY CHILDHOOD FOLKS FOR SENDING THESE PICTURES.

MS. GREEN SAID WE LOVE THEM.

WE ABSOLUTELY DO.

SO WE'VE GOT A DEMOLITION KICKOFF COMING.

EVERYBODY GET EXCITED.

THE KICKOFF EVENT FOR DOUGLAS MCARTHUR ELEMENTARY SCHOOL MONDAY APRIL 26, 9:00 A.M.

EVERYBODY, CAN WE GET AN APPLAUSE? ARE WE READY? ARE WE EXCITED? I THINK WE ARE.

IS IT BEING BROADCAST?

>> YES.

>> IT'S BEING BROADCAST.

OKAY.

SO SOME OF US WILL BE THERE I THINK.

I KNOW I'M PLANNING TO BE THERE.

DO I GET A BIG SLEDGEHAMMER?

>> JUST A LITTLE ONE.

>> OKAY.

OKAY.

ALL RIGHT.

SO THAT IS HAPPENING ON MONDAY.

[03:20:04]

ALSO, YESTERDAY WAS ADMINISTRATIVE ASSISTANTS DAY.

SO FOR ALL OF OUR ADMINISTRATIVE ASSISTANTS OUT THERE, THANK YOU FOR EVERYTHING THAT YOU DO.

I SAW THE TUCKER TIGERS HAD SOME GREAT PROMO ON SOCIAL MEDIA.

THEY HAD ALL THEIR ADMINISTRATIVE ASSISTANTS BEING SHOWN.

THAT'S NOT TO SAY THAT EVERYBODY ELSE DIDN'T, YOU KNOW, DO SOME GREAT THINGS FOR THEIR ADMINISTRATIVE ASSISTANTS.

THAT'S JUST ONE I SAW.

BUT THANK YOU ALL FOR ALL YOU DO.

AND ESPECIALLY DURING THIS TIME AS WELL.

I THINK THEIR ROLES HAVE DEFINITELY BEEN BOTH CHALLENGED AND CHANGED THROUGHOUT THE PANDEMIC.

THANK YOU ALL.

LET'S SEE.

OUR NEXT SCHOOL BOARD MEETING IS MAY 6TH.

THAT WILL ALSO BE THE FIRST BUDGET WORK SESSION.

SO TUNE IN FOR THAT.

WE HAVE A PUBLIC HEARING ON THE COMBINED FUNDS AND CIP BUDGETS ON MAY 20TH.

ALSO, IF YOU LOVE TO JOIN MEETINGS, YOU CAN JOIN OUR CITY SCHOOL SUBCOMMITTEE MEETING APRIL 26TH, AND THAT WILL BE 5:00 P.M.

VIA ZOOM.

ALL RIGHT.

MOVING ON TO THE SUPERINTENDENT'S REPORT.

[20. Report from Dr. Gregory C. Hutchings, Jr.]

>> I HAD SOME OF THE SAME UPDATES.

SO I'M NOT GOING TO REPEAT OTHER THAN JUST SAYING ONCE AGAIN THANK YOU TO OUR STAFF FOR ALL OF YOUR HARD WORK AND DEDICATION.

AND A HUGE SHOUTOUT TO MY ADMINISTRATIVE ASSISTANT.

SHE GETS TO DEAL WITH ALL OF MY SCHEDULE.

AND IT'S A LOT.

BUT SHE DOES IT FLAWLESSLY.

SO THANK YOU SO MUCH, MS. TAES.

I KNOW YOU'RE WATCHING BECAUSE SHE WATCHES THESE BOARD MEETINGS.

I'M LIKE, YOU DON'T HAVE TO BUT SHE LOVES IT.

THANK YOU.

AND I'LL SEE YOU TOMORROW.

>> ALL RIGHT.

DO I HAVE ANY ANNOUNCEMENTS FROM THE BOARD?

[21. Announcements]

OR FROM BOARD MEMBERS? DR. REESE.

>> THANK YOU.

I PULLED A DR. HUTCHINGS.

YES, I JUST WANTED TO THANK DR. TRISHA JACOBS WHO IS THE HEAD OF OUR CTE PROGRAMS FOR PREPARING THE PERKINS GRANT APPLICATION WHICH OUTLINES OUR CTE PLAN FOR THE YEAR.

IT WAS ON OUR CONSENT CALENDAR.

I AM THE SCHOOL BOARD LIAISON TO THE CT COMMITTEE.

I KNOW MS. ANDERSON WILL BE EXCITED AS I AM.

WE ARE STARTING A NEW PATHWAY NEXT YEAR.

STUDENTS WHO WANT TO GO INTO THE BUSINESS TRADES.

NOVA COMMUNITY COLLEGE HAS A CONSTRUCTION MANAGEMENT PROGRAM AS WELL.

IT'S VERY EXCITING.

>> EXCELLENT.

THAT IS VERY EXCITING.

MS. GREEN.

>> THANK YOU, MADAM CHAIR.

I JUST WANTED TO, I KNOW, DR. HUTCHINGS SENT A MESSAGE ABOUT THIS.

OUR TITAN VOLLEYBALL TEAM PLAYS IN THE STATE CHAMPIONSHIP TOMORROW NIGHT.

KUDOS TO THEM FOR MAKING IT THAT FAR.

AND LET'S BRING THE CHAMPIONSHIP HOME.

>> ABSOLUTELY.

CAN'T WAIT.

SO EXCITING.

ALL RIGHT.

WITH THAT SAID, WE NEED A MOTION TO ADJOURN.

>> MADAM CHAIR, I MOVE THAT WE ADJOURN.

>> SECOND.

>> OKAY.

SO I HAVE MS. GREEN WHO SECONDS MS. GENTRY'S MOTION.

I'M GOING TO CALL FOR A VOTE.

MEGAN  >> YES.

>> JACINTA GREEN.

>> YES.

>> MARGARET LORBER.

ABSENT.

I KEEP FORGETTING HE'S ABSENT.

MICHELLE REESE.

>> YES.

>> CHRISTOPHER SUAREZ.

>> YES.

>> SO WE ARE ADJOURNED AT 8:33 P.M.



* This transcript was compiled from uncorrected Closed Captioning.