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[00:00:10]

>> WELL, GOOD EVENING, EVERYONE.

[Approval of Prior Meeting Minutes]

>> IN TERMS OF THE BUDGET, I WILL START THERE.

[Staff Report]

WE ARE ANTICIPATING PRESENTING A COUPLE OF ADJUSTMENTS TO THE SCHOOL BOARD'S BUDGET, AND IT MAY THE SIX.

>> MAY THE SIX.

WE ARE ANTICIPATING UPDATE STATE REVENUE, APPROXIMATELY A COUPLE OF MILLION DOLLARS, AND A BIG CHUNK OF THAT, WE ARE HOPEFULLY PLANNING TO DO ADDITION COMPENSATION.

INCREASES HAD H THE STATE ALLOCATED ADDITIONAL INCREASES, AND IN LIKE MANNER, WE ARE ATTEMPTING TO USE SOME OF THOSE ADDITIONAL REVENUES TO ADD IN ADDITIONAL SALARY, ENHANCEMENTS FOR OUR STAFF.

LIKEWISE, JUST AS A REAP WE RECEIVED OVER THE LAST YEAR, DUE ON PRIMARILY TO PANDEMIC SITUATIONS, ROUGHLY $3.7 MILLION OF THE ORIGINAL C.A.R.E.S.

ACT ALLOCATION, AND WE ARE DOING BOARD BRIEFS TO UPDATE THE BOARD, AND THE PUBLIC ON THE STATUS OF THE SPENDING FOR THAT.

STOP WE ARE ASSESSING THOSE PUBLIC DOCUMENTS.

I GOT SOME E-MAILS ON HOW SOME OTHER SCHOOL SYSTEMS ARE DOING A BETTER JOB EVER PROMOTING HOW THAT FUNDING IS SPENT, AND WE WILL ESTABLISH A LINK ON OUR BUDGET WEB PAGE THAT WILL REFERENCE SOME OF THE DOCUMENTS THAT ARE PRESENTED AT THE SCHOOL BOARD TO PROVIDE A LITTLE MORE EASE AS IT RELATES TO THE TRANSPARENCY ON HOW WE ARE SPENDING THE ESS, ER, DOLLARS.

AND AS I MENTIONED A THE PART TWO FUNDING ACPS WILL RECEIVE APPROXIMATELY 15 AND A HALF MILLION DOLLARS, AND THE LARGE PART OF THAT IS JUST CONTINUING ALONG THE AREAS THAT WE FOCUSED ON THE TECHNOLOGY,.

CAN, AND I WILL HIT ON THAT MORE, WHEN WE TALK ABOUT THE PLANNING, AT AMERICAN RESCUE PLAN FUNDING, ACPS IS SET PLAY FOR AND HOPEFULLY BE AWARDED CLOSE

[00:05:11]

TO $35 MILLION RIGHT NOW, WE ARE LOOKING AT APPROXIMATELY $34.8 MILLION OF FUNDING ACCORDING TO THE AMERICAN RESCUE PLAN, AGAIN.

IN TERMS OF HOW OR THE PRELIMINARY PLANNING ON HOW TO SPEND THAT MONEY, IN LARGE PART IS THE EXPANSION TO CONTINUE TO DO MORE ALONG THE SAME LINES OF WHAT WE'VE DONE FOR THE FIRST TWO HE YEARS OF FUNDING, HOWEVER WE KNOW THAT YOU CAN ONLY PUT SO MANY COMPUTERS, AND SO MANY SERVERS, AND BUILD UP YOUR TECHNOLOGY INFRASTRUCTURE TO A CERTAIN DEGREE, BECAUSE THERE'S NOT MUCH MORE THAT YOU CAN DO ON THAT.

SO WE DO ANTICIPATE MAKING MANY SOME AMENDMENTS OR ADJUSTMENT TOSS THAT.

WITH THE FY-22 BUDGET PLANNING, THE CITY IS SET TO ADOPT THE FIRST PART OF THEIR BUDGET THE FIRST PART OF MAY AS WELL.

WE ARE IN THE PROCESS OF HOPEFULLY SUBMITTING -- WHAT WE ARE SUBMITTING WITH THE SUPERINTENDENTS ADJUSTED BUDGET IS PRIMARILY RECOGNITION OF ADDITIONAL MONIES THAT COME OUTSIDE THE CITY.

SO WHAT WE ARE DOING NOW WILL NOT AFFECT OR WILL NOT LEAD TO AN ADDITIONAL REQUEST OF CITY APPROPRIATIONS.

>> FY-21, WHERE WE ARE OBVIOUSLY IN THE FOURTH QUARTER OF FY-21, AS WE START OUR YEAR END CLOSING PROCESS, WE ARE THANKFULLY LOOKING AT A VERY I GUESS PRODUCT, I HAVE OR HEALTHY YEAR IN TERMS OF BUDGET TO ACTUALS FOR THIS A FISCAL YEAR, DUE TO THE REMOTE LEARNING PRIMARILY.

THERE IS ANTICIPATED TO BE A SIGNIFICANT SAVINGS FROM A BUDGET PERSPECTIVE.

SO WE DO ONE WE DOESN'T INTEND TO DIP INTO OUR FUND BALANCE, BECAUSE WE ARE LOOKING AT THE OPERATING FUND SIDE, AND THAT WILL HELP IN FUTURE YEARS, IN TERMS OF HELPING US DEVELOP OR BE ABLE TO MAINTAIN WHERE WE ARE DURING BUDGET PROCEDURES.

I'M TRYING TO THINK OF ANYTHING ELSE.

>> Z THAT'S IT FOR RIGHT NOW.

IF YOU HAVE ANY QUESTIONS, I'M OPEN TO IT.

IF I FORGOT SOMETHING, PLEASE FEEL FREE TO ASK.

>> OKAY, ROBERT.

ONE QUESTION, WHEN YOU WERE TALKING ABOUT TECHNOLOGY, INFRASTRUCTURE, YOU REFERENCED INFRASTRUCTURE AT LARGE.

IS THAT WHAT THE SCHOOLS ARE PRIMARILY FOCUSING ON WITH RESPECT DO WE MAY THINK OF BUILDING FACILITIES, IN AND OF ITSELF, AND THERE'S A LOT OF DISCUSSION AROUND THE COMMUNITY, AROUND HVAC, AND AIR FILTERS.

>> AND AIR PURIFIERS, AND TRYING TO GET A SENSE ESPECIALLY GIVEN THE SORT OF AGE CAN SCALE OF THE DOLLARS, AND IF THE SCHOOLS ARE PLANNING TO ADDRESS THE COMMUNITY CONCERNS WITH THOSE RESOURCES.

>> ABSOLUTELY.

AND I AM GLAD THAT YOU MENTIONED THAT HAVE WOULD HAVE OF THE THINGS THAT I WANTED TO SAY ARE RESPECT TO THE SIGNIFICANT BUDGET SAVINGS THAT WE PLAN TO HAVE AREAS, PLANS, THERE ARE PLANS IN PLACE NOW TO USE SOME OF THOSE EXISTING SAVINGS, TO PURCHASE ACTUAL AN AIR PURIFIERS FOR OUR BUILDINGS, AND AGAIN A LARGE PART OF WHAT OF THE SPENDING WHATEVER WE HAVE IS USING NOT JUST THE ESS-ER, FUNDING BUT ALSO USING THE SIGNIFICANT SAVINGS THAT WE ANTICIPATE IN OUR CURRENT BUDGET YEAR TO PUT TOWARDS OUR PRIORITY EFFORTS THAT WE HAVE OUT IN THE COMMUNITIES.

>> AND ADDITIONALLY WITH THE ALLOCATIONS THAT WE HAVE IN THE FEDERAL FUNDING, IT ALSO IS ALLOWING US THE OPPORTUNITY TO PURSUE ADDITIONAL SPACE, IF YOU

[00:10:04]

WILL, IN TERMS OF ADDING CAPACITY TO OUR SITES, TEMPORARY CAPACITY, FOR EXAMPLE, WE DID, WHEN WE WERE IN THE PROCESS OF BUILDING -- DOING SOME WORK AT TC, I DON'T KNOW IF YOU RECALL.

WE HAD THE PORTABLE, OR THE RELOCATABLES, THOSE LEARNING COTTAGES, SO TO THE EXTENT THAT WE COULD CONTINUE OR ACTUAL DO MORE.

FOR FY 22, WE ARE BUDGETING FOR, AND PLANNING FOR A RETURN TO FIVE-DAY A WEEK IN-PERSON LEARNING.

HOWEVER, WE DO HAVE THE -- WE DO MAINTAIN THE ABILITY TO -- THERE'S A WORD THAT'S COME OUT QUITE A BIT TO PIVOT TO ALLOW US TO PIVOT TOWARDS ADDITIONALLY VIRTUAL LEARNING IF NECESSARY.

BUT WE ARE PLANNING ON BUILDING OUR BUDGET BASED ON A FIVE-DAY IN-PERSON LEARNING.

>> HOWEVER, IF THERE'S A MAINTENANCE OF MAINTAINING, A THREE -- NOT NECESSARILY SIX FEET ANY MORE, THREE FEET SOCIAL DISTANCE.

THAT'S WHERE THE EFFORTS TO EXPAND OUR CAPACITY PRIMARILY VIA THE VEHICLE OF LEARNING COTTAGES, AND/OR OTHER WAYS TO ACCOMMODATE THE STUDENTS THAT ARE ELECTING TO COME BACK IN THE FALL.

SO THERE WILL BE APPARENT SURVEY GOING OUT, IF IT'S NOT ALREADY GOING OUT IN TERMS OF HELPING US GAUGE THE NUMBER OF ACTUAL STUDENTS THAT PLAN TO RETURN TO FIVE-DAY BECAUSE BASED ON OBVIOUSLY AT GUIDANCE, THEY PLAN FOR THE FIVE-DAY IN-PERSON LEARNING, OBVIOUSLY WE WANT TO MAKE SURE AND PLAN AS BEST WE CAN THE NUMBER OF STUDENTS THAT ARE COMING BACK, AND YOU WILL SEE HE EFFORTS IN WHICH WE ARE SPENDING THOSE DOLLARS TO ADDRESS THOSE CONCERNS THAT ARE FLOATING OUT AROUND IN THE COMMUNITY.

>> OKAY.

>> YOU ARE WORKING CLOSELY WITH FACILITIES, BECAUSE I KNOW AGAIN, ANOTHER PARENT CONCERN THAT WAS RAISED IN THE BUDGET AREA, WAS IN PATE ROUND THERE IS -- THE SCHOOL BUILDINGS ARE NOT THE SAME ESSENTIALLY.

AND TRYING TO MITIGATE ACCORDING TO RISK FROM THAT PERSPECTIVE, INSTEAD OF TREATING ALL SCHOOLS THE SAME.

>> OH, ABSOLUTELY.

PRETTY MUCH WHAT WE DO IS BASED ON THE PRIORITIZATION OF THE FAST TOO, AND OPERATION DEPARTMENT.

THEY ASSESS THE NEED, ASSESS THE REQUIREMENTS THAT ARE NECESSARY TO MAINTAIN THE PROPER SOCIAL DISTANCING, MAINTAIN THE PROPER PROTECTIVE EQUIPMENT, MAINTAIN THE PROPER SOCIAL DISTANCING COMPONENTS, AND WE IN THE BUDGET OFFICE JUST HELP TO FACILITATE THAT.

SO THERE'S NOTHING THAT WE DO HERE IN OUR BUDGET FINANCE OFFICES THAT NOT PREDICATED ON THE REQUIREMENTS AND THE REQUESTS THAT COMES FROM OUR COLLABORATIVE DEPARTMENTS.

WHETHER IT'S THE TEACHING, LEARNING AND LEADERSHIP DEPARTMENT WHO IS REQUESTING ADDITIONAL FUNDING OR SUMMER LEARNING PACKETS.

SO WE ARE ENGAGED IN ENSURING THAT THE PROPER FUNDING IS IN PLACE FOR THOSE SIMILARLY THE STUDENT SERVICES TRANSPORTATION, AND IN ALL OF THOSE AREAS THAT WILL REQUIRE US TO DEDICATE THE FINANCIAL RESOURCES TO FULFILLING THOSE REQUESTS, THAT'S WHAT WE DO.

SO IT'S NOT LIKE WE ARE NOT WORKING WITH THE DEPARTMENTS.

IT'S PRETTY MUCH THE DEPARTMENTS COME TO US, AND SAY THIS IS WHAT WE NEED, THIS IS WHAT WE WOULD LIKE TO DO, AND OUR OFFICES COLLABORATE TO ENSURE THAT THE NECESSARY RESOURCES ARE IN PLACE.

>> SO ROBERT, I JUST HAD A QUESTION GOING BACK TO THE APPLICATIONS THAT YOU'VE BEEN SUBMITTING FOR THE ARP, AND THE 2 AND 3 OF THE PRIOR ALLOCATIONS, AND THAT'S ABOUT $50 MILLION.

AND IT STRIKES ME, AS YOU SAID THAT PPE, TECHNOLOGY, AND SEAL MONDAYS DON'T EQUAL $50 MILLION SO WHAT I AM TRYING TO GET A SENSE OF WHAT OTHER PRIORITIES.

IT SEEMS TO ME THAT IT IS A PERFECT OPPORTUNITY AS FAR AS IT FITS THE GUIDELINES

[00:15:05]

THAT THE FEDS HAVE SET UP TO LOOK AT BIG TICKET INFRASTRUCTURE NEEDS THAT WE'VE NEVER HAD ENOUGH MONEY TO RESOURCE.

SO I AM JUST TRYING TO UNDERSTAND SORT OF HOW YOU GET TO THE 50 MILLION AND WHAT OTHER THINGS ARE ON THE TABLE.

>> RIGHT, AS I MENTIONED BEFORE, IT'S GOING TO BE AN ITERATIVE PROCESS, BECAUSE, TO GET $60 MILLION, WE DIDN'T PLAN FOR THE IMMEDIACY OF THESE TYPE OF RESOURCES.

THE GOOD THING IS THAT WE HAVE UP TO TWO YEARS TO SPEND THESE RESOURCES SO THAT'S ONE OF THE AREAS IN WHICH WE ARE -- AND WE HAVE THE OPPORTUNITY TO REALLY PLAN FOR AND TO ESTABLISH A MORE SECURED APPROACH TO WHERE WE ARE GOING TO SPEND IT BECAUSE, AS I MENTIONED BEFORE, ABOUT THE -- ABOUT THE AIR PURIFIERS, FOR EXAMPLE, THE ABILITY TO BE ABLE TO USE EXISTING IF ACPS RESOURCES TO PURCHASE THE AIR PURIFIERS ALLOWS US THE OPPORTUNITY TO SAVE THAT MONEY ON THE CARE ACTS SIDE OR THE ESS-ER, SIDE, AND PLAN FOR SOME OF THOSE LARGER POSSIBLE HVAC, REPLACEMENTS.

SO THAT'S ONE THING, BECAUSE OF THE NEWNESS AND THE SIZE, WE ARE IN THE PROCESS OF ENSURING THAT ALL OF THOSE THINGS.

THERE'S AN EFFORT IN PLACE TO WORK WITH THE FACILITIES, BECAUSE IT WAS ONE OF THOSE AREAS WHERE THE EXCUSE OF NOT HAVING THE RESOURCES WILL KIND OF GO BY THE WAY SIDE WHEN YOU HAVE THIS LEVEL OF FUNDING, YOU HAVE A COUPLE OF YEARS TO ACTUALLY DEVELOP A PLAN, AND TO USE IT.

>> SO ARE THOSE APPLICATIONS THAT YOU MENTIONED THAT YOU HAD ALREADY PUT TOGETHER ONE OF THE APPLICATIONS AND YOU WERE WORKING ON THE SECOND.

SO ARE THOSE GENERAL ENOUGH THAT YOU CAN FILL IN THESE DETAILS LATER ON?

>> ABSOLUTELY?

>> ABSOLUTELY.

>> BECAUSE THERE'S A QUICK TURNAROUND IN TERMS OF APPLYING -- YOU'D HAVE A COUPLE OF WEEKS TO QUOTE APPLY FOR THE FUNDING.

SO THAT'S WHY IT'S KIND OF THIS TEMPLATE MEASURE OF EXPANDING ON WHAT WE HAVE.

BUT ONCE AWARDED WE HAVE THE OPPORTUNITY TO PUT IN MULTIPLE AMENDMENTS AS WE SEE FIT.

BUT WITHIN THE TIME FRAME OF QUOTE UNQUOTE APPLYING, THAT'S WHY WE ARE JUST USING A SIMILAR APPROACH.

AS WE DEVELOP BETTER PLANNING, WE WILL SUBMIT AMENDMENTS TO ACTUALLY PLACE THE MONEY FOR THE RESPECTIVE NEED.

>> GOT IT.

>> THAT MAKES SENSE.

>> THANK YOU SO MUCH, ROBERT.

>> ROBERT, CAN I ASK A QUESTION? I AM STILL TRYING TO GET THE WHOLE THING OF EVERYTHING.

BUT YOU SAID THAT YOU HAD TWO YEARS TO SPEND THE MONEY.

WHAT IS THE PERCENTAGE OF A OCCASION THAT YOU HAVE CURRENTLY THAT YOU KNOW OF? I'M JUST CURIOUS IS IN?

>> THE ONLY MONEY THAT WE RECEIVED THUSFAR IS THE 3.7 MILLION OF THE ORIGINAL C.A.R.E.S.

ACT MONEY.

WE'VE JUST RECENTLY SUBMITTED THE APPLICATION FOR THE 15.5 MILLION.

WE ARE IN THE PROCESS OF APPLYING FOR THE 34.7.

>> OKAY.

>> SO THERE'S NO MONEY IN THE BANK JUST YET.

BUT IT'S COMING.

>> I'M TRYING TO SOAK EVERYTHING IN.

>> AND THE WRITE-UP REALLY HELPED ME UNDERSTAND EVERYTHING.

THANK YOU.

>> JUST LIKE THE SCHOOL SYSTEM RECEIVED AN ALLOCATION OF ROUGHLY $34.8 MILLION THE CITY RECEIVED QUITE A CHUNK OF MONEY AS WELL.

SO I AM NOT SURE WHAT THEIR PLANS ARE.

THE EXCUSES OF LACK OF RESOURCES IS PROBABLY GOING TO FALL BY THE WAYSIDE REAL QUICK.

>> >> YOU ARE ON MUTE.

>> SORRY.

THANKS FOR YOUR PRESENTATION, ROBERT.

APPRECIATE IT, AND DEFINITELY WITH THE FORETHOUGHT OF KNOWING HOW MANY RESOURCES ARE HEADED TO OUR SCHOOLS, AND TO OUR COMMUNITY, IT'S A GREAT OPPORTUNITY FOR US GOING FORWARD.

[00:20:02]

DEFINITELY APPRECIATE THAT UPDATE.

SO NOW MOVING ON TO THE MEAT OF THE MEETING, WHICH IS THE MEMO THAT WE WILL PRESENT TO THE BOARD ON MAY 18 WHICH IS A HUGE THANK YOU TO NANCY FOR COLLATING

[Review of draft memo outline – and discussion of next steps to complete]

ALL OF THE RESOURCE THAT EVERYONE DID, AND DRAFTING THE DOCUMENT.

IT LOOKS GREAT.

THANK YOU FOR THE COMMENTS THAT ARE IN THUSFAR.

TO REMIND FOLKS, THIS IS OUR MAIN WORK PRODUCT FOR THE YEAR.

WE WERE ASKED BY THE SCHOOL BOARD THIS YEAR TO TAKE A LOOK AT CALENDARING OUT THE OVERALL BUDGET PROCESS AND HOW IT COMPARED TO SURROUNDING JURISDICTIONS AND WHAT OUR OPPORTUNITIES WERE TO ON MAKE SOME RECOMMENDATIONS SO THAT OUR SCHOOL BOARD WOULD HAVE MORE OF A, SORT OF A DECISION-MAKING OVERSIGHT AS ESSENTIALLY APPROVING THE BUDGET PRIOR TO THE CITY MANAGER RECEIVING RELEASING THEIR BUDGET OF FOR OUR SCHOOL BOARD MEMBERS IT'S A LITTLE BIT OUT OF SEQUENCE AS THEIR OWN GOVERNING BODY THAT THEY ARE NOT ABLE TO APPROVE THE SUPERINTENDENT'S BUDGET IN ADVANCE OF THE CITY PRODUCING THEIR BUDGET.

SO FROM THE PERSPECTIVE OF THE MEMO, I THOUGHT THAT WE COULD TAKE THIS EVENING TO KIND OF GO THROUGH IT, IF YOU HAVE ACCESS TO IT THROUGH THE GOOGLE DRIVE OR SUSAN HAS POSTED IT ON THE WEBSITE, AND REALLY LIKE TO DISCUSS ANY HAD A LARGER HAD A COMMENTS, REFINEMENTS, AND WE HAVE TO PUT SOME FINAL TOUCHES ON IT IN THE COMING WEEKS CAN BEFORE WE SUBMIT TO SUES SAMUEL IN ADVANCE OF THE SCHOOL BOARD'S MEETING ON MY 18 BECAUSE IT WILL BE PART OF THE PUBLIC RECORD.

WE WILL JUST HAVE TO FIGURE OUT SORT OF OVERALL PRESENTATION.

WHEN RAMEE ISN'T HERE, I THOUGHT SHE WAS SUPPOSE THE TO BE HERE.

AND IT WILL TO BE A TOPIC ON THE AGENDA, AND WE WILL BE ABLE TO PRESENT AS A COMMITTEE ON THAT MEETING.

ANY QUESTIONS BEFORE WE STARTED REVIEW?

>> I JUST WANTED TO ADD.

RY DID MY BEST OBVIOUSLY TO TRY TO SUMMARIZE THE BACKGROUND INFORMATION, AND THEN SOME OF THE THINGS THAT I THINK THAT CAME OUT OF OUR LAST DISCUSSION, THAT SOUNDED LIKE RECOMMENDATIONS.

ONE OF THE THINGS THAT I WOULD LIKE BETWEEN NOW AND MAY 18 ARE SOME OF THE MORE SPECIFIC RECOMMENDATION THAT IS WE MIGHT MAKE SO ACTUALLY LOOKING AT THE BUDGET CALENDAR, AND I WOULDN'T SAY THAT WE WOULD BE PROPOSING A NEW BUDGET CALENDAR, BUT BEING MORE SPECIFIC ABOUT AREAS WHERE WE COULD POTENTIALLY STREAMLINE THE SCHEDULE.

I LEFT SOME OPEN IDEAS IF WE HAD SPECIFIC THOUGHTS.

I THINK THAT SOME OF THE GENERAL RECOMMENDATION ARE THINGS THAT THE BUDGET TEAM OR THE FINANCE STEAMY SHOULD SAY, OR NO, THE BUDGET TEAM, COULD USE.

BUT ANYWAY, A SO THAT WAS JUST ONE.

IN TERMS OF I SORT OF RAN OUT OF STEAM AT THE END IN TERMS OF THE MORE SPECIFIC IDEAS THAT PEOPLE MIGHT HAVE.

AND THEN THE OTHER THING IS JUST THERE'S DEFINITELY -- IT'S POSSIBLE THAT THERE'S STUFF THAT I SORT OF GOT WRONG IN TERMS OF CHARACTERIZING OTHER JURISDICTIONS SO WE WOULD LOVE PEOPLE'S CAREFUL EYE ON THAT STUFF TOO.

>> NANCY, YOU COULD SHARE YOUR SCREEN IF YOU WOULD LIKE TO SHARE IT.

JUST FYI.

>> SO I THINK THAT THE BEGINNING PART IS REALLY THE BACKGROUND OF HOW WE ARRIVED HERE.

IT WAS VERY INTERESTING KIND OF GOING AN IN THE WAY-BACK-MACHINE.

THERE IS A VERY SPECIFIC MEMO, WHICH IS THE CITY'S FISCAL ADVISORY COMMITTEE SUBMITTED, IN THE SORT OF SUMMARIZED PROCESS BETWEEN 2005, AND 2007.

ROBERT IT WAS FASCINATING TO ME.

I DON'T KNOW IF YOU'VE EVER READ IT BUT IT WAS BASICALLY ABOUT THE PROCESS BEFOREHAND.

HOW THE SCHOOLS WEREN'T EVEN GIVEN A TARGET.

SO NOTHING WAS IN ALIGNMENT AND I THINK THAT THIS MAY GO BACK INTO SORT OF

[00:25:03]

COMMUNITY ON LORE, OF HOW THE SCHOOLS ALWAYS ASKED FOR WAY MORE THAN THEY WERE ALLOCATED AND IT ALSO GOES TO SHOW JUST HOW MUCH COMMUNICATION HAS EVOLVED OVER MANY YEARS, JUST CERTAINLY IN THE LAST PROBABLY 6 OR 7 YEARS, JUST HOW CLOSELY YOU ALL WORK HAND IN GLOVE.

>> AND.

SO ANY COMMENTS ON OUR GOALS?

>>.

>> JUST TO CLARIFY IT H I WANT TO SORT OF ASK A PROCESS QUESTION.

NOT HAVING THE DOCUMENT, I HAVEN'T GONE THROUGH ALL OF IT YET.

SO I KNOW THAT WE ARE GOING- IS THE PLAN TO GO THROUGH AT A HIGH LEVEL NOW, AND THEN WE GET A LITTLE TIME TO DIGEST IT, AND REVIEW IT IN DETAIL?

>> YES.

I THINK THAT WOULD BE -- WEEK KIND OF GO THROUGH FOR GENERAL THEMES, AND SEE IF THERE'S ANYTHING THAT WE CAN DISCUSS AROUND RECOMMENDATIONS, AND THEN IN TERMS -- SHOULD PROBABLY COVER PRESENTATIONS AND HOW WE WANT TO COVER THIS AT THE BOARD MEETING NEXT MONTH.

SO JUST TO MAKE SURE THAT PEOPLE WOULD BE COMFORTABLE PRESENTING, AND KIND OF GOING THROUGH THAT PIECE OF IT.

>> YES, MY EXPECTATION WOULD BE THAT YOU SPEND SOME TIME REALLY REVIEWING IT THIS NEXT WEEK, SAN WE DO HAVE THE -- WE DO REALLY NEED TO SUBMIT THIS WELL IN ADVANCE.

KIND OF THAT FIRST WEEK IN MAY.

I THINK THAT WE MAY HAVE SUSAN CAN CORRECT ME, I THINK THAT WE HAVE TO GIVE ALL MATERIALS, 7 OR TEN DAYS BEFORE THE BOARD MEETING.

SO-SO THE NEXT PROCESS AFTER OUR GOALS WAS REALLY THE OVERVIEW OF THE BUDGET PROCESS, AND THE STREAMLINING OPPORTUNITIES.

I THINK THAT WE NOTED IN OUR DISCUSSIONS LAST MONTH THAT THERE WERE A LOT OF COMMUNITY ENGAGEMENT OPPORTUNITIES AS COMPARED TO SURROUNDING JURISDICTIONS.

WE WERE GIVEN SOME OF THE DISTINCTIONS ABOUT MAYBE WHY THAT HAPPENED BY SUSAN AND RAMEE, JUST KIND OF EXPLAINING WHEN PUBLIC HEARINGS CAN HAPPEN AND THAT THEY ARE ALWAYS NOT ON A REGULAR BOARD MEETING DAY, AND YOU CAN KIND OF SEE HOW A CALENDAR GETS ELONGATED QUITE QUICKLY, WHEN THERE ARE THOSE SORT OF LIMITATIONS PLACED ON IT.

I THINK THAT WE ALSO SPENT SOME TIME TALKING JUST AROUND THE OPPORTUNITIES THAT THE PANDEMIC HAS PRESENTED IN TERMS OF DIGITAL ENGAGEMENT, AND CERTAINLY IN THE MEMO ARE SOME RECOMMENDATIONS ABOUT HOW WE CAN CONTINUE TO FOCUS ON DIGITAL ENGAGEMENT OPPORTUNITIES GOING FORWARD.

BUT I THINK THAT THERE IS THE IS PROCESS OF OPERATING FUNDS OR COMBINED FUND.

>> WE DID NOT ADDRESS THE CAPITOL IMPROVEMENT OR THE CIP, BUDGET, AND THAT HAS A SLIGHTLY DIFFERENT TIME LINE, AND A WORK GROUP WITH THE CITY.

IT'S MY UNDERSTANDING, AND ROBERT WILL CORRECT ME IF I AM WRONG.

BUT THAT'S MORE COORDINATE THE HALF A PRETTY LARGE COMMUNITY-WIDE EFFORT GOING FROM 2017 TO 2019 TO COORDINATE CIP, SO DO YOU FEEL LIKE THAT'S ONE QUESTION THAT HOPEFULLY WE CAN ANSWER TONIGHT ARE PEOPLE IN CONCURRENCE THAT WE WOULD ALLOW THIS MEMO TO FOCUS ON THE COMBINED BUDGET.

THE COMBINED FUNDS RATHER THAN CIP.

>> I THINK I THAT IS HE THE OVERARCHING CONCERN IS THE COMBINED FUNDS BUDGET BECAUSE THAT'S WHERE THE SUPERINTENDENT PRESENTS PRIMARILY FOR STUDENT

[00:30:02]

PURPOSES.

SO I THINK THAT IT'S PRUDENT TO FOCUS ON THE COMBINED FUNDS AND NOT THE CIP.

>> I WILL JUST ADD THOUGH THAT YOU WILL SEE LATER ON IN THE MEMO WE DO REFERENCE THE COMBINED -- I MEAN, THE CIP BUDGET, AND I THIS THAT I ROBERT YOU MADE THE POINT AT OUR LAST MEETING THAT, TO THE EXTENT THAT THAT TIME LINE COULD BE CONSOLIDATED OR STREAMLINED IT COULD OFFER THE BUDGET TEAM MORE FLEXIBILITY AND TIME DURING THE FALL TO WORK ON THE COMBINED FUNDS BUDGET.

SO WE DO MAKE THAT POINT LATER WHICH WE CAN TALK ABOUT THAT LATER, BUT I THINK THAT WAS THE ONLY REAL -- THE ONLY SPECIFICITY IN TERMS OF THE CIP BUDGET TIMELIEN.

>> .

>> I THINK THAT'S NOT ENOUGH ROOM TO STREAMLINE THAT.

>> AND I THINK THAT THE BIG NAMES IN TERMS OF OUR SCOPE BEING COMPLETELY SORT OF AROUND THE COMBINED FUNDS BUDGET, AND THAT COULD BE A GOOD ADDITION BEING SERVED AT THE START.

>> THAT IS COMBINED WITH THE CIP BUDGET AS WELL, I THINK.

>> SO THE NEXT IT GETS INTO A LOT OF THE PROCESS, LIKE HOW IS THE BOARD ENGAGING WITH THE FINANCE TEAM, AND WITH RESPECT IT TO THE INDIVIDUAL, AND BUDGET, AND RETREATS AND OTHER THINGS THAT GO INTO DEVELOPING IT.

DEVELOPING THE ACTUAL BUDGET.

SO WONDERING IS THERE ANY RECOMMENDATIONS THAT WE CAN MAKE HERE WITH WITH RESPECT TO CUTTING OFF TIME AT THE BEGINNING, AND I KNOW THAT IN CONVERSATION WITH BOTH ROBERT AND DOMINICK, ONE OF THE THINGS THAT CAME THROUGH LOUD AND CLEAR IS THAT IT IS JUST ALREADY A LONG SLOG TO GET TO WHERE WE NEED TO BE, AND SO WHETHER OR NOT IT SOUNDED FROM RAMEE'S PERSPECTIVE LAST TIME THAT SOME OF THAT INDIVIDUAL ENGAGEMENT WITH THE BOARD WAS APPRECIATED.

BUT AS OTHER FOLKS HAD A DIFFERENT PERSPECTIVE.

DEFINITELY LET THEM KNOW.

>> SO I THINK THAT BEFORE WE JUMP TO THE RECOMMENDATION, I THINK THAT AN OVERARCHING AGAIN COMMENT IS MAYBE HELPFUL TO HAVE A HIGHER LEVEL -- TIMELINE, I THINK THAT I AM THINKING OF A VISUAL.

I KNOW THAT THE ACPS CALENDAR HAS ONE, BUT THAT'S A LITTLE BIT MORE DETAILED.

AND I AM WONDERING IF IT WOULD BE BETTER TO GIVE LIKE A HUNDRED THOUSAND FOOT LEVEL VIEW OF THE PROCESS, WHICH COULD BE THEN COMPLEMENTED WITH THE DESCRIPTION.

SO THAT'S SORT OF AN ORAL CHAIN COMMENT ON THAT SECTION.

IN TERMS OF.

>> DO YOU THINK THAT WOULD BE OKAY AS AN APPENDIX.

>> AND I THINK THAT IT COULD BE, AND CORRECT ME IF I AM WRONG, THAT IT COULD BE WIDELY CIRCULATED JUST BEYOND THE -- BACK TO OUR SORT OF NOTION OF MAKING COMMUNICATIONS LIKE EASIER, AND TO HELP UNDERSTAND SOME OF THESE ISSUES, THAT MAY BE HELPFUL IS WHAT I AM THINKING.

BUT YEAH, IT COULD BE IN THE APPENDIX, FOR THE HIGHER LEVEL INSERTED.

>> AND I THOUGHT ABOUT DOING THAT WHEN I WAS WRITING IT, AND I JUST DIDN'T SORT OF LIKE DIVIDING THIS LIKE ALMOST AUGUST AND SEPTEMBER, OCTOBER AND NOVEMBER.

ET CETERA, AND I JUST DIDN'T GET A CHANCE TO DO IT, AND I AGREE I THINK THAT WOULD BE HELPFUL, AND WHETHER WE DO SOMETHING SHORT LIKE IN THE CONTEXT OF THE MEMO OR DO AN APPENDIX, I AM HAPPY TO SORT OF TAKE A STAB AT IT, BUT I THINK THAT EITHER WAY IT WOULD BE HELPFUL.

>> I KNOW THAT YOU'VE TAKEN A LOT ON YOUR PLATE, SO I AM HAPPY TO HELP WITH IT AS WELL.

BUT I WAS JUST THINKING OF SOMETHING THAT COULD INTRODUCE THE TIMELINE TO THE AUDIENCE.

>> YEAH.

>> SO WOULD YOU MIND INSERTING THAT INTO THE MEMO THEN?

>> YEAH, I CAN WORK ON THAT.

>> AWESOME.

THANK YOU.

>>.

>> THE ANY OTHER RECOMMENDATIONS ON THIS PART, NANCY.

[00:35:26]

>> I POSED A QUESTION IN THE COMMENT HERE IT AND I DON'T WANT TO GET AHEAD OF THE RECOMMENDATIONS BUT I WOULD BE INTERESTED, ROBERT, IN YOUR VIEW ABOUT THOSE INITIAL MEETINGS WHERE THE PRIORITIES ARE SET AND IS THE BUDGET ENGAGEMENT RULES ARE SET.

IT DID STRIKE ME THAT THERE WERE -- THERE ARE A NUMBER OF MEETINGS THAT ARE DEDICATED TO SOME OF THAT SETTING THE STAGE FOR THE BUDGET PROCESS AND WONDERED IF YOU THOUGHT THAT THERE COULD BE OPPORTUNITIES FOR STREAMLINING THERE.

THAT WAS SORT OF MY SENSE, BEFORE THE I WOULD DEFER TO YOU AND YOUR EXPERIENCE, AND THEN OF COURSE, I WOULD BE INTERESTED IN RAMEE'S VIEW.

SHE CAN SHARE THAT WHEN WE GET A CHANCE TO CONNECT WITH HER.

>> QUITE HONESTLY, I DO APPRECIATE THE SCHOOL BOARD PRIORITY SETTING, WORK SESSION, BECAUSE QUITE HONEST WILL YOULY, I BELIEVE EMBARKING ON THAT, HELP OF HELPS US TO POTENTIALLY MINIMIZE OR REDUCE THE WORK SESSIONS AFTERWARDS, BECAUSE WE PUT THE WORK IN AHEAD OF TIME T ESTABLISH WHAT THE SCHOOL BOARD PRIORITIES ARE, AND WHERE THEY WOULD LIKE TO SEE THIS BUDGET BEING PREPARED, AND AS A BUDGET STAFF A WHAT WE DO IS TRY TO ADHERE TO MEET THOSE, SO WHETHER WE ARE MEETING WITH THE DEPARTMENTS AND THE SCHOOLS, THE PRIMARY FOCUS IS ON WHETHER THE SPENDING IS IN ALIGNMENT WITH THE SCHOOL BOARD'S PRIORITY.

SO TO THE EXTENT THAT THERE'S A WORK SESSION, OR WE MINIMIZE THE NUMBER OF WORK SESSIONS AFTERWARDS IT'S PREDICATED ON WHAT WE ARE PROPOSING AND WHAT WE ARE PRESENTING, IT'S BASED ON WHAT THE SCHOOL BOARD' PRIORITIES ARE FROM THE BEGINNING.

NOW WHETHER WE COULD HOLD THOSE, OR PUT THOSE INTO ONE OR SOMETHING TO THAT EFFECT, I AM NOT OPPOSED TO.

BUT I THINK THAT IT DOES LEND ITSELF A LOT OF WEIGHT, AND A LOT OF CREDIBILITY TOWARDS THE FUTURE MEETINGS AND WORK SESSIONS.

A IT ON SOUNDS SUPER VALUABLE, OR DO YOU FEEL LIKE YOU ARE NOT ABLE TO GET THROUGH ALL OF THE PRIORITIES, SORT OF SUCCINCTLY AT THE BEGINNING?

>> I THINK THAT'S PROLONGED BECAUSE QUITE HONESTLY, WE ARE TRYING TO GIVE EVERYONE

THE OPPORTUNITY -- >> THERE'S LOTS OF PRIORITIES.

>> YEAH.

>> SO I THINK THAT WE COULD PROBABLY DO A BETTER JOB OF HELPING HONE IN AND MINIMIZE THE NUMBER, BECAUSE THROUGHOUT THE YEAR THINGS WILL COME AND GO.

SO TO TRY TO CAPTURE EVERYTHING IN THE VERY BEGINNING WHEN QUITE HONESTLY, YOU WILL SEE THAT THERE ARE PROBABLY 80 PRIORITIES THAT CAME OUT OF THAT WORK SESSION AND THEN WE NARROWED IT DOWN TO 11.

SO IF YOU CAN JUST MAYBE TRY TO GET SCHOOL BOARD MEMBERS TO FOCUS ON THOSE REALLY HIGH PRIORITY ITEMS AND NOT JUST THE WISH LIST, BECAUSE NOT EVERYTHING IS A PRIORITY.

>> GOT IT.

>> SO MY QUESTION IS DARBY UNDERSTAND THE POINT ABOUT MULTIPLE WORKING SESSIONS DURING THAT PERIOD.

BUT IT LOOKS TO ME LIKE FROM AT LEAST FROM THE INITIAL, WHEN WE LOOKED AT THIS, THERE SEEMS TO BE A LOT MORE CONDENSED -- A LOT MORE CONDENSED IN A SHORTER TIME FRAME LIKE BETWEEN LIKE NOVEMBER AND JANUARY H I JUST WANTED TO GET YOUR SENSE OF WHERE IS SORT OF I GUESS THE BANG FOR THE BUCK.

THERE'S NOT A LOT OF ACTIVITIES IN THAT SENSE THAT CAN INFLUENCE OR STREAMLINE IN OCTOBER OR NOVEMBER OR IS IT IN DECEMBER, WHERE I GUESS IS SORT OF THAT, FOR LACK OF A BETTER WORD.

>> THE BEST BANG FOR THE BUCK IS IN THE VERY BEGINNING.

I DO RECOGNIZE AND REALIZE THAT THERE ARE A LOT OF WORK SESSIONS DEDICATED TOWARDS THAT.

BUT QUITE HONESTLY, I AM JUST LOOKING BACK IN SEPTEMBER, THEY SPREAD OUT ALL OF THOSE PROCESS RESOLUTION RULES OF ENGAGEMENT, THOSE SORTS OF THINGS.

THOSE I BELIEVE COULD BE MAYBE 1 OR 2 MEETINGS, BUT I AGAIN THAT THEY AIR HOW

[00:40:05]

LONG THEMSELVES DURING THE SUMMER MONTHS TO REALLY PONDER AND THINK ABOUT A LOT OF THINGS.

>> DO YOU PREDICATE THE MEETINGS BEFOREHAND, ROBERT, THESE ARE THE THINGS THAT WE ARE GOING TO ASK YOU, OR IS IT MORE FREE-FORM, AND I AM TRYING TO REFINE OUR RECOMMENDATIONS SO THEY CAN HELP YOU BOTH ESSENTIALLY THE STAFF THAT'S SUPPORTING OUR SCHOOL BOARD, AND THE SCHOOL BOARDS THEMSELVES.

>> AS I LOOK, SOME OF IT MAY JUST BE PROCEDURAL IN TERMS OF THE MEETING, BECAUSE AS I LOOK AT SEPTEMBER 10TH, AS THE WORK SESSION WHERE OBVIOUSLY THERE'S A DISCUSSION ON THE BUDGET CALENDAR, THE PROCESS RESOLUTION, THE RULES OF ENGAGEMENT, ET CETERA.

AND THEN THE FOLLOWING WEEK, IS WHERE YOU HAD MEETINGS WHERE YOU WOULD ACTUALLY ADOPT IT.

JUST PROCEDURALLY AS IS A BOARD, THERE'S A MEETING THAT'S THERE TO DISCUSS WHAT YOU PLAN TO DO, AND THEN AT THE NEXT MEETING I WHERE THEY APPROVE IT, OR ADOPT IT I AM NOT SURE JUST PROCEDURALLY IF THERE'S TH ABILITY TO HAVE THE DISCUSSION AND ADOPT IT AT THE SAME MEETING.

>> I UNDERSTAND.

>> YOU WANT ME TO CHIME IN THERE.

>> SURE.

>> SO WITH THE BOARD, PART OF IT IS BEING TRANSPARENT SO THEY TEND TO AVOID DISCUSS AND ADOPTING AT THE SAME MEETING EXCEPT IN SPECIAL CASES WHEN IT'S A TIMELY MANNER.

SO BOARD MEETINGS ARE MEANT TO HAVE THE DISCUSSION -- NOT BOARD MEETINGS, WORK SESSION ARE INTENDED TO HAVE THE DISCUSSION, AND THEN THEY GIVE THEIR BACK AND FORTH.

WHEREAS MEETINGS IT'S MUCH HARDER TO GIVE BACK AND FORTH AND THAT'S WHEN THEY ADOPT IT.

SO IT USUALLY DOES AT LEAST INVOLVE TWO MEETINGS FOR SOMETHING LIKE THAT.

NOT NECESSARILY TWO BOARD MEETINGS, BUT PERHAPS A WORK SESSION AND THEN A BOARD MEETING.

SO JUST FYI >> THANK YOU.

>> IT SOUNDS LIKE WHAT I AM SORT OF HEARING IS THAT THERE COULD BE SOME POTENTIAL FOR STREAMLINING HERE KEEPING THOSE PRINCIPLES IN MIND.

BUT THAT THIS IS SORT OF TIME WELL SPENT IN TERMS OF SETTING THE STAGE FOR THE BUDGET PROCESS.

THAT'S GENERALLY WHAT I AM HEARING.

>> I THINK THAT IN THAT PERIOD, I THINK THAT ONE OF THE POINTS MADE IS THAT ALL OF THE ENROLLMENT DATA, EVERYTHING DOESN'T COME IN UNTIL END OF OCTOBER.

SO THAT'S WHY I WAS WONDERING IF WAR IS THE -- THE WORK BEGINS AT THE END OF OCTOBER, WHEN THERE IS A LOT OF PRELIMINARY SECTIONS, AND THAT'S WHY I AM TRYING TO UNDERSTAND, THAT IS THE RETURN IS THE BANG FOR THE BUCK.

>> WITHOUT THAT ENROLLMENT.

THAT'S WHEN THE CLARITY ARRIVES, RIGHT.

>> YEAH, YEAH.

BUT ONCE WE HAVE THE ENROLLMENT MANY DATA, AND YOU ARE CORRECT, THAT'S WHEN LIKE THE REAL NUTS AND BOLTS OF THE WORK THAT WE D COME INTO PLAY.

BUT AGAIN, IT'S PREDICATED ON WHAT WAS DONE BEFOREHAND.

SO AFTER WE GET THE ENROLLMENT DATA AND WE START CRUNCH HAVING THE NUMBERS, IF YOU WILL, WE ARE MORE FOCUSED IN ON, AS WE CRUNCH NUMBERS, IT HAS TO BE BASED ON WHAT THOSE PRIORITIES WERE THAT WAS SET BEFORE HAND.

>>.

>> WHEN THE REALITY IS THERE ARE MULTIPLE THINGS HAPPENING IN ONE MEETING.

SO FROM THAT STANDPOINT, WE CAN COMBINE WHAT WE'LL HAPPENING ON ONE LINE VERSUS THE MULTIPLE LINES.

BECAUSE WE HAVE ONE, BUT THE TWO PAGES FOR THE BUDGET CALENDAR.

>> AND MULTIPLE CASES WE ARE DOING TWO DIFFERENT THINGS ON THE ONE NIGHT.

[00:45:04]

SO MAYBE WE COULD FOCUS ON THE KNIGHT VERSUS THE DESCRIPTION OF WHAT'S TAKING PLACE.

>> I HAVE A QUESTION ABOUT THE COMMUNITY BUDGET FORUM, BUT I DON'T WANT TO MOVE ON TO OCTOBER IF PEOPLE WANT TO STILL TALK ABOUT THOSE EARLIER EVENTS.

>> I THINK THAT IT'S FINE TO MOVE ON TO OCTOBER.

>> SO I WAS CURIOUS, I WAS THINKING A LITTLE BIT ABOUT THE COMMUNITY BUDGET FORUM, AND I KNOW THAT IN SOME WAY THAT IS THE GOAL IS TO SORT OF INTRODUCE PEOPLE TO THE PROCESS, SO THAT'S WHY IT'S EARLY.

>> DOES THAT SEEM RIGHT TO EVERYBODY? WOULD IT BE MORE VALUABLE TO DO SOMETHING MORE DETAILED, SORT OF IN JANUARY WHEN THE SUPERINTENDENT RELEASES THE PROPOSED BUDGET WHEN THERE'S MORE SORT OF SUBSTANCE TO SHARE, AND MAYBE EVEN COMBINING IT WIT A PUBLIC HEARING? I AM JUST CURIOUS ABOUT WHAT PEOPLE THINK ABOUT TIME WILLING THAT HAVE BUDGET FORUM.

>> I CAN SPEAK FOR MYSELF I'VE ATTENDED A FEW YEARS AS A BACK MEMBER.

IT HASN'T BEEN THE ONES I'VE ATTENDED WELL, ATTENDED BY THE COMMUNITY.

SCHOOL BOARD MEETINGS, BUDGET STAFF.

A FEW BACK MEMBERS, AND I THINK LIKE THE LAST TIME, WHICH WAS OBVIOUSLY NOT THE OF PAST YEAR, THERE WERE 1 OR 2 COMMUNITY MEMBERS, SO I THINK THAT IT MAY BE AN OPPORTUNITY FOR THE LIKE SCHOOL BOARD AND TEAM TO THINK ABOUT WHAT'S THE GOAL OF THAT, IS IT COMMUNITY EDUCATION, SO PEOPLE UNDERSTAND THAT THERE'S A WHOLE PROCESS WORKING IN THE BACKGROUND.

BUT I DON'T KNOW IF THAT GETS FOR ULTIMATELY FOR FOLKS ENGAGEMENT, THEY WILL ENGAGE WHEN THEY WANT THE JANITORS TO STAY, VERSUS, ALL THROUGHOUT THE YEAR.

I DON'T KNOW IF PEOPLE ARE WIRED FOR THAT KIND OF PIECE, AND -- AND I DON'T KNOW, I THINK THAT PEOPLE ARE SO BUSY THAT THE POINT AROUND WHAT WE ARE TRYING TO ACHIEVE IT IN A DIFFERENT WAY.

AND I THINK THAT THE CITY DOES BUDGET ACADEMIES, OR LEADERSHIP ACADEMIES.

LIKE IS THERE SOME OPPORTUNITY FOR THE SCHOOLS TO DO SOMETHING COMPLEMENTARY, THAT LOOKS SIMILAR TO THAT.

>> I THINK THAT WHAT WE'VE ATTEMPTED TO DO WITH THE BUDGET FORUM IS PRIMARILY BASED ON AN EDUCATION OF THE PROCESS.

SO WHEN WE DO GET TO THE SUPERINTENDENT'S PROPOSED BUDGET AND THERE ARE PUBLIC HEARINGS, AND THERE'S OPPORTUNITY TO COMMENT THAT THEY'VE AT LEAST GOT A BASIC UNDERSTANDING OF WHATEVER THE PROCESS IS.

I AGREE THAT THERE ARE PROBABLY BETTER WAYS OR ALTERNATIVE WAYS TO COMMUNICATE THAT PROCESS POSSIBLY VIA WEBSITE, VIA LITTLE MORE DYNAMIC, SO IF THE INFORMATION IS MADE AVAILABLE ON THE WEBSITE TO ALLOW FOR THAT EDUCATION, THIS COULD BE ONE OF THOSE THINGS THAT POSSIBLY -- I DON'T WANT TO SAY ELIMINATE, BECAUSE YOU WANT TO BE ABLE TO HAVE THE OPPORTUNITY TO HAVE THE ENGAGEMENT WITH THE COMMUNITY.

SEATS ONE OF THOSE BALANCING ACTS WHERE YOU ARE TRYING TO MAKE SURE THAT YOU ARE ENSURING HAD AN ENGAGEMENT WITH THE COMMUNITY, AND NOT BEING WASTEFUL AND SPENDING TIME ON SOMETHING THAT IS WASTEFUL, AND NOT PRODUCTIVE.

.

>> I WONDER IF IT'S AN OPPORTUNITY TO BE MORE INDIVIDUALIZED BECAUSE A BIG COMMUNITY FORUM.

YOU HAVE A KINDERGARTENERS, AND YOU ARE GOING TO TC THAT IT'S THE BIG FORUM WHERE PEOPLE MEET.

IT IS AN OPPORTUNITY FOR US TO RETHINK THIS NEXT YEAR HOW DO YOU ENGAGE WITH THE COMMUNITY, WHETHER IT'S THROUGH THE PTA'S OR A FACE ARE OR PRESENTATION, OR LIKE SOMETHING ON THE WEBSITE LIKE LEARN ABOUT OUR SCHOOL BUDGET, LIKE A SELF-DIRECTED COURSE OR SOMETHING LIKE THAT, THAT MAYBE SAVES STAFF TIME AND CAPS YOU, AND MAKES THE RESOURCE AVAILABLE FOR WHEN PEOPLE WANT TO ENGAGE, AND

[00:50:05]

SO THAT PEOPLE UNDERSTAND THE OVERALL PROCESS.

I THINK THAT USING THOSE ULTIMATE CHANNELS, OFFERS THAT FLEXIBILITY.

>> YEAH.

>> THOSE ALTERNATE CHANNELS WILL ALSO REACH DIFFERENT POPULATIONS.

YOU WILL HAVE DIFFERENT TYPES OF PEOPLE CHANNEL IN ON THOSE.

AND MAYBE EVEN TRANSLATION SERVICES THAT THEY COULD USE FOR WEBSITES AND THINGS LIKE THAT SO THAT THEY CAN BETTER UNDERSTAND.

>> TOTALLY.

THANKS.

>> ANY OTHER COMMENTS THERE?

>> MOVING ALONG- DO WE NEED TO DISCUSS THAT CIP SECTION, ARE WE KEEPING IT,

OR IS THAT SOMETHING THAT -- >> I THINK THAT REALLY THE POINT OF HAVING IT HERE IS JUST TO-ACKNOWLEDGE THAT THIS IS HAPPENING DURING THIS PROCESS, AND WHEN IT'S HAPPENING.

I DID -- THAT I THAT THIS IS LATER ON IN THE DOCUMENT, BUT I WOULD BE CURIOUS WHAT FOLKS THINK ABOUT WHETHER THERE'S POTENTIAL STREAMLINING HERE.

THERE'S TWO WORK SESSIONS, THERE'S TWO ADD/DELETE SESSIONS, THERE'S A PUBLIC HEARING ALTHOUGH IT'S HELD THE SAME DAY AS ONE OF THE WORK SESSIONS IS THAT A POTENTIAL PLACE, EVEN IT ULTIMATELY DOESN'T CHANGE THE SUPERINTENDENT'S RELEASE, IT MAY FREE UP SOME TIME FOR THE STAFF IN NOVEMBER AND DECEMBER WHICH WE KNOW IS THE BUSIEST TIME FOR THEM?

>> ROBERT, HOW MUCH REFINEMENT HAPPENS OF THE CIP AREA, IS THERE ANYTHING THAT -- IT CHANGES FROM THAT, SO TO NANCY'S POINT, IS THERE A REASON TO KEEP IT THERE VERSUS LIKE CONSIDERING IT MUCH EARLIER IN THE YEAR? ISN'T THAT THE WHOLE POINT THAT IT'S LONG-RANGE, AND THAT YOU ARE MAKING DECISIONS FOR YEARS OUT?

>> YEAH, YEAH.

I THINK THAT ONE OF THE THINGS THAT WE'VE DISCUSSED IT WITH RESPECT TO THE CIP IS THAT, ONE, IT'S A TEN-YEAR CIP, AND GENERALLY SPEAKING, THE MOST IMPORTANT QUESTIONS ARE HAD REGARDING THE NEXT YEAR.

SO WE SPEND A LOT OF TIME ON A TEN-YEAR CIP WHEN THE PRIMARY FOCUS IS JUST ON WHAT'S CHANGED FROM THE PRIOR YEAR, TEN-YEAR CIP TO THIS CURRENT YEAR TEN-YEAR CIP, SO YOU ARE PRIMARILY LOOKING AT THE NEXT FISCAL YEAR, BECAUSE ALL OF THOSE OUT YEARS ARE MORE THAN LIKELY GOING TO CHANGE OR GET ADJUSTED IN A SUBSEQUENT CYCLE.

SO IF -- >> I THINK THAT THE ONLY HESITATION I WOULD SAY THIS YEAR, AND YOU CORRECT ME, ROBERT, IS THERE THIS CHANCE THAT YOU WILL BE ADDING PROJECTS BECAUSE OF THE ARP, DOLLARS?

>> THEY PROBABLY WON'T BE ADDED TO THE CIP.

>> THEY WILL BE IN THE INFRASTRUCTURE PROJECTS WILL REMAIN IN A COMBINED FUND?

>> YES.

>> SORRY FOR INTERRUPTING.

>> HE SO MOVING ON TO THEN WHERE THE RUBBER MEETS THE ROAD, YOUR FAVORITE MONTH, JANUARY AND FEBRUARY.

>> AND I THINK THAT WE DID SEE IN OUR RESEARCH LAST MONTH THAT DEFINITELY SEEMS LIKE PUBLIC ENGAGEMENT THERE ARE LOTS OF OPPORTUNITIES IN THE CITY OF ALEXANDRIA, AND JUST IN TERMS OF LIKE THE ENGAGEMENT THAT THE SCHOOLS OFFER IS THIS A CHANCE FOR US TO, FOR ELIMINATING ONE OF THE PUBLIC HEARINGS OR INSTEAD RECOMMENDING MORE DIGITAL ENGAGEMENT OR LOOKING AT OTHER WAYS THAT WE CAN COMBINE TO JUST AGAIN FREE UP SOME OF THE TIME IN THE PROCESS?

>> I HONESTLY BELIEVE, AND I THINK THAT THERE'S A RECOMMENDATION LATER BY ELIMINATING THE PUBLIC HEARING, BECAUSE QUITE HONESTLY DURING THE REGULAR

[00:55:03]

SCHOOL BOARD MEETING THERE ARE OPPORTUNITIES TO SPEAK, PUBLIC COMMENT PERIODS.

SO THEY DON'T NECESSARILY HAVE TO BE A DEDICATED PUBLIC HEARING ON THE BUDGET, PER SE, HAD AN ADDITIONAL PUBLIC HEARING, THE ONE PUBLIC HEARING FOCUSES ON THE BUDGET, AND IT WOULD MEET THE SCHOOL BOARD POLICY IN TERMS OF HAVING THE ONE DATE, AND THROUGHOUT THE PROCESS MEMBERS OF THE COMMUNITY ARE OPEN AND AVAILABLE TO SPEAK ON THE BUDGET DURING THE PUBLIC COMMENT PERIOD.

>> ROBERT, ARE THERE OTHER WAYS THAT THE SCHOOL BOARD HAS TAUGHT THIS YEAR TO ENGAGE FOLKS? I KNOW LIKE I WORK IN THE PUBLIC SECTOR AS WELL, AND WE DO KIND OF LISTENING SESSIONS OR ENGAGEMENT MANY WITH THE COMMUNITY THROUGH SORT OF DIGITAL PLATFORMS BECAUSE THE SCHOOLS -- HAVE THE SCHOOLS DONE THAT YET, ANYTHING WHERE PEOPLE CAN COMMENT IN REAL TIME OR YOU CAN ASK A QUESTION AND GE IMMEDIATE FEEDBACK? AGAIN IT'S A MUCH MORE TRUNCATED TIME PERIOD AND YOU ARE GETTING -- AS LONG AS YOU ARE CLEARING THE QUESTIONS OR AT LEAST IN M CASE, BECAUSE IT'S THE FEDERAL GOVERNMENT, BE YOU CLEAR THE QUESTIONS IN ADVANCE.

BUT LIKE IS THERE SOME SIMILAR PROCESS, AGAIN, TRYING TO BE DYNAMIC, AND TRYING TO MAKE MAYBE SOME RECOMMENDATIONS FOR THE FUTURE ABOUT DIFFERENT WAY THAT IS MEET THE OBJECTIVES OF GATHERING FEEDBACK, BUT DON'T OVERWHELM THE TIMELINE?

>> I THINK THAT ONE OF THE THINGS THAT IS WORKING VIRTUALLY HAS ALLOWED US TO SEE AND VIEW AS THE POTENTIAL TO BE ABLE TO USE THE TECHNOLOGY, SIMILAR TO WHAT YOU ARE SAYING.

SO THERE COULD BE AN EXAMPLE -- THERE COULD BE A SITUATION WHERE WE DEVELOP A PROCESS WHERE SUBMITTING A QUESTION, AND THE BUDGET STAFF WILL RESPOND OF IN LIKE A PUBLIC FORUM OR PLACED ON THE BUDGET WEB PAGE SO THAT YOU ARTY GUESS FOR ALL INTENTS AND PURPOSES ENGAGING IN THE PUBLIC SO A QUESTION IS SUBMITTED TO THE BUDGET OFFICE, AND IT'S RESPONDED ON A BUDGET QUESTION AND ANSWER PAGE, BUT AT THE SAME TIME, TOO, ANYONE IN THE COMMUNITY HAS THE ABILITY TO SUBMIT A QUESTION TO A SCHOOL BOARD MEMBER, AND A SCHOOL BOARD MEMBER THEN POSES THAT QUESTION.

SO I THINK THAT WE HAVE A VARIETY OR WE HAVE THE OPPORTUNITY TO CREATE THAT SPACE WHEREBY THERE COULD BE THAT POTENTIAL ONE-ON-ONE ENGAGEMENT WITH THE COMMUNITY.

>> OKAY, SO MAYBE IT'S JUST SUPPLEMENTIATRY RECOMMENDATION IF WE DO

HAVE YET, LIKE KIND OF LIKE IF WE DON'T HAVE -- >> AND CAN I JUST ADD ONE LITTLE THING TO THAT, AND THAT IS, YOU KNOW, THAT'S ACTUALLY A VERY INTERESTING IDEA TO HAVE SORT OF SOME ONE-ON-ONE ENGAGEMENT.

THE SCHOOL BOARD THOUGH IS LIMITED TO ONLY TWO BOARD MEMBERS AT A TIME.

BUT WHEN THEY START DISCUSSING SCHOOL BOARD BUSINESS IT BECOMES A MEETING, SO THAT'S WHERE WE KIND OF RUN INTO ISSUES WITH BOARD MEMBERS RESPONDING.

BUT THEY DO RESPOND TO A LOT OF -- I GET TONS OF E-MAILS, AND THEY DO RESPOND THAT WAY.

AND THOSE AREN'T MADE PUBLIC BECAUSE THEY COME IN THROUGH E-MAIL, BUT THERE IS A LOT OF ENGAGEMENT IN THAT WAY.

BUT I LIKE THE FORUM.

>> I WAS THINKING MORE OF LIKE PEOPLE PARTICIPATE FROM THEIR COMPUTER AT HOME, AND YOU KNOW, IT'S LIKE WHAT I AM FAMILIAR WITH IS WHEN WE WANT PUBLIC COMMENT WE USE SOMETHING CALLED THINK TANK, AND LITERALLY THE QUESTION COMES UP ON THE COMPUTER AND COMMUNITY MEMBERS RESPOND TO IT IN REAL TIME.

SO FAST I WILL AT A TIMERS CAN SEE THE CONTENT THAT'S COMING IN FROM THE COMMUNITY, AND YOU CAN TAYLOR TAILOR, NEXT QUESTIONS, AND GETTING A LOT OF FEEDBACK, AND BEING CREATIVE ABOUT MORE MEANINGFUL ENGAGEMENT WITH THE COMMUNITY, RATHER THAN SORT OF THE INDIVIDUAL BY INDIVIDUAL, AND ALSO WHAT IS GOING TO BE MORE USEFUL GOING FORWARD.

AND IT'S NOT THE PURPOSE OF THIS RIGHT NOW.

BUT MAYBE JUST SORT OF SUPPLEMENTIATRY RECOMMENDATION THAT WE CAN, YOU KNOW, PROBABLY PUSH ACROSS BOTH CITY AND SCHOOLS LIKE IF YOU REALLY ARE TRYING TO THINK ABOUT OUR COMMUNITY ENGAGEMENT, AND IMPROVING IT, AND MAKING SURE THAT PEOPLE HAVE THEIR VOICE HEARD CAN WE IMPLEMENT OTHER THINGS.

>> YEAH, I LIKE THAT, ARE YOU SAYING THINK TANK?

>> YES, IT'S CALLED THINK TANK.

>> YOU CAN GATHER UP TO 500 PEOPLE AT A TIME, AND IT GIVES YOU REAL TIME DYNAMIC TYPE STUFF.

SO YOU KNOW WE'VE USED IT FOR A VARIETY OF ENGAGEMENT STRATEGIES TO GET FEEDBACK

[01:00:01]

FROM OUR PARTNERS AND JUST SORT OF ALUMNI, AND DIFFERENT THINGS WITH OUR ORGANIZATION.

>> ALL RIGHT.

OTHER COMMENTS HERE?

>> A QUICK CLARIFYING QUESTION I AM CURIOUS, THE DIFFERENCE BETWEEN THOSE WORK SECTIONS AND THE ADD -- DELETE SESSIONS, I SHOULD KNOW THIS, BUT I AM CURIOUS HOW THEY DID I HAVER.

>> HOW DO THE WORK WORK SESSIONS DIFFER FROM THE ADD/DELETE?

>> YEAH >> WORK SESSIONS ARE A DISCUSSION ON A WORK TOPICAL AREA, AND THEN THE ADD/DELETE WORK SESSIONS ALLOW FOR SCHOOL BOARD MEMBERS TO SUBMIT SOME ADD/DELETE OR THEIR REQUESTS FOR ADDITIONAL DELETION IN THE BUDGET.

>> AND THE DISCUSSION HAPPENS DURING THE WORK SESSION, AND THEN THE SCHOOL BOARD MEMBERS HAVE AN OPPORTUNITY DURING THE ADD/DELETE TO MAKE THEIR SPECIFIC RECOMMENDATIONS FOR ADDITIONS AND DELETIONS?

>> YES.

>> WE DIDN'T USE THAT MANY ADD DELETES, OR WE DIDN'T USE BOTH ADD/DELETES THIS YEAR.

>> AND ONE WAS USED IF I AM REMEMBERING RIGHT.

>> THAT'S CORRECT.

>> AND I WAS GOING TO ASK ROBERT, WE SORT OF ALLUDED TO THIS, BUT SORT OF PUSHING THE BOARD TO IS IT I CAN TO ONE ADD/DELETE, AND THAT'S THEIR OPPORTUNITY TO KNOCK OUT THOSE CHANGES WITH THE BENEFICIAL RECOMMENDATION?

>> I THINK THAT'S ONE OF THOSE, THAT'S ONE OF THOSE AREAS AGAIN, I THINK THAT IT JUST DEPENDS ON THE TOPICS THAT ARE PRESENTED A THE SUPERINTENDENT'S BUDGET AS THEY GET MORE CONTROVERSIAL OR AS THE BUDGET GETS TIGHTER AND TIGHTER THE DESIRE TO PROPOSE ADD/DELETES BECOME MORE AND MORE APPARENT.

BUT TO THE DEGREE THAT THERE IS VERY LITTLE OPPOSITION TO THE PROPOSAL, NOTHING CONTROVERSIAL.

THEY HAVE THE ONE PERFUNCTORY.

ADD DELETE, NOTE ON STANDING DATE, BUT POSSIBLY JUST A HOLD DATE.

>> CAN YOU TALK ABOUT WHAT HAPPENS BETWEEN THE FIRST AND SECOND WORK SESSIONS? I KNOW THAT THERE'S AN OPPORTUNITY FOR QUESTIONS, BUT WHAT PRACTICALLY HAPPENS?

>> DURING THE FIRST WORK SESSION, WE GENERALLY PRESENT THE LARGEST COMPONENT OF THE SCHOOL'S BUDGET AS AN OVERVIEW OF COMPENSATION AND BENEFITS.

SO THERE'S DISCUSSION OF WHERE WE ARE, HOW WE RANK, WHAT'S PRESENTED IN TERMS OF COMPENSATION, SALARY AND/OR BENEFITS.

JUST AGAIN TO KIND OF LEVEL SET THE SCHOOL BOARD THAT 80 PERCENT -- 80 SOME OLD PERCENT -- IT'S OVER 80 PERCENT, 8 TO 85 PERCENT OF OUR BUDGET IS SALARY AND MANY COMPENSATION.

AND UNLESS YOU ARE LOOKING TO AFFECT ANY MAJOR CHANGE IN THAT POSITION, THOSE SALARY COMPENSATION, THE BIGGEST FOCUS IS ON THE ROAD MAP 12 PERCENT.

WHICH WE THEN PRESENT AT A HIGH LEVEL ON THE SECOND LEVEL.

AND THE FIRST PRESENTATION IS ON THE COMPENSATION, THE FTE, SIDE OF THE HOUSE.

I THINK THAT IT'S 88 PERCENT OF THE BUDGET.

>> SO WE ARE VERY HIGH IN TERMS OF THE STAFFING COMPLEMENT AS IT RELATES TO THE BUDGET AND THEN LIKE I SAID THE SECOND WORK SESSION IS THE FOCUS ON THE OPERATING EXPENSES.

>> ON THE ADD/DELETE, I FEEL THAT'S THE WINDOW THAT AT LEAST WE SHOULD TAKE A LOOK AND SEE HOW BEST WE CAN STREAMLINE ANY PROCESS THERE, BECAUSE IT'S OFF BY A COUPLE OF DAYS, SO IT'S NOT, AND, AND I THINK THAT'S WHERE THE FOCUS SHOULD BE.

- >> I THINK THAT WE WOULD MAKE UP SOME RECOMMENDATIONS TO INCLUDE ONLY ONE PUBLIC HEARING, AND OFFER DIGITAL ENGAGEMENT INSTEAD OR ELIMINATING AN ADD/DELETE SESSION AS WELL, AND JUST SORT OF THINKING ABOUT ARE THERE ANY OTHER THINGS THAT WE DIDN'T HIT UPON, ARE I JUST WANT TO MAKE SURE THAT WE GET TO THE HEART OF THE PIECE WHICH ARE ARE THE RECOMMENDATION AS LITTLE FURTHER ON IN THE MEMO.

>> I JUST YOU WANT TO ASK ONE QUICK QUESTIONNAIRE IN.

>> ROBERT WOULD IT BE POSSIBLE FOR YOU ALL TO INCLUDE SOME OF THE MATERIAL THAT YOU PRESENT DURING THOSE WORK SESSIONS ON JANUARY 7TH.

WHEN OF THE SUPERINTENDENT RELEASES THE BUDGET?

[01:05:02]

>> YES.

>> IT WOULD BE LOT MORE WORK FOR YOU?

>> NOT NECESSARILY, BECAUSE AS WE ARE BUILDING THE BUDGET, WE ALREADY KNOW WHAT THE LARGEST COMPONENT IS.

SO WE JUST KIND OF FILTER OUT INFORMATION FROM THE PROPOSED BUDGET TO CREATE THAT WORK WORK SESSION.

I WAS ACTUALLY THINKING ABOUT MOVING THE -- AS I LOOK AT IT, AND THIS IS KIND OF A CALENDAR PRESENTATION THAT I AM WORKING ON ALSO WILL, IS MOVING THE JANUARY 14TH COMBINED FUND WORK SESSION WITH THAT FIRST PUBLIC HEARING ON THE 21ST BECAUSE AS WE MENTIONED, THE WORK SESSION IS PRIMARILY A PRESENTATION OF WHAT THE LARGEST COMPONENT IS.

THERE'S NOT A LOT OF DISCUSSION OR BACK AND FORTH AT THE WORK SESSION BECAUSE WE ARE NOT MAKING SUBSTANTIVE CHANGES AT THAT POINT.

THE PROPOSED BUDGET IS ALREADY THERE, SO WE ARE JUST PRESENTING ON AN INFORMATIONAL BASIS SO MAYBE WE CAN BASE IT ON WHAT'S BEING PRESENTED, ON WHETHER OR NOT THE ATTENDANCE OR THE NUMBER OF SPEAKERS TO ME THERE'S A POSSIBILITY OF COMBINING THOSE INTO THE ONE MEETING.

>> OKAY.

>> THAT MAKES SENSE.

>> ALL RIGHT.

MOVING ALONG.

TO OUR STREAMLINING OPPORTUNITIES.

SO WE HAD -- WE TALKED A LITTLE BIT ABOUT THEM THROUGHOUT THE PROCESS THIS EVENING.

>> ANY THOUGHTS HERE AT THE SORT OF BEGINNING OF THIS SECTION?

>> FOR A SUMMARY OF WHAT YOU TOLD US, OR I THINK THAT DOMINICK TOLD US, THAT HE WOULD LIKE MORE TIME NOT LESS, SO.

>> YEAH, I THINK THAT ONE OF THE THINGS, AGAIN, JUST FROM THE BALANCING ACT STANDPOINT, IS THAT WE ARE STRIVING TO PRESENT AND PRODUCE A BUDGET THAT FOCUSES ON THE NEEDS OF THE HAD DEPARTMENTS AND SCHOOLS AS REQUESTED, AND SO IF WE MINIMIZE OR WE JUST PLACE A CURSORY OVERVIEW OF THAT ENGAGEMENT, WE'VE- WE FEEL LIKE WE POTENTIALLY LOSE THE BACKING AND SUPPORT OF STAFF.

IF WE ARE NOT PURPOSEFULLY AND ACTIVELY ENGAGING IN THE PROCESS AS WE ARE PRESENTING THIS BUDGET, THEN IT JUST OBJECT COMES AN EXERCISE OF -- AND THIS IS WHAT WE HEARD BEFORE, THEY, MEANING THE BUDGET OFFICE, THEY WILL DO WHATEVER THEY WANT TO DO, THEY ARE GOING TO PRESENT THE BUDGET, AND PREPARE THE BUDGET.

SO WE ESSENTIALLY IN OUR ENGAGEMENT EFFORTS ARE TRYING TO EDUCATE? HEAR FROM, TAKE INTO CONSIDERATION WHAT THE SCHOOLS AND THE DEPARTMENT STAFF ARE SAYING.

SO IF WE MINIMIZE THAT OR SHORTEN THAT, WE RUN THE RISK OF IT JUST BEING A BUDGET OFFICE PREPARED THIS BUDGET, AND WE AND THE SCHOOLS IN THE DEPARTMENT DISAGREE WITH IT.

>> SO MAYBE THAT'S NOT THE OPPORTUNITY FOR STREAMLINING JUST BECAUSE OF THE VALUE THAT YOUR OFFICE HAS PLACED ON IT.

HE.

>> IT SOUNDS LIKE WE HAVE SOME RECOMMENDATIONS FOR FURTHER ALONG THE LINE.

ONE THING -- I CAN NOTE FROM JUST SOME OF OUR CONVERSATIONS LAST MONTH, DEFINITELY YOU ALL PREPARE A VERY ROBUST BUDGET DOCUMENT AT 500 PAGES, AND SO IS THERE ANY OPPORTUNITY FOR YOUR OWN INTERNAL STREAM LINING, I WOULD

[01:10:06]

DEFER TO YOU ALL, AND TO THE USERS OF THE BUDGET, IS EVERY SINGLE PIECE OF IT UTILIZED AND BEING -- JUST THINKING ABOUT IT, IS IT UTILIZED FOR OTHER THINGS DURING THE YEAR ROBERT? BECAUSE I WOULD SAY IS THERE ANY COMBINATION OF KIND OF LOCK SOP'S, OR EXECUTION GUIDANCE OR OTHER THINGS THAT I AM WILL SURE THAT YOU PREPARE THAT SEPARATELY OR JUST TRYING TO THINK AND MAKE RECOMMENDATIONS AGAIN, FROM A MANY STAFF BURDEN, AND A COMMUNITY BURDEN, BECAUSE AT 500 PAGES, IS IT SOMETHING THAT PEOPLE CAN REALLY GRASP ONTO, AND UNDERSTAND.

THE ONE THING THAT WE DID TAKE AWAY IS OTHER JURISDICTIONS, THE COMBINED CITY AND SCHOOLS BUDGET DOCUMENTS ARE JUST OVER 100 PAGES.

>> SO JUST THINKING ABOUT THAT, AND MAYBE A QUESTION FOR THE BOARD.

>>, AND THAT'S A GOOD QUESTION, MAYBE THE PRESENTATION OF THE BUDGET AT THE OF STAGE IS A SUMMARY LEVEL OF HE PROPOSAL,WHICH THEN AT A LATER DAY OF THE IN ADDITION TO THAT SOME SUPPLEMENTAL DOCUMENTS THAT PROVIDE MORE DETAIL.

WHEN I THINK ABOUT IT, THERE'S ONE, THE BACKGROUND ANALYSIS THAT YOU NEED TO DO TO SORT OF COME UP WITH PROJECTIONS AND SCENARIOS, AND ALL OF THAT.

I THINK THAT YOUR STAFF WILL STILL HAVE TO DO.

I AM INTERESTED TO SEE HOW MUCH LIKE SORT OF DATA YOU NEED TO PROVIDE TO HELP PEOPLE MAKE SOME OF THOSE DECISIONS LIKE I MEAN IS THERE -- HOW MUCH OF THAT GETS CREATED, AND/OR USED.

I THINK THAT PART WOULD BE HELPFUL TO GET SORT OF I THAT I THINK THAT IT WOULD BE A QUESTION FOR WHAT IS THE VALUE THERE, AND HOW MUCH SHOULD BE PRODUCED.

AND THEN FINALLY PRESENTING THE BUDGET IN THE BUDGET BOOK, I AGREE IF WE CAN MAKE IT A CONCISE SUMMARY, AND PROVIDE ENOUGH DETAILS AS NECESSARY SO I THINK THAT WOULD PROBABLY BE THE MOST HELPFUL.

>> WE ACTUALLY DISCUSSED A WHOLE LOT OF THIS ALREADY.

>> IS WE TALKED ABOUT THIS.

WE TALKED ABOUT THIS.

ON >> I THINK FOR THIS COMPARISON SECTION, I DON'T THINK THAT WE NEED TO SPEND TIME ON THAT TONIGHT JUST IN THE INTEREST OF TIME.

BUT I WOULD ASK PEOPLE TO TAKE A LOOK AT THAT, AND IF THERE'S ADDITIONAL DETAIL THAT WE WOULD LIKE TO ADD FROM THE JURISDICTIONS THAT THEY REVIEWED OR OTHER OBSERVATIONS TO ADD TO THAT LIST, INSTEAD OF DOING -- THIS IS WHAT THEY DO IN FAIRFAX COUNTY, THIS IS WHAT THEY DO IN ARLINGTON, I THOUGHT IT WOULD BE MORE HELPFUL JUST TO MAKE SOME GENERAL OBSERVATIONS, BUT IT WOULD BE GREAT FOR PEOPLE TO ADD ANY ADDITIONAL THOUGHTS HERE.

A WHILE I ALMOST THINKING ABOUT IT, WHAT'S ON OUR TO-DO LIST, I IMAGINE IN THAT WE WOULD LIKE TO SPREAD THE SPREADSHEET THAT WE CREATED AS AN ATTACHMENT, AND WE WOULD NEED TO DO SOME FINE-TUNING ON THAT, AND POLISHING THAT UP, AND BETWEEN NOW AND WHEN THE MEMO IS COMPLETED.

I JUST DIDN'T WANT TO FORGET ABOUT IT.

>> WE CAN ASK FOR SURE TO CLEAN THAT UP.

>> ONE QUICK COMMENT.

I THINK THAT PART OF THE USEFUL INSIGHT OUT OF THIS, I DIDN'T GET A CHANCE TO GO TO THIS SECTION, OR READ THIS SECTION.

I THINK THAT THE UNDERLYING QUESTION OF WHEN IN THEIR PROCESS IT GETS APPROVED.

I THINK THAT ONE STATEMENT ON THAT WOULD BE HELPFUL.

>> YEAH, AND WE HAVE THAT MR. SO MAYBE FOR FOLLOWUP IS FOR FOLKS TO CLEAN UP THEIR INDIVIDUAL JURISDICTIONS AND I AM HAPPY TO ADD ANY ADDITIONAL MATERIALS THAT YOU HAVE INTO THE FOLDERS, AND THEN I AM HAPPY TO TAKE AT PEN

[01:15:09]

ON THE COMBINED SPREADSHEET SO THAT WE CAN PRESENT THAT AS WELL.

>> ARE THE.

>> ANY OTHER COMMENTS HERE ON THE OTHER JURISDICTIONS?

>> ACTUALLY, ROBERT YOU MAY KNOW TOO.

FROM A TIMING PERSPECTIVE HOW LONG SHOULD THEY PLAN TO PRESENT, DO WE HAVE, FIVE MINUTES TO PRESENT, FIVE MINUTES FOR QUESTIONS, WHAT DO WE INTEND OR WHAT SHOULD WE EXPECT?

>>.

>> I THINK THAT YOU HAVE THE WHOLE NIGHT.

>> WOW REALLY?

>> THERE'S NOTHING ELSE GONE GOING ON IN ACPS.

YOU WANT TO KNOW WHETHER THERE'S MORE KIDS COMING BACK AND WHERE THEY ARE GOING TO SIT.

TALKING ABOUT OTHER JURISDICTIONS.

SORT OF ATTACKING US FOR TAKING PRECIOUS TIME AWAY.

>> EXACTLY.

>> SO WHEN IS THIS -- THIS IS ALL ON THE -- >> ON THE 18TH; IS THAT RIGHT HAIR ERIN?

>> YES, THE 18TH.

>>.

>> I GUESS WE CAN ASK FOR SOME CLARITY ON HOW LONG WE HAVE, AND I HAVE TO DEFER TO SUSAN ON THAT ONE.

>> AND SUSAN MAY HAVE STEPPED AWAY.

SO I THINK THAT LIKE I AM GUESSING WE WOULD NOT HAVE THE ENTIRE MEETING I AM GOING TO GET THIS IS LIKE A SOLID 5 TO 8 MINUTES TOTAL.

>> I'M SORRY, I HAVE THIS ON A CALL.

DID YOU HAVE A QUESTION FOR ME? I'M SORRY.

>> YES, SUSAN, DO YOU KNOW HOW LONG WE SHOULD EXPECT TO PRESENT AT THE SCHOOL BOARD MEETING?

>> I WILL HAVE TO CHECK, BUT I BELIEVE IT'S LIKE 10 TO 15 MINUTES AT THE MOST.

>> OKAY.

>> SO THAT MAKES SENSE TO US, AND DO YOU NORMALLY LIKE COMMITTEES OR OTHERS THAT PRESENT LEAVE TOO TIME FOR THE BOARD TO ASK QUESTIONS?

>> THERE IS TIME FOR QUESTIONS AT THE END.

YOU WOULD JUST -- I WOULD SAY IF YOU CAN KEEP YOUR PRESENTATION TO TEN MINUTES, AND THEN THERE COULD BE QUESTIONS AFTER THAT, AND THE BOARD WILL

[01:20:13]

TAKE AS MANY QUESTIONS AS THEY NEED TO GET THE ANSWERS.

ON.

>> SOUNDS GOOD.

>> SORRY ABOUT THAT.

>> SO WE WOULD PLAN TO DIVIDE AND CONQUER, I WOULD LIKE WHOEVER WOULD LIKE AN OPPORTUNITY TO PRESENT, TO PRESENT.

AND MAKE SURE THAT WE CAN

>>.

>>

>>.

>>

>> YOU

>> THE YOU

>>

>>

>>

>> WHERE TO HAVE IT READ LINED, BECAUSE THERE'S MULTIPLE PEOPLE LOOKING AT IT.

AND MAYBE YOU CAN SEE THAT WITH THE SUGGESTING FEATURE, AND LIKE I SAID I CAN CONSULT.

I CAN ACCEPT THOSE CHANGES, AND SORT OF POLISH IT UP AFTER TUESDAY.

AND IF THERE'S FIGURE THAT SORT OF NEEDS TO BE RECONCILED.

I CAN FLAG IT FOR THE GROUP.

>> OF OKAY.

THANK YOU FOR THAT.

SO WE WILL GIVE FOLKS UNTIL NEXT TUESDAY TO TAKE A LOOK.

WILL THAT WORK FOR YOU, JUST TO BE ABLE TO TAKE A LOOK BY NEXT TUESDAY? AND THEN I WOULD SAY THAT PARTLY, IS THIS JUST GOING TO BE SOME E MAIL TRAFFIC THAT WE WILL NEED TO PAY ATTENTION TO THEN.

BEFORE THE BOARD MEETING ON THE 18.

SO NOT SURE IF FOLKS WANT TO MAYBE CONNECT BEFORE THEN JUST LIKE TO MAKE SURE THAT

[01:25:09]

WE HAVE A PRESENTATION LOCKED BEFORE WE GO IN FRONT OF THE BOARD.

I KNOW THAT EVERYONE'S A PROFESSIONAL, BUT IT'S ALSO LIKE WHEN YOU NORMALLY DO THE STUFF WITH YOUR COLLEAGUES, IT'S PROBABLY THE YIN AND YANG, OF IT.

>> AND YOU ARE PROBABLY SIMPATICO.

>> I THINK THIS IS A SUSAN QUESTION, AND WHETHER THAT NEEDS TO BE SOMETHING THAT WE HAVE TO PUT ON THE CALENDAR.

AS OPPOSED TO JUST A PREP SESSION.

I DON'T KNOW WHAT THE PROTOCOLS ARE FOR THAT.

I YOU CAN FOLLOW UP WITH SUSAN AFTER, AND SEE IF IT CAN BE COORDINATED SEPARATELY I AM HAPPY TO DO THAT, IF IT NEEDS TO GO THROUGH ACPS TOO, BE I WILL BE HAPPY TO DO THAT, AND WE WILL LOOK FOR THAT A COUPLE OF DAYS BEFORE THE PRESENTATION.

>> DID WE MISS ANYTHING THAT PEOPLE ARE CONCERNED ABOUT, OR THINK THAT IT WOULD BE BETTER, IF WE DID X, Y OR Z?

>> I THINK THAT THE ONLY THING -- THERE WERE A FEW SPECIFIC RECOMMENDATIONS BUT I THINK THAT TO THE EXTENT THAT LIKE ROBERT SUGGESTED, FOR EXAMPLE, LIKE COMBINING THAT PUBLIC HEARING WITH THE FIRST WORK SESSION, THAT'S A SPECIFIC RECOMMENDATION, BUT IN TERMS OF REALLY SAVING TIME, I THINK THAT IF PEOPLE HAVE SPECIFIC THOUGHTS BASED ON THE CALENDAR, MAYBE TO JUST INCORPORATE THAT INTO THE MOMENT OH.

BECAUSE IN ACTUALITY, SOME OF THOSE ARE ON THE SAME DATES AS BOARD HEARINGS, IT'S NOT THAT THEY ARE SEPARATE MEETINGS THAT WE CUT OFF THE CALENDAR AND I THINK THAT WE HAVE TO REFINE THAT, AS WHEN VIEW IT IN THE NEXT WEEK, SO THAT -- I JUST DON'T WANT US TO MAKE SORT OF GENERAL RECOMMENDATIONS THAT THEN THE QUESTION IS HOW DO WE DO THAT.

SO IF THERE ARE SPECIFIC WAYS THAT WE CAN HE REFLECT THE CURRENT CALENDAR, AND TAKE ANOTHER LOOK AT OUR CALENDAR, TO SEE THEIR THOUGHTS, AND STICK IT IN THE MEMO, AND WE CAN POLISH IT UP AFTER.

>>.

SOUND GOOD.

>> THE OTHER THING THAT STRIKES ME ERIN, IS THAT I DO FEEL LIKE WE NEED TO HAVE -- WE NEED TO HAVE AN OPPORTUNITY FOR RAMEE TO PROVIDE US FEEDBACK ON THIS.

SO.

>> THE I WILL REACH OUT HER SEPARATELY, SHE DIDN'T SAY THAT SHE WAS COMING TO THE MEETING SO I DON'T KNOW WHAT HAPPENED.

THE SO WE WILL MAKE SURE THAT SHE HAS A CHANCE SO IT'S ALIGNED WITH THINGS FOR CERTAIN.

>> MANY ANY OTHER BUSINESS FOR TONIGHT?

>>.

>> NO, I THINK THAT YOU GUYS ARE JUST GIVING ME WORK TO DO.

>> I LOOK AT THE END RESULT OF THIS MEMO IS GOING TO BE SCHOOL BOARD MEMBERS GOING TO BUDGET STAFF, AND SAYING HEY, TAKE INTO CONSIDERATION SOME OF THESE

[01:31:11]

RECOMMENDATIONS AND BUILD YOUR BUDGET CALENDAR.

>> ROBERT, YOU ARE GOING TO HAVE TO TAKE ONE WEEK OFFER, AND IF ANYTHING, YOU ARE GOING TO DO LESS STUFF BECAUSE WE ARE GOING TO HAVE MORE STREAMLINED AND FOCUSED WAY FOR THE COMMUNITY TO PROVIDE ENGAGEMENT TO YOU.

>> ABSOLUTELY.

THIS IS GOING TO BE AMMUNITION FOR THE REASONS WHY WE ARE GOING TO PRODUCE SHORTENING THE BUDGET CALENDAR.

THEY RECOMMENDED IT, WE HAVE A RECOMMENDATION.

>> THAT'S RIGHT.

>> SO I WAS GOING TO SAY, ROBERT, YOU NEED TO ADD TWO MORE PUBLIC HEARINGS, AND A COUPLE OF ADD/DELETE SESSIONS.

>> NO, NO NOT AT ALL.

>> AND IT NEEDS TO BE ABOUT -- I THINK THAT WE NEED TO INCREASE THE BUDGET BOOK BY WHAT DO YOU THINK 100 OR 200 PAGES?

>> WE WILL INSERT A WHOLE BUNCH OF BLANK PAGES, INTENTIONALLY LEFT BLANK.

>> INTENTIONALLY, EXACTLY, EXACTLY.

>> COOL.

I WILL TRY TO FINISH UP THEN THE MINUTES LIKE IN THE NEXT DAY OR TWO, SO PEOPLE HAVE THOSE, AND JUST INCORPORATE THE COMMENTS THAT I WAS TRYING TO INSERT AS WE WERE TALKING TONIGHT.

SO THAT THE DRAFT IS LIKE IN A GOOD SHAPE FOR PEOPLE TO MAKE ADDITIONAL COMMENTS.

I WILL TRY TO WORK ON THAT IN THE NEXT COUPLE OF DAYS, AND I WILL GO AHEAD AND SEND A REMINDER OUT FOREST SPECIALLY LIKE SEAN AND RAMEE SINCE THEY WEREN'T THERE, AND GO INTO THE NEXT STEPS THAT WE HAVE IN THE VERY IMMEDIATE SENSE ARES SINCE IT'S MORE TIME SENSITIVE THAN NORMAL.

>> ALL RIGHT ANYONE.

>> I JUST WANTED TO SAY THANK YOU SO MUCH, AND THERE'S A LOT OF GOOD CONTENT THERE.

SO I THINK THAT MAKES A LOT EASIER, AND I REALLY APPRECIATE YOU TAKING THE TIME.

>> MY PLEASURE.

>> NANCY IS LIKE A CHAMPION, LIKE WORKING MOM, LIKE CRAZY TAKING ON ALL OF THESE VOLUNTEER THINGS.

WE COULD NOT DO IT WITHOUT NANCY.

THANK YOU, NANCY.

>> MY PLEASURE, MY MEASURE.

ALL RIGHT, THANKS EVERYBODY.

>> ALL RIGHT.

HAVE A GOOD EVENING.

>> THANKS, ERIN.

>> THANKS FOR COMING TO YOUR FIRST FULL MEETING.

>> THANKS FOR HAVING ME.

THIS IS ACTUALLY VERY HELPFUL NANCY, THANK YOU.

GETTING THE BACKGROUND ON THIS.

IT IS MUCH APPRECIATED.

>> ALL RIGHT.

HAVE A GOOD EVENING, EVERYONE, BYE BYE.

>> TAKE CARE.

]

* This transcript was compiled from uncorrected Closed Captioning.